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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director~~~{m-)
Agenda Date: January 7, 2013
Subject: Call for Bids, Alder Creek Tributary Culvert Replacement, Upper
Hoh Road MP 2.15, County Project No. X01781, Federal Aid
Project No. ER-0801(025)
Statement of Issue: The Board is asked to approve the Call for Bids for the Alder
Creek Tributary Culvert Replacement, Upper Hoh Road MP 2.15, County Project No.
X01781.
Analysis/Strategic Goals/Pro's 8t Con's: Between December, 2004 and January, 2008
Public Works performed emergency repairs at Upper Hoh Rd. MP 7.7 to MP 8.0 under
Federal Aid Project No.'s ER-0501(015) and ER-0801(025), constructing a total of
1,400 lineal feet of armored bank protection. Remaining work consists of mitigation
required by the Washington State Dept. of Fish l't Wildlife (WDFW). Mitigation will be
satisfied by replacing the culvert at Alder Creek Tributary, Upper Hoh Road MP 2.15,
with a WDFW-approved, fish passable structure. This Call for Bids is for construction
of the new culvert at Alder Creek Tributary, which will be a 25-ft. span,. precast,
reinforced concrete 3-sided structure.
Fiscal Impact/Cost Benefit Analysis: The Engineer's Estimate is $633,069. This will
be funded at 86.5% by the Federal Highway Administration, with the remaining 13.5%
provided by the Rural Arterial Program (RAP) and the County Road Fund.
Recommendation: The Board is requested to sign the Call for Bids, and return to
Public Works.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
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Date
NOTICE TO CONTRACTORS
CALL FOR BIDS
Alder Creek Tributary Culvert Replacement
County Project No. X01781
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 9:30 a.m. on Monday, February 4, 2013
at the Office of the County Commissioners, basement level of the Jefferson County Courthouse,
1820 Jefferson Street, P.O. Box 1220, Port Townsend, Washington, 98368, for construction of the
Alder Creek Tributary Culvert Replacement, County Project No. X01781. Sealed bids will be
opened and read publicly at 10:00 a.m., or shortly thereafter, on the same day in the Jefferson
County Commissioners Chambers, basement level of the Jefferson County Courthouse.
This contract provides for the improvement of Upper Hoh Road by replacing the culvert at Alder
Creek Tributary, at milepost 2.15 in West Jefferson County near Forks, Washington. Work includes
furnishing and installing a new 25 ft. span precast, reinforced, 3-sided, concrete box culvert with
precast footings and precast wing walls, constructing and removing a temporary traffic bypass,
stream restoration, repaving, guardrails, site restoration, and other work, all in accordance with the
attached Contract Plans, these Contract Provisions, and the Standard Specifications. The
Engineers Estimate is $633,069.
Bids shall be submitted in accordance with the plans and specifications on file at the Department of
Public Works, 623 Sheridan Street, Port Townsend, Washington, where copies may be obtained
by prospective bidders. Hard copies and/or electronic copies may also be obtained by calling the
Department of Public. Works at (360) 385-9160.
Each bid shall be accompanied by a surety bond, postal money order, cash, cashiers check or
certified check payable to the Treasurer of Jefferson County in the sum of five (5%) percent of the
bid amount, to be forfeited to Jefferson County by the successful bidder if he/she fails to enter into
a contract and file an acceptable surety bond in the amount of 100% of the contract price within
twenty (20) days of the award. The Board of County Commissioners reserves the right to reject
any and all b-ids, and to accept the .bid deemed most advantageous to Jefferson County, and to
waive all informalities in the bidding.
Jefferson County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued ,pursuant to such. Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant
to this advertisement, disadvantaged business enterprises will be afforded full opportunity
to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color or national origin in consideration for an award.
Dated this __ day of , 2013.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
Chairman