HomeMy WebLinkAbout021113_ca06Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To:
From:
Agenda Date:
Board of Commissioners
Philip Morley, County Administrator
Frank Gifford, Public Works Director ~~
February 11, 2013
Subject: Execution of Purchase & Sale Agreement for 2013 Supply of Liquid
Asphalt Products for Bituminous Surface Treatment Program.
Statement of Issue:
Execution of a Purchase & Sale Agreement with Albina Asphalt of Vancouver, WA for
liquid asphalt products to be used in the Public Works Department Road Operations
Annual BST Program.
Analysis/Strategic Goals/Pro's 8: Con's:
The Board awarded a bid on Monday, January 14, 2013 for supply of liquid asphalt
products for the Road Operations 2013 BST Program. This program is consistent with
County goals in that it provides for pavement preservation of roadway infrastructure.
The Contractor has provided the required contract bond and insurance certificate,
which are on file at the office of the Department of Public Works.
Fiscal Impact/Cost Benefit Analysis:
Purchase of liquid asphalt products is accounted for in the 2013 Road Operations
Budget. The estimated purchase amount is $418,000 plus Washington State Sales Tax.
Recommendation:
Public Works recommends the Board approve the Purchase 8 Sale Agreement with
Albina Asphalt of Vancouver, WA, and requests the Board to sign the three (3)
Agreements where indicated, and return two (2) signed Agreements to Public Works for
further processing.
Department Contact:
Dale Seward, Project Manager 385-9160
~( ~~J
Date
Reviewed Bv:
PURCHASE AND SALE AGREEMENT
This AGREEMENT, made and entered into this day of , 20 ,between
the COUNTY OF JEFFERSON, acting through the Jefferson County Commissioners and the Director of Public
Works under and by virtue of RCW Title 36 as amended, hereinafter referred to as BUYER and
~`~ ~~QC~ of ~~c,.~iv"'~--~ ~',~ hereinafter referred to as SELLER.
WITNESSETH:
For good and valuable consideration, the .receipt and sufficiency of which is hereby acknowledged, the parties
hereto do agree as follows:
GENERAL PROVISION: This Agreement contains the entire Agreement and understanding concerning the
subject matter hereof between the parties and supersedes and replaces all prior negotiations, proposed agreements
and agreements, written or oral. Each of the parties hereto acknowledges that no other party hereto or any agent or
attorney of such party has made any promise, expressed or implied, not contained in this Agreement to induce it to
execute this Agreement. Each of the parties further acknowledges that it is not executing this Agreement in
reliance on any promise, representation or warranty not contained in this Agreement. This Agreement is to be
construed as if it were prepared and reviewed by both parties.
1. SALE OF GOODS
SELLER shall manufacture for BUYER the following described products:
Liquid Asphalt Products for use by the Jefferson County Department of Public Works Road Operations Division
for their bituminous surface treatment (BST) pro rage m in quantities and by dates indicated in the General Contract
Provisions documents. The Agreement is for supply of liquid asphalt products in calendar year 2013.
2. CONSIDERATION
BUYER shall accept the goods and pay unit prices in accordance with the Proposal date l~ `,>~
and the General Contract Provisions.
3. IDENTIFICATION OF GOODS
Identification of the goods to this agreement shall not be deemed to have been made until both BUYER and
SELLER have specified that the goods in question are as prescribed in the performance of this Agreement.
4. PAYMENT
BUYER shall make payment for received goods after inspection and approval by the BUYER. BUYER
shall make payment within approximately 30 days after receiving invoice and approval of goods as per the
referenced Minimum Specifications and General Contract Provisions.
5. RECEIPT CONSTRUED AS DELIVERY
Goods shall be deemed received by BUYER when delivered to and installed for the BUYER per the
referenced Minimum Specifications and General Contract Provisions. Receipt does not equal acceptance for the
purpose of this Agreement.
2013 Supply of Liquid Asphalt Products Page 1 of 5 Purchase and Sale Agreement
6. RISK OF LOSS -__ --
The risk of loss from any casualty to the goods, regardless of cause, shall be on the SELLER until the
goods have been delivered and accepted by the BUYER.
7. WARRANTY OF NO ENCUMBRANCES
SELLER warrants that the goods are now free, and that at the time of delivery shall be free from any
security interest or other lien or encumbrance.
8. WARRANTY OF TITLE
Furthermore, SELLER warrants that at the time of signing this Agreement SELLER neither knows, nor has
reason to know, of the existence of any outstanding title or claim of title hostile to the rights of SELLER in the
goods.
9. WARRANTY OF MERCHANTABILITY
Further, SELLER warrants that the goods, which are the subject of this Agreement, are merchantable and
are fit and suited for their intended purpose. This warranty shall survive past the Date of Acceptance by the
BUYER and shall survive for one (1) year past the Date of Acceptance or for a time co-extensive with the
manufacturer's warranty, whichever is shorter.
10. RIGHT OF INSPECTION/REJECTION
BUYER shall have the right to inspect the goods on arrival, and within 30 calendar days after delivery,
BUYER must give notice to SELLER of any claim for damages on account of condition, quality or grade of the
goods, and BUYER must specify the basis of the claim of BUYER in detail.
11. ACCEPTANCE
Unless BUYER notifies SELLER of either Acceptance of the goods or Rejection of the goods in
accordance with Section 10 above before 30 calendar days have passed since the delivery date of the goods, the
Date of Acceptance for purposes of this Agreement shall automatically be the 3 l S` calendar day after the date of
delivery of the goods.
12. RIGHT OF CANCELLATION
BUYER shall have the right to cancel this Agreement on giving 30 days prior written notice of the intent to
do so.
13. APPLICABLE LAW
All questions with respect to the construction of this Agreement and the rights and liabilities of the parties
hereto, shall be brought only in the State of Washington and the parties hereto consent to jurisdiction and venue in
such State.
14. ATTORNEYS FEES
In the event of any dispute under this Agreement, the prevailing party shall be entitled to recover its
reasonable attorney's fee and costs, in addition to all other relief to which it may be entitled.
2013 Supply of Liquid Asphalt Products Page 2 of 5 Purchase and Sale Agreement
15. AMENDMENTS
This Agreement shall not be deemed or construed to be modified, amended, rescinded, canceled, or waived
in whole or in part except by written amendment signed by the parties hereto.
16. SEVERABILITY
If any provisions of this Agreement shall be held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby.
17. INSURANCE
Prior to commencing work, the Contractor shall obtain at its own cost and expense the following insurance
from companies licensed in the State with a Best's rating of no less than A:VII. The Contractor shall provide to the
County Risk Manager certificates of insurance with original endorsements affecting insurance required by this
clause prior to the commencement of work to be performed.
The insurance policies required shall provide that thirty (30) days prior to cancellation, suspension,
reduction or material change in the policy, notice of same shall be given to the County Risk Manager by registered
mail, return receipt requested, for all of the following stated insurance policies.
If any of the insurance requirements are not complied with at the renewal date of the insurance policy,
payments to the Contractor shall be withheld until all such requirements have been met, or at the option of the
County, the County may pay the renewal premium and withhold such payments from the moneys due The
Contractor.
All notices shall name the Contractor and identify the agreement by contract number or some other form of
identification necessary to inform the County of the particular contract affected.
A. Workers Compensation and Employers Liability Insurance. The Contractor shall procure and
maintain for the life of the contract, Workers Compensation Insurance, including Employers Liability
Coverage, in accordance with the laws of the State of Washington.
B. General Liability (1) - with a minimum limit per occurrence of one million dollars ($1,000,000)
and an aggregate of not less than two million dollars ($2,000,000) for bodily injury, death and property
damage unless otherwise specified in the contract specifications. This insurance coverage shall contain no
limitations on the scope of the protection provided and indicate on the certificate of insurance the following
coverage:
1. Broad Form Property Damage with no employee exclusion;
2. Personal Injury Liability, including extended bodily injury;
3. Broad Form Contractual/Commercial Liability including completed operations
(contractors only);
4. Premises -Operations Liability (M&C);
5. Independent Contractors and Subcontractors; and
6. Blanket Contractual Liability.
C. Automobile (2) - with a minimum limit per occurrence of $1,000,000 for bodily injury, death and
property damage unless otherwise specified in the contract specifications. This insurance shall indicate on
the certificate of insurance the following coverage:
2013 Supply of Liquid Asphalt Products Page 3 of 5 Purchase and Sale Agreement
1. Awned automobiles;
2. Hired automobiles; and,
3. Non-owned automobiles.
Any deductibles or self-insured retention shall be declared to and approved by the County prior to the
approval of the contract by the County. At the option of the County, the insurer shall reduce or eliminate
deductibles or self-insured retention or the Contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
The Contractor shall include all subcontractors as insured under its insurance policies or shall furnish
separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be
subject to all of the requirements stated herein.
Failure of The Contractor to take out and/or maintain any required insurance shall not relieve The
Contractor from any liability under the Agreement, nor shall the insurance requirements be construed to conflict
with or otherwise limit the obligations concerning indemnification.
It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County
(including its employees and other agents and agencies), it being the intention of the parties that the insurance
policies so affected shall protect both parties and be primary coverage for any and all losses covered by the above
described insurance. It is further agreed by the parties that insurance companies issuing the policy or policies shall
have no recourse against the County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy. It is further agreed by the parties that any and all
deductibles in the above-described insurance policies shall be assumed by and be at the sole risk of The Contractor.
It is agreed by the parties that judgments for which the County may be liable, in excess of insured amounts
provided herein, or any portion thereof, may be withheld from payment due, or to become due, to The Contractor
until such time as The Contractor shall furnish additional security covering such judgment as may be determined by
the County.
The County reserves the right to request additional insurance on an individual basis for extra hazardous
contracts and specific service agreements.
18. CONTRACT DOCUMENTS
The Contract Documents consist of this Agreement, all conditions of the Jefferson County bid documents
(general, special and supplementary and other conditions, drawings, specifications, and addenda) and other
documents listed below issued prior to the execution of this Agreement and all modifications and change orders
issued subsequent thereto. These form a contract and all are as fully a part of the contract as if attached to this
agreement or repeated herein. An enumeration of the contract documents is set forth below:
1. This Agreement; and
2. The General and Contract Provisions of the Jefferson Co my bid documents
3. The Bid Proposal of the contractor herein dated /~ ,2..0 /~.
19. CONFLICT BETWEEN DOCUMENTS
In the event of a conflict or discrepancy between the Provisions of the Jefferson County bid documents and
the Provisions of this Agreement, the Provisions of the Jefferson County bid documents shall be controlling.
2013 Supply of Liquid Asphalt Products Page 4 of 5 Purchase and Sale Agreement
IN WHEREOF, the parties here-to have executed this Agreement to be effective on the date of its signing
BUYER.
.t~~-~il~~ ~~~1'~°C`i
Name of Vendor
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Chair
Vendor Re esentative (Please print)
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YYtt' ~~l..r
(Signatur
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Title
~~.f~
Date
Member
Member
Approved as to form only this day of
~~. ~..
David Alvarez
Deputy Prosecuting Attorney
~~ 3
~~ /
Frank Gifford Date
Public Works Director
2013 Supply of Liquid Asphalt Products Page 5 of 5 Purchase and Sale Agreement
CERTIFICATION REGARDING
DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION
The Contractor certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from covered transactions by any Federal, State, or local department or agency;
(2) Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local} transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (2} of this certification;
and
(4) Have not within a 3-year period preceding this contract had one or more public transactions (Federal, State,
or local) terminated for cause or default.
Where the Contractor is unable to certify to any of the statements in this certification, such Contractor shall attach
an explanation.
Name of Contractor
J . (7 ~, ~~ mn u , ~~c~ (11~? .
Name and Title of Authorized Representative
Signature of
orize R,,~ta~esentative
I am unable to certify to the above statement. An explanation is attached.
2013 Supply of Liquid Asphalt Products Certification
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,~.~,~~ Albina Holdings Inc dba: Albina Asphalt ,~ f g01 Main St, Vancouver WA 98660 ~,$
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paw o~#' which ~ ,~c~rttty~ and *eral~j~ bind ~lv~s, or ~, ~~~ eldtlti~nistnllt4rsl, and
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~~ Albi_ n~ Holding Inc dba: Albina Asphalt ~ {~ ~~ ~ ~~ qpp~,+~~ ~ ~~~ ~f
~~~~ ~ ~~ Ctlndi~l~Al6 ; p~"s1t~rls of 1'-'}1! ~~ ~} Albina Holdings Inc dba: Albina Asphalt
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ceft; t+~ ~>~ ~rf~a ie ~i:i~ made a ~ tt~f ~ ~~ ~~ P~ a~ ~'
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per~rn aft mr~ t thi~-g~ ~ tha said 1~n~i t~u1 to 1~ ~armad oalr mid ~ti, tea the
~s pt+aptd thein~ and within tho time probed Win, ~d tu~tii tho t;r ~~ acc+~ ash 1 1 Pg'~'
all h~boire~i, ~~, subcc~c~~ ma'€~><n+~, .end aii ~"~ms wht~ ~ha1l uupp~y ~ucb Ct~IIT~A'!" t~"
b~anfi~-ot~ p~i~e anti li~iie~ ~~ dlla ~B ari ~-~` ~uoh vr~ic, ~t in ta-11 ~~
flii~~l~y p+llrrft~n saki ,cc~tr~ct atret~atg tea ~~v, ~eeu ~i~ obl~lc~r~ to ~ vc~d, ad~e~uviae to ~mtliun hn ~Il
f+cmce alai effect.
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Albina Holdings Inc dba: Albina Asphalt Travelers Casualty and Surety Company of America
P1~Ii+i ~ MpAltitY ~
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Jenifery~McCormick
Atroartrrar•~•i~ct
Add~es~l ' I~ai a~f~ice ~ ~cnt of
~tul'e'ty Co~mp~iny
Elliott, Powell, Baden & Baker Inc
1521 SW Salmon St
Portland, OR 97205
(503)445-8404
~f1~3 i~uy n!°Lit~tid Aspl~t 1'rotllt,~ts ~t Sora~
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
,~~ POWER OF ATTORNEY
TRAVELERS ~ Farmington Casualty Company St. Paul Mercury Insurance Company
Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company
Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company of America_
- - _ - - --St-PauLFi`re and-Marine Irisnrance Company - United States Fidelity and Guaranty Company
St. Paul Guardian Insurance Company
Attorney-In Fact No. 224045
Certificate No. 0 0 4 7 7 412 9
KNOW ALL MEN SY THESE PRESENTS: That St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company and St. Paul Mercury Insurance
Company are corporations duly organized under the laws of the State of Minnesota, that Farmington Casualty Company, Travelers Casualty and Surety Company, and
Travelers Casualty and Surety Company of America are corporations duly organized under the laws of the State of Connecticut, that United States Fidelity and Guaranty
Company is a corporation duly organized under the laws of the State of Maryland, that Fidelity and Guaranty Insurance Company is a corporation duly organized under
the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc., is a corporation duly organized under the laws of the State of Wisconsin
(herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint
Kathy Cerkoney, Wolter Van Doorninck, Coralee Aho, James S. Ewald, Jenifer McCormick, and Dave Van Gordon
of the City of POrtlarid ,State of OregOri ,their true and lawful Attorney(s)-in-Fact,
each in their separate capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and
other writings obligatory in the nature thereof on behalf of the Companies in their business of buaranteeing the fidelity of persons, guaranteeing the performance of
contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law.
IN WITN MarrCh EREOF, the Comp~els2have caused this instrument to be signed and their carporate seals to be hereto affixed, this
day of ,
Farmington Casualty Company
Fidelity and Guaranty Insurance Company
Fidelity and Guaranty Insurance Underwriters, Inc.
St. Paul Fire and Marine Insurance Company
St. Paul Guardian Insurance Company
19th
St. Paul Mercury Insurance Company
Travelers Casualty and Surety Company
Travelers Casualty and Surety Company of America
United States Fidelity and Guaranty Company
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State of Connecticut
City of Hartford ss.
By:
Georg Thompson, enior ice President
19th March 2012
On this the day of ,before me personally appeared George W. Thompson, who acknowledged
himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty. Insurance Company, Fidelity and Guaranty Insurance Underwriters,
Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety
Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do,
executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer.
G.T~
In Witness Whereof, I hereunto set my hand and official seal. 'YAA
1VIy Commission expires the 30th day. of June, 2016. n At/$i.1G~
58440-6-11 Printed in U.S.A.
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Marie C. Tetreault, Notary Public
WARNING: THIS POWER OF ATTORNEY IS INVALID
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER
This Power of Attorney is granted under and by the authority of the following resolutions adopted by the Boards of Directors of Farmington Casualty Company, Fidelity
and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance
Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States
Fidelity and Guaranty Company, which resolutions are now in full force and effect, reading as follows:
RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President, any Vice President, any Second Vice
President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary may appoint Attorneys-in-Fact and Agents to act for and on behalf
of the Company and may give such appointee such authority as his or her certificate of authority may prescribe to sign with the Company's name and seal with the
Company's seal bonds, recognizances, contracts of indemnity, and other writings obligatory in the nature of a bond, recognizance, or conditional undertaking, and any
of said officers or the Board of Directors at any time may remove any such appointee and revoke the power given him or her; and it is
FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice President may
delegate all or any part of the foregoing authority to one or more officers or employees of this Company, provided that each such delegation is in writing and a copy
thereof is filed in the office of the Secretary; and it is
FURTHER RESOLVED, that any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking
shall be valid and binding upon the Company when (a) signed by the President, any Vice Chairman, any Executive Vice President, any Senior Vice President or any Vice
President, any Second Vice President, the Treasurer, any Assistant Treasurer, the Corporate Secretary or any Assistant Secretary and duly attested and sealed with the
Company's seal by a Secretary or Assistant Secretary; or (b) duly executed (under seal, if required) by one or more Attorneys-in-Fact and Agents pursuant to the power
prescribed in his or her certificate or their certificates of authority or by one or more Company officers pursuant to a written delegation of authority; and it is
FURTHER RESOLVED, that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice President, any Vice President,
any Assistant Vice President, any Secretary, any Assistant Secretary, and the seal of the Company may be affixed by facsimile to any Power of Attorney or to any
certificate relating thereto appointing Resident Vice Presidents, Resident Assistant Secretaries or Attorneys-in-Fact for purposes only of executing and attesting bonds
and undertakings and other writings obligatory in the nature thereof, and any such Power of Attorney or certificate bearing such facsimile signature or facsimile seal
shall be valid and binding upon the Company and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on
the Company in the future with respect to any bond or understanding to which it is attached.
I, Kevin E. Hughes, the undersigned, Assistant Secretary, of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance
Underwriters, Inc., St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance C'nmpany, St. Paul Mercury Insurance Company, Travelers Casualty and
Surety Company, Travelers Casualty and Surety Company of America, and United States Fideli ~ ~ .md Guaranty Company do hereby certify that the above and foregoing
is a true and correct copy of the Power of Attorney executed by said Comp~aies, «~hich is in ; u I I Force. and effect and has not been revoked.
IN TESTIMONY WHEREOF, I have hereunto set my hand andaffixed the seals of said Con~I~anies this ~~~~~ day of ~_~ ~~ .~' ~ , 20 ~~_~.
~'~
Kevin E. Hughes, Assistant Sec tary
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To verify the authenticity of this Power of Attorney, call 1-800-421-3880 or contact us at www.travelersbond.com. Please refer to the Attorney-In-Fact number, the
above-named individuals and the details of the bond to which the power is attached.
WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER