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,, wk~ i SSC~ ~~FFE~i.S[)I'~T ~~UN~"~ ~LTBLI~ ~ALTI~ fit ~ Sheridan Street o Part Townsend o Washington o 98368 wvww.j elf a rsn n ~ u n#ypu b! i ch ealth . ~srg Cflt~scilt A~erida attober 2, Za12 ~~~~~' ~~ ~~~~~ ~Qi~~~~SY~~E'R~ A~~EN'~A REC~U~ES~' Tt3. Bv~rd of C~vunty Cvmmissiivners PhoEloip Morfey, County -~dmnistlrator F~QM~ Jean Baldwin, Director S~JB]E~"[': Agenda iitem - PrafessiOnal Services Agreement -- Concerned Citizens far Individual Employment and Individual Technical Assistance, Amendment #1; July ~., 2Qt2 -June 3~, 2(3~3~ add'l 2,5~(I total ~3E1,~2~ S~~A~~MEN~' CfF ISS~9l>r~ Jefferson County Public f~ealth, Developmental Disabilities Division, pis requesting Soard approval of the Professional Services Agreement - Concerned Citizens for Individual 1=mployment and Individual Technical Assistance, Amendment #1; July 1, ~01~ -Tune 30, 2013; add'l X2,500 total $36,£~~8 -dlNgtli'SI~fS'T`RATEGxC ~C?A~1l,SIP~~U'S_and CON'S: The County has funded People First activities for aver ten years with Community Info and Education Bands. ~eslue Bunton from Concerned Citizens has been the lead Advisor for this group since its inception. The People First Advisor will coordinate and support up to 1~ local People First meeting in Jefferson County in order to broaden membership through outreach aimed at future members, provide training and develop and implement the goals and objectives of a People First Work Plan. With the Division of Developmental Disabilities reallocating the amount of Community Info funding to Counties, Mess funding for Jefferson County} part of the focus far People First, (far ~scai years 201 & 2013) will be to find other sources of funding for sustainability. An example of that is that Concerned Citizens is providing some matching funding for this fiscal year. CaMENUNITY HEALTH F,NVIR4NMENTAL HEALTH p6UEL(3PMENTAL IDISA~IL~ I IL5 ~~~~I ~~~~~~~ WATER CIUALITY MAIN: (360p 385-940U ALVYAYS WCRRI[lF1G FORA 51lFER AFf~? MAiN: (360} 385-9444 FAx; 136{0 385-9401 HEALTHIER ~.Q~~~~ 1=A3{. (360} 379-4487 Cotasent r~~,~i~da ~~scra~ rnnRAG-r~c~osT BEN~Fr A~a~~rsx~F Funding for these services is prodded through our contract with ~SFiS t7ivisivn of Developmental Disabilities ~t7DD}. The budget reflects revenue and expense for this vendor. ~tECd~~IEN~]Afi~yN: ,7~PH management request appravai of the Professional Services Agreement - Concerned Cit%zens f~vr Individual Employment ar~d Individ'uai Technical Assistance. Amendment #1; ]uly 1, Z~t~ ~- dune 3a, ~f?13; add'l ~~.5t~0 total $6,628 R~1J~EWED ~Y~ .--~ ~~te ~~Zouted tcs all Public Fiea~th Managers} Cnntract Amen~tner~t #1 ,A~,greerr~ent Between Concerned Citi~:exts . And c~- ~~;~ Jet`fersrrn County Public Ilcalth ~; ;~ Der~•ela~rraental Disabilities Pr©~rar<n _ , WIIIEft>~~5, Concerned Citizens (Subcontractor-} and Jefferson County County} entered into an agreemer3t on July 1, 2012 for Professional Services to be provided in connection with. the provision of Individual Ia~~apl~>yn~ent Services r~vith Developmental >~isahilities irg Jefferson County, WIIERF.~S, the Parties desire to amend the terms of that agreement. IT IS A~:1;.I~Ei] BFTWI;EN I30TI-I PAftTI1JS AS 1~1A1'~~II1I7 III<rRI~,1N AS FCJ~LLI;3W'S: 1. The term ol` the above referenced. agreement is extended and ends June 30, 2013. 2. The People First Advisor will coordinate and support up to twelve t12} local People l~~irst meetingsl+C~fticer Meetings in Jefferson. County. The purpose of these meetings is to broaden membership through outreach efforts aimed at future mernhers, provide training in self- detern~ination, self advocacy, mentoring and other skills as rec7uested by the Chapter, dc~•clop and implement the goals and objectives ofa People First "Work flan, coordinate with the State People First Chapter and other Ctaunty Chapters within Jefferson County and the State. A minimurrt of four ~~} individuals with disabilities must be in attendance in order to hill for an~• meeting at $15{3 Per meeting, Payment includes mileage. Pawrnent l'teint and C]~vcumentation: 51~UU 20#~-2i}t3 ~1 t30[3 T[JT~ t~ ~1 separate {rtiinimurn of`one page} report to contain minutes of each local People First meeting that includes date, time anti length of rrteetin~, location of rneetirtg, topics discussed and any' decisions made. Sign-in sheet. of atterdees. .~ People First advisor will wvork ~,~~th members of the People I•irst Uroup to provide outreach, c~ education at a Jefferson Corrnty° went. $175 a day for at least 3 hotu~s of time:, car ~35[l a day li~r• at least 6 hours of time, Up to four ~`1) short events or twc~ {2} long events. Payrr+ent Poirtt artd U4ctrrnerttatiort: ~~t1D 2i3t2-~tDt3 S7t3tD 7`fJT:'11. A separate {minirnuarr ozone page) report about the ]ef'f'ersort County Event must include date, ti~nc, and length, result of the event and asign-in sheet af~volurtteers"attendees. 4, Subcontractor will be entitled to an increase in funding not to exceed `2,50{).(3() for services rendered during the term of this eontraet amendment. Stnc~ontracior w~•ill invoice the C}ouniy can a monthly basis to indicate how' many People first rr~eetings 0150 per mcetit~g} and ho~~° many Jefferson County events {at either X175 or $350} -ere held during a partie.ular billing period. Subcontractor will only be paid for lvleetings and F~.vents actually held during the extended tern? of this contract, Total compensation under this Eh.greement shall not exceed S3f~,62K «•ithout express r~,rritten amendrrrent. 5. ~lll other terra~s and conditions of the agreement ~vilI remain the same. Ccxnierned C:irizet~5 9ndu~~it~s~~~1 EA~yrtQyErtesror, ArrRCndmes~r i ~}ated ~'~l~is day of _ , 2DiZ 13y: Jc~~n A.US~In, Chairrnan .~eff~rsan Boar of Cc~un~~r Co3~rr~issioners ;~ ,~ L~n~ia Middletonl`~xecu~iw~~ i7irec~nr oaf C~ncerne~ Citizens approved as ~ ~arrn m~n~y: .~ ~ ]~:ffersan Ca, ~r~se~:utar's ~~ CE3ncerE~cd (.'3li~ens €nd'ivad~eal 1~n~p€apnseitl, Arnendi°r~crrt 1 SUI3C[)N"PRACT F[-R I'R[]EESSIONAL SEIZVIC;ES INF3IVIUIJAL EMI'I~OYMENT Anci_Ih~l?IVII]LIAI.~ TECH.NIC:AI, ASSISTANCE Agreement Between JE1N1i EItSOIV COUNTY PiJBI.IC IIEAIJTFI And CONCERNEID CITI'LENS CC}IsITIZACT SERVICES This agreement is made anal entered into between Jefferson County Public I3ealth (CC]U•N"f`Y) and Concerned Citi-reins Contract Services (SUBCC3NTRACTCIR} for provision of Individual Supported Errrpioyment to Persons avitlr Dewelopmerrtal Disabilities in Jefferson County. The term of this agreement is July 1, ~t~12 through .tune _~~, 2flla. This Contract may be terminated by rather party open {iD days written notice. Termination of this Contract shall not constitute a breach. It is Agreed I3et~~een I3trtlr Parties as Named Herein as I+`ollows: A, pltf]I~'k,SSid01!`AL, SERVICES Professional services to be provided by SUBCQNTI~F~CTOR steal! include: (l) "Individual Suplrarted Fr+nployrnrnk" ar "IE": services are aper-t of an individual's path«•ay to errrployment and are tailored to individual needs, interests, abilities, and promote career development. These are indiwiduali~ed services necessary to help persons t~~ith developrnerrtal disabilities obtain and continue integrated employment at or above the state's minimum wage in the general 4~~urkfarce. These services may include intake, discovery, assessrrrent, job n-rarlceting & develaprnent, Job plar;errrent, coaclrin~'supparts, jab replacement, warksite job training, and development of rratural supports., follo~v- alang to maintain a job & and record keeping per la xlribit A -Statement of ~4Jnrk. (~) •`Ir~dviclnalired Technical Assistarree" or "ITA": services are a part of an individual's pathway to individual employment. 'l'ire service of assessment and cansultatiarr (in ar~der to identify and address existing barriers to employment) may be provided by the ernplUyment provider or to the enaployrnent provider. •Tlr is is in addition to supports received through supported employment services ar pre-vocational services for individuals who haws not yet achieved their emplayrrrent gs~al per Exlrihit A -Statement r9f Work. (;) Prograrrr management. I3. C}SIJIGATtONS SCig[:QNTI~AC'I'OIi. shall fulfill the fallo~,ving obligations: (l} SUBCUNTI~ACTQ~ shall comply with all state and federal requirements regarding thv confidentiality of Client records. Client infarn~atian is not disclasal?le to tlrc pubic. Infarnratian acquired pursuant to RCW 7IA.14.r77a regYrires a signori Release of Information or a signed Math af'Con~dentiality !°or•m, (?) 5U13CCJNTIZ~C:TUIZ is required pursuant to 1~C~G' =13.4.~.83fl-835, that any prospective r:rnployee, who will or may have unsupervised access to a persasr w•itlr a developmental disability, in the course of Iris car her employrrrent, ar invoiwenrent with the business or organization, must have a Washington State Patrol Crirrri3tal (W.S,P.) Background Check. (;) SUI3C[Jlv'1•I~.ACTOIt is required pursuant to RCVv' 74.15.{13t~, that if any prospective employee, who Iris not resided in V4'aslrington State duri3rg the last three years, and Evho evil! or may have unsupervised access to a person with a developmental disability, in the course of his ar her employment; ar involve~nenk with the business or organization, must have a F.B.i. Fingerprint Chick. This tir~gerprirrt check must oczyur before ernplayment begins working. (~1} SL7I3CCJNTRAG.TC7R is required, to repeat the Vv'.S.P. Criminal Background Check for Staff every three years, The W.S. P. Criminal Background Check and the F'.B.1. Fingerprint Chick must ga thraesglr the Backer ounel Check Central Unit CJfJ`ice within []SHS in Qlympia in accordance «rith RCW 43.~43.83(l-8~t5 and ItCI~' 7d.15.U:3C~. {~) SUBCE7NTRACTC7R shall comply with ail state and federal requirements under RCVd 74.34, Abuse of Vulnerable Adttlis, RCW 2C•44, Abuse of Children, the 'vVACs: 275-27 L]ivisian of Develaprttental l:3isabilities Serv`sces Rules; 296-24 General Safety fir, I--IeaitE3, 29b-fit General C)ccupationa! i-lealth Standards. (6) Sl1L3CON7'RACTCJR shall comply with the fallow-ng I~I7I~ Policies: 3.01 Client Service Plans, 5.01 Criminal History° Background Checks and Safeguarding Personal lnforrrtatian, 5.02 Necessary Suppfernettal Accommodation {NSA), 5.(}3 Client Complaints, S.OS Lirraited English Proficiency {T,I~P} Clients, S.f}6 Client Rights, 5.13 Protectrans From Abuse, 5.14 Positive Behavior Support, 5.15 lJse of Restrictive Procedures, ti,0$ Mandatary Reporting lZequiretnenis for Err[ployntent and Uay Prograrrk Services Providers, b.13 Employrnent~Day l'rograrn Provider Qualificatiotas, 9.07 Duman Irrtmunodeficiency Virus (HIV) and Acquired Immune I3~ficic;ncy Syradrame {AIt7S), 12.Oi Incident Management, 13.04 DRW Access Agreement anti. the 19y2 County Guidel-nes. (?) SLIBCC~NTRACTf]li; shall have written policies regarding; sexual harassment and non-diserimit~ation (said policies roust guarantee humanJcivil rights}, a person's right to privacy,. safeguarding personal information abuse of participants, agency medication procedure, respectful staff-to-participant interactions, {i.e.; including a person's right. to be treated with. dignity and respect and free of abuse). {$} SU13CpIdTFZ:ACT{?R shall assure that panic°spants in accordance with Necessary Supplemental Accommodation {NSA}, Policy 5.02, have been informed aftheir rights, what services and benefits Lnay' Ire expected fratn the program, the prograrrt's expectations of them, and if necessary, shal- assure that the participant's family, guardian or advocate is also informed. {~) SUBC~7NTRACTGR shall have a grievance policy that: negotiates canf~licts and advises participants of grievance procedures, • is exp-ained to participants and others 'sn accordance 4vith the IVSA, DI~l=7 Policy 5.02, prahilaits retaliation for using the grievance process, • includes a non retaliatton statement, assure that advocates are available and encourages participants to bring advocates to help negotiate, includes a mediation process that prari~ates the use of someone rvha is unaffected by the outcome if conflicts, remain unresolved {a DD© Case Resource 1vSanager naay' be included as an alternative option} & includes a process for tracking. and reporting grievances. E10} SLIBCON'fR,AC'TDR shall obtain and retain in the clients' files sigrted proof of client's and.!ar family's review of al! pa-icies, provider expectation anal receipt of in#ornratiart about services and benefits to be provided by° the program. The signed proof required by this section shall be revieda~ed and renewed ~+~i~th nt;w dacurnentatian on not less than an annual basis. {11} 5l_fBC~NTRACTCIR will encourage participant involvement in policy dey°elapmer~t. {12} SLIBC[}NTRACTQR shall update Client Intake Forms every 6 months during the Client Reviely meeting. {l3) SCJBCONTRACTDR steal! assure that potential conflict of interest real or apparent w~~ill oat arise. Such a conflict v~°iIl arise when: The employee, officer ar agent, any merrrber of immediate family, Guardian 1 decision maker, ar an argarrization which employs, ar is about to employ°, any of the above, has tinancial ar other interest in the clierat(s}. (i4} SUl3CC3NTRACTC)R sha-1 have adequate staffing ratios artd patterns to maintain quality and safety. {15} r'~ll services for persons with developmental disabilities must be prnvide:d tivitlr attention to tl-leir hca~lttr artd safety. SI.~BCGNTRAC3'aR shall canaply with all applicable federal, state and local fire, health and safety° regulations. CoercemT+ed Citiaens I~ Contract 2012-?[l13 Pale 2 t~f lb il[) Incidents involving injury, health or safety issues are immediately repaRed to DI.)17 Central C~ffrce and the County {reference r317f7 I'alicy b.Og, 14~'undixtary Reporting Requirements fir i~:nrplnyment and I)cry Program Services Providers). (I']) Incident reports are tracked and analyzed for potential trends and patterns. { 18} Current emergency contact and medical. information ~tnedications„ diet, allergies, etc.) needed during the hours of service is readily available for each participant. ~I~) If SUBCC?N`TI~ACTQI~ is found to have a substantiated finding of abuse, neglect, abandonment or financial exploitation they shall comply with the following APS ~;uideliryes: « Upnn receiving documentation of a substantiated finding of abase, neglect, exploitation or abandanrncnt from APS, the reaiona! I)DI7 office ~~~iil send a copy ofthe APS substantiakion report to the county within one_ rvnrking day. « t.lpan receiving documentation of a substantiated finding of abuse, the county wile Send a letter to the 5ilf3C©NTRACT[?It w~ocationallda}~ program provider within one working day. I. The SUI3C[~NTRACTC)R is required ta: a, Docurrtent the steps the SUI3CCIN'I`R~LCTGR has taken to protect the vulnerable person(s) irrtrriediately; and b. Submit a corrective action plan., if needed, to the county within 10 ~vnrking days. 2. The C©I,rNTY will respond to the seeps taken and the sufficiency of the proposed corrective action plan within 10 working days. if the corrective acticsn is not accepted the purr will be returned to the provider for correction and an amended' plan wil9 be required within 5 working days, 3. dJnce accepted, the county wild send tBte corrective action plan to l~l)[) for final approval. FJDD Regional Staff will respond as to plan suffieiertcy and Lvhether any additional information is needed within 10 working. days. 1`he Region will send a copy to Central Office. ~. CQUNTY and its S'L113C{JN"1`R,ACTORS are mandated reporters of abuse and neglect under RC1N ~q.34.pZp, tlbuse of f'uiner'urSle rldztit5° {] ), and roust comply 4vith reporting requiretncnts described in RC~1 74.34.1135, 0~0 attd Cltapt~:r 2f.~l~l RCW„ tll use o~'Chiidr-en. lfthe C{3L3N"l`Y is notified by l)S}1S that a subcontractor staff member is cited nr nn the registry Corr a substantiated finding then that associated staff tivill be prohibited from providing services under this cnrrtraet. (?~) SU~C©NTRAC`T"QR rs required to maintain the following minimum nrgartizational capacity in order to meet the perforrriance standards set for-Fh in ttris agreement. Failure nr inability nf' St~13C'[7N~'RACT[]R to meet ana~ or all of these minimum capacity requirements, as determined solely by C~L1iV"I'Y, may be cause far temiinatfon of this agreement as provided heretri, {a} Accreditation: SUBCC7NTRACT[)R must he able to demonstrate confoniaance to Comn7issic~n an accreditation of Rehabilitation Facilities {CARE) standards for quality° assurance and' ['ARi° accreditation. {l7) dal Ftccess: SU'I~CL7NTR.AC~`C)R ~~~ill assures equa- access to persons 4a ha do rent speak yr h~rve a limited ability to spc,ak: read, or write l;nglish rve!! enough to understand and communicate eff~.ctively (reference I~L7D Policy 5.05, Lieraited EngFis'ft f'r°r~ftciertt (LEP) Clienl,r}. (c) Financial and Pro rare IVlattagement: ,4n adrrranistrative~'orTanizational structure that clearly defn~es responsibilities. Systems and personnel to: maintain accounting records tl;at accurately reflect all prngrain revenues and expenditures; prepare monthly statements of activity (A'I~SA Reports); maintain apprnpriat~: Client service records and progress reports; and track key program perforr-rrance indicators Concerned Citizens !1/ C©~76rdc1 ?Ol?•2~13 t'~r~;e 3 Of 1 fi {d} Partic'r ants: SUBCO-NTRACTE3R has a comrnitmeatt to sa~pport inte~ratiarr of ir~di~icluals witFr developmental disabilities with people who are not disabled and has involved participants with develaprnental disabilities in policy development. {e} Pa.rtt?ersh% s: 5Uf3L'C7NTRACTOR has a history of working cooperatively with eornmunity-based organizations inclrading `rnplayers, other t~gencies, the COUNTY DD Program, the flivisrarr of `Jocativnal Rehabilitation {'flUR} and' Schools (~ Performance Plan. ~ written performance plan which describes its mission, program objectives, expected outcomes, how and when abjectsves wrll be accomplished; and that the plan is evaluated at least biennially and revised based on actual performance. (g} C7ualif€ed St~f~`: SU~CdN'CRACTOR will provide adacluat~, yrzalitied staff witty skills anti experience in evaluation,, training, supervision, couzrseling and support of adults with developmental disal7ilrties who are earning. wages, per the attached Statement of Wvrk, SLrSCC71VTRACTOR will assure that all direct service staff are Trained and that training is daeurtrented. SUI~CCIN'1`RACTUR will provide COUNTY with infarrnatian regarding staff qualifications upon request. {It} Safety: Sl}BCC7NYI*Rr'~C'TC)R ~v~ill provide e~~idence that it employs safety protection based vn the environment that the participant is wvarking ar reeervirrg services in. {21} SUBCC]N fRAC;TC?R shall provide an Individual l~rnploymentlVocational Client flan andlor PerSOn Centered planning~'profiles delineating individual sk~lis and needs within 3[} days of the beginning of services an all prograrrr clients. ~l"he SIJBCQI~(TR.~C'1`C)R steal! use the new Employment 4'ragram flan Report Farrrr, (see ,attachment A,} for lndi+~•idual 6rtrploymentNacatianal Client Plans. {22} Individual l'mploymentlVocational Client Plans will include: 1. Inforrrration that identifies and addresses. the individrralired Baal and support needs far east} participant and should be developed by the provider in callabaratian with the Case Resource Manager, participant and his ar her family (tyre team}, ?. Initial plans will be completed within GQ clays from date of service autharitation and must be signed by the participant andlor his ar her guardian if any. 3• Copies of the initial ar~d subseclraent revised plans will be distributec# gas appropriate to all tearer members. cl, Plans will be reviewed and signed annually. (23} Individual EmplaymenTlVacativnal Client Plans will alas include the information listed below. a} Current date; b} 'l'ime line far the plan c} Client's Hants first and' last; d} Client Al7SA 1]J; ~} lmploy°ment goal; ,~ prefierred {job rs•~pe} the individual wishes to obtain or maintain; ~} g. The preferred wages Isalary the individual wishes to Earn;. h) h. '1`he number of lratrrs the individual°s prefers to work; i} The pre[t:rred work shift:; j} ~'!te individual's skills, gifts, irrteresis and. preferred activities; k} Measurable strategies {action steps and supports} to rreeet the citrpiayrnent goal. i} ldentificatiarr of persons and/or emitres {such as family, Division of Vocational RehahiEitatiErrr} available to assist the client in reaching hsrher ernplayrtrent Baal. m} IdentiFicatian of other accomnradations, adaptive equipment and/or supports critical to achieve employrxrerrt Baal. (?~) 5ix month progress reports describing the progress made towards trc.lrieving client's Baal will be provided by the service provider to the Case Resource Manager, participant, andlar guardianr if any within ~tJ nays follo~virrg the six month period. Concerned Citizens 17~CQntract'D12-?a13 f~~ae 4 of ~fi {~5) Ali services far persons with developmental disabilities must be provided with attention to their health and safety. SllBC~C}NTRACTOR shall comply with all applicable federal, state and lflcal fire, health and safety regulations. ~ZS) The St.1l3C(~NTRAflTOR shall report any injury yr accident, which requires more than simple first aid, and any extraordinary incident that requires intervention by the SLIBC[)NTRACT©f2, first to the I)SI-•ISIl]L}U flaw Manager for the individual involved and then to the County Coordinator. This includes serious physical yr emotional harm or potential harm. l , The initial report may be done through documented telephone calls to tlac flaunty Coard inatar. ~. T'he SU~C[}NTItACT©R shall submit a written fallow°-up report within ] 0 days to the Caarnty Coordinator. The report. to flee County Coordinator may be submitted by entail, facsimile (FAK} to 35th-.85-94{llvr by trail to Jefferson County Public Health Sly Sheridan Port Tawnsend,'+~'A 9835$. 3, Serious and emergent incidents shall be handled in accordance tivith l)SHS'D©Q Policy 12A1 Incident l+!lanagement, X27) Within 3~ days of the effective date of~ this agreement and at least setni-annually tlaereaficr, SUBCONTRACTOR will provide (a} carrrpany; (b) program financial reports to C()U'~l`4TY, including all revenues and expenses generated by SCxI3CONTltAC`f'flR, in sufficient detail to demonstrate the uses of funds provided under this agreement. ~~g) Make available far inspection, review ar audit by C;flUN'TY QQ Coordinator at all reasonable tunes: all ti~~ork sites; all Client records; records on productivity and frlient wages; and all documents, reports and other data applicable to this agreement. The CC3!LsTNTY shall rnanitar services delivered grad conduct at least one an-site visit with SUBCONT1tACTt7R during the period of the contract tv assure compliance with floe I=]Dl~ State Work Order. (~`)) AUi7IT RFC~iJIRII'~'IFN~.S.- Indepvnd~nt Audit will b~ submitted annually to the Jefferson County T3[] County Coordinator in the fallow°ing ra~anner: The Subcontractor shall acquire a financial audit by an independent auditing firm tv deterrarine at a minimum the fiscal integrity rrf flee ttttancial transactions and reports of the Subcontractor. Copies of the audit and raaanagernent letter steal! be submitted to the Jefferson County Public I-lualth Qepartment withir7 9 months ofthe end of the Subcarrtractar's fiscal year. The Subcontractor shall provide an independent audit of the entire orgaraiz-ation which: (a) Is performed by an independent Certified Public Accoruatant, the Washingtara State Auditor's Office, or another entity, which the County and the Subcantractrtr mutually agree upon. fib} €'ravides statements consistent with the guidelines of Repartirag for {.)ther Non=Profit C)rganirations AICPA SOI' 78-1t}, and is performed in accordance with generally accepted auditing standards and with Federal Standards for Audit of Governmental C)rgani2:atians, Pragrarass, Activities, acrd Functions, anti meeting all requirements af' O131w1 Circular A-1.i3 or A- f ~8, as applicable. (c) The Subcontractor shall submit two (2} copies of the audit and:'vr the surnntary and the management letter directly to the County immediately upon canapietian. Tlae audit roust be accamplisiaed by dacusaaentation indicating the Subcontractor's Board of Directors has reviewed the audit. (3~1 ffthe Developmental Qisabilities Program Caardittatnr finds indications of potential nan- campiiance during flee cnsatraet €aroraitaring process ar letarns that the Contrstetar is out of Cpn~ented C6tIZEns €G Cor;iracl "L01--?i113 9'gge J of lb compliance with any afthe terms ar conditions oftYais contract, the following process wiNl be pursued: (a) Informal Notification. Infarrnal process wherein the County Coordinator alerts the Contractor in writfng ofthe potential noel-compliance and an agreeable solution is reached within ten (I O} days... (b) Official Notification: If the infar-mal notification does not result in resolution, the afFicial notification of possible nata-compliance to establish a date, within ten (1 I}} vvarkng days of natification, when representatives af'tlae County and the Contractor shall meet to discuss areas of contention and attempt to resolve the issues. (c} Written Summary: Within ten (IO} working days of such official natification the County will provide the Contractor a written summary afthe areas afnan-compliance by certified mail. Native shal4 be sent to the address identified in the Agreement. (d) Discussion: Within twenty (2E}) days of the date of the written summary, a discussion between County and Contractor shall be conducted to resolve areas of non-compliance or potential non-compliance. (e) 5laauld the above procedures fail to resolve the compliance issue, the parties will obtain the services of the Peninsula dispute Resolution Center, ar another agreed upon resource, and shall share equally in an}~ retainer fees ar ether costs of services.. If no agreement is reached, the mediator's decision in the rraatter will be binding on all parties,. ex. Cept that in no event will the Coursty hc~r~or a #inancial determination that is greater than the funds allowed the scope afthis Agreearrent, (3I) Por five years follar~°irsg the end date of this agreement, SUI3CUNTRACTflR will maintain Client records and books, records, dacurnents, reports and other evidence of accounting procedures and practices r°vhich satff~ciently and properly reflect all direct and indirect expenditures ^f funds provided under this agreement, Client records shall minimally include statement of Client goals, documentation of training provided, training hours, routine progress antes and semi-annual summary pra~ess toward meeting Client goals. (32} SI~l3CQNTRACTflR Fill provide CflI~NTY with lndividt-al Employruent Plans (or Person Centered }~lanlPrafile}, client goals and a summary of progress trawards meeting those goals on a bi-annual basis. (3a) Make available for inspection, review ar audit by County flD Coordinator at all reasonable times: all client records; and all documents, reports and other data applicable to this agreement. (34} S~~CON'TI~ACTCIR shall provide CflI.~NTY with a ccapy of a signed f~Sl-IS Provider Agrc:~meni v~~ithin 3{~ days of the effective date of this agreement. (3j) SllBCONTP-ACTOR agrees to assign to C;Of7NTY its Medicaid fulling Rights far services to Clients eligible under Title XIX programs. Written dactu~neratation shall be available to COUNTY on request. if St3SCONTRACTOR contracts directly, with I35I~IS to provide covered services under Title ~13C, CC}LrI~TY agrees that funding intended far those Clients shall be excluded from this agreement. If SUl3CC7N'l'IZACTflR contracts directly with Social Security to provide covered services under a P.~1SS~`IR~v'f, CO1J`N~`Y agrees that funding intended for thane Clients shall be excluded fi~am this agreement. iC. REIMBLJRSEMEN'TS (I) Far said services rendered under this agreement, CC7UNTY shall reimburse 51~13LC7l~TR~hCTflR an a unit rate basis, as follows: (a) l~tdividtiai Cm lovrneratrlndividualized Technical Assistance ~e~~vices: SLiBCONTRAC'1°[]R will be paid $tiO.Ot} per unit assigned Service Responsibility of regular Program Service, as defined in Exfailait A, Statement at `4'~'ark. (~) SL1BCflt.'s"l`RAC"1`L7R will bill CUl1N l"Y on a maaathly basis, an or before the nth day of tlae rnanth, fog- ufaits of sen~ice provided utader this agreement during the preceding month. SUBCflN-I'RAC'1`OR will submit a Monthly' I7f717 Services Repay (E4SL?A) foam for its billings. At na time shall the invoices for reirnbttrsen~ent Cnraccrattj Citixen4 1L- Contract 3(i12='913 page 6 isf 8 b be submitted more than 6tD calendar days following the last day° of the month far which the: services were provided without C0~[.~°NTY approval. (3} CC?UNTY may, at its option, withheld reiraahursement for any month for wlaicla required reports have not been received or are not accurate andlor complete or for contractual non compliance i.ssu~s, (4} Total reimbursements for the fiscal year of 2D12-2Q13 to SUBCC)NTRAC'1`C?It by COUNTY under this contract shall not exceed ~~~,~~~.~'~ ~ ~®mpletiora of these services without express v~~ritten amendment signed by both porkies to this Agreement. {~} Client services shall not be reimbursed under this agreement w,=hen the same services are paid far under the Rehabilitation Act of 1973 {D'sv'R), P.L. 94-142 (laubiic Education}, ar are being funded under I'ASSIIRWF.':, f7, 1Y11S{CELL~4NL[3US {1) Pursuant to WAC 275, D51-1~ Division of I]evelopmental Disabilities {DDl7} shall determine individual eiigibiiity of persons for services delivered under this agreement. DDD shall notify Cf?1,JNTY of persons authorised for services reimbursed under dais agreement.. Qnly persons referred to COUNTY by DDD shall be eligible for services reimbursed under this agreement. {2} he SUE3CC]NTRACTC7R'S relation to the Cf}UNTY shat! be at all times as an independent SUBC()1~1"1"R.",CTUR and any of ail employees o#~the SU13CC~N'fRAC`l`~]It ar other persons engaged ire the performance of any work or service required oFthe SUI3CQNTR.AC1°UR under ths5 AGRCI~`?w11°;NT shall be s;onsidered employees of the SL~BCUN'I'ItACTC)R only and any clainrs that may arise on behalf o#' ar against said employees shall be the sole obligation and responsibility of the SUBC[)N`fRACTC7lt, {3} The SUBCUN~[°1~ACTUR shall not sublet or assign any of tlae services covered by this AGRLE.ME•NT without the express written consent ofthe CiJUN'1°Y. Fl.ssignment does not include printing or other customary reimbursable expenses that may be provided era an AGREEMI~.N'1'. {`I) The ~UDCgNTRpCTQR, by signature to this Agreement, certifies that the SUBC;[~NTRACTC~R is not presently debarred, suspended, proposed for debarment, declared inel%gible, or e~nlt~ntarily excluded from participating in this Agreement or any ~,greernent by any Federal department or agency, T1ae SL.IBCC7~l`l'R~ICTOR also agrees to inelt~de the above requirement to all subcontracts into s~~hich it enters. {5) The SUI3Cf}NTRACTDR shall obtain and keep in force during the terns of'tlae AGR>~EMENT, or as otherwise required,. the following insurance with companies or through sources approved by the State lnsurance Commissioner pursuant to RC~'4' 48:{1S: {a} Worker°s compensation and ernployer°s liability insurance as required by the State of Va'ashington. {b} Commercial. Autoaaaobile Liability or Business Use Insurance providing bodily injury and property damage liability coverage for all owned and non-a~~~ned vehicles assigned to or used in the performance of the work foe a combi~aed single limit of nc>t less than $1,(}{}4,OQ[7 each accun•e5ace with the CC7UNTY named as era additional insured in connection with the SUl3CC~NTRAC'I°~)R"S performance of the contract. {c;} General Commercial Liability lnsurance in an arnaunt not less than a single limit af`one million do9lars {$l;f]f?U,fldd•~'~') peroccttrrence and a aggregate afnrat less Haan two {2) times the occurrence amount {$2,01tt1,p[3Q.04 minimurri} for bodily injury, including death and property damage, unless. a greater amount is specified in the contract specitications. Tl7e insurance; coverage shall contain na limitations on the scope ofthe protection provided and include the foliate°ing minimum coverage: {l) Broad Form Property Damage, ~.~~ith na employee exclusion; ~?} 'persona! Injury Liability, including extended bodily injury; ~~peemecl r:s~isens [~ Contract 211'-2{113 i'a~,e 7 of 16 {~} Broad Farm ContractualfCammercial f,iability e including completed opcrattons, {4} Premises ~ Operations I.iabiliry {1vl~C}; {S} Independent Contractors and Subcontractors; {~} Blanket Contractual Liability. {6} Ali employees or subcantracfiars of SUBCONTFZAC`l'UR who are required to be pr'ofessiortally certified by the Mate in the performance of services under this agreement shall maintain professional liability it~surartce in the amount afnot less tktan one mi3lion dollars {~1,ODU,OUO}. In no case shall such professional liability to third parties be limited in any way. {7} It shall be the responsibility afthe SUBCONTRACTOR to insure that any and all persons engaged in the g~erfars-stance of any work or service required of tISC: SUBCON'i~RAC~`C7R unci~:r this ACIZPI;MI~N"1", shall comply with the same insurance requirements that SUBCON`l`RACTOR is required to meet. {g) Failure on the part of the SUBCQ3'~l"1"RACTOR to maintain the insurance as required shall Constitute a material breach of contract upon which the COl<TNTY n,ay, ai~ter giving five working days notice tf7 the; SLJBCC}N°['RAC'I"OR to c~arrect the breach, irnm~diateiy tertnirrate the contract or, at its discretion, procure ar renew such insurance and pay any and all premitzrns in Cannectian therewith, with arty sums so expErtd[ d to be repaid to the COUNTY on demand, ar at the sale discretion of the COUNTY, off set against funds due the SUBCONTI~-ACTOR from the CC7iINTY. {~) .P.11 cast far insurance shall be considered incidental to and included in flee unit contract prices and na additional paymetat will be made. {I{}) rxceptin the Workers Compensation insurance and any professional liability insurance secured by tl~e SUBCONTRACTOR, the COUN'l~Y will be named on all certificates nf`insurance as art additional instrrecl. "l~lte SUBCONTRACTOR shalt furnish the COUTv"l'Y with verification of insurance- at7d endorsements required by this AGREFMI3NT. The SIeJBCONTRAC`l'OR reserves the right to ree7uire carnplete, certified copies of all required insurance policies at any tinge, {} 1} All insurance shall be obtained from an insurance company° atrthori-red to do business in the State of Washington. The 511BC©T` TRACTOR shall submit a verification of irtsi.u•ance as outlined herein within l4 d'ays of the execution of this AGRBBPvIIt~ST to the COLt3vTY. {l~) q"he [;p[1p•ITY will pay no progress paytxtenis under Section C nrttil the Sl.1EiCONTRAC'l'OR has f-trlly complied with this section. 'phis remedy is not exclusive; and the; COUNTY may take such other action as is available to tlietn under other provisions of this AGRFk;MFN"I', or athenvise in law. {y3) Nothing in the foregoing insurance requirements shall prevent the COLs'd*1TY, at its option, frnm additiortally reguestinF; that the SLIBCONTTtACTC}R deliver to the COUNTY an executed band as secetrity For the faithful performance afthis contract and for payment oi'all obligations oFthe SUBC{3NTRACTOR. {l~) `l`he SUBCONTRACTOR shall oomply with all 1"ederal, State, anti local laws and ordinances applicable ts~ the work to be done under this AC;RFEIVIfrN"I'. This AGRI'~f:Iv1LNT' sltal! be intcrprtted artd construed in accord with the laws of €he State of` W ashingtan and vr:n~te shall be in Jeffersart COUNTY, ',~'A. {15} The SUBCON'~f`RAC'l'©R shall cantply with the WA State I7cl7artmertt of Labor and Industries ~"iinirnunt 4'~!ag~: Act, RC'VV ~9.4b, ackno~yledging persons with disabilities participating in job assessments arc not considered emplay'ees. {l t3} `l'he SUBCONTRACTOR shall indemnify and hold the COtJN'I'Y, and their afticers employees, and agents harmless from and shall process and defend at its own expense, including a!l costs, attorney fees and expenses relating thereto, all claims, demands, ar suits at law or erluity arising in wh~7le ar in part directly or indirectly, frnm the SUBCCINTRAC`l`OR'S negligence ar br~ac}h of any of its abligatians under this ACiREfMI~.N"l~; provided that nc>tlaing herein shall require a SlJ13CON~'RAC 1'C)R to irrdernnify tl~e CCJI.~NTY against anti bald hartniess the CC7LfN1"Y (rani claims, demands or suits based solely upatt the conduct of the COt1N"1'~', Conc~n~ed C~t~xer~s lE Contrac[ 2(712-I~Ot3 E'age $ of ~6 their officers, employees and agents, and provided further that if the claims or suits are caused by or rt;sult from tlae concura-ent negligence oI` {a} the Sl~I~CDNTR-A`CT~DI~'S agents or employees; grad; (b} Rhe t~©EJNTY, its officers, employes and agents, this indemnity prs~vision with respect to {1}claims or suits based upon such negligence, andlor (?} the Gusts to the C()L9N'1"Y taf defending such claims and suits, etc., shall be valid and etaforGeable only to the extend of the S~f3Cpl.1TItACTOR'S negligence or the negligence of the SUBCUIVTRACTC)R'Sogents or employees. {l7) C-aims against the C~IJNTY shall include, but not be limited to assertions that the use and transfer of any software, book, dacumerat, report, film, tape, or sound reproduction of material of any kind, delivered there under, constitutes an infringement of any copyright, patent, trademark, trade name, or otherwise results in an unfair trade practice or an unlawrful restraint of competition. (i S} The 51JBCDNT~"CTUR spec-fically assumes potential iiabiiity far actions brought against the CC1tJN 1'Y by St1BCDN`I'RAC-rUR'S emplo}•ees, i~acluding all other persons engaged in the performance of any work or service required of the SC T33CfJNTR~ICTC)R under this AGREEMENT and, solely far the purpose saf this indemnification and defense, the SC1f3CONTRAC:"1`DR specitocally waives any immunity sander the state industrial insurance law, Tite 51 RCW. 'l'he SIUBCONTRAC'1'C7R recognizes that this waiver was specificai-y Entered into pursuant to provisions of RCW d:7~.1 l S and was subject of mutual laegotiation, {!9} Si~BCpN'1'It~CTCJR shall not discriminate against any person presenting themselves for services based an race, re-igion, color, sex,. age ar national origin, {~a} CC3't_7"N"fY reserves the right to terminate this contract in whole or in part, witEaout prior written notice, in the event that expected or actual funding from the 17epartment of Soeia! ancl' Ifealth Services f3ivision at ~}evelopmental Disabilities is withdrawn, reduced, or limited in any way after the effective date of this agreement. in the event of tenrrinatiota under this clause, Cf7Ul~tTY shall be liable only for payment for services rendered prior to t-ae effective date oftermination. {~ l } i~lo pot~ian of this contract may be assigned or subcontracted to any other indivit3uai, firm, or entity rvithottt the express and prior written approval of CUUN`I"Y. If tlae County agrees in wwrititag that all or a portion o#'this Contract may be subcontracted to athird-party, then any contract ar agreement betweeia the contractor and a third-party subcontractor must Contain all provisions of this contract and the subcantractt~r must agree to be bound by a-l terms and obligations found in this agreement. ;~~QpTII) TIdIS'~-{~~'day tali , 212. ,I~~`.`" V+ G y .~ n. n r'lustin, Chairman ' R ~, Person Berard of County Comraaissioners +~,~ ~."- , '`.'~'L'~.~C:.~ ~~ ~~~f~1`~}Cli~k ~t3~ ~'c3r~~;f;?Tf~ f•t,y ~~GE~ Icy: ~~_~ +~~~ ~ ~ -- - Linda Middletoia, ^irector Cancemed Citizens 1 i Attest, Clerk of the Hard - - Concerned Citszens IE Cnntrac~ 20 B Z-?d13 P~l~,e y ~~ 1 fi F,}CHIl3T'T' A STATEI4'IEI~1T C]E'4~'CIItK iI~Il7I`V~L71s`AE SU~P()KTE~I k~IYIPLC)YMEI~ITIiI'~17IVliUU~4.L3~EU TECNNiCA~ ASSISTANCE W(]R~C STA`'I'E.IVI(ENT SiJ'~CCJ~ITRA+C;TC~Yt shall provide Individual Supported Empiayrnent ServiceslTndividrralized Techlaical Assistance for program Clients as described hereinafter. SUBCC)N"1'I~ACTL)l~ shall be reimbursed far such services on a snit of service basis, pursuant to Section Cy., Reimbursements, of this contract. rI, pROCxlixA~ nESCR'<It~Tt~i~s A. program Goals. I. Ta support and strengthen Concerned Citizen's capacity to prQVide quality, cast effective individual supported ernployrnent services. ~. To assure that businesses employirta individuals with developmental disabilities ira Jefferson County will meet the Ernplayrnent (duality Indicators from the County Guidelines as adapted by the I7. La. F~dvisory Board. 3- •To provide employment services that are designed to meet specific needs of individuals based an personal preferences and individualized goals and outcomes. ~. To provide appropriate job ttaatching aaad neeessary vocational support services to assure that pragrarn Clients placed in individual community jobs maintain continuous employment for at least one year.. ~. Ta provide Pathway to 'Employment Flan facilitation, a discovery process, de:tailcd aetiota steps/timelines that will serve as a transition tanl towards the advancement of the individual's pathway and as an aid in the itnplerrtentation al' matcias`~ag program Clients to appropriate ample}~ment services in the community. 4Vhc.ra appropriate to provide the service of assessment and consultation in order to identify and address existing barriers to employment fos~ individuals who have not yet achieved their employrtaent goal thraugl~ consulting and ass~:ssment. (This is in addition to supports received through S,upparted Empl6yrnent services ar Group Employment services far individuals who have not yet achieved their employment goal}. g, L)e~nitions 1, lndividual Ern to meat is: _ an irsdivid~aal job in the community ~+~here a traditional employer~employ°ee relatianslaip exists (i.e. person is hired, paid and supervised by the employer}; _ performed at locations that are: typical employment sites for non-disabled persc3ns (not in businesses or locations where the primary purpose is to provide employment or warl~ training [or individuals with disabilities}; _ far those e~~Iao have not traditianaiiy held competitive jabs or ~~~ho have had interrupted €3r intermittent emplayraaent as a result of a severe disability; _ far people with severe disabilities ~vha raged intensive andlar extended support services to perform 4~•orl: in the co~rsniunity. Canceror~dCitirxns lECasruace 241:!-213 ~agC 70 Of lb 2. Place, went is defined as empiQyrnent in a first joh or in rnultipl~, jabs arranged ~y SL3BCQfiiTRAC`fC3R far 9t1 calendar days. Placements may be: fullµtin~€:, average weekly work totaling 4[1 hours or mare; mr part-time, average weekly work totaling 12 hours to 4t} hours. 3. Replacement is defined as being assisted by the same 5~113CC}NTRACTC}R in any suhsegtrent employment (second, third, taurtl7 jab, etc.} far 9D calendar days. Employment may be ftall-time, part-time or other as defined' in 13.2 above. q, Placement and Re lacernent Services may include: vocational counseling and jab analysis to assist in the identification of wmrk objectives and the jah match process; job devclapntent, locating a suitable community jab for the w~~orker; in`stial placement and post-hire training of the supported emplmyee, emplay~=r al~~ar am~vmrkers at tlae employment site; joh rerstructurisig and ~varksite mode`#icatians; supporting the rvmrker, employer and other interested persons (parents, unions, other employees, etc.) tm develop natural workplace supports and ensure stability mn the jah; assisting t>ae ~~~orker to oltain other services necessary far continued employment; 'feedbac'k to tl~e worker, C~?lJl~1TY anti tm I~Df7 Field Services regarding progress andlar problems. ~. Fmllm~~-alal^..?~~rvices begin at the time of placement ar replacement and tray include: visiting 4vith the ~^mrker, the ernploYer and oih[:r interested parties (parents, unions, etc.) to insure stability mri the jah; providing feedback to the worker, CC7ITNTY and to 1~L3I~ Field Services regarding progress and.'or problems; counseling the worker and his~'her family on vocational issues. 6. The deueloprnent_o#~ a Pat~twa t~ Fmfs~o~,'rrlent Plalt that ~+i11 serve as a transition tool tow=ards the advancement of the individual's employment pathway and as an aid in the i~rtplernentatian oi' matching program Clients to appropriate emplmym~nt services in the cornmunlty. ~. Plannin is deigned as facilitating the; development of a Pathway to F,mploym~nt Plan, delineating individual vocational skills experiences, preferences, strengths, support needs,. skills, gmals and objectives, education on systen} navigatimn and the >aiscmvery Process related to vocational skills and capah'ilities. g, l~ementaticrri of the fiction Steps that detail tasks tirnel`ones and entities responsible far leading, to the community emplmyrnent will rcllect that 71% of the direct service hours with the client will be at employment sites in the community. q, lndividualized'Techatical F~ssistance services are: a part mt an individual's path4vay to individual employment. The service mf assessment and consultation (in order to identify and address existing, barriers ra emplayu'lent) may be provided by the. employ"I~ient provider ar tm the ernplayment provider. This is in addition tm supports received through supported employment services or pre-vocational serw•ices far individuals rvha have not yet achieved their employrrient goal. ~. Prmgrarn Rer~uirerrtents 1. 1f SL7BC£)>~1TRRCT~?R is selected as tl~e Client's provider, SLfBCUN 1`R,~CTDR shall provide a lndavidual EmplaymentNaeati~ona> Client Plan for Clients in service delineating individual skills experiences, preferences, strengths, support needs, skills and goals aid objectives, within jt3 to fr(~ days of the beginning of services for the Client iiz order to prommte lndividualF.mployixient. 2, Pathways to Ernploymerrt Planning services shall include a personal discovery process relatt^d to skills, capabilities and goals, education an system navigation, facilitated plan deve]oprrient, action steps detailing steps, timelines and entities responsible fmr th€: aceomplisltment of tasks leading. to emplmyment and the implementation of vocational services. 3 if Sk113CC1vTlZAC`l'UR fails to provide the miniirtum number of monthly service hours for the Client, the COLS"1'Y '4~~iil advise t]~e Client, Parent~'Cfuardian anci,~or Residential Provider Cancemed ~iti~ens 11; Contrac9 ~[il2.2(}i3 Page 1 ! of Ib tlaz minimum and maximum numbzr of hears the Client should bz receiving and the option of choosing another Ernplayment Provider, 4. The tlctian steps of the l~idividual ~rnployrrrentNooational Client Flan will be revietived b}= the chasm I;srrplayment Provider every fs months, {sooner if needed) in order to assess if it is carrtintaing to meet the individual's goals far their pathway to zrnployment. ~, The Action Steps. of the Individual EmploymentlVacational Client Flan will rzflect that 75% of the direct service hours with the client will be at employment sites in the community. ~"he focus will be on real work experience in a community setting delineating individual skills, experiences, preferences, strengths, support needs and vocational interests, ~. SUBCC~I~1"1"RACTOR shall provide an lndividual ErraploymentlVocatianal Clizrrt Fian for clients in Individual employment delineating individual skills zxperiences, preferences, strengths, support needs, skills and goals and ab~ectives, within 3(} days of the beginning of services for tl~e client in artier to promo#z Individual Employment. Jab coaching and supzrvision of program clients will be based on goals established in an lndividual E.mploymentlVocatianal Client Flan. Client ;oafs, training provided and progress to4vard meeting goals shall be documented in each client record. ~, If clients in Individual Supported Employment have not obtained paid employment within six {6} months the County will assure the following steps are taken. a. Review of the progress towards employment goals; b. Consultation with the familylcliznt; and c° Ilevelapment of additional strategies with the family,'cli~;nt, county staff, employrr~es~t support staff and the case manager. Strategies may include providing; technical assista~rce, changing to a new provider,, and~'ar providing additional resources as needed to support the individual's pursuit of employment. The addtional.~new strategies will be documented for each client and kept in the client's files}. g. 1'f after Hinz {9) months the client remains uneinployzd, an additional revie~~° will be conducted & the provider 4~~i11 address t17e steps outlined in the przviaus nine month progress. The client may request to participate; in Cainmunity Access activities ar the client can chaasz to remain in an Eiriployrrzent Fragram. 9. fliBCUN~i'RACTOR w++i 11 submit to the COLfN~°Y, fJDD Case sVlanagenrent, Residential Provider, FarenU'Guardian Semi-Aniaual Frc~gress Reports on each Client. The SU13C'QNTRAC`l'C7R will use the- new Ernploymznt Flan Roport Farm, {see Attachrnrrnt. A} to report on thz semi annual progress of the client. I(l. The frequency' of t}re Semi-Annual Progress Reports for this contractual period will be one every six {6) months after the initial plan, July through December 2f7I? with the report due on January 2, 2(113, the second due datz ~•vill be January' thru June 2#13, due July 1, ?tJ 13. 11. The Semi-Annual Progress Reports. shall demonstrate the implementatioia strategy and ho~v the individual is pragressir~g on their' lndividual EmployrnenL'Vocational Client Klan; indicating the fulfillment of the cammitmt;nts made concerning the Action Steps of the lndividual FmployrrrenrlVocatianal Client Plan and it shall describe tM~e reasons far gray shortfall concerning thz action steps and proposed steps far corrc;ction. 12. SUBC©NTRr'1C'TQR shall schedule a review meeting every 6 months far al9 program clients. The review rrreeting shall include an assessinentivaluation of the ~.ctian Steps of the C.ancem~d Citizens IE Coiftrt3cs Z®~ ~°2[}!3 Pale 12 of ifi Individual ErnployrnenWocational Client Plan {goals and objectives}. The Action Steps of the Individual EmpioymentfVocational Client flan wilt be updated every 6 months for al- program clients. I3. ryOUNT~I" shall receive the dates far the 6 month reviews for pragrarn Clients one month before the required meetings. 14. SUBCQNT~C-TQP• will submit a copy of the updated Action 'Steps of the Individual EmployrnentNocational Client Plan and progress reports to the Client, the DDD case manager, the CO&~N"l`Y Coordinator and Residential Support Staff Parent or Guardian I j. S'C3BC[)NTI7ACTC}R will submit. Semi-Annual Progress Reports & updated Action Steps an each Client to the C:aL)1tiTY for feedback and approval. Disregarding as' lack of fallow through on this step ~~ill hold up monthly billing and continued authorization for funding. lb, 'The Sen1i-Annual Progress Reports will show 'Vocational Client foals, training provided and a written synopsis showing progress toward meeting objectives or a description of the reasons for any shortfall concerning the outcomes and proposed actions for correction. l7. S[ ]T3CONTRACTC71t steal! schr~tlule a review meeting every 6 months for all program clients. The review meeting,. shall include an assessrnenv'evaluation ofthe Vocational Clien# Plan's goals and objectives. Tire Vocational Client Plan will be updated every 6 months far all program clients. 18. SIJSCC3N`I'CTQR will submit a copy of the updated Individual £~mploy~ment<`Vocational Client Plan and progress reports to the [`lient, the l]DD case manager; the COtN~'Y Coordinator and ltesideratial Suppork Staff,. Parent ar Guardian. 1~7° SI..113CONTRACTOR must ensure that: every Client file eras a copy of DDD Client authorization and referral {CSA}, that a copy of the participant's Individual 1Iabil`atatian flan (ICI:fMR), individual Service Plara, Plan of Cary: andlor lndividua! Support Plan {1-lCf3S Waivers) ancU`or the Caunry authorizationl'individual service agreement pla~z as applicable is in the Client hle. ~~, SDSCCJTV'I'RACTOR must ensure drat: Client Goals and Objectives are based an a 'P'erson Centered Pian~'Action Steps ar a Individual Prrrpioyment`Vacatianal Client Tian, drat docum~:ntation and data collected or training reflects the Action Steps or the individual Employtnentr''Vocational Client Ilan anti the dacumentatian shows how it has identified and addressed support needs of each participant by demonstrating anethods far providiirg services based on individual needs are outlined err a C;iient's Person Centered Planf:~ction Sups ar a Individual F,mploymentlVocational (:lient Plan and Iran dacun7entatian of six month progress reports; that include Client GoaislAction Steps and' a suanmary of progress meeting those goals and objectives every 6 months. ?1. SIJBCONTItACT'QR must ensure that: all incident Departs are retained in Client files, they have a policy to retain records at least 5 years, emergency contact and medical infarmatian {medications, diet, allergies, etc:.} needed during the lraurs of service is available for each participant on the face sheet of the Client file, that the emergency and contact information is updated yearly ar when needed and that services are provided in a nat~~rai ar integr°ated environment or there is a goal to achieve that. 22. S~EC,C}N~f'RACTpP ~v'ill support Clients in an employment program to ra~of•k taav~xt°cls a living wage. A li~~ing wage is the amount needed to enabi€: an individual to rneei or exceed his ar her living expenses. Clients should strive: to average twenty {20) hours work per week or eighty-six Carocerned CitFZenS Ik ~:ot~eraui 201?-2{113 rage t3 of f6 ($6) hours per rrtonth. The amount of service a client receives will be based nn hislher demonstrated need azrd acuity level. 23, Worker wages steal! be commensurate with the local industry accepted nouns and comply with applicable Federal Department of Lobar standards. ~4_ Recomrtaendafiion5 for program participant's termination in Individual Eerrployment nr transfer into another Individual Employment agency must be authorized by the DDIJ Case ll~lanager, and will be rev-ewed in consultation with the CC]LTITY and others as appropriate. St.J]3CDNTRAC't'Ol~ will facilitate the development of a transition plan and schedule, 'fhe transition plan will be developed in consultation with the client, UI?D case rx~anagement, CQt7NT'Y, family members and other servicz providers as applicable and within 10 working days of SUl3Cp1~,1TRACTC)R'S recommendation. ~~. S[~BC~CJI~ITRAC~I'CR must ensure there is a legal requirement and a clear delineation for staff= qualif'scations and proof of'backgraund criminal history clearance in accordance with RCW 43.43.$it?-845 and RCW 74.154030 an all staff. 2b. S[~BCO1,,1•l°RA.CTCIR shall stabmit a written Program Staff Training Plan to C;C3UNTY far approval or disapproval within 3[l days of the effective date of this agreement, semi-a~tnually thereafter or when rearganiLat~on occurs, which minimally includes: (a} S~L113CC]N'~'R~4C'l'UR`s proceeiure to train new direct service staff, training roust include, • DL7i~ Policies & Competencies (see Section C-o`sumbc;r 28-31}, RCW's ~ WAC's referenced on page 1 & 2 n#`the County Contract under Section S. 4biigations, agency policies c~c procedures, • skills on haw to instruct/teach Clients, skills on hove to document. data collection, dailytweekly motes & 6 month relanrts in Client fdles, skills nn how to write Individual E~rrploymentlVocatnnal Client flans andlor Person Centered Plans ~crcating Client vocational goalslnbjectives}. [b} SL1l3CONTRACTOR'spfan to provide staff that are skilled in applying training techniriues to enhance the work-related skills of prob am clients, (c} FTE levLls, fob descriptions and orf;anization chart pcrtaintn; to program staff. (d} 5I~13CC)1~1~`RACTC~I~'s plan to enhance staff skills through pa~-ticspat~an in at least 48 hours of annual tra]ning's, in-services, at~d:'nr workshop opportunities that art relevant to personnel working... directly with prograrn clients. 27. Sl~l3Cp'N"1'Rt1CTUR will pre}vide CC3U~3`l'Y with information regarding staff grzalificatians and documented training's upon request. 28, Su13CQNT~,p,C'3'{)R must assure that new staff are informed specifically of al! agency policieslproeedures and have dacumentatian that assures all direct service staf#` 18 years of age or older are trained in the follow~~irrg DDl7 Policies 1'rror tc~ Gl~~arkin with C,'(€c~rtts: AUA training., APS ltepnrtirtg Requirements, Client confidentiality, Current individual instruction and Actifln StepslVncational flans for each Client with whom the. enrplayee works, l)1?i3 Policy 4.31 Working Age Adult (adult. services only), 171JD Policy 5.06, Clie~at lights, l~f]I7 Pnlicv 5.13, Pr®tectian Pram Al~t~se: Mandatory Reporting, Il[)U Policy 12.01 incident Management. 74e SLrBCC7NTRr'tCTO'1~ must ensure that ne~v direct service staff demonstrate the follo~~~ing competencies: 1 } Values that support the abilities of individuals C~nccrned C:itixtns l~ (;Qntrac~ 2(71'.2ai3 Pa~~ i 4 of l G 2} Effective Coamrnurricatian ~- The ability to effectively listen and to make ones self understood 3} Planning metkrods 4} Crisis Prevention and Intervention 30, Within one rrrUrrth_ ~~empfayment: SUI3CC]NTRACTC]R must ensr~re that direct service staff received training and are knowledgeable in the fallowing. areas; C]verview o#`I7DI] Policies including: pDD Policy 3.01 Service Pions, DDi] Policy 5.03 Chant Complaints, I]I]I] Policy 5,1']' Physical Intervention Techniques, l]I]D Policy fi.13 Emplr~ymentll]ay Prograrrr Provider Qual'sfrcations, UI]I7 Policy 13.04 I]R1~ Access Agreement, UI]I] Policy 15.03 Community Protection Standards for Ernployment~!L]ay Programs and all reporting requirements related to these DDl] Policies. 3I . Within six maw enrpfoymend: SLJl3CC]NTRACTC3R mast ensure that direct service staff received training and are knowledgeable in the toll<r~,,mg areas: Program skil- development, I]DD Policy S.OZ Nc;cessary Supplemental ~ccammodatican, I]I]I] Policy 5.14 Positrve l3elrcrviar Support, I]DD Policy 5.I5 Use of Restrictive Procedures, DDD Policy 9.07 IIIV ands All]S and Program Skill Dev~aopment . 32. SEl'PC®NTRACTC]R will have signed dacumentatian that Staff training took place within the timelines listed above in Section C-Number 28-31. 33, Within 30 days of the effective date of this agreement, and semi-annually thereafter, 51„1BC[]1sE"C'Rr'~C~''QR will develop and submit to CC7UN~l"Y an Individual Errrpla_yrnerYt pragrarn operating budget detailing the proyected allocation of contract funds, other sources artd amounts of funding, pr®gram staffing expanses and other cast allocations. 34. Semi-annually, SLJI3COI~ITRACTOR will develop and submit to COUN4"1` Individual Employment program financial reports reflecting the actual revenues received and expenses incurred compared to the projected program budget submitted. 35_ Tlie SCJf3C(]NTRI~+CTC]R will on an annual basis sponsor the sur~vcyng afpartieipants, their families, and their support networks and efrrployers regarding customer satisfaction. I'he. Sl]13C:(]NTl'^AC"I`OR will design Custarner~(:lient survey forms. "I'he S'~iEiCCiN`1"I~AC'I~C]k must send the COLgI~ITY copies of the surveys received from participants, their families, their support networks and employers. p, Performance Standards (1) SLIBCC}N`3'RACT()R shall provide ]ndividual Employment services that are referred far service by DSl-ISIDI]l] and leave been authorized by the CE)L.rNTY. (a) lob development, job coaching, fallow-along and replacement services as necessary for Individual Ernpla}~tnent Clients.. (b) Individual F~rrrployment;'Vocational. Client. Plan must contain ,~letian Steps detailing steps, timelines and entities responsible. far the accomplishment crf tasks fading to employment. (~) Provide flee rr~inirrrum number of mar7thly service hours fear the Client. (d) Implement Action Steps that affirm. 75% of tlae direct service hcaurs with the client will be at emplay~nent sites in the community. (?} SC?BCQN`l`i2ACTC]R shall provide Individualized 'I'echiaieal Assistance services that are referred far service by DSI-ISlDDD and have burr autlac7rized by the Ct]LJ~ITY. (a) A part o#'an individual's pathway to individual errrployment. Cunczrnzd Citixzns IE ~ontraq ?fll?-21113 piige ~ y ~~ I b (!~} Tho service of assessrrtent and c+ansultatian {in order to identilti~ and address existing barriers to employment} may be praaided b}^ the employrrtent provider ar to the omployment provider. {c} 'T`his is in addition to supports recoived tiaraugh supported ernploytnent services or pre- vacational services £ar individuals who have not yet achieved Choir employment goal. E. Service I,eve1 ~tdidelir~es {1) Client B'mployment Acuity is determined through tho DDD assessment. Acuit~f reflects conditions typically related to the individuals disability that are not likely to change, and are generally not irrlpacted by outside factors. Client acuity is determined as Dither "I-Iigh", "IvIedium" ar <=I.aw" as defined v<fithin WAC 3f18-$28. Other cansideratic~ns are benerally related tca the jab or service environment which may impact the individual's level of support, regardless of acuity. {2} servico Level Guidelines reflect Client Emplayrnent Acuity and other cansideratians, {see Table below}; the Guidelia~es typically reflect direct service staff`tin~e provided to or on behalf ofthe client to pursue ar rrta~intain employment. Allowable activities are defined itt the P;rnployment Phases and Billable Activities, (see Attachment B). (~) The expectation is that all !yours reported are documented specific to the client autharizod and re4ate to the goals and supports outlined within the cliont's Individual Emplayrnent flan. RF.1ZL'I['d~: I.EVEI. C:t!1111;T.INF:S Clieut prorile-i~ Typical rarsge tsF mouthfy service hours _ Avrrege ersonthiy service iaaurs _ Coutinuausly-Iurnployed La~V' Acuity i-4 4 --- lntermitkerst-tt,eeeukly' ~i mp8nyed-d..a1V Acuity' 3-t5 ~ __-- _ Not Cmplayed-Ijo~' Acuity 3-14 m` _~ ~ ~.._- Cantisruously-l/mpiayed ^,Niedius^n Aessity t-I2 - _ ~ -- -- Intermittent-6t+eccntBy Employed-l~tedivm Acuity ~-t7 y ~..~_ ~.~_ Nat-Employed-919edi:sm Acuity G-tf~ ~ Continuously-Empto}'ed IIsgh Acuity 1-23 ~ II Intermittent-Iteccntl}° Employed-high Acuity ~°~Q E2 -- Not Employed-High .Acuity .. 8-17 12 F, individual Emplr~ynaent Unit of Service 1, pne LF?~1T of Individual Employtnent~lndividualized Technical Assistance service is defined as one (1 } "Ut7l.~It" of direct servico ar assigned service responsibility to one eligible Cl'aent. An HOt~ ft is defined as S(~ minutes of direct service or ASSIGNI:•I~ SIJFiVICF 3ZI~.Sf CJI`15IBILITY; which is defined as placetr9er}t, replacement and f~rllvv~°~along services and,'or the service of assessment at~d consultation available to be provided in a service month. 7, Cane t_F?~!1°I' of individual lrnplaymentJ Individualized Technical Assistance service is ~fit).[?f} and is defined. as ane "1-IOi~ R" of direct service to one eligible client. Crratcerned {~iaizens IE Contract 26i2.2G63 page l6 of 96