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Home My WebLink About056 12STATE OF WASHINGTON n ?k Jefferson County IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONSFOR } RESOLUTION NO. 56 -12 VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2012 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2012. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE /GENERAL FUND 001- 000 -010 GENERAL FUND (various depts.) $44,020 $44,020 001 - 261 -000 OPERATING TRANSFERS $4,739 $39,739 001- 270 -000 NON- DEPARTMENTAL -$35,000 Total General Fund $48,759 $0 $48,759 SPECIAL REVENUE /CAPITAUENTERPRISEIINTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION $34,700 $34,185 119 - 000 -010 JEFFCOM CAPITAL & BOND FUND $84,865 $84,865 121 - 000 -010 JEFFCOM ENHANCEMENT FUND $9,416 $9,416 120- 000 -010 CRIME VICTIMS $813 $813 125- 000 -010 HOTEL MOTEL $18,069 $18,069 129 - 000 -010 ANIMAL SERVICES $510 $510 148 - 000 -010 AFFORDABLE HOUSING $19,000 $19,000 150 - 000 -010 TREASURER'S O & M $480 $480 155 - 000 -010 VETERANS RELIEF $5,000 $5,000 174 - 000 -010 PARKS & RECREATION $4,739 $4,739 177 - 000 -010 SPECIAL PROJECTS FUND $47,953 $16,500 301 - 000 -010 CONSTRUCTION & RENOVATION FUND $235,891 $60,891 302- 000 -010 COUNTY CAPITAL IMPROVEMENT $200,891 $35,000 $235,891 504 - 000 -010 L & I INSURANCE RESERVE $5.00 0 5 000 Total Other Funds $344,044 $358,283 $495,359 i HEARING NOTICE: Resolution No. 56 -12 2012 Budget Appropriations/Extensions NOW THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend Washington, on the 15th day of October, 2012, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this ls` day of October, 2012 SEAS: - ATTEST: r 0 e.e p � C�J; N 4. R Raina Randall, Deputy Clerk of the Board Page 2 of 2 JEFFERSON COUNTY BOARD OF COMMISSIONERS Jo AustrClhafiman ' Phil Johnson, Member Da Sulliv , Member TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment General Fund, Crime Victims, Animal Services, Treasurers O &M 001, 120, 129, 150 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $45,823 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001 - 000 -010 General Fund Salaries and Benefits $0 $44,020 $0 120 - 000 -010 Crime Victims Salaries and Benefits $813 $0 129 - 000 -010 Animal Services Salaries and Benefits $510 $0 150- 000 -010 Treasurer's O &M Salaries and Benefits $480 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 001 - 000 -010 General Fund Salaries and Benefits $0 $44,020 120 - 000 -010 Crime Victims Salaries and Benefits $813 129 - 000 -010 Animal Services Salaries and Benefits $510 150- 000 -010 Treasurer's O &M Salaries and Benefits $480 (see attached detail) TOTAL EXPENDITURE $0 $45,823 2012 - APPROPRIATION FOR UFCW CONTRACT AND EXEMPT WAGE ADJUSTMENT FUND NAME FUND NUMBER BARS AMOUNT ASSESSOR 1010000 51424.10 7,283.28 ASSESSOR 1010000 51424.20 398.92 AUDITOR 1020000 51423.10 2,318.38 AUDITOR 1020000 51423.20 - 115.75 ELECTIONS 1021000 51170.10 790.56 ELECTIONS 1021000 51170.20 30.51 ELECTIONS 1021000 51180.10 1,045.20 ELECTIONS 1021000 51180.20 88.58 CLERK 1050000 51230.10 3,738.20 CLERK 1050000 51230.20 113.13 COUNTY ADMINISTRATOR 1059000 51310.10 1,486.42 COUNTY ADMINISTRATOR 1059000 5131020 49.96 COMMISSIONERS 1060000 51160.10 1,247.81 COMMISSIONERS 1060000 51160.20 - 205.39 PUBLIC SAFETY 1063000 52571.10 777.12 PUBLIC SAFETY 1063000 52571.20 12.12 DISTRICT COURT 1080000 51240.10 3,340.15 DISTRICT COURT 1080000 51240.20 39.46 DISTRICT COURT 1080000 52330.10 1,148.88 DISTRICT COURT 1080000 52330.20 78.57 JUVENILE SERVICES 1110000 52710.10 6,834.72 JUVENILE SERVICES 1110000 52710.20 529.02 PROSECUTING ATTORNE 1150000 51510.10 6,695.15 PROSECUTING ATTORNE' 1150000 51510.20 296.22 PROSECUTING ATTORNE' 1150000 51580.10 1,139.95 PROSECUTING ATTORNE 1150000 51580.20 110.61 SUPERIOR COURT 1240000 51220.10 507.55 SUPERIOR COURT 1240000 5122020 13.17 TREASURER 1250000 51422.10 4,048.18 TREASURER 1250000 51422.20 179.37 TOTAL GENERAL FUND 44,020.05 CRIME VICTIMS 120000010 51570.10 771.57 CRIME VICTIMS 120000010 51570.20 41.70 ANIMAL SERVICES 129000010 56210.20 509.75 TREASURER'S O & M 150000010 51422.10 433.44 TREASURER'S 0 & M 150000010 51422.20 46.83 SUBTOTAL OTHER FUNDS TOTAL ALL FUNDS 1,803.29 45,823.34 These adjustments also include a reduction to the 2012 budgeted medical costs, they came in lower than budgeted. Additionally, some departments had a wage adjustment but do not require an appropriation because they are absorbing the casts within their original budget dollars. TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012 RE: Request for Budget Appropriation /Extension and Amendment General Fund - Non - Departmental & Operating Transfers 001- 261 -000 & 001- 270 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') F7 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,739 Fx For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Operating Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001 - 270-000.51281.41.0002 Public Defender (note 1) $505,851 - $35,000 $0 001 - 261 - 000.59700.00.0350 Transfer to Capital Improvement (note 2) $360,891 $35,000 $0 001 - 261 - 000.59700.00.0350 Transfer to Parks and Recreation (note 3) $381,000 $4,739 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Operating Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 001 - 270-000.51281.41.0002 Public Defender (note 1) $505,851 - $35,000 $470,851 001 - 261 - 000.59700.00.0350 Transfer to Capital Improvement (note 2) $360,891 $35,000 $395,891 001 - 261 - 000.59700.00.0350 Transfer to Parks and Recreation (note 3) $381,000 $4,739 $385,739 $0 $0 TOTAL EXPENDITURE $1,247,742 $4,739 $1,252,481 Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Operating Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. N An V1 seev-S 9 j 17 IWa TO: BOARD OF COUNTY COMMISSIONERS Date: 3 RE: Request for Emergency Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $zz,zoo For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Fx Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitted Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33166.12.0000 EPA Puget Sound Management Assistance $0 $22,200 $22,200 53111.20.0000 benefits $65 $430 $0 53111.49.0020 training/registration $0 $4,200 $0 53111.31.0000 supplies $6,000 $0 TOTAL REVENUE $0 $22,200 $22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitted Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 53111.10.0600 clerk hire $450 $3,555 $4,005 53111.20.0000 benefits $65 $430 $495 53111.49.0020 training/registration $0 $4,200 $4,200 53111.31.0000 supplies $6,000 $6,000 53111.41.0000 consultant/ professional services $7,500 $7,500 $0 TOTAL EXPENDITURE $515 $21,6851 $22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitted Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012 RE: Request for Emergency Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an " X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of. $72,500 El For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Fx Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respe fully Sub itted Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33366.12.3000 South PT Bay Shellfish Protection Education $0 $12,500 $12,500 53195.20.0000 benefits $0 $220 $0 53195.41.0010 Professional Services $0 $5,000 $0 53195.49.0010 Printing $0 $51 000 $0 TOTAL REVENUE $0 $12,500 $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respe fully Sub itted Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 53195.10.0601 clerk -hire salary $0 $1,780 $1,780 53195.20.0000 benefits $0 $220 $220 53195.41.0010 Professional Services $0 $5,000 $5,000 53195.49.0010 Printing $0 $51 000 $5,000 53195.31.0020 Educational Supplies $0 $500 $500 $0 TOTAL EXPENDITURE $0 $12,500 $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respe fully Sub itted Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment JeffCom Capital & Bond Fund 119 119- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $84,865 X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ect ully Submitted Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0122 Transfer to JeffCom $0 $84,865 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ect ully Submitted Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0122 Transfer to JeffCom $0 $84,865 $84,865 $0 $0 $0 $0 TOTAL EXPENDITUREI $0 $84,865 $84,865 Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ect ully Submitted Elected Official /Department Head Signature �^ `, �noe- Jcv� %�I ! Iq TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment JeffCom Enhancement Fund 121 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,416 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o ransfer to the new JeffCom Capital tuna for the E911 radio enhancement project. Resp ul Submitted, Electe Official /Department Head Signature was BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0119 Transfer To JeffCom Capital $0 $9,416 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 ransfer to the new JeffCom Capital tuna for the E911 radio enhancement project. Resp ul Submitted, Electe Official /Department Head Signature was BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 59700.00.0119 Transfer To JeffCom Capital $0 $9,416 $9,416 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $9,416 $9,416 ransfer to the new JeffCom Capital tuna for the E911 radio enhancement project. Resp ul Submitted, Electe Official /Department Head Signature was TO: BOARD OF COUNTY COMMISSIONERS Date. September 17, 2012 RE: Request for Budget Appropriation /Extension and Amendment Hotel Motel 125- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $18,069 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. 1 appropriated for payment of a building permit for improvement to Gateway Visitor Center. BUDGET BARS Revenue # Description CURRENT IREVISION AMENDED 51990.41.0040 JC Historical Society $51,900 $2,673 $0 51990.41.0060 Quilcene Museum $8,460 $1,050 $0 51990.41.0079 N. Hood Canal Chamber $44,790 $8,392 $0 51990.41.0084 West End Chamber $23,320 $3,955 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. 1 appropriated for payment of a building permit for improvement to Gateway Visitor Center. BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 51990.41.0040 JC Historical Society $51,900 $2,673 $54,573 51990.41.0060 Quilcene Museum $8,460 $1,050 $9,510 51990.41.0079 N. Hood Canal Chamber $44,790 $8,392 $53,182 51990.41.0084 West End Chamber $23,320 $3,955 $27,275 51990.41.0085 Gateway Center $56,120 $1,999 $58,119 TOTAL EXPENDITURE $184,590 $18,069 $202,659 Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. 1 appropriated for payment of a building permit for improvement to Gateway Visitor Center. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation /Extension and Amendment Jefferson County Affordable Housing Fund Commissioners: (mark all that apply with an "X ") Date: September 14, 2012 148 - 000 -010 Fund Number Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: $19,000 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 Vouchers have been at is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 55150.41.0020 AFFORDABLE HOUSING SHB#2060 $50,000 $19,000 $69,000 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Vouchers have been at is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 55150.41.0020 AFFORDABLE HOUSING SHB#2060 $50,000 $19,000 $69,000 $0 $0 $0 TOTAL EXPENDITUREI $50,000 $19,000 $69,000 Vouchers have been at is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature TO'. BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment Veterans Relief Fund 155 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') ❑x Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of $5,000 Fx For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ex Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 55360.40.0000 Other Services and Char es $59,950 $5,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 55360.40.0000 Other Services and Char es $59,950 $5,000 $64,950 $0 $0 $0 $0 TOTAL EXPENDITUREI $59,950 $5,000 $64,950 Cep Ivw��ars q�(B�I TO: BOARD OF COUNTY COMMISSIONERS Date: September 14, 2012 RE: Request for Budget Appropriation /Extension and Amendment Parks and Recreation 174 - 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,739 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? F Yes X No F V7 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of $4,739 Reason for Appropriation /Extension In 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to provide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the Neighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was Mused to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has resulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks land Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent �Res ly Subm' Elec6 icial/Department<ead Sign re BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57420.95.0000 Interfund Rentals /Leases $38,685 $4,739 $0 $0 $0 39700.00.0010 Operating Transfer in From General Fund $381,000 $4,739 $385,739 TOTAL REVENUE $381,000 $4,739 $385,739 Reason for Appropriation /Extension In 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to provide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the Neighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was Mused to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has resulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks land Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent �Res ly Subm' Elec6 icial/Department<ead Sign re BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 57420.95.0000 Interfund Rentals /Leases $38,685 $4,739 $43,424 $0 $0 $0 $0 TOTAL EXPENDITUREI $38,685 $4,739 $43,424 Reason for Appropriation /Extension In 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to provide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the Neighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was Mused to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has resulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks land Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent �Res ly Subm' Elec6 icial/Department<ead Sign re co-,. AAne- Seas �J(F)(a TO: BOARD OF COUNTY COMMISSIONERS Date: September 7, 2012 RE: Request for Budget Appropriation /Extension and Amendment Public Works/ Special Projects Fund 177 - 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $16,500 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $47,953 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 32191.00.0000 Franchise Fees $0 $47,953 $47,953 53642.20.0000 Personnel Benefits $0 $4,000 $0 53842.49.0000 Miscellaneous $0 $1,500 $0 $0 TOTAL REVENUE $0 $47,953 $47,953 BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 53842.10.0000 Salaries and Wages $0 $11,000 $11,000 53642.20.0000 Personnel Benefits $0 $4,000 $4,000 53842.49.0000 Miscellaneous $0 $1,500 $1500 $0 $0 TOTAL EXPENDITURE $0 $16,500 $16,500 LC' i4i�v� ear 9�Is�la TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Construction & Renovation Department/Fund Name Commissioners: (check all that apply) 301- 000 -010 Fund Number 0 Date: 09/17/2012 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $60,891.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $235,891.00 to include this new revenue in the budget this year as outlined below. BARS # Expenditure Description Current Revision New Budget Budget 59400.62.0000 Buildings $515,354.00 $60,891.00 $576,245.00 $0.00 $0.00 $0.00 $0.00 $515,354.00 $60,891.00 $576,245.00 Reason for App ropriation/Extension 'Appropriate funds for Superior Court office improvements $60,891 Appropriate funds for cash flow for budgeted projects pending grant reimbursement $175,000 '.. Respectfully.submittt d, TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Capital Improvement Department/Fund Name Commissioners: (check all that apply) 302- 000 -010 Fund Number Date: 09/17/12 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $235,891.00 for this current year for the reason(s) outlined below. ✓❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $35,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget 39700.00.0012 Transfer in from General Fund $360,891.00 $35,000.00 $395,891.00 $0.00 $0.00 $0.00 $360,891.00 $35,000.00 $395,891.00 BARS # Expenditure Description Current Revision New Budget Bud et 59700.97.0010 Transfer to Construction & Renovation $0.00 $60,891.00 $60,891.00 59700.97.0010 Transfer to Construction & Renovation $0.00 $175,000.00 $175,000.00 $0.00 $0.00 $0.00 $0.001 $235,891.00 $235,891.00 Reason for_Appropriation/Extension_ Transfer funds from Capital Improvement fund to Construction & Renovation fund for Superior Court office improvements '.. Transfer funds from Capital Improvement fund to Construction & Renovation fund for cash flow pending grant reimbursement Respectfully submitted TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment Industrial Insurance Reserve 504 -000 -010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 3s,000 Ox For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 51761.41.0000 L & I Administration Costs $18,728 $5,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51761.41.0000 L & I Administration Costs $18,728 $5,000 $23,728 $0 $0 $0 $0 TOTAL EXPENDITURE $18,728 $5,000 $23,728 Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: October 1, 2012 SUBJECT: RESOLUTION re: HEARING NOTICE for 3`d Quarter Proposed Supplemental Budget Appropriations /Extensions for Various County Funds; Hearing Scheduled for Monday, October 15, 2012 at 10:00 a.m. in the County Commissioners' Chamber STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Set hearing date for October 15, 2012 at 10:00 a.m. and approve the hearing notice for publication in the newspaper on October 3 and October 10, 2012. Date GC �,