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Home My WebLink AboutM110512District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of November 5, 2012 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • Five citizens spoke in favor of Jefferson County transferring funds to the City of Port Townsend to help the financial stability of the community pool; • A citizen expressed his appreciation for the County working with the City of Port Townsend; • A citizen asked the Board to delay making a decision on the Public Infrastructure Fund Boazd's recommendation to provide funding to the City of Port Townsend because there aze other needs in the County; • A citizen updated the Board on events occuring in the Quilcene community; • A citizen announced that Director of Community Development Carl Smith will be speaking at a Quimper Grange meeting; • A citizen commented on Super Storm Hurricane Sandy and suggested the service stations have generators to pump gas and the County have a back up source of water in the event of a catastrophic emergency in the community; • Two citizens are opposed to transferring Public Infrastructure Funds to the City of Port Townsend; and • A citizen asked for a response from the County Administrator regarding a public records request. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE: Setting 2013 Ad Valorem Tax Levies; Hearing Scheduled for Monday, November 19, 2012 at 10:00 a.m. in the Commissioners' Chambers 2. AGREEMENT, Amendment No. 5: Consolidated Contract; Additional Amount of $18,032 for a total of $748,733; Jefferson County Public Health; Washington State Department of Health 3. AGREEMENT, Amendment No. 1: Professional Services for Individual Employment and Individual Technical Assistance; Additional Amount of $2,500 for a total of $36,628; Jefferson County Public Health; Concerned Citizens 4. AGREEMENT, Change Order No. 3: Spruce Creek Culvert Replacement, Upper Hoh Road MP 9.70, Federal Aid Project No. ER-0902 (340), County Project No. X01821; Additional Amount of $13,976.82 for a total of $414,620.69 Jefferson County Public Works; Seton Construction Page 1 Commissioners Meeting Minutes: Week of November 5, 2012 2;. 5. AGREEMENT, Supplement No. 1: Port Hadlock Wastewater Facility, Special Benefit Feasibility Study; Additional Amount of $14,466 for a Total of $111,206; Jefferson County Public Works; Macaulay and Associates LTD 6. AGREEMENT: Plans, Specifications, and Estimates for Culvert Replacement at three Sites on the Upper Hoh Road, Project No. 1896, Federal Aid No. PLH-A160(001); Jefferson County Public Works; Sargent Engineers, Inc. 7. Payment of Jefferson County Vouchers/Warrants: Dated October 16, 2012 Totaling $5,235.58 and Dated October 22, 2012 Totaling $590,899.58 8. Payment of Jefferson County Payroll Warrants: Dated October 19, 2012 Totaling $77,382.80 and A/P Warrants Done by Payroll Dated October 6, 2012 Totaling $120,645.84 and Dated October 19, 2012 Totaling $14,539.54 Approval of Minutes: Commissioner Sullivan noted a correction to the October 1, 2012 minutes, page three, Commissioners Briefing Session, fourth line states "...the Water District Advisory Board...", should read "the Clean Water District Advisory Boazd...". Commissioner Johnson noted a correction on page 5, Update: Jefferson County meetings with City of Port Townsend Staff, second paragraph, first line states "Commissioner Johnson asked what the it costs are...", should read "Commissioner Johnson asked what the costs are...". Commissioner Johnson moved to approve the minutes of October 1, 2012 as corrected. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Commissioner Sullivan moved to approve the meeting minutes of October 8, 2012 as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION.• The Commissioners each provided updates on the following items: Chairman Austin attended a meeting last week regarding an oil spill response. Commissioner Sullivan reported he spoke with legislators regazding a variety of County projects last week. Commissioner Johnson attended the Hood Canal Coordinating Council Achievement Awazd ceremony and the Northwest Straits Commission meeting last week. North Pactfu Coast Marine Resources Committee: Environmental Health Specialist II Tami Pokorny stated the North Pacific Coast Marine Resources Committee (NPC MRC) was formed in 2009 by a joint resolution of Clallam and Jefferson Counties under RCW36.125. The Washington State Department of Fish and Wildlife (WDFW) provides funding as contracted through Clallam County. Clallam County has been the lead fiscal agent for the past three years and is proposing Jefferson County take the status of lead fiscal agent. Staff recommends Jefferson County take the status of lead fiscal agent for the next three years. A contract with WDFW will be coming before the Board for their consideration of approval. Page 2 Commissioners Meeting Minutes: Week of November 5, 2012 '~~ " ~~ NPC MRC is responsible for creating ranking lists of research, restoration and education projects based on best available science, community principals and the integration of economical and environmental interests. Ms. Pokorny reviewed various projects and events that are anticipated this year. Commissioner Johnson asked about the security of the funding from the State? Ms. Pokorny stated it is a priority, especially because the RCW calls for a MRC. If funding was lost, it would create a big challenge. NPC MRC members Jill Silver and Ed Bowen reviewed local issues that include other entities. HEARING NOTICE: Adopting and Implementing the 2009 Yersiorrs of the International Building Code Pursuant to the Rules of the Washington State Building Code Council: Department of Community Development Director Cazl Smith explained the proposed hearing notice is to receive public input regarding code changes. One of the code changes would be adopting the 2009 International Building Code (IBC). Washington State follows the 2009 IBC and it is standard in the building industry. Another change being proposed is to have a time limit on building applications and building permits. Presently there is no time limit on building applications or building permits. Proposed is a time limit of 180 days once a permit application is issued and the building official could extend it for another 180 days if requested by the applicant. There is a hardship clause in the event of justifiable cause. Building permits will be valid for one year from the day issued. One year extensions maybe requested and up to four extensions may be authorized. There is a hardship clause in the event of justifiable cause. Commissioner Sullivan asked if the IBC has a deadline for permits? Mr. Smith answered that the IBC states the permit expires if a substantial amount of work has not been completed. More definitive language is needed. Citizens that have a permit or an application at an inactive status will have an opportunity to renew their permit or application in order to complete their project. The Board discussed the need for additional time to look into this proposal and concurred to schedule the heazing to a later date. Commissioner Sullivan moved to approve the hearing notice, scheduling the hearing for Monday, December 3, 2012 at 10:30 a.m. in the Commissioners Chambers. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:42 a.m. and reconvened at 10:54 a.m with all three Commissioners present. Page 3 Commissioners Meeting Minutes: Week of November 5 2012 Authorizing Public Infrastructure Fund Awards in 2012 thru 2015: Chairman Austin stated he attended the last scheduled Public Infrastructure Fund (PIF) Board meeting. The requests that were received in 2011 were changed in 2012. The City of Port Townsend withdrew two of their projects in order to request $150,000 from PIF for Building 202 at Fort Worden which will allow the City to do emergency repairs on the community pool. Commissioner Sullivan reviewed the history of the PIF Board and projects. Commissioner Johnson stated 50% of PIF is allocated to the Port Hadlock Sewer. Commissioner Sullivan clarified the funding is allocated per an ordinance. Commissioner Johnson moved to approve RESOLUTION NO.6312 re: authorize Public Infrastructure Fund awards in 2012 through 2015. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 11:08 a.m. and reconvened at 1:34 p.m with all three Commissioners present. Letter of Support: Chairman Austin presented a letter supporting Dr. Thomas Locke for the nomination of the Dr. Nathan Davis Award to the Office of the Secretariate. Commissioner Sullivan moved to approve the letter of support. Commissioner Johnson seconded the motion which carried by a unanimous vote. Joint City of Port Townsend and Jefferson County Staff Meetings: Public Works Director Frank Gifford stated County Administrator Morley asked him to give the Board an update on the meetings that have occurred with County and City staff regazding the Exploratory Regional Parks and Recreation Committee's (ERPRC) recommendation. The workgroup is made up of himself, Parks and Recreation Manager Matt Tyler, County Administrator Philip Morley, Commissioner Phil Johnson, City Manager David Timmons, Mayor David King and Public Services Director Rick Sepler. Mr. Tyler stated the recommendation of the ERPRC was for the County and City to work together to keep Parks and Recreation at a status quo or create a Metropolitan Parks District (MPD). One scenazio discussed would be an all inclusive MPD in East Jefferson County excluding already existing Parks and Recreation District(s). This option would result in a levy to operate and maintain all Parks and Recreation facilities in East Jefferson County, combining the City and County Parks and Recreation systems. Another scenario that was discussed is an MPD using the Fire District No. 1 boundary. That would capture 90% of the County and City facilities. Mr. Gifford stated some analysis has been done on the status quo scenario. Public Works has provided information but, has not recommended a particular scenario. An MPD would have to be proposed by a citizens group. The workgroup is presenting all of the gathered information on the different scenarios to local community leaders and jurisdictions on November 30, 2012. Discussion ensued regarding the levy and voting process to create a MPD. Page 4 Commissioners Meeting Minutes: Week of November 5, 2012 COMMISSIONERS BRIEFING SESSION (Continued): The Commissioners each provided updates on the following items: • Calendar Coordination - The Board will be attending the Washington State Association of Counties (WSAC) Conference on November 13 - 15, 2012 - Commissioner Sullivan will be attending a Peninsula Regional Transportation Planning Organization meeting on November 16, 2012 Upcoming Legislative Session (Not Discussed) The meeting was recessed at 2:09 p.m. and reconvened at 2:17 p.m with all three Commissioners present. COMMISSIONERS BRIEFING SESSION (Continued): The Commissioners each provided updates on the following items: • Calendar Coordination - Chairman Austin will be attending a Lodging Tax Advisory Committee (LTAC) meeting on November 28, 2012 - Chairman Austin will be attending an Olympic Consortium meeting on November 30, 2012 - Commissioner Johnson may attend the JPREP meeting November 30, 2012 - Commissioner Johnson will be out of the office December 20 - 28. 2012 Future Agenda Items (Not Discussed) Miscellaneous Items Schedule on the Road Meetings Superior Court Remodel Project NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting at 2:44 p.m. until the next regulaz meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. l :'4• ~• M+ i, s e Raina Randall ,~ s1 ~~~ . N .~ ' ~ B •a, ~y, /. Deputy Clerk of the Board Page 5 JEFFERSON COUNTY