HomeMy WebLinkAbout101512_ra01tceguiar ~~genua
Commissioners Office
.JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST'
TO: Board of County Commissioners
FROM: Philip \4orley, County Administrator
Linn Lundgren. Clerk of the Board
D;\"1'E: October 1 ~. 2012
SI;B.IECT: IiE:1RING re: Proposed 3rd Quarter Supplemental Budget Appropriations Extensions
for Various County Funds
Various County departments have requested increases to their 2012 Budget. Per RCS'. 36.40.140, the Board
of County Commissioners must hold a public hearing regarding the proposed budget changes.
ANALYSIS:
These budget changes are intended to address unanticipated revenues and expenditures of the requesting
deparunents.
FitiC:~L 1^IP:+r.CT:
See attached dcparuncut fiord requests.
l2000~II\IF.VD.ATIO)\:
Approve the resolution tin• the 3`° quarter supplemental budget. appropriations.
ItEV'1~.~1tED BY:
/) _
/~ ~ ~ ~ ~ ~ l~l~~
Philip M,or~ County ~adtt nistrator Date
ORDER: BUDGET .\PPROPRLAT'101\S:
IcflersOn Counh~
EXTEVSIO~'S FOR VARIOUS } RESOLUTION NO.
COCNTI' DEPARTMEI\'1'S }
WHERL:aS'. the Jefferson Counts Board of Commissioners did on [he Ist day of October, 2012 declare that a need
zxi;ts for the listed expenses which are funded by additional sources which were nut anticipated at the time of preparing said budgets; and
such sowces include unanticipated received from ties, or erants h•om the State and Federal govemntcnt. or proceeds hem the sale of
bonds, or budgeted but unexpznded monies from the prior budget year; acrd
1{'HFRf:;-iS the Jefferson County Baard of Commissioners ~iJ on dtz I s[ day of October, 2012, set a hearing on sail
need Ibr the 1 ~'~' day ofOMOber, 2012, at the hour of 1(1:00 a.rn- in the County Cbnnnissirnter;' Chanther, Courthouse, Port'Ibwnsend,
W'ashin~ton;and
fVHF.RF_.•IS' JzBerson C'otmty has ptiolished notice of this hcarin, as provided in KC\V 36-40.140 on October 3 and 10,
2012 in the official newspaper of Jetlersem County; and.
JJ'ffF-RF-.AS. this beine the time and place set tath for said hcarin~ and no objection or objection interposed.
XON', THEREFORE, [T iS HF.RF,BY ORDERED, by the Board of Cowtry Conunissionzrs, that due to there being
sutTiCiettt monies available in the other listed funds, that the County rludi[or is hereby directed to extend the budget of ttte following funds
by the amoun[; listed and per the attached requests:
AMOUNT FROM
UNENCUPABERED
FUND # FUND NAME FUND BALANCE REVENUE EXPENSE
CO?-000-Ot0 GENERAL FUND (varous tlepts.) 544,020 544.020
00?-261-Q00 OPERATING TRANSFERS 54,739 539.739
00?-270-000 NON-DEPARTWIENTAL $35 000
Total General Fund 548.759 $0 548.759
SPECIAL REVENUElCAPITAUENTERPRISE/INTERNAL SERVICE FUNDS
?08-000-010 COOPERATIVE EXTENSION $34.700 534.185
t?9-000-010 JEFFCOAI CAPITAL & 50N^~ FUND $84,865 584.865
t2t-000-010 JEFFCOMENHANCEhAENTFUND $9.4?6 59416
!20-000-010 CRIME VICTIMS $8t3 5813
?25-000-010 HOTEL PAOTEL $18,069 518..069
t29-000-010 ANIMAL SERVICES $5t0 5510
'.48-000-010 AFFORDABLE HOUSING $19.000 519.000
?50-000-010 TREASURER'S 0 & M $480 5480
155-000-010 VETERANS RELIEF $5,000 $~i.00G
? i4-000-010 PARKS & RECREATION $4,739 $4..739
t i7-000-010 SPECIAL PROJECTS FUND $47.953 $16,500
301-000-010 CONSTRUCTION & RENOVATION FUND $235.891 $60,891
302-000-010 COUNTY CAPITAL IMPROVEMENT $200.89' $3`.000 5235.891
504-000-010 L & I INSURANCE RESERVE $5 X00 $5.000
Total Otner Funos S344.044 S358.283 5495.359
.1PPROL'ED Uti~ day of October 20i>.
1F_.FFF_,RSON COUNTY
BOARD OF COMMISSIONERS
Jahn rltrctirt, Chairman
.4~f fLST'- Phil Johnson, R4ember
Kaina Kattdall, David Sullivan, Member
Deputy Clerk of'the Board
TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012
RE: Request for Budget Appropriation/Extension and Amendment
General Fund, Crime Victims, Animal Services, Treasurers O8M 001, 120, 129,150
Department/Fund Name Fund Number
Commissioners: (mark all that apply with an "X")
C Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
eMension in the amount of:
54b,823
O For funds other than Current Expense (General Fund} - Is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
n Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension to include this new revenue in the budget this year as outlined below in the amount of:
so
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
_ SO
SO
SO
TOTAL REVENUE SO SO SO
BUDGET
BARSExpenditure# Description CURRENT REVISION AMENDED
001-000-010 General Fund Salaries and Benefits $0 _544,020 __ _
120-000-010 Crime Victims Sa_ lanes and Benefits 5813
t29A00-010 Animal Services Salaries and Benefrts _ 5570
150-000-_01_0 Treasurers O&M Salaries and Benefits _ 5480
~ (see attached detail)
TOTAL EXPENDITURE SO S45.823,
2012- APPROPRIATION FOR UFCW CONTRACT AND EXEMPT WAGE ADJUSTMENT
FUND NAME FUND NUMOER BARS AMOUNT
ASSESSOR 1010000 51424.10 7,28328
ASSESSOR 1C10G00 5142x.20 39892
AUDITOR 1020000 51x23 ^0 2318.38
AUCITOR 1G200GC 51x2320 -1^57::
ELECTIONS 1021000 51170.10 ~ 790.5fi
ELECTIONS 1021000 51170.20 30.51
ELECTIONS 10_21000 5118010 , 1045.2E
ELECTIONS 1021000 51180.20 8858'
CLERK tG50000 5123010 3.738.2E
CLERK 1050000 51230.20 1'•3.13
COUNTYAUMINISTRATO 7059000 5131010 1,486.42
COUNTY ADMINISTRATO 10,59000 51310.20 49.96
COMMISSIONERS 1060000 51160.10 1,247.81
COMMISSIONERS 1060000 51160.20 -X5.39
('UBLIC SAFETY 1063000 52571 10 777.12
P~3LIC SAFETY 1063000 52571.20 12.12
CISTRICTCOURT 1080000 5124Q1C 3.34G.15
DISTRICT COURT 1080000 51240.20 39.46
UISTRIC-COURT 1080000 52330.10 1,1x8.88
DISTRICT COURT 1080000 52330.20 78.57
JUVENILE SERVICES 1110000 52710.10 6,83472
JUVENILE SERVICES t 110000 52710.20 529.02
~PRCSECUTWGATTORNE ".50000 5".51010 6,695.15
PROSECUTING Al TORNE 1150000 5151020 296.22
PROSECUTWG.4i1CRNE 1150000 51580.10 1.139.95
?RCSECUTiNGATTORNEj 1'50000 51560.20 170.61
SU?ERIOR COURT 1240000 512_20.10 507.55
SUPERIOR Cv^URT 1240000 51220.20 13.17
TREASURER 1250000 5142210 4,048.1&
TREASURER 1250000 5142?.2C 179.37
TOTAL GENERAL FUND 44,020.05
CR:ME VICTIMS 120000010 5'.570,10 171.57
CRIME VICTIMS 120000010 51570.20 41 70
ANIMALSERV!CES /290000/0 56210.2E 509. Ts
TREASURER'S O & M 750000070 51422 70 E33 44
TREASURER'S C & M 1500000'0 5?422.20 S
-E 83
SUBTOTAL
1,803.29
TOTAL ALL FUNDS 45,823.34
These adlustmenls arso include a reduclxin to the 2012 budgeted medical costs, ttrey came .n Iovrer than
cudgeled. P.ddiuonaLy, some tlepartments had a urge adjustment but do rwt require an appropriation
xcause they ate absorbing the costs vidhln their original budget dalaw,
TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012
RE: Request for Budget Appropnat:on/Extension and Amendment
General Fund -Non-Departmental & Operating Transfers 001-261-000 & 001-270-000
DepartmentlFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amocnt allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore. for this current year for the reason's out;ined belev+, I request an appropriation and budge:
extension in the amount of:
54,739
For funds other than Current Expense (General FunC)- - Is there enough Fund Balance (unencumbered cash)
tc cover this additional expenditure?
x Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by th`s department which
was not included in the annul budget at the Sime it was Prepared. Therefore, I reeuest an appropriation. and
bud et extension to include this new revenue in the budget this year as outlined belov+ m the amount of-
I So
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
SC'
I 50.
~ 50
50
TOTAL REVENUE , $0~ $Oi $01
BUDGET
BARSExpenditure# Description CURRENT REVISION ' AMENDED
cep-z~a-cx s•za~ a~ oocz Public Defender mate t? 5505.851 -$35.000', S~70.851
C07-'eot ^aC 5?%CG C2~3EJ Transfer to Capital Improvement (note 2; i 536~.89r ~, $35A00'~ 5395.891
C97-257 JOCS9%CC Ca a35a Transfer to Parks and Recreation mote 3) 538',.000 1 S4.739 5385,739
SO
SO
TOTAL EXP ENDITURE 51.247.742 54.739 $1.252.481
is budget neuVal but an appropraticn is required to move from Non-Departmental cost cer
3nsfers Note 3: One-time increase in transfer to Parks & Recreation for facilities rent.
TO. BOARD OF COUNTY COMMISSIONERS Date: c(-~- t a.
RE Request for Emergency Budget AppropriationlExiension and Amendmem
WSU Extension 108
DepartmenG'FUnd Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget .s
short. Therefore. for this current year for the reason's outlined below. I request an emergency appropnatlon and
budget extension in the amount of:
522,zoo
For funds other than Current Expense (General Fund)• • Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
jYes
INo
~x Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared Therefore, I request an emergency
apprcpnation and budge[ extension to include this new revenue in the budget this year as outlined below In the
amount of:
bzzaoo
BUDGET I
BARS Revenue # Description CURRENT jREVISION j AMENDED
33166-12.0000 EPA Pu et Sound Mana ement Assistance SO $22,20C' S22.26G
$0
1 _ $~'
I I ~~
TOTAL REVENUE SO 522,20C 3222CG
BARSExpenditure# I Description CURRENT REVISION AMENDED
5311' 'C 0600 ;clerk hire 5450 _$3.555 _ 54.~C~c
5311'.2C OG00 :benefits $65 $~30 54=~-
53111.49 OC20 trainin ire istration I 50 $4,200 S4,2CG
53111.31.0000 su li_es $5,G00 C6,O.C
53111.41 OOGO consultant/ rofessional services $7.500 Sr',~CC.
_ __ $C
TOTAL EXPENDITURE 5515 521,685 $22,20C1
Reason for AppropnaticnlExiension
This grant •nas finabzed and approvetl m 2~t2, antl the revenue:ezpendi;ures were nct included in original 2Ct2 budget
The 2ppropriatwns retlec; gran) expenditures :^JSU Ex:ecsio~'s •nater quality program expees is incar through the esd o` 2C72.
Project is 1005'< grant fucded
Respectfully Subm~e ~''~
1 ~~
E'ected OfficiallDepartment Head Signature
T0: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012
RE: Request for Emergency Budget Appropriation7Extension and Amendment
WSU Extension 108
DepartmenG'Fund Name Fund Number
Commissioners: (mark aEl that apply with an "X")
0 Please be advised that after a thorough examination of my current budget ~t appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
budget extension in the amount of
512.500
For funds other than Current Expense iGeneral Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
Na
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it vaas prepared. Therefore. I request an emergency
approonanon and budget extension to ~nciude this new revenue In the budget this year as outlined below In the
amount of
512,500
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
33366.12.3000 South PT Ba Shellfish Protection Education $0 512,500 $12,500
$G
50
$0
TOTAL REVENUE $0 512.500 $12,500
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
53165.10.0"001 clerk-hire salary 50 $1.780 St,?8C~
53195.20.0000_ benefits SO 3220 $220
53195.4'.~C10 Professiona Services $0 $5.000 55,000
53195.49.0010 Pnntn $0 $5,000 55.600
53195.3^.0020 EducaUonalSu lies 50 $500 $SOC
WSJ
~ TOTAL EXPENDITURE $0 512,500 1
1
!
!
I
$12,500
Reason for AppropriatioNExtension
This grant was finalized and approvetl ~n 2012. actl the reverue:expenditures v:ere nct inc:cded io orig~na~ 2072 budget
The appropria?lobs reflect grant expenditures N:SU Extension's waver quality program expects to incur ;hrcugh the end of 2012.
Projects 160°i: gram funced
RespeStfully Sub fitted
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012
RE Request for Budget Appropriation/Extension and Amendment
JeffCom Capital & Bond Fund 119 119-000-010
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
O Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs. I find that my budget is
short Therefore. for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$84,565
~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenCiture?
BX Yes
No
Please he advised that a revenue source (i.e. grant, new fee) has been received by ;his department which
was not included in the annual budget at the lime it was prepared. Therefore. I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlinetl below in the amount of:
So
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
(
$'J
$0
$t]
$O
TOTAL REVENUE $0 $0 $0
BUDGET _~
BARSExpenditure# Description CURRENT REVISION , AMENDED
59700.00-0122 Transfer to JeffCom $0 $84 865 $84,865 ~
I $OI
$01
_ $0:
I $o:
TOTAL EXPENDITURE $Oi $84 5^5 ''~.
$84,865:
TO BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012
RE: Request for Budget AppropriationlExtension and Amendment
JeffCom Enhancement Fund 121-000-010
DepartmenVFund Name Fund Number
Commissioners: (mark all that apply with an "X")
CX ,I,I Please be advised that after a thorough examination of my Curren[ budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below. I request an appropriation and budget
extension in the amount of:
59.476
~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover th!s additional expenditure?
X 'Yes
No
Please be advised that d revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore. I request an appropnaGon and
bud et extension to include this new revenue in the budget this year as cutlined below in the amount of:
SO
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
SC
SO
SO
SO
TOTAL REVENUE $0 SO 50
BUDGET
BARSExpenditure# Description CURRENT REVISION AMENDED
5970G 00.0119 Transfer To JeffCom Ca ital $0 59,416 59 a16
S„
SO
S~
S~
TOTAL EXPENDITURE' $0 S5 416 SG 416
ransfer to the new JeffCom Capital fund
for the E911 radio enhancement project.
Resp ul Submitted.
Electe OfficiallDepartment Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012
RE. Request for Budget Appropriation?Extension and Amendment
Hotel Motel 125-000-010
DeparimenUFund Name Fund Number
Commissioners: (mark all that apply evith an "X")
Please be advised that after a thorough examination of my current budges it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures wlthln the department budget with respect to present and future needs. I find that my budget is
shoR. There`ore for this current year for the reason's outlined below I request an appropration and budget
extension in the amount of:
$18.069
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance {unencumbered cash)
to cover this additional expenditure?
~X Yes
No
Please be advised that a revenue source (i.e, grant, new feel has been received by th s department which
was rot included in the annual budget at the time ~t was prepared. Therefore, I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amount of:
so
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
S0
S0
SO!
S0~
TOTAL REVENUE 50 SO S0
BUDGET
BARSExpenditure# Description CURRENT REVISION AMENDED
51990.41.0040 JC Historical Socie*.y 551900 S2.673'~ $54,573
51990 41.0060 Quilcene Museum 58.460 S' A50, 59.5101
5199Q41.0079 N, Hood Canal Chamber 844.790 58,392' $53,182
51990.41.0084 West End Chamber 523,320 53,955 527,275
51990.41.0085 Gateway Cuter 556.'20' S',999 ~
558,1'9
X
TOTAL EXPENDITURE', 5184.590' 818,069 5202,659
T0: BOARD OF COUNTY COMPv11SSIONERS Date- September t4, 2012
RE: Request for Emergency Butlget Appropnat:onlExtension and Amendment
Jefferson County Affordable Housing Fund 148-000.010
Fund Number
Commissioners: (mark ali that apply with an "X")
i X Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is
insufficient :o pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs. I find that my budge` is
short. Therefore. for this current year for the reasons} outlined below, I request an emergency appropriation and
bud et extension in the amount of:
ats,ooo
^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
evas not included ir. the annual budget at the time it was prepared. Therefere, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
BUDGET
BARSRevenue# ~ Description CURRENT REVISION ( AMENDED
SO
I 50
SO
SO
~ TOTAL REVENUE SO SO 50
BUDGET
BARSExpendlture# Description , CURRENT ( REVISION AMENDED
55150.41.0020 AFFORDABLE HOUSING SHB#2060 ! 550.0..^,01 S19.000 SA9.000
SO
SO
c0
TOTAL EXPENDITURE'. 550.000 519,000 559 0001
st be done fo complete the interor of the facility so that they will then be ready to house six
disabilities into permanent housing.
.~
lead Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012
RE: Request for BuCCet Appropra6oniExtension and Amendment
Veterans Relief Fund 155-000-010
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
^x Please be advised that after a thorough examination of my current budget rt appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs. I find that my oudget .s
short. Therefore. for this current year for the reason's outlined below. I request an appropriation and budget
extension in the amount of:
55,000
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure
x Yes
No
^ Please I?6 advised that a revenue source (i.e. grant, new fee) has been received by th s department which
was rot included in the annual budget a: the bme it was prepared. Therefore, I request an apprcpriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amcunt of:
50
BUDGET
BARSRevenue# I Description CURRENT REVISION AMENDED
I S^
I I S"
S"
S~
' TOTAL REVENUE I 5G 50 ' S~
BUDGET
BARSExpenditure# Description CURRENT REVISION AMENDED
55360.40.0000 Other Services and Char es
-- $59,950 55,00, Sc4,950
~ SO
I I SO
~ SC
I
1 I SC
TOTAL EXPENDITUREi 859,950 55,000 554950
Reason for A pro riationlExtension
Appropriate additional funds for Veterans Relief for 2012.
~, '
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: September 14, 2012
RE. Request for Budget Appropriation/Extension and Amendment
Parks and Recreation 174-000-010
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated +s
insufficient to pay necessary expenses of th+s department for this year After a careful examination of all the
expenditures within the department budget with respect to present and future needs. I find that my budget is
short. Therefore. for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of'.
54.739
~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
X No
Please be advised tha[ a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amount of:
54,739
BUDGET
BARSRevenue# Description CURRENT REVISION AMENDED
SO
~ 50
SO
39700.00.0010 O eratin Transfer in From General Fund I 5381.000 54.739 $385.739
TOTAL REVE NUE 5381,000 S4.739 $385.739
BUDGET _
BARS Expenditure # Description CURRENT REVISION AMENDED
57420.95-C_000 Intefund Rentals/Leases 38 685 54.739 $43A24
SO
- -- SO
-
SO
SO
TOTAL EXPENDIT URE 535,685 Sa 739 543 a24
Reason for Appropriation/Extension
In 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse t
provide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the
Neighborhood School house went out of business and defaulted on the lease. A portion of the lease payment vrj~.
used to offset the +nterfund payment from Parks and Recreation to Central Services. The loss of the lease ha=
resulted in the loss of this offset. and Central Services has raised the interfund payment to compensate. Parks
and Recreation requires a budget extension to pay Central Services for the mid-year increase in interfund rent
payment.
Res ~y sSub '
Elect +cial/Departure ead Signet re
TO: BOARD OF COUNTY COMMISSIONERS Date: September 7, 2012
RE: Request for Budget AppropriahoniExtension and Amendment
Public Worksl Special Projects Fund 177AOOA10
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below. I request an appropriation and budget
extension in the amount of:
516,600
Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
X Yes
No
0
Please be advised that a revenue source (f.e. grant, new fee) has been received by this department which
was not includetl in the annual budget at the time it was prepared. Therefore, I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amount of:
547,963
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
32191.00.0000 Franchise Fees S0 $47 953 $4?,953'
SO
$0
~ ~ $0.
TOTAL REVENUE SO 547,953 $47,953'
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
53542.10.0000 Salanes and Wa es SO 511,000 S11,000
53842.20.0000 Personnel Benef its SO $4,000 $4,000
53842.49.0000 Miscellaneous 50 51,500 $1,500
SO
SC
TOTAL EXPENDITURE 50 516.500 516,50C
I'O: BOARD OF COIiN'iY' C0~7~41SSfONCRS Date: 09!1712012
RE: Request for Budget .4ppropriation,''Extension and Amendment
Construction & Renovation 301-000-0(0
DepartmentiFund Name Fund Number
Commissioners: (check all that apply)
t^ Please tx advised that after a thorough zxamination of my currem budget it appears that the amount allocated is
insuHicicnt to pay nzcessary expenses of this dcparment for [his year. After a careful examination of all the
expenditures within the department budge! with respzc[ to present a[td fu[ure needs, 1 find that my budget is short.
Therelore. I request an appropriation and budget es[ension in the antoun? 560,891.00
fur this current year for the rcasor,(;) outlined below.
^ FurJunrts other than Cnrrenr Fxpense -- Is there enough Pund Balance (unencumbered cash} to cover [his additional
cxpcndilurc^ Y'es_ No.
Q Please be advised that a revenue source (i.e. grant, new tee) has been received by this department which was not
included in the annual budge[ at the time it was prepared. l'herefore, 1 request an appropriation and budget
extension in the amount of 5235.897.00 [o include this new revenue in the bud,ct this ycsr as outlined below.
BARS # Revenue Description Current
Bud et Revision Yew Budget
39;(10.00.0050 Transfer in from Capital In:provemzm $0.06 S60,891.GO~j 560,891.00
-t
3970090.0(150 )'ransfzr in Iron( Capital In:provcment 50.00 51?5.(IOO.OG'I 5175,GUO.UO'
SIIAO
SOHO
TOT?ILREVENUE 5U.6'0 $235.89190 S2:i5,891.00
BARS # Expenditure Description Current
Budget _ Revision New Budget
594(10.G2.tJ[11i0 Buildings 5515,35:f00 SG0,891.OG SS?6,245.OG
5{J.(tll
SG.UO
50.00
-_ !;0.00
TOT'.ALE%PENTDITURE S515,354.00 crr,~,g91 (;U 5576.245.00
Reason fqr Appropriation+'Extension
Appropriate fandx for Superior Court office impruoemen[s $61),891
:lppropriate fonds for cash flow for budgeted pro)ects ;xnding grant reimbursement 5175,000
Respectfully stibmity~d,
t! / ~J/kti r-
J ~%J 3
TO: BOARD OF COl!NTY COD9Y41SSlOVERS Date: 09/17lt2
RG: Kequest For Budget e1ppropriationiGxtension and Amendment
Capitttl Improvement 302-000.010
Department'Pund Name Fund Numher
Commissioners (check xll that apply)
/^ Please he advised that aficr a thorough zxamination of my current budget i[ appears that the amount allocated is
insufFicient to pay necessan• espcnses of this department for [Iris yzar. .After a careful examination of all the
expenditures within the department budget with respczt to prosznt and [inure nzzds, 1 find that my budget is short.
Therefore. I request an appropriation and budget extension in the amount 523.5,891.00
for this current year Cor the reasoni s 1 outlined below.
0 For janrls other !Iran Crrrrent F.rpense - Is there enough Fund Balance (unencumbered cash) to cover this additional
rxpzndihtre'' Yes_ / Nn
^ Plctuc be: advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud~ect
extension in thz amount of 535000.00 _ to include this new revenue in the budget this year as oudinrd below.
BAKS # Kevenue Description Cm~rent
Bud et Revision New Budget
39700.00.001? Transfer in from Gcrcral Fund 53CO.R91.Oit 535,ODU.UU 5395,891 AO
50.00
50.00
50.UU
TOT.U.REVENUL 536U,891.(N) 535,000.00 5'+9~,89t.1t0
BAKS 4 Expenditure Description Current
Bud et Revision New Budget
59700.97.OUt0 Trmsfcr to Constncetiun & Renovation SOHO 560,891.00 56U,8'II.W
?9700.97.0010 'Crans;er to Construction ~ Renovation 50::r0 5175.000.UU ~517~,ODU. W
51).IIp
5!i.OU
TOTAL EXPENDITURE 50.00 S235,891.00 5235,891.Ut)
Reason fqr AppropriationiE~tension
Trtmslir Ibnds Irom Capital hnprovzment fund to Conswetion & lenovation fund fnr Superim~ ('Dort oflicc improccments
Trursi'rr funds fiorn Capital Imprmzment fund to Construction & Renovation fund t~~r gash tlovv pendinE grant reimbursement
Rcspcctfzdly submitted, ,
->
~! ~~iuc C
TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012
RE: Request for Budget Appropriation/Extension and Amendment
Industrial Insurance Reserve 604-000-010
DepartmenVFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore. for this cunent year for the reason's outlined below. I request an appropriation and budget
extension in the amount of:
55.000
Qx For funds other than Current Expense (General Fund)- - is there enough Fund Balance (unencumbered cash) to
cover this additional expenditure?
x Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore. I request an appropriation and budget
extension to include this new revenue in the budget this year as outlined below in the amount of
So
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
I $0
$0
TOTAL REVENUE SO $0 SO
BUDGET
BARSExpenditure# Description CURRENT REVISION AMENDED
51761 41.0000 LBIAdministrationCosts $18.728 55,000 $23.728
SO
$0
_ $0
_ _ $0
TOTAL EXPENDITUREI 518,728 $5,000 523,728