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Home My WebLink About062 12ORDER: BUDI.EROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. 62 -12 WHEREAS, the Jefferson County Board of Commissioners did on the 1st day of October, 2012 declare that a need exists for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 1st day of October, 2012, set a hearing on said need for the 15r° day of October, 2012, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RC W 36.40.140 on October 3 and 10, 2012 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: SEAL: SPECIAL REVENUEICAPITALIENTERPRISE /INTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION AMOUNTFROM $34,700 $34,185 119- 000 -010 UNENCUMBERED $84,865 FUND FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE /GENERAL FUND $9,416 120 - 000 -010 001 - 000 -010 GENERAL FUND (various depts.) $44,020 $44,020 001 - 261 -000 OPERATING TRANSFERS $4,739 $39,739 001 - 270 -000 NON - DEPARTMENTAL ANIMAL SERVICES -$35.00 Total General Fund $48,759 $0 $48,759 SPECIAL REVENUEICAPITALIENTERPRISE /INTERNAL SERVICE FUNDS 108- 000 -010 COOPERATIVE EXTENSION $34,700 $34,185 119- 000 -010 JEFFCOM CAPITAL & BOND FUND $84,865 $84,865 121 - 000 -010 JEFFCOM ENHANCEMENT FUND $9,416 $9,416 120 - 000 -010 CRIME VICTIMS $813 $813 125- 000 -010 HOTEL MOTEL $18,069 $18,069 129 -000 -010 ANIMAL SERVICES $510 $510 148 - 000 -010 AFFORDABLE HOUSING $19,000 $19,000 150- 000 -010 TREASURER'S 0 & M $480 $480 155- 000 -010 VETERANS RELIEF $5,000 $5,000 174- 000 -010 PARKS & RECREATION $4,739 $4,739 177- 000 -010 SPECIAL PROJECTS FUND $47,953 $16500 301 - 000 -010 CONSTRUCTION & RENOVATION FUND $235,891 $60,891 302 - 000 -010 COUNTY CAPITAL IMPROVEMENT $200,891 $35,000 $235,891 504 - 000 -010 L & I INSURANCE RESERVE $5,000 $5,000 v Cow:: lk� Total Other Funds $344,044 $358,283 $495,359 t\ day of October, 2012. v' i. ATTEST: Raina Randall, Deputy Clerk of the Board JEFFERSON COUNTY BC Jol Ph Da TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment General Fund, Crime Victims, Animal Services, Treasurers O &M Department/Fund Name Commissioners: (mark all that apply with an "X ") Date: September 13, 2012 001,120,129,150 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: E45,823 ❑X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 30 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001 - 000 -010 General Fund Salaries and Benefits $0 $44,020 $0 120 - 000 -010 Crime Victims Salaries and Benefits $813 $0 129- 000 -010 Animal Services Salaries and Benefits $510 $0 150- 000 -010 Treasurer's O &M Salaries and Benefits $480 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 001 - 000 -010 General Fund Salaries and Benefits $0 $44,020 120 - 000 -010 Crime Victims Salaries and Benefits $813 129- 000 -010 Animal Services Salaries and Benefits $510 150- 000 -010 Treasurer's O &M Salaries and Benefits $480 (see attached detail) TOTAL EXPENDITURE 1 $0 $45,823 2012 - APPROPRIATION FOR UFCW CONTRACT AND EXEMPT WAGE ADJUSTMENT FUNDNAME FUND NUMBER BARS AMOUNT ASSESSOR 1010000 51424.10 7,28128 ASSESSOR 1010000 51424.20 398.92 AUDITOR 1020000 51423.10 2,318.38 AUDITOR 1020000 51423.20 - 115.75 ELECTIONS 1021000 51170.10 790.56 ELECTIONS 1021000 51170.20 30.51 ELECTIONS 1021000 51180.10 1,045.20 ELECTIONS 1021000 51180.20 88.58 CLERK 1050000 51230.10 3,738.20 CLERK 1050000 51230.20 113.13 COUNTY ADMINISTRATOR 1059000 51310.10 1,486.42 COUNTY ADMINISTRATOR 1059000 51310.20 49.96 COMMISSIONERS 1060000 51160.10 1,247.81 COMMISSIONERS 1060000 51160.20 - 20539 PUBLIC SAFETY 1063000 52571.10 777.12 PUBLIC SAFETY 1063000 52571.20 12.12 DISTRICT COURT 1080000 51240.10 3,340.15 DISTRICT COURT 1080000 51240.20 39.46 DISTRICT COURT 1080000 52330.10 1,148.88 DISTRICT COURT 1080000 52330.20 78.57 JUVENILE SERVICES 1110000 52710.10 6,834.72 JUVENILE SERVICES 1110000 52710.20 529.02 PROSECUTING ATTORNE 1150000 51510.10 6,695.15 PROSECUTING ATTORNE 1150000 51510.20 296.22 PROSECUTING ATTORNE' 1150000 51580.10 1,139.95 PROSECUTING ATTORNE 1150000 51580.20 110.61 SUPERIOR COURT 1240000 51220.10 507.55 SUPERIOR COURT 1240000 51220.20 1117 TREASURER 1250000 51422.10 4,048.18 TREASURER 1250000 51422.20 179.37 TOTAL GENERAL FUND 44,020.05 CRIME VICTIMS 120000010 51570.10 771.57 CRIME VICTIMS 120000010 51570.20 41.70 ANIMAL SERVICES 129000010 56210.20 509.75 TREASURER'S O & M 150000010 51422.10 433.44 TREASURER'S O & M 150000010 51422.20 46.83 SUBTOTAL OTHER FUNDS TOTAL ALL FUNDS 1,803.29 45,823.34 These adjustments also include a reduction to the 2012 budgeted medical costs, they came in lower than budgeted. Additionally, some departments had a wage adjustment but do not require an appropriation because they are absorbing the costs within their original budget dollars. TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012 RE: Request for Budget Appropriation /Extension and Amendment General Fund - Non - Departmental & Operating Transfers 001 -261 -000 & 001 - 270 -000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,739 ❑ x For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ex Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Ooeratinq Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 001- 270 - 000.51261.41.0002 Public Defender (note 1) $505,851 - $35,000 $0 001 -261- 000.59700.00.0350 Transfer to Capital Improvement (note 2) $360,891 $35,000 $0 001- 261- 000.59700.00.035o Transfer to Parks and Recreation (note 3) $381,000 $4,739 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Ooeratinq Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 001- 270 - 000.51261.41.0002 Public Defender (note 1) $505,851 - $35,000 $470,851 001 -261- 000.59700.00.0350 Transfer to Capital Improvement (note 2) $360,891 $35,000 $395,891 001- 261- 000.59700.00.035o Transfer to Parks and Recreation (note 3) $381,000 $4,739 $385,739 $0 $0 TOTAL EXPENDITURE $1,247,742 $4,739 $1,252,481 Reason for Appropriation /Extension Note 1: A portion of Public Defender contract will be paid out of grant funds from OPD for public defense in 2012 Note 2: Increase transfer to capital improvement for use in Superior Court office improvements. This change is budget neutral but an appropriation is required to move from Non - Departmental cost center to Ooeratinq Transfers. Note 3: One -time increase in transfer to Parks & Recreation for facilities rent. TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request for Emergency Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an " X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is . short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $22,200 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Fx Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: E22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitte Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33166.12.0000 EPA Puget Sound Management Assistance $0 $22,200 $22,200 53111.20.0000 benefits $65 $430 $0 53111.49.0020 training/registration $0 $4,200 $0 53111.31.0000 supplies $6,000 $0 TOTAL REVENUE $0 $22,200 $22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitte Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 53111.10.0600 clerk hire $450 $3,555 $4,005 53111.20.0000 benefits $65 $430 $495 53111.49.0020 training/registration $0 $4,200 $4,200 53111.31.0000 supplies $6,000 $6,000 53111.41.0000 consultant/ professional services $7,500 $7,500 $0 TOTAL EXPENDITURE $515 $21,6851 $22,200 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenue /expenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Respectfully Submitte Elected Official /Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012 RE: Request for Emergency Budget Appropriation /Extension and Amendment WSU Extension 108 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' ') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs. I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $12,500 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q x Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenuelexpenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Res pe ffully Sub tled Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33366.12.3000 South PT Bay Shellfish Protection Education $0 $12,500 $12,500 53195.20.0000 benefits $0 $220 $0 53195.41.0010 Professional Services $0 $5,000 $0 53195.49.0010 Printing $0 $5,000 $0 TOTAL REVENUE $0 $12,500 $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenuelexpenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Res pe ffully Sub tled Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 53195.10.0601 clerk -hire salary $D $1,780 $1,780 53195.20.0000 benefits $0 $220 $220 53195.41.0010 Professional Services $0 $5,000 $5,000 53195.49.0010 Printing $0 $5,000 $5,000 53195.31.0020 Educational Supplies $0 $500 $500 $0 TOTAL EXPENDITURE $0 $12,5001 $12,500 Reason for Appropriation /Extension This grant was finalized and approved in 2012, and the revenuelexpenditures were not included in original 2012 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of 2012. Project is 100% grant funded Res pe ffully Sub tled Elected Official /Department Head Signature �'C`� �11V'`r✓ JE'Gl4'J I10�� TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment JeffCom Capital & Bond Fund 119 119 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $84,866 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ec ullySubmitted '- Elected Official /Department Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0122 Transfer to JeffCom $0 $84 865 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ec ullySubmitted '- Elected Official /Department Head Signature BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0122 Transfer to JeffCom $0 $84 865 $84 865 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $84,865 $84,865 Reason for Appropriation/Extension Transfer excess E911 sales tax funds (amount exceeding requirement for annual debt service) to JeffCom per interlocal agreement. R ec ullySubmitted '- Elected Official /Department Head Signature �', trYt�V'1�ScCt�`7 I�IZ�j� TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment JeffCom Enhancement Fund 121- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $9,416 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $o ,ransfer to the new JeffCom Capital fund forthe E911 radio enhancement project. Re 9OCTU l Submitted, Electe Official /Department Head Signature was BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 59700.00.0119 Transfer To JeffCom Capital $0 $9,416 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 ,ransfer to the new JeffCom Capital fund forthe E911 radio enhancement project. Re 9OCTU l Submitted, Electe Official /Department Head Signature was BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 59700.00.0119 Transfer To JeffCom Capital $0 $9,416 $9,416 $0 $0 $0 $0 TOTAL EXPENDITUREI $0 $9,416 $9,416 ,ransfer to the new JeffCom Capital fund forthe E911 radio enhancement project. Re 9OCTU l Submitted, Electe Official /Department Head Signature was TO: BOARD OF COUNTY COMMISSIONERS Date: September 17, 2012 RE: Request for Budget Appropriation /Extension and Amendment Hotel Motel 126- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $18,069 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. In addition, $69 is appropriated for payment of a building permit for improvement to Gateway Visitor Center. BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51990.41.0040 JC Historical Society $51,900 $2,673 $0 51990.41.0060 Quilcene Museum $8,460 $1,050 $0 51990.41.0079 N. Hood Canal Chamber $44,790 $8,392 $0 51990.41.0084 West End Chamber $23,320 $3,955 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. In addition, $69 is appropriated for payment of a building permit for improvement to Gateway Visitor Center. BUDGET BARS Expenditure # Description CURRENT IRIEVISION AMENDED 51990.41.0040 JC Historical Society $51,900 $2,673 $54,573 51990.41.0060 Quilcene Museum $8,460 $1,050 $9,510 51990.41.0079 N. Hood Canal Chamber $44,790 $8,392 $53,182 51990.41.0084 West End Chamber $23,320 $3,955 $27,275 51990.41.0085 Gateway Center $56,120 $1,999 $58,119 TOTAL EXPENDITURE $184,590 $18,069 $202,659 Reason for Appropriation /Extension The LTAC (Lodging Tax Advisory Committee) agreed to grant additional funds in 2012. In addition, $69 is appropriated for payment of a building permit for improvement to Gateway Visitor Center. TO: BOARD OF COUNTY COMMISSIONERS Date: September 14, 2012 RE: Request for Emergency Budget Appropriation /Extension and Amendment Jefferson County Affordable Housing Fund 148 -000 -010 Fund Number Commissioners: (mark all that apply with an "X ") ❑X Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: $19,000 �X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 Reason for been six one - bedroom units at the Pfeiffer House in Port Townsend. is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 55150.41.0020 AFFORDABLE HOUSING SHB#2060 $50,000 $19,000 $69,000 $0 $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for been six one - bedroom units at the Pfeiffer House in Port Townsend. is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 55150.41.0020 AFFORDABLE HOUSING SHB#2060 $50,000 $19,000 $69,000 $0 $0 $0 TOTAL EXPENDITURE $50,000 $19,000 $69,000 Reason for been six one - bedroom units at the Pfeiffer House in Port Townsend. is a work that must be done to complete the interior of the facility so that they will then be ready to house six ual persons with disabilities into permanent housing. Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: September 13, 2012 RE: Request for Budget Appropriation /Extension and Amendment Veterans Relief Fund 156- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x e Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 55360.40.0000 Other Services and Charges $59950 $5,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 55360.40.0000 Other Services and Charges $59950 $5,000 $64,950 $0 $0 $0 $0 TOTAL EXPENDITURE $59,950 $5,000 $64,950 Q0-, "Vec cs 11g)I TO: BOARD OF COUNTY COMMISSIONERS Date: September 14, 2012 RE: Request for Budget Appropriation /Extension and Amendment Parks and Recreation 174 - 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an' X') 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,739 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $4,739 Reason for Appropriation /Extension 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to wide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the aighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was ed to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has 5ulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks d Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent Res ly Sub e Elect rcial /Departure ead Sign re BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57420.95.0000 Interfund Rentals /Leases $38,685 $4,739 $0 $0 $0 39700.00.0010 Operating Transfer in From General Fund $381,000 $4,739 $385,739 TOTAL REVENUE $381,000 $4,739 $385,739 Reason for Appropriation /Extension 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to wide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the aighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was ed to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has 5ulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks d Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent Res ly Sub e Elect rcial /Departure ead Sign re BUDGET BARS Expenditure# Description CURRENT IREVISION AMENDED 57420.95.0000 Interfund Rentals /Leases $38,685 $4,739 $43,42 $0 $0 $0 $0 TOTAL EXPENDITURE $38,685 $4,739 $43,424 Reason for Appropriation /Extension 2010 a public private partnership was established in the form of a lease with the Neighborhood Schoolhouse to wide childcare services at the Port Townsend Rec Center. In 2012, due to the economic recession, the aighborhood School house went out of business and defaulted on the lease. A portion of the lease payment was ed to offset the interfund payment from Parks and Recreation to Central Services. The loss of the lease has 5ulted in the loss of this offset, and Central Services has raised the interfund payment to compensate. Parks d Recreation requires a budget extension to pay Central Services for the mid -year increase in interfund rent Res ly Sub e Elect rcial /Departure ead Sign re co-,. Noe Sears �1Ig,i`fa TO: BOARD OF COUNTY COMMISSIONERS Date: September 7, 2012 RE: Request for Budget Appropriation /Extension and Amendment Public Works/ Special Projects Fund 177 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $16,500 FX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $47953 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 32191.00.0000 Franchise Fees $0 $47,953 $47 953 53842.20.0000 Personnel Benefits $0 $4,000 $0 53842.49.0000 Miscellaneous $0 $1,500 $0 $0 TOTAL REVENUE $0 $47,953 $47,953 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 53842.10.0000 Salaries and Wages $0 $11,000 $11 000 53842.20.0000 Personnel Benefits $0 $4,000 $4 000 53842.49.0000 Miscellaneous $0 $1,500 $1 500 $0 $0 TOTAL EXPENDITURE $0 $16,500 $16,500 Secxs 9110Q- TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Construction & Renovation Department/Fund Name Commissioners: (check all that apply) 301 - 000 -010 Fund Number Date: 09/17/2012 ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. Alter a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $60,891.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (Le, grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $235,891.00 to include this new revenue in the budget this year as outlined below. funds for Superior Court office improvements $60,891 funds for cash flow for budgeted projects pending grant reimbursement $175,000 Respectfullysu6miituttt d, ce�• Anne- Se�c� ��l g� I �. TO: BOARD OF COUNTY COMMISSIONERS Date: 09/17/12 RE: Request For Budget Appropriation/Extension and Amendment Capital Improvement 302- 000 -010 Department/Fund Name Fund Number Commissioners: (check all that apply) ✓❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $235,891.00 for this current year for the reasons) outlined below. ❑✓ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $35,000.00 to include this new revenue in the budget this year as outlined below. BARS #Revenue Description Current Revision New Budget Bud et 39700.00.0012 Transfer in from General Fund $360,891.00 $35,000.00 $395,891.00 $0.00 $0.00 $0.00 $360,891.00 $35,000.00 $395,891.00 BARS #Expenditure Description CuBurrend et t Revision New Budget 59700.97.0010 Transfer to Construction & Renovation $0.00 $60,891.00 $60,891.00 59700.97.0010 Transfer to Construction & Renovation $0.00 $175,000.00 $175,000.00 $0.00 $0.00 $0.00 $0.001 $235,891.00 $235,891.00 Reason for Appropriation/Extension _ Transfer funds from Capital Improvement fund to Construction & Renovation fund for Superior Court office improvements '.. Transfer funds from Capital Improvement fund to Construction & Renovation fund for cash flow pending grant reimbursement Respectfully submitted, , TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Industrial Insurance Reserve DepartmentlFund Name Commissioners: (mark all that apply with an "X") Date: September 13, 2012 504 -000 -010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for an additional one quarter payment for L & I Administration in 2012. The 2011 4th qtr. payment was 2012. Elected Oftigi*pepartment Head Signature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51761.41.0000 L & I Administration Costs $18,728 $5,000 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for an additional one quarter payment for L & I Administration in 2012. The 2011 4th qtr. payment was 2012. Elected Oftigi*pepartment Head Signature BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 51761.41.0000 L & I Administration Costs $18,728 $5,000 $23,728 $0 $0 $0 $0 TOTAL EXPENDITUREI $18,728 $5,000 $23,728 Reason for an additional one quarter payment for L & I Administration in 2012. The 2011 4th qtr. payment was 2012. Elected Oftigi*pepartment Head Signature Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: October 15, 2012 SUBJECT: HEARING re: Proposed 3rd Quarter Supplemental Budget Appropriations/Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RC1A/ 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. Approve the resolution for the 3rd quarter supplemental budget appropriations. Date 16 �lX