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Home My WebLink About073 12ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS STATE OF WASHINGTON Jefferson County RESOLUTION NO. 73 -12 WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December, 2012 declare that a need exists for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 3rd day of December, 2012, set a hearing on said need for the 17th day of December, 2012, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on December 5 and 12, 2012 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMOUNTFROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSEIGENERAL FUND 001 - 240 -010 SUPERIOR COURT $53,300 $53.30 0 Total General Fund $53,300 $0 $53,300 SPECIAL REVENUE/CAPITAL/ENTERPRISE/INTERNAL SERVICE FUNDS 129 - 000 -010 ANIMAL SERVICES 175- 000 -010 PARKS & RECREATION EQUIPMENT RENTAL & $5,000 $7,163 $5,000 $7,163 501 - 000 -010 REVOLVING $80,000 $80,000 502 - 000 -010 RISK MANAGEMENT RESERVE 10 $25,000 $25,000 Total Other Funds $92,163 $25,000 $117,163 AP.PRO f Ep ttiis' day of December, 2012. SEAL:, +4 t + ATTESTS v S C) Raina Randall, Deputy Clerk of the Board JEFFERSON COUNTY BOARD pF CO ISSIONERS John u3lm,, Chairm?n Phil CC'' nv v, S,e TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Superior Court - General Fund 001.240.000 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X') Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $53,300 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: bo Reason for Appropriation/Extension kk)c Kak) -r v4a-o rU'M 6 -CR-1NLS rcr� e z �Imw J (uS,e S Vie 5 J -rr/n 0-� � t ct Ge �� S . �4 e G cUe b � OCL 4-e \� Ut H\-p "P�-u4�, f. I:,n s:, —n(J l.f S I (NW n0 r v 1-75 A 1" r!% _ /Al 9 (I (UO( 1101 /�B VA a ACi /I /Is 1111Ad Respectfully Submitted, w �(O� x � U off' `�� k, (r1\3..,5e-� X C>- fe _��t �� BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 51221.41.0100 Court Commissioner $22,659 $15,000 $0 51281.41.0003 Conflict Attorney $49,970 $20,000 $0 51221.41.0010 Guardian Ad litem Fees $1,891 $3,000 $0 51221.92.0010 Telephone $600 $300 $0 ,,., xiv; TOTAL REVENUE $0 $0 $0 Reason for Appropriation/Extension kk)c Kak) -r v4a-o rU'M 6 -CR-1NLS rcr� e z �Imw J (uS,e S Vie 5 J -rr/n 0-� � t ct Ge �� S . �4 e G cUe b � OCL 4-e \� Ut H\-p "P�-u4�, f. I:,n s:, —n(J l.f S I (NW n0 r v 1-75 A 1" r!% _ /Al 9 (I (UO( 1101 /�B VA a ACi /I /Is 1111Ad Respectfully Submitted, w �(O� x � U off' `�� k, (r1\3..,5e-� X C>- fe _��t �� BUDGET BARS Expenditure # Description CURRENT REVISION JAMENDED 51221.41.0100 Court Commissioner $22,659 $15,000 $37659 51281.41.0003 Conflict Attorney $49,970 $20,000 $69,970 51221.41.0010 Guardian Ad litem Fees $1,891 $3,000 $4,891 51221.92.0010 Telephone $600 $300 $900 51221.41.0070 Psych Evaluations /Expert Services $13,000 $15,000 $28,000 OTAL ", :FIENDIT, k(E $88,120 $53,300 $141,420 Reason for Appropriation/Extension kk)c Kak) -r v4a-o rU'M 6 -CR-1NLS rcr� e z �Imw J (uS,e S Vie 5 J -rr/n 0-� � t ct Ge �� S . �4 e G cUe b � OCL 4-e \� Ut H\-p "P�-u4�, f. I:,n s:, —n(J l.f S I (NW n0 r v 1-75 A 1" r!% _ /Al 9 (I (UO( 1101 /�B VA a ACi /I /Is 1111Ad Respectfully Submitted, w �(O� x � U off' `�� k, (r1\3..,5e-� X C>- fe _��t �� Ix I TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Animal Services Fund 129 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') ❑X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $5,000 Fx For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 rui p ly Sub t ed Elected Off i ial partment H-6atf-5I ature BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 53930.46.0010 Insurance premium $1,800 $2,000 $0 53930.92.0010 Fuel for Second Truck $500 $0 53930.92.0020 Repair and Maint. 2nd truck $2,500 $0 $0 TOTAL REVENUE $0 $0 $0 rui p ly Sub t ed Elected Off i ial partment H-6atf-5I ature BUDGET BARS Expenditure # Description CURRENT IREVISION AMENDED 53930.46.0010 Insurance premium $1,800 $2,000 $3,800 53930.92.0010 Fuel for Second Truck $500 $500 53930.92.0020 Repair and Maint. 2nd truck $2,500 $2,500 $0 $0 TOTAL EXPENDITURE $1,800 $5,000 $6,800 rui p ly Sub t ed Elected Off i ial partment H-6atf-5I ature e GC TO: BOARD OF COUNTY COMMISSIONERS Date: November 9, 2012 RE: Request for Budget Appropriation /Extension and Amendment Public Works, Parks Improvement 175000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an 'X') ❑Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $7,163 ❑ X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and 3ement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respecffully/ SSubmitted, Elected Offic4Department Head Signature NOV w s. t BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 57630.10.0000 Salaries and Wa es $3 484 $3 436 $0 57630.35.0000 Small Tools and Minor E ui ment $1 400 $0 57630.91.0000 Interfund Professional Services $0 $2 327 $0 $0 TOTAL REVENUE $0 $0 $0 for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and 3ement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respecffully/ SSubmitted, Elected Offic4Department Head Signature NOV w s. t BUDGET BARS Expenditure# Description CURRENT IREVISION 57630.10.0000 Salaries and Wa es $3 484 $3 436 57630.35.0000 Small Tools and Minor E ui ment $1 400 nAMENDED 57630.91.0000 Interfund Professional Services $0 $2 327 TOTAL EXPENDITURE $3,484 $7,163 $10,647 for administrative, bookkeeping, the Resource Conservation program, small equipment repairs and 3ement were slightly higher than expected, in part due to the successful operation of two County campgrounds Leland and Quilcene) by volunteer camp hosts. Fund balance is available to cover these costs. Respecffully/ SSubmitted, Elected Offic4Department Head Signature NOV w s. t TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Central Services - ER &R Department/Fund Name 501 -000 -010 Fund Number Date: 11/14112 Commissioners: (check all that apply) ✓❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $80,000.00 for this current year for the reason(s) outlined below. 0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ✓ No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 HI! ... $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 59400.64 Machinery & Equipment $407,500.00 $80,000.00 $487,500.00 $0.00 $0.00 $0.00 $o.00 $407,500.00 $80,000.00 $487,500.00 Reason for Appropriation/Extensiop Equipment budgeted for 2013 will be delivered in 2012, Respectfull submitted, NOV I d 'Lill iG:. ASear fl�Clo2 TO: BOARD OF COUNTY COMMISSIONERS Date: November 19, 2012 RE: Request for Budget Appropriation /Extension and Amendment Risk Management 502 -000 -010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X ") 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $25,000 Ox For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $25,000 Reason for ADDrooriation /Extension Estimated outstanding risk management claims for 2012. These are reimbursed by the County department that incurred the payment. t,e NOV t �• I• 1��i .• - a� BUDGET BARS Revenue # Description CURRENT REVISION JAMENDED 36580.00.0000 Interfund Insurance Payments $50000 $25,000 $75,000 $0 $0 $0 TO VENUE $50,000 $25,000 $75,000 Reason for ADDrooriation /Extension Estimated outstanding risk management claims for 2012. These are reimbursed by the County department that incurred the payment. t,e NOV t �• I• 1��i .• - a� BUDGET BARS Expenditure# Description CURRENT REVISION JAMENDED 51478.49.0000 Claims $50,000 $25,000 $75,000 $0 $0 $0 $0 ToTALIVOIENDITY5151 $50,000 $25,000 $75,000 Reason for ADDrooriation /Extension Estimated outstanding risk management claims for 2012. These are reimbursed by the County department that incurred the payment. t,e NOV t �• I• 1��i .• - a� Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: December 17, 2012 SUBJECT: HEARING re: Proposed 4th Quarter Supplemental Budget Appropriations /Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2012 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 4th quarter supplemental budget appropriations. REVIEWED BY: r;�2 - i ip Morley C ty Admi 'stra r Date 4-)ZZ341-