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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing a Conservation }
Futures Program Application Period, Setting }
An Estimated Amount of Conservation }
Futures Funds Available and Approving }
Program Materials for Use in the 2013 }
Conservation Future Funding Cycle }
RESOLUTION NO. al 13
WHEREAS, conservation futures tax levy collections, authorized under RCW 84.34.230
are an important means of retaining community character and accomplishing open space policies and
objectives of the Jefferson County Comprehensive Plan that encourage the coordinated acquisition of
key open space lands for long term protection, and;
WHEREAS, Jefferson County is authorized by RCW 84.34.210 and 84.34.220 to
acquire open space land, agricultural and timber lands, as defined in RCW 84.34.220, and;
WHEREAS, the Conservation Futures Citizen Oversight Committee and program staff
have developed and revised program materials in accordance with Jefferson County Code Section
3.08.030, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1), an
application submission date shall be established no later than March 30, and;
WHEREAS, under the provisions of the Jefferson County Code Section 3.08.030(1),
public notice shall be provided at least one month prior to the application submission date, and;
WHEREAS, Public Health has estimated the amount of Conservation Futwes funds
available for new acquisition and operations and maintenance projects in 2013, and;
WHEREAS, Jefferson County Boazd of County Commissioners considers it in the best
public interest to establish the program application materials, period and available funding for the 2013
Conservation Futures funding cycle,
NOW, THEREFORE BE IT RESOLVED by the Jefferson County Board of
Commissioners as follows:
1. Jefferson County hereby approves of the draft 2013 Conservation Futures Program
Manual, Application, and Ranking Sheet.
2. The Conservation Futures application period will commence January 17, 2013 and the
application submission deadline will be Mazch 1, 2013.
O1 13
RESOLUTION NO. Establishing a Conservation Futures Program Application Period, Setting an Amount of
Conservation Futures Funds Available and Approving Program Materials for Use in the 2013 Conservation Futures
Funding Cycle
3. The total amount of Conservation Futures Funds available to the 2013 funding round is
estimated to be $240,000.
4. Of this amount, up to $33,563 is available to fund operations and maintenance projects.
2oY~
ipO~b'ED"AND ADOPTED this ~ day of ~ r vt c1 rt.l . ,29~R in Port Townsend,
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ATTEST:'
Raina Randall
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISS
Phil
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4w¢gON cpG
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Jefferson County Conservation Futures Program Manual
2013 Funding Cycle
Jefferson County Conservation Futures Program Manual
2013 Funding Cycle
Mission of the Conservation Futures Program
The mission of the Jefferson County Conservation Futures Program is to provide a system of
public open spaces, those open spaces being necessary for the health, welfare, benefit and
safety of the residents of Jefferson County and the maintenance of Jefferson County as a
desirable place to live, visit and locate businesses,
Conservation Futures Citizen's Oversight Committee Membership (as of November 2012)
Phil Andrus
Scott Brinton j;
Lige Christian
JD Gallant """
~,~.
~
:~,
JerryGorsline ~ ';:, ~:
Ray Hunter
~
~
Janet Kearsley
~';, ~
Phyllis Schultz
RichazdJahnke ~j:-~
Lorna Smith
Sazah Spav%,~
John Wood.'` ''. ~i%
Table of Contents'
i
~~w.... ....,. i .:...... ................................................................
.3
"" Cofiserv#Eion Futtu~s,Citizen Ov
~tght C~rnmittee (CF Committee) ...........................
4
Project Selection.....:. .............. a:..............................................................
, .4
..
Information Sources... ~ ............................................................................. .4
Reimbursement;.:....... ...., ......................................................................... .5
t"tzmpliance with till Laws ............................................................................ .5
Record Retentton :..................................................................................... .5
Acgtt~,itjon Projects ..................................................................................... .6
Operaf`rfftt~nd M<'p'a~lenance (O&M) Projects ........................................................ .9
Required Meetiitgand Site Visit ...................................................................... .11
Grant Notifcattan and Agreement ..................................................................... .11
Annual Reports ........................................................................................... 1 l
Program Suggestions ..................................................................................... 12
Forms and Templates .....................................................................APPENDIX A
Funding Request and Reimbursement Form
Project Agreement Template
Annual Report Form Template
Please note: The 2013 CF Application and Ratings Worksheets are available
separately from program staff.
Map of Approved Projects ................................................................APPENDDC B
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http://www.co.iefferson wa us/commissioners,'Conservation/conservation asp
Overview
Jefferson County welcomes your application to the Conservation Futures Program (CF
Program). Please do not hesitate to contact Jefferson County Environmental Health
Department with questions at Ph: 360/385-9444, Fax: 360/379-4487 or
tpokorny@co jefferson.wa.us. The Conservation Futures Program website address is
http://www.co. j efferson.wa. us/commissioners/Conservation/conservation. asp.
In July 2002, the county commissioners approved Corvation Futures Ordinance, now
codified at Jefferson County Code Section 3.0& ~~e$ordance with the Revised Code of
Washington (RCW) Chapter 84.34 The ordk Eablishes goals for the county's
Conservation Futures Program and an allo~n pro~e~s for the conservation futures tax levy.
The purpose of the CF Frogram is
greenbelts, fish and wildlife habitat`, ti
those terms are defined in Ch. 84341
interest or development right with res
maintenance (O & M) activities. O &
A 50% match is requiredTi?ar aII )
of land to be traded, or other ope
space, wildlife habitat, agric~{ur
must sign~l,Yrant agreement
03.08.(}30(10)) requires that prod
as defined in RCW 844.210. G
property with anon-prgi'it nature
spaces mustbe availables ogthe s
beriefit of all
the Couttty.n
corporatib~'
.Project
County.
and
obligations
and
lire open space lads; including green spaces,
rights-of--ways, agr`i tal land and timber land (as
N). Projects may inclu -simple or any lesser
too real perry as well aeration and
prc~jp~sst be linked to Cl*-Banded acquisitions.
types.lb~atch must be cash, land trades, the value
>s linked to theproperty under application. Open
6itpk3er lands ~ ` 11 eligible. The project sponsor
Appendi~A).County code (JCC
~~ ~ ..~,
~emY~ be held by public entities or others
ant entities may choose to shaze title of a
vancy corporation or association. Public open
t~ditions to all residents of the county for the
d visitors. Applicants for projects may include
~a~ate or federal agencies, private non-profit
individuals.
~tS'must be~resented by a local sponsoring organization based in Jefferson
al sponsors include local governments, special purpose districts and non-
msf ~ list of potential sponsors is available by contacting program staff A
is ponsible for the content and submission of the application, organizing
to visit, making a formal project presentation to the CF Committee, the
it-and its implementation, and all contracting, reporting, and reimbursement
e~7efferson County.
Available funding is announced early in the calendar year and applications are
provided by Jefferson County Environmental Health. Conservation Futures Fund
monies can be the collateral, revenue stream or security for long-term financing
(typically bonds) in a manner consistent with law. Public workshop(s) may be
held prior to the start of the funding round. Staff is always available to answer
questions from sponsors, applicants, and interested parties.
Applications are typically due the first Monday in Mazch and sponsors present projects to the
CF Committee and host site visits in April. In April or May, the CF Committee meets to rank
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projects, determine recommended funding levels, and compose its overall recommendations
to the BoCC. The BoCC makes award determinations in June. Funding for reimbursement is
generally not available until August. At least every other year, the BoCC reviews the
priorities of the Conservation Futures Program and the related project ranking system. All
meetings of the Conservation Futures Committee are open to the public. Citizens are
encouraged to attend.
Conservation Futures Citizen Oversight Committee (CF Committee)
The CF Committee membership is intended to reflect a broad spectrum of interests and
expertise. It includes at least two individuals from egc~ commissioner district and at least
nine citizens total. Anyone interested in applying for 8fs`eat on the committee is encouraged to
contact the Board of County Commissioners Off"i~ae~jeffbocc@co.jefferson.wa.us) and/or
program staff.
Project Selection
The CF Committee ranks project3 according to criteria designed tQ reflect the priorities
expressed in Jefferson County Code (dCG 03.08). Pease see the erode and current application
for specifics.
After the site visits and~roject~resentations, each CF Committee member independently
ranks each project on a prelimirtary,basis. At the next meeting of the CF Committee, these
scores are discussed and adjusted. Tl nunittee then determines a rank order for the
projects and develops a recontttaendationY~allocatitigC)t~available funding between projects
and bet~r}pitaLexpenses and O & M. Bethke rank other and the funding
recomttkeridations'aTtresented ~~t3' coittitiisioners and a public hearing is held at a
;Uestgnation of grant awards may be made at this time or at a later date, at the discretion of
~11ie comr~issiott~ Funds ma~~~yailab~+ as early as August. Please contact program staff
for more informatltln about the titfii~g of funds availability.
~, r
ion Soarces
'I`~e,Conservation Futures Program is administered by the Commissioners Office with
assistance from the ~ttvironmental Health Department. Please note that the information
contain this manual does not supersede the statutes governing the Jefferson County
Conservatti7n,Fu~jres Fund and Program, and should be read in conjunction with them.
Relevant sections of law are found in Revised Code of Washington, Chapter 84.34 (RCW
84.34) and the Jefferson County Code (JCC 03.08).
To access RCW 84.34 online, visit www.leg.wa.gov/Help/helpwithsearch.htm and click on
"Laws and Agency Rules." The Jefferson County Code is available online at
http: //www. codepublishing. com/ W A/JeffersonCounty.
Contact program staff at ph: 360/379-4498, fax: 360/379-4487 or send an email to
tpokorny@co jefferson.wa.us.
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Reimbursement
All grants are funded through the Jefferson County Conservation Futures tax levy. Except in
the case of escrow payments, sponsors must expend their own funds on eligible and allowable
expenditures prior to requesting reimbursement. With sufficient lead time, an approved
settlement statement, and a preliminary title report, CF funds may be made available to the
title company shortly before closing for the direct costs of property acquisition and closing.
Please discuss dates for closings and loan periods with program staff to help ensure that grant
funds are ready and available when needed.
The project sponsor will commit to providing a ma€t'Y[g contribution of no less than the
amount of conservation futures funds awarded to f5e project before conservation futures tax
funds are reimbursed to that sponsor. This cibutit2l! may consist of:
• cash ~~~;
• land trades if the valuation ofthe land to be traded'is established by a valuation
arising from an appraisjnerated by a Washington State Certified Licensed
Appraiser (Member of tlie~iraisal Institute MAI); .
• the cash value of the land toded~Olnding Jeffersom~bunty conservation
futures contributions; or ;~; ~~~~'
• other open sppired within~~revious two years that is situated either
directly adjacent to '~~~d, in the so~scretion of the county, be directly linked
to the property under ap~H~gP.
~~
• c~~pf appraisal, tidy insurane~asing co~;~nd other miscellaneous fees (See
~~A:~
The fuY2t~ request, r~imbursemeq~~rm and back~n~ documentation may be submitted any
time durin~ttlte project~~eriod. It is ibrtant to implement projects in as timely a manner as
possible and8lso to~it)inatimely mar.
If matchingSunds are sot secured tuithin three years, the project may be required to re-apply.
Jefferson Coiinty must pre-approve easement language and will add restrictive language to
statutory warrantee deeds, cir require the use of other legal instruments, to ensure
conservation of project and match properties in perpetuity.
Compliance wr5t~i;Al1 Lawn;;;:
Project spon;~~shall comply fully with the project agreement, grant program policies,
County policie'~ and all applicable federal, state and local laws, orders, regulations and
permits.
Record Retention/Public Records Act
The project sponsor shall retain all books, records, documents, data and other materials
relevant to the agreement for a minimum of six (6) years after the completion of the project.
Documents related to the expenditure of CF funds, by way of example only, purchase and
sale contracts, settlement documents, invoices, e-mails, expert reports and/or appraisals, are
Public Records subject to disclosure in accordance with the Public Records Act, Ch. 42.56
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RCW, if requested by a citizen or entity. All meetings and activities of the CF Committee are
subject to the Open Public Meetings Act, Ch. 42.30 RCW. The public is always invited and
encouraged to attend. Two observer comment periods are included in each agenda.
Acquisition Projects
Project applications for the acquisition of property must meet the following threshold criteria
in order to be considered for funding. Each application will receive an initial screening to
make sure that it is in compliance. Applicants are encouraged to submit pertinent materials
and documents, as appropriate, in addition to those items required.
Project Eligibility
Proposed acquisitions must have a willing. seller.
The property, or property riglt#s must be eligible. for purchase as defined by state
law, RCW 84. 34.210 (i.e. ".`.protect, preserve;jintain, improve, restore, limit
the future use of, or odterwise conserve, selected'dpi space land, farm and
agricultural land, and timtr land..."). ' ''
Conservatign Futures funds cafr~~rt bexfsed to acquire pr6~erxy, or a property
right, that will lie u&ed for activ`e~4reation purposes (including but not limited to
sports fields, playgriaprtds, recreation centers, swimming beaches or pools,
motorized boat iaunches).
Gryation Futut'es funds c>~pgt be used fax passive development of a site.
por th~urposes offlis applieation,-pas~C}we improvements include, but are not
limited Cvy trails, interpretive centers, viexCspoints, picnic areas, access, restrooms,
~;~-;~andscapi~tg and parking;,...
;~;.
,4pplicrant Ekgii`stety " ' ,
z `,
r.
;.
Eligible applicants ~clude the County, municipalities, Park Districts, State or federal
~~ agencies; p~vate non-profit corporations or associations, and private individuals.
,.ytnsor EZigibillty,
All~pplicants~i[f+tst have a local sponsor. Eligible sponsors include county,
muni~ipahfies,,~ark districts, or private non-proft corporations based in Jefferson
County;,AxsutTent, but not necessarily comprehensive, list of eligible local sponsors may
be requested from program staff.
Eligible Capital Project Expenditures: (See also JCC 3.080.030(7))
Capital project expenditures or match may include:
Costs of acquiring real property, including interests in real property
Cost of related relocation of eligible occupants (includes administration)
Cost of appraisal
Cost of appraisal review
-Cost of title insurance
-Closing costs
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Pro rata real estate taxes
Recording fees
Compensating tax
Hazardous waste substances reports
-Directly related staff and administrative costs ('these are limited to 5% of the total cost of the
project.)
-Related legal costs excluding the cost of preparing application for conservation
futures funds.
-Baseline documentation
-Boundary survey
Cultural resources review (survey, excavation,
Conservation futures tax levy funds may
interest in real property therein through,)
EZigible Operations & Maintenance E~¢itures -
IS% ofthe conservation futures funding av ~.. Yn any year-
and data recovery)
I to acquire any real property or
of the power of eminent domain.
Total O & Mawards are limited to
'for details.
Operations & Maintenance expenditures or match may inclte, but are not limited to:
Cultural resources review (survC}~Favation, onrkjte monitoringati~~ata recovery)
- ~~-;
-Demolition ~~:'
-Fencing (if needed for public safety or reso~+Yet~tection) '
-Noxious weed coittl~~~(iaitiipl conuot, up t~~per acre)
_Signage
~.:.~
-Special site-specific reports (e.gardship rep'o~.
Wet#attd identification ~ntUor delis
~~~~,
vardshlp PZan
Prior to teunbursenient, sponsors must provide a stewardship plan that describes how the
property, orpropertyc ,will be ~~tamed over time. Costs for stewardship plans are
'i+It~ible for operBYions and~pi~tena~ reimbursement only under "Special Reports" (not
as a t~ital acgtiisition expense~~ ;;,
Title Report a>~~'itle InstXtce
please make city staff aware of issues that could affect the title report and provide
updates as the~rtre generated. A title report and title insurance are to be issued in
cod"action ~tthe property transaction.
Appraisals
Successful applicants must provide an independent appraisal (standard, narrative or
M.A.I.) from a Washington State Certified Licensed Appraiser if the estimate of value
exceeds the assessed value at the time that reimbursement is requested. In no case shall
conservation futures funds dispersed exceed the grant amount awarded by the BoCC. No
appraisal is required for properties assessed at $20,000 or less.
The appraisal must:
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_ be no more than 1 yeaz old. A Supplemental Update by the original appraiser
may be required, at the discretion of the county, if the appraisal is more than
six months old.
_ include a current Title Repor[ provided at the time of the most current
appraisal or update.
if timber, mineral or aquatic resources are to be included as value to the
appraisal, then the appraisal shall include a separate timber, mineral or
aquatic resources evaluation of value,
or
an opinion of value from a qualified representative of the real estate industry
or recent valuation from the Jefferson%County Assessor's Office may be used
when the total assessed value doest-exceed $20,000.
Review Appraisals
No appraisal review is required of the sponsor by tCre CF program. However, the CF
Committee and/or the county m~~ioose to select an a~p~raisal for independent review
for any reason.
Project Implementafion
At the time of pirrehase or the sigma "purchase and sale agreement", the
appraisal must be ao more than a year old unless an extended period. is
re nested a
q ppe~l by the coxFpj~% up to a total of 18 months.
copy exempt as noted below and specified in the
j'tpofxifWilling.Seller. A "Wilfing Seller" letter confirming that the current
/%' owner of the property proposed for acquisition is willing to sell.
'%~ ~ ~ "!; ; Estirn~e of Value: A county assessment, certified appraisal of value, and/or
~iqn estie,of value from the project sponsor.
~~°~ _ ~it~ Location Map: On a Jefferson County base map, or on a map of the
spgrlsoring agency's jurisdictional boundaries, clearly identify the location of
th~oposed acquisition.
~~;, ~- Prdje~t Boundary Map: On aquarter-section map or other map of sufficiently
°~ ~'~ scale, identify the boundaries of the proposed project.
~~l~or Images: Provide six (6) different views of the property proposed for
acquisition. The images should show vegetation, terrain, waterfront, man-
made features, access roads, wetlands, unique characteristics, etc. Please
include captions and an aerial view, if available. Provide in hard copy as well
as JPEG or PDF.
_ Development Plan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
_ Proof of 501(c)(3) Status
Current Budget
Board Roster
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-Organization Chart or Staff Roster
-Most Recent Financial Statements (audited if possible)
-Copy of minutes or resolution documenting official action to submit
application for proposed acquisition. If more than one project is submitted
from the same sponsor, the minutes or resolution should indicate the project
priority and how it was determined.
Operation and Maintenance Funding
Availability of Funds for O & M
Only projects that are acquired using c
funding. Requests for O & M funding
program staff). Approved disburseme~
real properly purchased with conserve
particular yeaz be greater than fifte
monies raised in the preceding~~
jd+futures funds are eligible for O & M
exceed the available limit (consult with
ion and maintenance of interests in
ixlevy monies shall not in any
%j~he conservation futures tax levy
Project Eligibility
Operation and mai.mance funding i~he used for any propexty~L'cjuired with
Conservation FutufB~ ~. Conservation~ures tax levy funds appropriated for O & M
or interests in real property ~ta11 not supplaY replace any existing funding far
maintenance and opera„~n ofpark~nd recre[tinal lands.
~~ ~~~.
~~r
Applicant.~fgibility `
El~le applicantsinclude the ~ocmty, mumcr~0~ities, Park Districts, State or federal
agenciesrprivate Eton-profit corporations or associations, and private individuals.
~:
Spnnsar Eligibilit;? "'
All a~i~ants mu~ffaave a local~s~nsor. Eligible sponsors include the County,
municipals, Park tricts, or private non-profit corporations based in Jefferson
County.
Appdictatdon and Ahment Requirements for O & MProjects
re~uestett riaaterials must accompany the application upon submission. [f an item is
levarlt~ci the project at hand, please explain why this is so.
Proof of Willing Seller: A "Willing Seller" letter confirming that the current
owner of the property proposed for acquisition is willing to sell.
_ Estimate of Value: A County assessment, certified appraisal of value, and/or
an estimate of value from the project sponsor.
_ Site Location Map: On a Jefferson County base map, or on a map of the
sponsoring agency's jurisdictional boundaries, clearly identify the location of
the proposed acquisition.
Project Boundary Map: On aQuarter-section map or other map of
sufficiently lazge scale, identify the boundaries of the proposed project.
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Color Images: Provide six (6) digital images of the property proposed for
acquisition. The images should show flora, terrain, waterfront, man-made
features, access roads, wetlands, unique characteristics, etc. Please include
captions and an aerial view, if available.
Development Plan or Narrative: Provide a schematic or master plan map of
the project site showing proposed uses and improvements, if applicable.
In addition, if the application sponsor is a private non-profit organization,
attachments must also include:
_ Proof of 501(c)(3) Status
Current Budget
-Board Roster
-Organization Chart or Staff Rczster~' `
-Most Recent Financial Statg~ts (audited if possible)
-Copy of minutes or resolution documenting official action to submit
application for pro~tsed acquisition. If more than one project is
submitted from thr same sponst~~ he minutes or resolution should
indicate the project priority and holy it was determined.
Budget and Timeline
Attached to the first. Annual Reporting dorm rhust be a budget and ~jnteline for
expenditure of O&t funding for the suceeing ten (10) years measured from the date of
approval by the BoCC.
Documentation. of Match
A t~i~h of ~StMM/p dust be doci~metttQd with each-invoice. Match guidelines are identical
for aGq]uisition a & M prd~'In-kind labor cannot be used as match.
Reporting ~~ ~„-
/„ i, :~
Atislppgject sponsor receiving O & M funds is required to submit a report each October
untilfhose funds expended. Ataexpenditure summary that provides the following
~~i, informat#rnmust accompany billing:
--,,1) Date the psent was made.
`%G~ The vendor ~t[il/or employee to whom the payment was made.
3f ~descriptigp taf what was purchased or what work and/or services were performed;
provide description of what service or work was performed for the payroll costs
or by lie sub-contractor.
Application and Attachment Requirements for O&MProjects
To apply for O & M funding for a project previously purchased using CF Funds, use the
standard application form. In question # 1, refer to the original project title and year that
the project was approved followed by "O & M Request Only". If you feel that a question
is irrelevant to the project at hand, please explain why.
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Required Meeting and Site Visit
Project sponsors are required to host a visit to the project site and make a formal presentation
to the CF Committee. The presentation must begin with an introductory project description
and then be organized according to the sequence of questions listed on the Rating Sheet. Site
visits are videotaped by county staff. The site visits and presentations are scheduled in March
or April.
Grant Notification and Agreement
Sponsors will be notified by staff of grant
their decision, usually in June. Sponsors v
Jefferson County. An informational tempi
as possible afer the BoCC makes
3 to sign a project agreement with
Kith this manual.
Annual reports
Sponsors are required to submit a brief pro
years after the acquisition funds are dis£€
progress report must atidr~s any changes
obtaining matching fundid stewardsl
funds will also submit an annual report for
Committee will use the infta~natioh to_clev~
annually to the Board of Coty Comrii
this manual aztd will be provided to the
Program Suggestion
ep~prt by Octobel` 30 every year for three
applicant, whichever is later. The
affect focus or purpo~progress in
'maintenance. Sponsors receiving O&M
~r that O&M funds are expended. The
p~~act "report card" that will be submitted
~_
A t`epac~ format template is included with
Qnsor electronically.
Stt~ions forptogrdtn ittlp~tS'~rements ni`e always welcome and may be provided to the
Conset'i=atl4n Futnres Committee by letter or email via staff at the contact information on
page 3. Every: CF Committee meeting also includes two public comment periods. Meeting
times are prav~d in newspapers and on the program website.
c:.
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Appendix A
Consetvation Futures Funding Request and Reimbursement Fotrn
Jefferson County
Conservation Futures project Name: Date:
Program
c/o Jefferson County
Water Qttality Division Project Sponsor:
615 Sheridan Street
Port Townsend, WA Billing Period:
98368
Is this the final billing? Yes [ ] No [ ] Invoice Number [ ]
SON C
0 o
k
GZ
K
Sponsor's Certificate: I hereby certify ender penalty of perjury that the items and total listed and
ri
~
~ attached herein are proper chargesfor materials; merchandise or services famished and/or services
ysH
o rendered have been provided without discruninatit>n because of age, sex, mazital status, race, creed,
color, national origin, handicap, religion or Vietnarkl~' disabled veterans status.
BY
Title :Date
To Be Completed`By Sponsor
Categories
(attach Previous Expenditures To Date Costs For This Billing
detailed lists
project
and reCelplS) Agreement Nan- Non-
ExpendiWres Reimbursablea 'Total Expenditures Reimbursable Total
Match Match
Land
Totals
O&M
Totals -: ";~ ~,~
Funding and Expenditure Formula (For CF Program Staff Use ONLY)
Agreement Information Previous CF Reimbursements
Match Source Date Notes TotalBilled
CF Share Billed
CF Shaze
Approved
Match Owed
Balance
CF Shareltetained
CF Share Paid
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JEFFERSON COUNTY CONSERVATION FUTURES PROGRAM
PROJECT AGREEMENT
(template only)
Project Sponsor:
Project Title:
Project Number:
Approval: Resolution No. xxx on xxx, 2013
A. Parties to the Agreement
This Project Grant Agreement (Agreement) is
(County), PO Box 1220, Port Townsend, Was
(Sponsor), xxxxx, xxxxx,
agents and all persons acting by or through thi
County of Jefferson
and
d shall be binding upon the
B. Purpose of the Agreement ~ 4~
This Agreement sets out the terms anditi
Jefferson County Conservation Futur`ssnd.
Environmental Health for the Sponsor for,tl~,
C. Description of Project.
The subject Project is desc}eil
xxx (project). Conservation Fttt
exceed $xxx will be used towa€
records of the Jefferson County
operations and ~eiz)tenance exl
ons by which a grant is made through the
The grant is administd by Jefferson County
rt named above.
>».
3 Conservation Project Application for the
Jefferson County in an amount not to
tt3~gf the real property known in the
ex-zxxsx and $xxx to reimburse for
D. Term o~reememt ~` ~;i ~ :; .
The Prolec~onsor's otY-aging oblig~ for the above~roject funded by this Agreement is
to provtde matlt\tenance of`the site or facility to serve the purpose for which it was intended in
oetroetuity unless otherwise idstttified in thiS~Asreement.
E. Pew of Performance ~'
~'he Project teiursem~tlt period foc`~~~ition expenses shall begin on xxxx xx, 2013. The
J?roject reimbuh?ent perle~d for acqutsttion expenses will end on xxx xx, 2016 unless proof
of match is provid4~ior to this~date. No expenditure made before xxx xx, 2013 is eligible
fdt+reimbursement uss incor~torated by written amendment into this Agreement.
F. Project Funding
The total grant award prtkVided by the Conservation Futures Fund (CFF) for the Project shall
not exceed $Xxxxx and Jefferson County CFF shall not pay any amount beyond that approved
herein for funding vtlte Project. The Sponsor shall be responsible for all total costs for the
Project that exceed$xxx,xxx. In no event will the CFF funds expended for this purchase
exceed fifteen percent (15%) of the overall acquisition cost of APN xxx-xxx-xxx. This
Project is eligible for reimbursement of capital project and operations and maintenance
expenditures as described in the Jefferson County Conservation Futures Program Manual for
the 2013 Funding Cycle.
The contribution by the Sponsor toward work on the Project at a minimum shall be as
indicated below. The contribution by the County toward work on the Project is described
immediately above and in "C" above.
2013 CF Frogram Manual 13
htto~//www co iefferson wa uslcommissioners/Conservation/conserva[ion.asn
Acquisition Percentage Dollar Amount
Conservation Futures - xxxx xx% $xx
Project Sponsor xx% $xx
Total Project Contribution Cost 100% $xx
Operations and Maintenance Percentage Dollar Amount
Conservation Futures - xxxx xx% $xx
Project Sponsor xx% $xx
Total Operations and Maintenance Cost 1°,~0 $xx
G. Unexpended Project Allocations
Should unexpected Project allocations, including, but not limited to project completion at less
than the estimated cost or, alternatively, the ~andonmentofthe Project occur, then the
Sponsor shall notify the County.
H. Rights and Obligations ~ ~~`
All rights and obligations of the parties m this Agreement are subjecQ~q this Agreement and
its attachments, including the Sponsor's Application a Jefferson Couiat3+ Conservation
Futures Program Manual for the 2013 Funding ~ycte, a~of which are attacp~d hereto and
incorporated herein. /;~
Except as provided herein, no alteration of any of the terms or conditions of this Agreement
will be effective unless provided in writdng~ All such alterations, except those concerning the
period of performance, must be signed by boparties. Perigd of performance extensions
need only beietl by Jefferson Board of County GommissiorKers.
I. Indemtaification
Sponsor shal%~emnify, #'end and hold harmless the County, its officers, agents
and employees, m andag`ajrtst any and•all.claims, losses or liability, or any portion
thd~~ ipcluding attorneys fees and costs, arising from injury or death to persons,
ircluding injpties, sickness, disease or death tSa'Sponsor's own employees, or damage
to property occasioned by a negligent act, omission or failure of the Sponsor.
J.'Insurance
Th~,onsor shall secure and maintain in force throughout the duration of this
contract:
L Worker's ebll~pensation and employer's liability insurance as required by
State ot"tf/ashington.
2. Comprehensive general liability insurance with a minimum coverage of
$1,000;000 per occurrence and $2,000,000 aggregate in connection with
the Sponsor's performance of this Agreement.
3. Commercial Automobile Liability Insurance providing bodily injury and
property damage liability converge for all owned and non owned
vehicles assigned to or used in the performance of the work for a
combined single limit of not less than $500,000 each occurrence.
4. Sponsor shall provide all required proofs of insurance to the County in
care of, Contracts Manager at Jefferson County Public Health,
2013 CF Program Manual 14
http://www.cojeffersonwa us/commissioners/Conservation/conservation asn
615Sheridan St. Port Townsend, WA 98368 prior to fee simple
acquisition of APN xxx-xxx-xxx.
5. The insurance required by this section shall be purchased from
companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
6. The Sponsor's insurance required by this section shall be in all
circumstances primary to any insurance available to the County.
K. Ownership and Use of Documents
All documents, drawings, specifications and other materis produced by the Sponsor
in connection with the services rendered under this a t shall be the property of
the Sponsor whether the project for which they are is executed or not. The
County shall be permitted to retain copies, inclutlin~Y'8prgducible copies, of drawings
and specifications for information, reference anc~use in ct~~ction with the
Sponsor's endeavors.
L. Compliance with Applicable Statnt; Rules, and JeffersvEtll~ County Policies
This Agreement is governed by, and fk{c~ onsor shall comply with, all applicable state and
federal laws and regulations, including R~.84.34.210s pnd publish~l ~ency policies,
which are inwrporated herein by this reference as if fttllet forth.
M. Sponsor's Accounting 13
The Sponsor shall maintain cam
the services rendered including:';
all other evidence of accounting
properly reflecfafil tf{xect and im
of this contrt. The
to be keptavailable for
period of six {6} years a
made available uptxn re
}!~:; Liceti~fng, Accred
'1"he Spons~as^tall cornj
accreditation, pettin
~rerformance of tHia Gor
O:~;fkisputes
Except as otherwise oil
may request s
Jefferson Cott
in writing and
and
to this contract and
receipts, invoices, and
h sufficiently and
cost of a~ture ex~ed in the performance
sand BSU~c~ining to this agreement are
repreadntatives o~ie County and state for a
Fthinal payment to Sponsor. Copies shall be
on by
date c
all
local, state and federal licensing,
irement/standards necessary for the
ded in this contract, when a bona fide dispute arises
and the Sponsor and it cannot be resolved, either party
ring with a mediator assigned by or associated with
Court. Either party's request for a dispute hearing must be
state:
a. the disputed issue(s),
b. the relative positions of the parties, and
c. the Sponsor's name, address and Agency contact number
These requests must be mailed to the Project Manager, Jefferson County
Environmental Health Department, 615 Sheridan St., Port Townsend, WA 98368,
within fifteen (15) days after either party received notice of the disputed issue(s). The
parties agree that this dispute process shall precede any action in a judicial or quasi-
judicial tribunal. The parties will split evenly the cost of mediation or whatever form
of dispute resolution is used.
2013 CF Program Manual 15
http'//www co iefferson wa us/commissioners/Conservation/conserva[ion.asn
P. Termination for funding
Jefferson County may unilaterally terminate this contract in the event funding from
state, federal, or other sources are withdrawn, reduced, or limited in any way after the
effective date of this contract.
Q. Termination for Convenience
The County reserves the right to terminate this agreement at any time by giving ten
(10) days written notice to the Sponsor.
R. Assignment
The Sponsor shall not sublet or assign any interest in this Agreement, and shall not
transfer any interest in this agreement without the express:; written consent of the
County.
S. Non-Waiver.
Waiver by the County of any provision of this agreement;or any time limitation
provided for in this agreement shall not constitdfe a waivefp~~ny other provision.
T. County Does Not Assume Additiue»L unties
The County does not assume any obligation or duty, except as required by federal or
state law, to determine if Sponsor is complying with all applicable stft#~s, rules,
codes ordinances or permits. ~~-~- ~ !`
~~~::~
U. Agreement Representatives
All written communications sentta the Sponsor under this Agreement will be addressed and
delivered to:
Sponsor Contact Cho nervation Futures Program Contact
~i 3~fferson County Environmental
~i
fIealth-Conservation Futures
~'; ~~;, 615 Sheridan Street
` Port Townsend, WA 98368
These addresses Il be ~yive until rec,~e~t by one party from the other of a written notice
u~/tsEt~nge. ,
~' V. Enhre~~g~eement4'Seyerability
. This agreement,,along witls`dll attachments; constitutes the entire agreement of the parties. No
~~>%~ther understandings; oral orotlxerwise, regarding this Agreement shall exist or bind any of
the~rties. If any paeCapf this Agreement is ruled or adjudicated to be unlawful or void, all
othe~~tions of this Agreement shall continue to have full force and effect.
W. Effech~e Date `„~
This agreemet, for the xxxxx (project) shall be effective upon signing by all parties.
X. Venue:
Venue for any litightion arising from this Project Agreement shall be only in the Superior
Court in and for Jefferson County. Each parry to this agreement shall be responsible for their
litigation costs, including attorney's fees.
DATED this day of
2013.
2013 CF Program Manual 16
htto:/hvww.co.jefferson.wa us/commissioners/Conservation/conservation aso
Jefferson County Conservation Futures Program
Annual Project Reporting Form (template only)
1. Project Sponsor:
2. Project Title:
3. Project Number:
4. Status:
5. Approval Date:
6. Project goals and objectives:
7. Parcel number(s):
8. Total acreage:
9. Easement:
Title:
Seller:
10. Fee Simple
Seller:
~,
~..
~
~
11. Month and year that CF fi
12. a). Purchase price:
13. Amount rntWF aim;
14. Monthyeaz o£
15. Entity ding title:
16. Entity re's}sible 1
b). '}?~ project cost:
17. Plans or agYe~nents paring to this uisition:
~::
~~
i$. iD& M funds received since,acquisition (list by year):
19. Existing and ~ ing activities and projects (for each O & M activity that has
occurred sinc~tober 1 of the previous year, please provide supporting
documentation):
20. New events, activities, projects (for each O & M activity that has occurred since
October 1 of the previous year, please provide supporting documentation):
2013 CF Program Manual 1']
http://www.co.j efferson.wa. us/commissioners/Conservation conservation. asn
21. Needs and challenges:
22. General progress towards project's objectives:
2013 CF Program Manual 18
htto://www.co.iefferson wa.us/commissioners/Conservation/conservation asQ
Appendix S
2013 CF Program b4anual
htSD''9~~+~++' co i^(Pcrson wa ua~commissioner~/Cona:rvation~conscrva[ion.;u~
2013 Conservation Futures Application and Ratings Sheet
~w~s°N °°°~ 2013 Jefferson County Conservation Futures Program
`Property Acquisition and/or
qs~o~ Operations and Maintenance Project Application
Please complete the following application in its entirety. ee sure to answer "N/A"for questions that
don't apply to the project. Incomplete applications will not be accepted for consideration.
Unless directed otherwise, use as much space as needed to answer each question.
Contact program staff at 385-4498 or tpokornv@co.ieffson.wa.us with questions.
Background and Eligibility Information ~~
I. Project Title: ,~
~. ~ ~~:
2a. Conservation Futures Acquisition Request ~_
b. Conservation Futures O&M Request:
3. Total Conservation Futures Reques~~ ,
4. Please indicate the type of interest c+temphted in
_ Warranty Deed _ Easemertt\
In whose name will the nrot~eearty title beheld after
5. Applicant Informafion
Name of Appllcah~€ ~?rganization:
Contact:
Title:
Address:
Phone: (~ ,
Email:
ion process.
Other (Please describe below.)
Fax: ~) - ,ext.
6. Sponsor Information: (if different than applicant)
Organization Name:
Contact:
Title:
Address:
Phone: (_)
Email:
- ,ext.
Fax: ~) - ,ext.
1
2013 Conservation Futures Application and Ratings Sheet
This application was approved by the sponsor's legally responsible body (e.g., board, council, etc.)
on ,20
7. Site Location
Street Address or Description of Location:
Driving Directions from Port Townsend:
Section: Township: Range:
Assessor's Parcel Number(s):
8. EXISTING CONDITIONS
New Site: Yes No
Addition to Existing Site: Yes No ,
Total Project Acreage (if different):
Existing Structures/Facilities:
Any current covenants,
Current Use:
Waterfront
Owner
9. Current
Project Description
Number of Parcels: -.
Acres:to Be Acquired.
_ Current Zoning:
on lattd use:
not a willing seller.
10. In 1000 words or less, provide a summary description of the project, the match, overarching
goal, and three top objectives. Include information about the physical characteristics of the site
that is proposed for acquisition with Conservation Futures Program funds including:
vegetation, topography, surrounding land use, and relationship to parks, trails, and open
space. Describe the use planned for the site, any development plans after acquisition (including
passive development), characteristics of the site which demonstrate that it is well-suited to the
proposed use, and plans for any structures currently on the site. If applicable, describe how
the site relates to the larger project, and whether the project has a plan, schedule and funding
2
2013 Conservation Futures Application and Ratings Sheet
dedicated to its completion. Please also list any important milestones for the project or critical
dates, e.g, grant deadlines. List the dates and explain their importance. Please attach a
spreadsheet of the budget.
11. Estimate costs below, including the estimated or appraised value of the propert(ies) or
property right(s) to be acquired, even if Conservation Futures funds will only cover a portion
of the total project cost. In the case of projects involving
out appraisals and estimated acquisition costs by
a. Estimated or Appraised Value of Propert(ies) to be
b. Total Estimated Acquisition-related Cost
c. Total Operation and Maintenance
d. Total Project Cost:
Basis for Estimates (ingl3tde sfon
anticipated acquisition-related c
to be performed, task list with ite
work):
Scored Quiestions
la. Sponsor or oYher.organizations
and/or operation ~tnaintena~c~
b. If applicable, please describe~~±+o~
need to use Conservation Futures
c. Matching Fund Estimate
acquisitions, please break
Manual for eligible costs):
was determined,
and maintenance work
anticipated schedule for completion of
ill '-will not contribute to acquisition of proposed site
activities.
how contributions from groups or agencies will reduce the
program funds.
Acquisition O&M
Conservation Futures Funds Requested
Matching Funds/Resources*
Total Project Acquisition Cost
_%
_%
100%
* If a prior acquisition is being proposed as match, please describe and provide documentation of value,
location, date of acquisition and other information that would directly link the match to the property
being considered for acquisition.
3
2013 Conservation Futures Application and Ratings Sheet
d. Source of matching
funds/resources
Amount of Contribution If not, Contribution If not,
contribution approved? when? available now? when?
$ Yes No Yes No
$ Yes No Yes No
$ Yes No Yes No
$ Yes No Yes No
NOTE: Matching funds are strongly recommended and a higher
projects that guarantee additional resources for acquisition.-.
right will be considered as a matching resource. Donation,af
stewardship ("in-kind" contributions) are not eligible-asum~
2 a.
b. 1
3 a.
b. 1
(maintenance,
e property, including the
ewardship plan.
experience.
:r projects previously
•oject previously approved
~Ived in a project
details:
4 a.
b. ]
will be assigned to those
~n of property or a property
ces for on-going maintenance or
c. All parties _are _are not itt agreement on the cost of acquisition.
If "not" to any of the above, please explain below.
vith available resources.
5. The proposed acquisition _is specifically identified in an adopted open space, conservation, or
resource preservation program or plan, or community conservation effort. Please describe
below, including the site's importance to the plan. Please reference the website of the plan if
available or include the plan with this application.
-complements an adopted open space or conservation plan, but is not specifically identified.
Please describe below, and describe how the proposed acquisition is consistent with the plan.
_is a stand-alone project.
4
2013 Conservation Futures Application and Ratings Sheet
6. Conservation Opportunity or Threat:
a. The proposed acquisition site _does _does not provide a conservation or preservation
opportunity which would otherwise be lost or threatened.
b. If applicable, please carefully describe the nature and immediacy of the opportunity or threat,
and any unique qualities about the site.
7. The proposed acquisition: ~~~.
-provides habitat for State of Washington Priority Habit~ind/or State or Federal
Threatened, Endangered or Sensitive species.
provides habitat for a variety of native flora or fa
_ contributes to an existing or futare wildlife co~
If affirmative in any of the above, please describ~r~
species' use. t ~~ ~
8 a. Describe the extent and nature o~ ent and p
acquisition, including any anticipa ,, chiq~es to
is acquired with Conservation Futures~un~~.
b. Describe any particip~'~e curx
conservation progrg~as, inclutlag the
9. Describe
popul$~i&ns served.
~:
10. Describe the. educational or
educational or inte;etive displ
to provide those imp~t-~rements s
11. The proposed
°i'-'°
r or migratiott'reute.
and cite or provittfr? documentation of
~~
~;
~ ,' 8gricultural use of the proposed
the property, or property right,
in any other agricultural land
the involvement.
y a -local area -broad county area
jurisdictions involved, and the
;tiae~pportunities that exist for providing public access,
Wage, kiosks, etc.) on the proposed site, including any plans
plans for public accessibility.Z
historic or culturally significant resources3 and
is registered with the National Register of Historic Places, or an equivalent program.
is recognized locally has having historic or cultural resources.
~ See, for example, htto~//www dnr.wa eov/researchscience/topics/naturalheritage/pages/amp nh.aspx
httn://www wdfw.wa.QOV/conservation/phsllist/
htto://wwwl.dnr.wa. og v/nhp/refdesk/plants.html
http~//wwwl dnr wa og v/nhp/refdesk/pubs/wa ecolog_ical systems odf
s The words "education" and "interpretation" are interpreted broadly by the CF Committee.
s Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW.
20/3 Conservation Futures Application and Ratings Sheet
_ is adjacent to and provides a buffer for a historic or cultural site.
If affirmative in arty of the above, please describe below, and cite or provide documentation of the
historical or cultural resources.
12a. Describe the extent and nature of current and planned silvicultural use of the proposed
acquisition. Please cite or provide documentation of existing or planned silvicultural activities
including forest management plan(s) or forest ecosystem restoration.
b. Describe any participation by current property owner in silviculture conservation programs,
including the program and nature of the involvement.
Verification
13. Sponsors of applications that are approved for funding by the ward of County
Commissioners are required to submit a brief progress report by Qetober 30 every year for
three years after the award is approved, or three years after the acqui~ittion funds are
disbursed to the applicant, whichever is later. The,progress xeport mus# address any changes
in the project focus or purpose, progress in obtaining matching funding, and stewardship and
maintenance. Sponsors receiving funds will a1s~bmit an annual report for each year
that O&M funds are expended. The Committee will use~he information to develop a project
"report card" that will be submitted annually to the Board of County Commissioners.
If this application is ap~l for funding I underatt} the spttpsor is required to submit
progress reports for,^l~ree yearsxnd for a~ yeaa m whle Q~ScM funds are expended.
Initi~ ~, 31ate
14. If, three ye,;after the
If this applieop is approve
the application iftj-e project
three years. I
g is:approved by the Board of County Commissioners, the
Iuired matching funds, the Committee may request the
nullify their,approval of funds, and may require the
iding, I understand that we may be required to re-submit
does not obtain the necessary matching funding within
Date
2013 Conservation Futures Application and Ratings Sheet
~Fw~s°N `'~~a 2013 Jefferson County
K Conservation Futures Program
~ -~~ Ratings Sheet
9gH N°~°
Please note: if none of the answers provided describe the project, answer "N/A" or "0".
ADJUSTED
CRITERIA , Sf1RE X WEIGHT = SCORE
1. To what degree does the project leverage contribu~ ,
for acquisition from groups, agencies or individ~&Lti'! ~~. X 5 =
(Points awarded based on the following
level of contribution) ~
a. Leverages significantly = 3 points '~
b. Leverages moderately = 2 points
c. Meets requirement = 1 point
2. To what degree does the projeclsnnsQr commit
long-term stewardship for the pos} ~ZrojectS
a. Stewardship plan with guarantee~ig-tom stev
b. Stewardship plan with guaranteed short-terrri
c. Stewardship plan; no guarantee = 1 pornt „~~_,
3. To what degree hake project~ponsor dela~rnstr
long-term stewardship of a sir prolect:~~~ ,
a. HighiytpnsYrated ~ S poir~~' .
b. Iv~o`~tely detlq+~tistrated = 3 points `
o, Slightly demonstrated - 1 paint
d. Effectiveness not deinot~„strated~0 points
4. To what degree is the acquisition feasible?
a. Highly feasib~~ 5 points~<
b. Moderately feast~le 3 pests
c. Slightly feasible = ~ ppin#
X 10 =
points
X 1
X 8
5. To what degree is the project part of an adopted open space, conservation, or resource
preservation program or plan, or identified in a community conservation effort?
X 7 =
a. Site identified in the adopted plan = 5 points
b. Site is not identified in the adopted plan, but the project complements an adopted plan = 3
points
c. Stand alone project with an adopted plan and potential to stimulate broader conservation
efforts
= 1 point
7
20/3 Conservation Futures Application and Ratings Sheet
6. To what degree does the project conserve
opportunities which are otherwise lost or threatened? X 6 =
a. Significantly threatened = 5 points
b. Moderately threatened = 3 points
c. Slightly threatened = 1 point
d. Not threatened = 0 points
7. To what degree does the project preserve habitat for flora and fauna?
(Points awarded in part based on level of documentat~un,)~
a. State of Washington Priority Habitat and/or State or Feder Endangered, Threatened or
Sensitive species = 0-3 points X 4 =
b. Variety of native flora & fauna = 0-3 points 4 =
c. Provides wildlife corridor or migration route= 0-3 points X 4 =
8. To what degree does the project preserve farmland ~' `"
for agricultural use?
a. Likely will maintain active agricultuual use = 0 3 points X 4 = _
b. Participates in other conservation pro~ratns = 0-3 pairds X 4 = _
c. Preserves rural cultural heritage = U-3 points X 4 = _
9. To what degree does.the project serve a significant
benefit area? ~ X 4 =
a. Broad county b~t = 5 pomts
b. Localized benefit =~3;>points
10. To what dug`re~ l the acquisition provide educational opportunities, interpretive
op~o!'funities, anH~or serve as a~general conunity resource?
X 4 =
a. PubTi~ cess, with planp¢d or educational/interpretive displays and materials, events or
activities °.5 points
b. Limited public access, available space for signage and educational materials = 3 points
c. Remote location- 1 pointi
d. No opportunity ~ 4} point~fl'
11. To what degree does the project preserve historic or culturally significant resources°?
X 3 =
a. Project is registered with the National Register of Historic Places, or an equivalent
program = 3 points
b. Project is recognized locally as having historic or cultural resources = 2 points
c. Project is adjacent to and provides a buffer for a historic or cultural site = 1 point
° Cultural resources means archeological and historic sites and artifacts, and traditional religious ceremonial and
social uses and activities of affected Indian Tribes and mandatory protections of resources under chapters 27.44
and 27.53 RCW.
2013 Conservation Futures Application and Ratings Sheet
12. To what degree does the project preserve forestland for silvicultural use?
a. Likely will maintain active forestland for silvicultural use = 0-3 points X 4=
b. Landis enrolled in public and/or private programs which certify long-term sustainable
silviculture:
Certified = 3 point
Uncertified = 0 points X 1 =
c. Participates in other conservation or restoration programs= 0-3 points X 4=
~:
ct
Consent Agenda
eo-s°" ~p
w `K .JEFFERSON COUNTY PUBLIC HEALTH
2gsHoe 815 Sheridan Street • Port Townsend • Washington • 98368
www.jeffersoncou ntypublicheaRh.org
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Tami Pokorny, Environmental Specialist II
DATE: ~ay~ ~C~XZ.L ~I , ~ b 13
SUBJECT: RecommendatiVons and Resolution for the 2013
Conservation Futures Funding Cycle
STATEMENT OF ISSUE:
At the request of the Conservation Futures Citizen Cn,ersight Committee, staff requests
BoCC signature on a resolution to approve the draft conservation futures materials for
the 2013 funding cycle and to establish an application period and estimate of funds
available to new projects.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S•
The CF Committee's recommendations which were incorporated into the program
manual, application and ratings sheet were developed during its September 17 and
November 26 meetings. All but one of these recommendations are limited to
administrative type changes -especially reorganizing and better aligning the application
and ratings sheet. The most substantive change involved a new, parallel construction for
the two ratings questions (#8 and #12) specific to agricultural and silvicultural projects.
Analogous to projects that protect open space for agricultural production, projects that
protect active timberlands will now be awarded points for that fact alone. Certified
sustainable practices and forest restoration would earn additional points. A few of the
changes to materials also reflect the committee's desire to hold site visits in advance of
project presentations in 2013. The draft calendar will be posted on the website in mid
January.
The proposed resolution also establishes a CF application period of January 17 to March
1 and estimates available funding, as calculated by JCPH staff, at $240,000. Of this
amount, up to $33,563 may be awarded to operations and maintenance activities (15%
of projected 2012 revenues).
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES , WATER QUALITY
MAIN: 360385-9400 ALWAYS WORKINGFORASAFERAND MAIN: 360385-9444
FAX: 36038&9401 HEALTHIER COMMUNITY FAX: 3603794487
FISCAL IMPACT/COST BENEFIT ANALYSIS•
Approval of the resolution would have no impact to the General Fund. Funding to
support the Conservation Futures Program is provided by the Jefferson County
Conservation Futures Tax Levy. The estimate of available funds for 2013 projects was
calculated using figures for total anticipated 2012 revenue to the Conservation Futures
Fund and 2012 program expenses. The final figure will be calculated prior to project
ranking by the CF Committee.
RECOMMENDATION:
JCPH Management recommends the BoCC approve the resolution to initiate the 2013
Conservation Futures Funding Cycle.
,.
Ip Morl y, unty A minist t\or
//~3
Date
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES NATURAL RESOURCES
MAIN: 3603 85-94 00 A~WA4SWDRKINGFORASAFERAND MAIN:360-385-9444
FAX: 360-385-9401 HEALTHIER COMMUNITY FAX: 360-385-9401