HomeMy WebLinkAboutM101512O~ CVIhliltj District No. 1 Commissioner: Phil Johnson
SON District No. 2 Commissioner: David W. Sullivan
~~~~ C' 0 District No. 3 Commissioner: John Austin
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~~~ ',~j~\\ County Administrator: Philip Morley
~W, ; ~„ .C' Clerk of the Board: Erin Lundgren
1 +i i
~~ ~%~ MINUTES
'QS~I N~~ Week of October 15, 2012
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen voiced a concern about a preschool program that is offered in Quilcene;
• A citizen reviewed community events that will be occurring in Quilcene;
• A citizen reviewed information given at the recent Chimacum Grange meeting regarding
residential theft;
Treasurer Judi Morris commented on funds stolen electronically from the City of Burlington and
she stated she is confirming the protection of Jefferson County's security system.
APPROVAL AND ADOPTION OFCONSENTAGENDA: Commissioner Johnson
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion which carried by a unanimous vote.
1. AGREEMENT: Professional Services for Informational, Educational & Resource Materials; In
the Amount of $3,500; Jefferson County Public Health; ARC of Kitsap and Jefferson Counties
2. AGREEMENT: Courier Security Services; In the Amount of $4,400; Jefferson County Public
Works; Loomis Armored US, LLC
3. Letter of Appreciation: Support of Application to Fund an Engineering Assessment of the
Upper Hoh Road; Jefferson County Public Works; Senator Patty Murray
4. Advisory Board Appointments (2): Housing Action Plan Network (HAPN); 1) WSU Jefferson
County Extension Director Laura Lewis, Representing Higher Education; Two (2) Yeaz Term
Expiring October 21, 2014; and 2) Team Jefferson Staff Craig Weir, Representing Economic
Development; Two (2) Year Term Expiring October 21, 2014
5. Payment of Jefferson County Vouchers/Warrants: Dated October 8, 2012 Totaling
$902,531.58 and Dated October 12, 2012 Totaling $835.00
6. Payment of Jefferson County Payroll Warrants: Dated October 5, 2012 Totaling $803,554.26
and A/P Warrants Done by Payroll Dated October 5, 2012 Totaling $643,271,84
Approval of Minutes: Commissioner Sullivan moved to approve the meeting minutes of
September 24, 2012 as presented. Commissioner Johnson seconded the motion which carried by a
unanimous vote.
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Commissioners Meeting Minutes: Week of October I5, 2012
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COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin reported he attended a Washington State Board of Health meeting last week. He will
be attending a Jefferson County Chamber of Commerce meeting, an Award Ceremony at Jamestown
S'Klallam tribe and an event where Representative Tharinger will be present at the Port Townsend
Community Center this week.
Commissioner Sullivan attended a 4-H event last week. He will be attending a Peninsula Development
District (PDD) meeting and the Quilcene All Community meeting next week.
Commissioner Johnson will be attending a Olympic Regional Clear Air Agency (ORCAA) meeting and
a Hood Canal Coordinating Council meeting this week.
The meeting was recessed at 9:37 a.m. and reconvened at 10:00 a.m with all three
Commissioners present.
HEARING: 3rd Quarter 2012 Budget Appropriations/Extensions: Budget Consultant
Anne Sears reviewed the following budget appropriations /extensions:
• Current Expense /General Fund:
• Fund # 001-000-010 General Fund (Various Departments) has an expense
of $44,020 due to wage increases as per the UFCW contract;
• Fund # 001-261-000 Operating Transfers has an expense of $4,739 to be
transferred to Parks and Recreation due to a loss of a lease
• Fund # 001-270-000 Non-Departmental has an expense of $35,000 to be
transferred from the Public Defender line to Capital Improvement for the
Superior Court Improvement projects
• Special Revenue /Capital /Internal Service Funds:
• Fund # 108-000-010 Cooperative Extension has a revenue of $34,700 due
to grant funds received
• Fund # 119-000-010 Jeffcom Capital & Bond Fund has an expense of
$84,865 to be used to make bond payments
• Fund # 121-000-010 Jeffcom Enhancement Fund has an expense of $9,416
which is being transferred to Jeffcom as a result of becoming an
independent entity
• Fund # 125-000-010 Hotel-Motel has an expense of $18,069 as approved
per the Lodging Tax Advisory Board (LTAC)
• Fund # 129-000-010 Animal Services has an expense of $510 due to wage
increases
• Fund # 148-000-010 Affordable Housing has an expense of $19,000 as a
result of a request from Olympic Community Action Program, which is
the entity that manages the Affordable Housing program
• Fund # 150-000-010 Treasurers's O&M has an expense of $480 due to
salary increases
• Fund # 155-000-010 Veteran's Relief Fund has an expense of $5,000
because there is an increase in need for assistance for Veterans
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Commissioners Meeting Minutes: Week of October 15, 2012 ~1
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• Fund # 174-000-010 Parks and Recreation has revenue of $4,739 from the
Operating Transfers fund
• Fund # 177-000-010 Special Projects Fund has a revenue of $47,953
because of a utility franchise
• Fund # 301-000-010 Construction and Renovation has revenue of
$235,891 for the Superior Court Improvement Project
• Fund # 302-000-010 County Capital Improvement has a revenue of
$35,000 and expense of $235,891 to cover grant funding not yet received
• Fund # 504-000-010 L&I Insurance Reserve has an expense of $5,000 due
to paying 2011 fourth quarter in 2012
• Fund # 120-000-010 Crime Victims has an expense of $9,416 because of a
salarvincrease
Chairman Austin opened the heazing for public testimony. Heazing none, Chairman Austin closed the
hearing.
Commissioner Sullivan moved to approve RESOLUTION N0.62-12 re: 3rd Quarter 2012 Budget
Appropriations /Extensions. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
The meeting was recessed at 10:13 a.m. and reconvened at 1:34 p.m with all three
Commissioners present.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination:
• Commissioner Sullivan is scheduled to attend three meetings November 1,
2012 that overlap each other: 1) Team Jefferson Quarterly Update; 2)
Washington State Association of Counties (WSAC) Exempt Well
meeting; and 3) Olympic Area Agency on Aging (03A) -Commissioner
Johnson will attend Team Jefferson
• Chairman Austin will be attending an Administrative Jeffcom retreat
tentatively set for November 1, 8 or 29, 2012;
• Chairman Austin stated the November 22, 2012 Jeffcom Board meeting is
canceled because it falls on the Thanksgiving Holiday
• The Board and County Administrator Morley will be attending the Budget
Committee meeting on November 17, 2012
• County Administrator Morley and Chairman Austin will be attending a
Finance Committee meeting on October 24, 2012
• Monday, November 29, 2012 is the fifth Monday in a moth so there will
not be a Boazd meeting
• The Board meeting scheduled for Tuesday, November 13, 2012 has been
canceled
• Commissioner Johnson will be attending a Northwest Straits meeting on
November 22 and 23, 2012
Page 3
Commissioners Meeting Minutes: Week of October 15, 2012
~~;.
Commissioner Johnson will be attending a Hood Canal Coordinating
Council (HCCC) meeting November 22, 2012
The Board of Health meeting scheduled for November 15, 2012 is
canceled
Chairman Austin will be attending an award ceremony in Blyn on October
18, 2012;
Budget Update:
Budget Consultant Anne Sears summarized a draft preliminary budget
Miscellaneous Items:
Lodging Tax Advisory Board Committee and contracts for 2013 Request
for Proposals
Shoreline Master Program Conditional Use Permits for net pens
Noise Ordinance and complaints regarding barking dogs
The meeting was recessed at 3:24 p.m. and reconvened at 3:32 p.m with all three
Commissioners present.
COUNTYADMINISTRATOR BRIEFING SESSION (Continued):
- Miscellaneous -Continued:
15` Floor Conference Room
Pazks and Recreation and Proposition 1 funding discussions with City of
Port Townsend staff
Commissioner Johnson left the meeting at 4:03 p.m. for a previously scheduled
appointment.
• Public Infrastructure Fund (PIF)
Future Agenda Items (Not Discussed)
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the
meetng at 4;20 p,m. unfil the next regulaz meeting or special meeting as properly noticed. Chairman
Austin seconde~he motion. The motion carried.
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Raina Randall
Deputy Clerk of the Boazd
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
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