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HomeMy WebLinkAbout010713_ca03Department of Central Services O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Loring Bemis, Facilities Foreman Agenda Date: January 7, 2013 Subject: Jefferson County Correction Center Fire Alarm Upgrade Engineering Design - Hultz BHU Engineers, Inc. Statement of Issue: The Corrections Center fire alarm system is obsolete and is in need of being upgraded. Due to the age of the current equipment, parts are no longer available. In order to upgrade, engineering design is required. Analysis/Strategic Goals/Pro's & Con's: Upgrading the fire alarm system with current technology will provide a reliable solution to potential life safety issues should there be afire. Fiscal Impact/Cost Benefit Analysis: The Construction ft Renovation has funds available/budgeted that will cover the engineering services for the fire alarm upgrade. The engineering design is not to exceed $10,000. Recommendation: The Board is asked to approve and sign the contract with Hutlz BHU Engineers, Inc. Reviey~r~d By: ~' `~ ~ lL ip Morle , unty Adminis for Date PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, is entered into between the County of Jefferson, a municipal corporation, hereinafter referred to as the "County", and Hultz BHU Engineers, Inc., hereinafter refen-ed to as the "Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. Project Designation. The Consultant is retained by the County to perform engineering services in connection with the Fire Alarm Upgrade project designated in Exhibit A, attached hereto and incorporated as part of this Agreement Scope of Services. Consultant agrees to perform the engineering services identified on Exhibit A attached hereto, including the provision of all labor, materials, equipment and supplies. Time of Performance. Work under this contract shall commence upon the giving of written notice by the County to the Consultant to proceed. Such work shall continue according to the schedule in Exhibit A, unless changed by the Facilities Foreman. 4. Payment. The Consultant shall be paid by the County for completed work and for services rendered under this Agreement as follows: a. Payment for the work provided by the Consultant shall be made as provided in Exhibit A attached hereto, provided that the total amount of payment to Consultant shall not exceed $10,000.00 plus change orders as noted in 4.b. without the express Agreement of the Facilities Foreman. b. After execution of this Agreement, changes to the scope of work required hereunder may be accomplished by a change order, which shall be a verbal order to Consultant from the Facilities Foreman on behalf of the County. In no event will change orders approved by the Facilities Foreman under this Agreement add more than $2,500 to the compensation set in 4.a. above. Within two business days of a verbal change order, cost, labor and materials required and reason for the change order shall be memorialized in writing and signed by both parties. a, The Consultant may submit vouchers to the County once per month during the progress of the work for partial payment for project completed to date. Such vouchers will be checked by the County, and upon approval thereof, payment will be made to the Consultant in the amount approved. d. Final payment of any balance due to the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the County after the completion of the work under this Agreement and its acceptance by the County. e. Payment as provided in this section shall be full compensation for work performed, and services rendered. Page 1 of 5 f The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the County and State for a period of three (3) years after final payments. Copies shall be made available upon request. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the County whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. 6. Compliance with Laws. Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances, and regulations, applicable to the services to be rendered under this Agreement. Indemnification. Consultant shall indemnify, defend and hold harmless the County, its officers, agents, and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorney's fees and costs, arising from injury or death to persons, including injuries, sickness, disease, or death to Consultant's own employees, or damage to property occasioned by a negligent act, omission or failure of the Consultant. 8. Insurance. The Consultant shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RC W. Insurance Coverage a. Worker's compensation and employer's liability insurance as required by state law. b. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). o, Vehicle liability insurance for any automobile used in an amount not less than two hundred fifty thousand dollar ($250,000) combined single limit. d. Professional liability (Errors and Omissions) policy in an amount of not Tess than five hundred thousand dollars ($500,000.00) combined single limit if any employee, agent or representative of the Consultant undertaking work in furtherance of or pursuant to this Agreement holds or is required to hold a professional license issued by the State of Washington or any other state. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the Consultant, the County will be named on all policies as an additional insured. The Consultant's insurance required by this Section shall be in all circumstances primary to any insurance available to the County. The Consultant shall furnish the County with verification of insurance and endorsements required by the agreement. The County reserves the right to require complete, certified copies of all required insurance policies at any time. Page 2 of 5 All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this Agreement to the County. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the COUNTY. The COUNTY will pay no progress payments under Section 4 until the Consultant has fully complied with this section. This remedy is not exclusive; and the County may take such other action as is available to it under other provisions of this Agreement, or otherwise in law. 9. Independent Contractor. The Consultant and the County agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Consultant nor any employee of Consultant shall be entitled to any benefits accorded to County employees by virtue of the services provided under this Agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the State industrial insurance program, or otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 10. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, or the presence of any physical or sensory handicap in the selection and retention on materials or supplies. 11. Assignment and Subcontracting. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the County. 12. Termination. a. The County reserves the right to terminate this Agreement at any time by giving fourteen (14) days written notice to the Consultant. b. In the event of the death of a member, partner, or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the County. This section shall not be a bar to renegotiations of this Agreement between the surviving members of the Consultant and the County, ifthe County so chooses. 13. Integrated Agreement. This Agreement together with attachments or addenda, represents the entire and integrated Agreement between the County and Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the County and Consultant. Page 3 of 5 I .: 4 14. Contract Expiration. This contract shall run through completion of the project or December 31, 2013, whichever comes first, unless extended by mutual agreement. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this day of 2012. Jefferson County Board of Commissioners By: John Austin, Chairman SEAL: ATTEST: Raina Randall Clerk of the Board C 1 L~~~~~~~tl~t~~ By: Tom UrqulY~fart, Principal Hintz BH~ Engineers Inc. Date Signed: 1 i ~ / t 2 t APPROVED AS TO FORM: O~G1n~ .u, 1 26 /Z David Alvarez Date Deputy Prosecuting Attorney Page4of5 ~; /. Exhibit A Project Description Upgrade 1983 Simplex fire alarm system at Corrections Center (Jail). Project shall include new control panel, remote annunciation and smoke control, interface with fire suppression systems (building sprinklers and kitchen hood) and with building management system, alarm initiating devices, alarm notification devices, and wiring as required. Scope of Services Provide engineering, design, construction drawings, technical specifications, cost estimating, and construction support services for the project. One set of documents shall be provided for each submittal phase (90% and final), suitable for reproduction and distribution by your office. Construction support services shall consist of submittal reviews, answering RFI's, and project closeout. Site visits shall include pre-construction meeting, up to three (3) construction review meefings, and punch list. Jefferson County will provide Division Ol specifications and PDF's of existing electrical plans showing fire alarm system or fire alarm shop drawings Fee Field Investigation (Verify Existing Conditions) $ 1,200 Design, Project Documents, Cost estimating $ 2,800 Construction Administration -Office Time $ 1,200 Construction Administration - 5 Site Visits $ 3,000 AutoCAD $ 600 $ 8,800 Page 5 of 5