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HomeMy WebLinkAbout121712_ca06~~`i JEFFERSON COUNTY PUBLIC HEALTH `~~,,...~^ 615 Sheridan Street o Port Townsend c Washington c 98368 December 5, 2012 JEFFERSON COUNTY BOARD OF COUNTY COMMIS! AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director DATE: SUBJECT: Agenda Item -Contract Agreement -Jefferson Mental Health Services; January 1, 2013 -December 31, 2013; $80,204 STATEMENT OF ISSUE: Jefferson County Public Health, as the fund manager of the 1/10 of 1°/D sales tax treatment funds, is requesting Board approval of the Contract Agreement -Jefferson Mental Health Services; January 1, 2013 December 31, 2013; 580,204 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: This is a one year contract with JCPH and Jefferson Mental Health Services (JMHS) to provide services negotiated by the BoCC Advisory Committee. This contract funds JMHS serving 24-40 Jefferson County citizens seeking Mental Health treatment. The treatment partnership with Safe Harbor to treat people >vith co-occurring disorders is included in these Mental Health services. Mental Health treatment is a priority identified by the committee who chose to allocate the majority of these funds to adults evith mental health and substance abuse problems. Throuyh this contract services will be increased for Jefferson County citizens who have no other source of payment for services. FISCAL IMPACT/COST BENEFIT ANALYSIS: This is sales tax revenue raised by the County in fhe 1/10 of 1% Fund and is allocated by the BOCC with advise `rom Mental Health Substance Abuse Sales Tax Advisory Committee. The contract states if the sales tax revenue decreases the vendor will be contacted and the contract may be renegotiated. JMHS responded to a local Request for Proposal which was reviewed and chosen by the Committee. DfiVE OPMENTALLDISABRITIES PUBLIC HEALTH ENVIRONMENTAL HEALTH WATER QUALITY MAIN: (360) 385-9400 ALWAYS WORKING FOR A SAFfR AND MAIN: (3fi01385-4444 FAx: (3eo13as-eaoa HEALTHIER COMMUNITY FAX: (3601 379-0457 RECOMMENDATION: JCPH management request approval of the Contract Agreement -Jefferson Mental Health Services; January 1, 2013 -December 31, 2013; $80,204 REVIEWED BY: ~~,~ / /-,-~ l ~Y <L(/L Philip Mo \~ ounty Administr r Date ;Routed to all Public Health Managers; CONTRACT AGREEMENT By and Between Jefferson ~icntal Health Services And .iefferson Counh~ For Expanded Mental Health (VIII) & Chemical Dependency (C:U)'freatment 2013 Section L• YURPOSF.: THIS ACiRL >4LV1 for Professional Services is entered into between .Tefferson County herein referred to as the "County' and .lellerson ~9ental Health Services fJVfI IS). herein referred w as the "Contractor" to provide mental health services to individuals impacted by mental health substance abuse issues in .Tell'erson County. \\'ashington. Section ^: TER114S: fhis Agreement ,hall commence on Januar} 1. 201 3 and continue through llecernber 31.201 ±. unless tcnuinated as provided herein. Section 3: SCOPE OF AGREEMENT: Contractor will increase mental health treatment options to Jefferson county residents as outlined in Exhibit A, herein incorporated by reference. Through the use of these fonds the provider will increase the number of citizens receicin, dental Health services. 'fhe goal of this funding and sales tai increase is to improve the quality oClife for Jefferson County citizens by improving access to treatment and improving partnerships with Sale Harbor Kccovcrv Center. Clients who need services of one agency will be screened and reierred. if necessary, to the other agency. A. Contract Representatives: Jefferson County and Jti'IHS will cacti have a contract represeruatiwe who will have responsibility to administer the contract for that party.:A part}~ may change its representative upon providing written notice to the other party. The parties' representa[ives arc as follows: JCPH Contract Representative .Tenn Baldwin, Director Jefferson Count Public Health 61 ~ Sheridan St. Port Townsend. \~ A 98368 (360)381-9400 Contractor's Contract Representative Sam ~larkow, Gsecutive Director Jefferson \lental Healdt Services P() 13os 161 Por[ 'l ow~tsend. R A 983C>R (360)381-0321 Itf(ersnr. ,\t: n:al Health Scnrviccs•2u1 Section 4: COMPENSA'T'ION: The total amount payable under this Contract b) County to Contractor shall not exceed 580,204.00 in completion of this project without express written amendment signed by both panics to this Agreement. 'The parties acknowledge that funding for this conU'act is contingent on the continuation ot'sales tax rep°emtc in 20] 3. [1'the sales tax revenue decreases by ten percent (10°'u1 when applicable sales rtz revenues are compared between the most recently completed quarter year and the same yuartcr year revenues for 2012, then this contract may be renegotiated. 'Che parties acknowledge the Funding connected to this contract is revenue of last resort and themforc Contractor twill bill all other sotrrccs of revenue lust. A. Contractor shall be paid for services as outlined in F.xhihil B -Pee Schedule. B. CO\TR:ICTOR shall submit monthly invoices to JCPk1. 61 ~ Sheridan St.. Port Townsend. \\'A 98ifi8, ;\ttn: Finance Department, li!r payment of work achrally completed lu dale. C. htvoices must be submitted by the 2id ~4onday of the month for the previous month's expenses. The County will revicty such invoices. and upon approval thereof. payment will be made ro the Contractor in the amount approved. Failure to submit timely invoices may result in a denial ol'reimburscment. D. Contractor shall provide necessary backup documentation for all invoices including timcshcets and statements.:\ny indirect charges require the submittal of an indirect cost methodology and rate using O\flB Circular's .A-8' and :\-122. E. 1'hc County will make final payment of any balance clue the Contractor promptly upon determining that i) the Contractor has completed its oblieations under this Agreement and iil the Couury eau and does accept the work performed by the Contractor. F. Contractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period ol• six ~6) years after final payments. Copies shall he made avaiiable upon request. Section ~: [NUEMNIFIC:ITION: The Contractor shall indemnify, defend and hold harmless the County. its officers, agents and employees, from and against am and all claims. latcsuits, demands I<Jr money damages, losses or liability. or any portimt thereof, including attorney's fees and costs, arising Cram an) injury to person or persons (including the death or injury of the Contractor or damage to personal property) il'said injury or damage was caused by [hc negligent acts or omissions of the Contractor. Section 6: 1NSl: R:1NCF.: 'The Contractor shall obtain and keep in force during the terms oi'this \grccment, or as otherwise required: Jccrw.^. \!::mal I kallh $en ices-2013 A. Conunetcial .Automobile Liability Insurance providing bodih injury and propert} damage liability coverage fire all Droned and non o~~ned vehicles assigned to or used in the perfornrtnce of the work li>r a single limit ofnot Icss than $500.000 per occurrence and an aggregate of not less than one million dollars ($I,000,OOOj Contractor shall provide prool'ol'insurance to the County c:o Contracts 14anagcr at .lefferson County Public Health, 615 Sheridan St. Port l'owatsettd. lL'A 98 i08 prior to commencing employment. B. General Liability (1) - with a minimum limit per occurrence of one million dollars (S l .000,000] and an aggregate of not less than two million dollars (S2.OOOA00) for bodily injury, death and property damage unless otherwise specified in the contract specilicatiuns. 'Chic insurance coveraee shall contain no limitations on the scope of the protection provided and indicate on the certificate of insurance the Rtllowing coverage: 1. Broad Form Properly namage with no employee exclusion: 2. Personal Injury Liability, inchtding extended bodily injury; 3. Broad Form ContracntaUCotnmercial Liabiliq including completed operations lconhactors only): 4. Premises Operations liability (1viBzC} ~. independent Contractors and Subcontractors: and 6. Blanket Contracutal Liability. (1 j Note: The County shall be Warned as an additional insured party under ibis police. C. Professional Liability insurance providing 52,000,000 per incident: 54.000.000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. C. The Contractor shall participate in the W'orker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. F.. It is agreed by dm parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies] it being the intcrtion of the patties that the insurance policies listed above shall protect both parties and be primary coverage for any and all losses coveted by the above-listed insurance poiicics. It is further agreed by the parties [hat any and all deductibles made part of the above-listed insurance poiicics shall be assumed bv, paid for and at the risk of the Contractor. Section is CONFIllEN"I'1r~WTY: C'onuactvr, its employees, subcontractors and their employees will maintain the confldcntiality of all infomtation provided by .ICPH or acquired in performance of this :lgrccmcnt as required by I I IPA,-~ and other privacy latws. This Contract, ones executed by the parties. is and remains a Public Record subject to the provision of Gt. 42.56 RCW', the Public Kecords Act. Section 8: INDEPENDENCE The Contractor and the County agree that the C'onu•actor is an independent ConU•acior with respect m the serices provided pursuant to this agreement. Nothing in this agreement shall be considered to create tho rciationship of employer and employee between the parties hereto. The JCIIi:.iOn \t CiIIB~ ]tC31:i; St,~iCG-'~I': i Contractor shall not be entitled to arty benefits accorded County employees by virtue of the services provided under this agreement. "I'he County shall not be responsible for +vilhholding or otherwise dc;ducting federal income tax or social security or for contributing to the state industrial insurance program. othcnvise assuming the duties of an employer +vith respect to employee. Section 9: ASSIGNMEnTS AVll SUBCO~i'TI2ACTINC The Contractor shall not sublet or assign am' of the services covered by this agreement without the express written consent oi'the County. Section 10: 12EPOR"1'IVG The Contractor +vill provide a monthly service summary report to the County at the same time as invoices and must be submitted be the 2°~ ~4onday ol'the month fur the previous month-s work. Chc monthly- report shall contain dtz report of services and the total hours worked by ++hich stall: The monthly repott shall be submitted to .lel'ler.<.on County Public Health. Attn: l inancz Department, 61 ~ Sheridan, Port i'o+vnsend, and W.A 93363. The County will rcvic+v such reports. and upon approval ihrrcnf. payment will he made to the Contractor in the amount approved. Failure to submit timely reports may result in a denial of reimbursement. Section 11: TER~~iINATIOV l'he County reserves Qte right to tcnniuatc this contract in +vhole or in part, with 30 days notice. in the event that expected or actual funding Irom arty funding source is withdrawn. reduced. or limited in any way after the effective date of this agreement. In the event of termination unticr this clause, the County shall be liable for only payment fin services rendered prior to the cltccticc date of termination. A. This agreement may also be terminated as provided below: 1. 1\ ith 30 days notice by the Board ol'County Commissioners fm' any reason, or . 2. \\ ith 30 days notice b}'the Board of County Commissioners for non- pcrlunuance of the specific lob duties in Exhibit A 3. \\'ith 30 days notice by the C:onlractor by voluntary resignation. Section 12: M1IOllIN'1CA'170Y This professional seryiees agreement may be modified at any time by written a~.;rcement of either party and may be nxtdilied if tax revenue decreases Section 1 ;: DISPGTE 12F.50L1.'T10V Any dispute or disaereement concerning the terms and obligations of this Contract shall initially be brought to the attention of the Public I Ic:alih Director via a written document. The Public llealth Director shall make fret determination with reasonable promptness, i.c., a decision within ten business days shall be deemed to have been made with reasonable promptness. if the aggrieved party is not happy with that decision. then the Jefferson County Administrator (or as may hereafter be amended). will decide the appeal of the Director's decision. fcneisnn ~,\Ic»I;ti II~aLh 1erv!cee-?lit Section l~l: IV'fEG12ATl/D AGRF.F.I\9ENT This Agreement together with attachments or addenda represents the entire and integrated ae*eetnent between the Cowtty and the Contractor and supersedes all prior negotiations, representations, or agrccmeuts written or oral between the parties. This agreement may be amended onl}~ by wriucn instrument signed b~~ both Counh~ and Contractor. Appro~~ed this day of __ . 20 (30.ARD OF COLT~I'Y COM\QISSK)I;LRS JGFFLRSOV COCT'Tl', R:ISHNG"f0\ John Austin, Chairperson Approved as t+~ form only: ~~ lzl /Z av Jefferson Nlen;al I leahh Services Jefferson Co. Prosecutor's. ffice A 1°I7:S7~: Clerk of the Board Ir[li rser. nAcatal Health Sen'ii:s-"11' Exhibit :~ Scope of ~~'ork RESPOV SI131L1'I'IES: The Jefferson dental 3fealth Services agency as a contracted proviJcr, agrees to: I. Clinical and care management services for 24-40 nearly clients. 2. All employees or subcontractors of the Contractor undertaking the pertirrmance of mental hcalth'substance abuse services tinder this agreement are required to be professionally licensed or certified by the State. 3. Background checks arc required for all employees:. to be redone for every employ c. every 3 ycars.'fhe names of licensed therapists will be given u> the County. 4. Provide crisis interventions. ~. Run groups as appropriate. 6. \Vork +vith social services or other agencies as needed liar dual!} served families with mental health or chemical dependency issues. 7. Maintain a secure records system guaranteeing confidentiality of Yl II pursuant to HIPP:\. 8. Bill other revenues ++hencver they exist. 9. Monthly report on client utilization. referrals, outcomes and required reporting, in standard form(s) provided by JCPI 1. 10. Provide adequate office space for staff and client services, as +vell as waiting room, group room and private therapy areas. 1 1. Group or individual therapy. or a combination of the l+vo, of a specilicd duration, using evidence based models of treatment. 12. Chemical dependency. mental health and%or COD assessment, treatment plan development and revie+v, documentation of client progress f group and individual session notes). and aftercare planning and monitoring. t i. Referral for mental health medication and monitoring as needed. 1=F. Care coordination with other involved agencies, and referral to supportive services suet; as housing. transportation and vocational services: tracking of dicnt invohement in recommended sere ices, including 12-step or comparable support. l,licrsan \ler;al I Iculth SC(VITS-'_01. 1 ~. Collection and preparation of data for internal and external evaluation purposes, and reporting to ,ICPH monthly with the invoice. l se forms supplied by JCPI I for data. 1 ~. Stalled by 1 (one) licensed mental health professional, with support stalTw include nurse. supervision and contract administrator counselors tivho, bchvccn thorn, are statc- credcntialed in mental health and chemical dependency or co-licensed: as tvcll as one Bachelor's-level care manaeer. The mental health counselor will be a master's Icvel practitioner. 16. :\gency oversight regardine record keeping, data collection. legal and ethical issues and standards of care are updated and meet State of Washington standards. I?. Opportunities for regular clinical supervision and psychiatric consultatiun are available lot' slatTon a regular hasis. 18. Services arc available throughout the county. 19. Provide Codit Data including: •Number of intakes, groups individual sessions, psychiatric visits, and case management visits provided •:1ge. sex. dru~~ of choice, psychiatric diagnosis of clients • Referrals to other agencies 20. Attend and report w the Nlcntal Health Substance Abuse Sales lax Advisory Committee hvice during the duration of this contract period, at regularly scheduled meetings. faith progress evaluation reports. Jcflcnon A9cntal Heanl: ~crv~iccs•Ni1. Exhibit 13 f'cc Schcdolc Mental Health Professional ia, 519.00~1iour Case Manager a~ $20AOrhour Clinical Supervision ~ 536.00•'hour Nurse ~d: 320.OOrhour Vot to exceed 580,204 in completion o1'services f'or the duration of this contract without express written amendment. 1~,Oirsun A1ui1,:'• !lCai;L ticrvi.z>-NI!