HomeMy WebLinkAbout011413_ra01Regular Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Philip Morley, County Administrato
Erin Lundgren, Clerk of the Board
DATE: January 14, 20li
SUBJECT: HEARING re: Emergency Supplementa12012 Budget Appropriations/Extensions for
the Sheriffls Office
STATEMENT OF ISSUE:
The Sheriffls office has requested an emergency increase to their 2012 Budget. Per RCW 36.40.140, the
Board of County Commissioners must hold a public heazing regazding the proposed budget changes.
ANALYSIS:
These budget changes are intended to address unanticipated necessary expenditures outside the control of the
requesting department, including outside medical costs for jail inmates, and overtime in corrections to cover
shifts for vacant correction officer positions.
FISCAL IMPACT:
See attached department fund request.
RECOMMENDATION:
Approve the resolution for the emergency supplementa12012bndget appropriation extension.
lli~~
Date
STATE OF WASHINGTON
Jefferson County
ORDER: EMERGENCY SUPPLEMENTAL 2012 }
BUDGET APPROPRIATIONS/EXTENSIONS } RESOLUTION NO.
FOR THE SHERIFF'S OFFICE }
WHEREAS, the Jefferson County Board of Commissioners did on the 7`" day of January, 2013 declare that
an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time
of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and
Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and
WHEREAS, the Jefferson County Board of Commissioners did on the 7th day of January, 2013, set a
hearing on said emergency for the 16th day of January, 2013, at the hour of 10:00 a.m. in the County Commissioners'
Chamber, Courthouse, Port Townsend, Washington; and
WHEREAS, Jefferson County has published notice of this hearing as provided in RCW 36.40.140 on
January 9, 2013 in the official newspaper of Jefferson County; and,
WHEREAS, this being the time and place set forth for said hearing and no objection or objection
interposed.
NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to
there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the
budget of the following funds by the amounts listed and per the attached requests:
AMOUNT FROM
UNENCUMBERED
FUND # FUND NAME FUND BALANCE REVENUE EXPENSE
CURRENT EXPENSE/GENERAL FUND
001-180-010 SHERIFF 68000 68000
Total General Fund $68,000 $D $68,000
APPROVED this day of January, 2013.
SEAL:
ATTEST:
Raina Randall,
Deputy Clerk of the Board
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chairman
Phil Johnson, Member
David Sullivan, Member
TO: BOARD OF COUNTY COMMISSIONERS Date: January 7, 2013
RE: Request for Budget Appropriation/Extension and Amendment
Sheriff /General Fund 001-180-010
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget
extension in the amount of:
$68,000
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and
bud et extension to include this new revenue in the budget this year as outlined below in the amount of:
So
BUDGET
BARS Revenue# Description CURRENT REVISION AMENDED
$0
$0
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
52360.41.0030 Outside Care and Custod -Medical costs $57,041 $35,000 $92 041
52360.10.0500 Overtime -Corrections $58 000 $33 000 $91,000
$0
$0
$0
TOTAL EXPENDITURE $115,041 $68,OD0 $183,041