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Home My WebLink About070 12STATE OF WASHINGTON Jefferson County IN TAL MAITER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET } APPROPRIATIONS/EXTENSIONS FOR } RESOLUTION NO. 70 -12 VARIOUS COUNTY FUNDS } WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations /extensions for their 2012 budgets; and WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2012. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE /GENERAL FUND 001 - 240 -010 SUPERIOR COURT $53,300 $53.30 0 Total General Fund $53,300 $0 $53,300 SPECIAL REVENUE /CAPITAL/ENTERPRISE /INTERNAL SERVICE FUNDS 129 - 000 -010 ANIMAL SERVICES $5,000 $5,000 175- 000 -010 PARKS & RECREATION $7,163 $7,163 EQUIPMENT RENTAL & 501 - 000 -010 REVOLVING $80,000 $80,000 502 - 000 -010 RISK MANAGEMENT RESERVE $25,000 $25,000 Total Other Funds $92,163 $25,000 $117,163 NOW THEREFORE, BE IT RESOLVED, that supplemental budget appropriations /extensions be made for the above noted funds. s 70 -12 HEARING NOTICE: Resolution No. 2012 Budget Appropriations /Extensions BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend Washington, on the 17th day of December, 2012, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this day of December, 2012 JEFFERSON COUNTY BOARD K COMMISSIONERS `r i SEA- ( � # Jo Au Chas an ATTEST: Clerk of the Board Page 2 of 2 Phil7ohnso Member David 1 iv ember cc 'jinn ,-Sernr5 TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Superior Court - General Fund 001.240.000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $53,300 ❑ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 Reason for Appropriation /Extension C.OvNyYv SS�� I S `�2Xe 6kkuv -e \ae r ' Wi" EX' I\. &1' -0cf, ,(S I (�,W C re a 71, ✓ r� l,q P hat)(. GI Ds Df V)gll/Lc1 /1'/)" 1111A4 Respectfully Submitted, cc z or ep . ,c w{ s4,� /tom As---- rj f� /� ( � (� �� Ci!.��i- F/t.�� 'f- �- fjlCil.l..'l.�l""t [-�� -� ,�t`.- )` � ✓� �j�'�-�, R BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51221.41.0100 Court Commissioner $22,659 $15,000 $0 51281.41.0003 (fonfrict Attorney $49,970 $20,000 $0 51221.41.0010 Guardian Ad Litem Fees $1,891 $3,000 $0 51221.92.0010 Telephone $600 $300 $0 TOTAL REVENUES $0 $0 $0 Reason for Appropriation /Extension C.OvNyYv SS�� I S `�2Xe 6kkuv -e \ae r ' Wi" EX' I\. &1' -0cf, ,(S I (�,W C re a 71, ✓ r� l,q P hat)(. GI Ds Df V)gll/Lc1 /1'/)" 1111A4 Respectfully Submitted, cc z or ep . ,c w{ s4,� /tom As---- rj f� /� ( � (� �� Ci!.��i- F/t.�� 'f- �- fjlCil.l..'l.�l""t [-�� -� ,�t`.- )` � ✓� �j�'�-�, R BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51221.41.0100 Court Commissioner $22,659 $15,000 $37,659 51281.41.0003 (fonfrict Attorney $49,970 $20,000 $69,970 51221.41.0010 Guardian Ad Litem Fees $1,891 $3,000 $4,891 51221.92.0010 Telephone $600 $300 $900 51221.41.0070 Psych Evaluations /Expert Services $13,000 $15,000 $28,000 TOTAL EXPENDITURE 1 $88,120 $53,300 $141,420 Reason for Appropriation /Extension C.OvNyYv SS�� I S `�2Xe 6kkuv -e \ae r ' Wi" EX' I\. &1' -0cf, ,(S I (�,W C re a 71, ✓ r� l,q P hat)(. GI Ds Df V)gll/Lc1 /1'/)" 1111A4 Respectfully Submitted, cc z or ep . ,c w{ s4,� /tom As---- rj f� /� ( � (� �� Ci!.��i- F/t.�� 'f- �- fjlCil.l..'l.�l""t [-�� -� ,�t`.- )` � ✓� �j�'�-�, R TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Animal Services Fund 129- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 ❑x For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o Reason for Appropriation /Extension Liability Insurance share higher than budgeted. Costs for 2nd Vehicle not budgeted. ypq U N U U COMMSONi ISI:, p y Sub i ed Elected Off i oiaii partment Head' ature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 53930.46.0010 Insurance premium $1,800 $2,000 $0 53930.92.0010 Fuel for Second Truck $500 $0 53930.92.0020 Repair and Maint. 2nd truck $2,500 $0 $0 TOTAL REVENUE $0 $0 $0 Reason for Appropriation /Extension Liability Insurance share higher than budgeted. Costs for 2nd Vehicle not budgeted. ypq U N U U COMMSONi ISI:, p y Sub i ed Elected Off i oiaii partment Head' ature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 53930.46.0010 Insurance premium $1,800 $2,000 $3,800 53930.92.0010 Fuel for Second Truck $500 $500 53930.92.0020 Repair and Maint. 2nd truck $2,500 $2,500 $0 $0 TOTAL EXPENDITURE $1,800 $5,000 $6,800 Reason for Appropriation /Extension Liability Insurance share higher than budgeted. Costs for 2nd Vehicle not budgeted. ypq U N U U COMMSONi ISI:, p y Sub i ed Elected Off i oiaii partment Head' ature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation /Extension and Amendment Public Works, Parks Improvement Department/Fund Name Commissioners: (mark all that apply with an' X') Date: November 9. 2012 175000010 Fund Number ❑ X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $7,163 OX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget include this new revenue in the budget this year as outlined below in the amount of: for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and lement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respectfully Submitted, 1� % Elected Officio Department Head Signature No`d - 3 10111., 1 ,ISI0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57630.10.0000 Salaries and Wages $3,484 $3,436 $0 57630.35.0000 Small Tools and Minor Equipment $1,400 $0 57630.91.0000 Interrund Professional Services $0 $2,327 $0 $0 TOTAL REVENUE $0 $0 $0 for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and lement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respectfully Submitted, 1� % Elected Officio Department Head Signature No`d - 3 10111., 1 ,ISI0 BUDGET BARS Expenditure# Description CURRENT REVISION JAMENDED 57630.10.0000 Salaries and Wages $3,484 $3,436 $6,920 57630.35.0000 Small Tools and Minor Equipment $1,400 $1,400 57630.91.0000 Interrund Professional Services $0 $2,327 $2,327 $0 $0 TOTAL EXPENDITURE 1 $3,484 $7,163 $10,647 for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and lement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respectfully Submitted, 1� % Elected Officio Department Head Signature No`d - 3 10111., 1 ,ISI0 VC, opY1 — .5''� v r�� it� TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Central Services - ER &R Department/Fund Name 501- 000 -010 Fund Number Date: 11/14/12 Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $80,000.00 for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget $0.00 $0.00 $0.00 $0.00 t $0.00 $0.00 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 59400.64 Machinery & Equipment $407,500.00 $80,000.00 $487,500.00 $0.00' $0.00 $0.00 $0.00 ''' "` �' `�'`�" "''-� '• _, -, $407,500.00 $80,000.00 $487,500.00 Reason for AppropriationfExtenslon Equipment budgeted for 2013 will be delivered in 2012. jar OU fAle rmiS I Respectful l submitted, —�� 6 cC: Ai�Vc r5 ll'�c�I2 TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Risk Management 502- 000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") ❑Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,000 Ox For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No ❑X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $zs,000 Tor 2012. These are reimbursed by the County department that incurred the payment. NOV i ?I11 JF11 o-p' xy Res ' u m"'ed, ' Elected Officr It / gpart�Su3� BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 36580.00.0000 Interfund Insurance Payments $50,000 $25,000 $75,000 $0 $0 $0 TOTAL REVENUE $50,000 $25,000 $75,000 Tor 2012. These are reimbursed by the County department that incurred the payment. NOV i ?I11 JF11 o-p' xy Res ' u m"'ed, ' Elected Officr It / gpart�Su3� BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51478.49.0000 Claims $50,000 $25,000 $75,000 $0 $0 $0 $0 TOTAL EXPENDITUREI $50,000 $25,000 $75,000 Tor 2012. These are reimbursed by the County department that incurred the payment. NOV i ?I11 JF11 o-p' xy Res ' u m"'ed, ' Elected Officr It / gpart�Su3� Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: December 3, 2012 SUBJECT: RESOLUTION re: HEARING NOTICE for 4`h Quarter Proposed Supplemental Budget Appropriations /Extensions for Various County Funds; Hearing Scheduled for Monday, December 17, 2012 at 10:00 a.m. in the County Commissioners' Chamber STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. This agenda item is to set the date for the public hearing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Set hearing date for December 17, 2012 at 10:00 a.m. and approve the hearing notice for publication in the newspaper on December 5 and October 12, 2012. ll1.ZL Philip Morley, Co*ty`�,dministratoj Date