HomeMy WebLinkAbout021113_ca04JEFFERSON COUNTY
BOARD OF COLN1'Y COb•TIV~iISSIONERS
CONSENT' AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, Count}' Administrator ~_
FROM: Carl Smith, Department of Community Development (llCll) Director
Stacie I losl:ins, DC D Planning Manager~~ l/
David Wayne Jolmson, Associate Plann
DACE: February 11, 201.1
SUBJECT: Contracts to Draft Supplemental Environmental Impact Statement (SETS) for the
Pleasant Harbor Master Planned Resort
STATEI\1EN'I' OP ISSUE.: DCD is requesting the Board sign ttvo contracts to begin the
process oY drafting an SEIS [or the Pleasant l ]arbor 1vlaster Planned Resort.
ATTAC.'HMEV'IS:
• Contract Review Form
• Professional Services Agreement for Preparation of an SEIS
• Agreement loran :applicant to Pay for Preparation of an SEIS
AN:1I,1'SIS/STRATEGIC GOALS/PROS and CONS:
Ordinance vo. 01-0123-U3 approved by the BoCC Januar} '_8. 2008 necessitated the completion
of an SEIS as reyuircd fur project level SEP:1 analysis pursuant to RCW43 ? I C. Orieinally, the
Applicant hired a consultant to draft the SE1S who subsequently resigned in :~pril 2Ct11. At that
point, li>rnier DCll llirector, .AI Scalf instnrcted staff to draft the SEIS "in-house" once the final
technical reports had been completed. Shortly after arriving in May. 2012, DCll llircctor Carl
Smith detemtined the SE1S should be completed by a qualified third party consultant tyith
expertise in that field. Staff initiated a search for a consultant in Juh•, 2012. selecting F..A Blumen
of Seattle. \\%ith approval by the Applicant after contract negotiations, the Board must complete
the process by signing the subject contracts for [he County.
FISCAL IMPACT/COST-BENEFIT :1NALYSIS:
In eoncert with Consultant's contract, the County will enter into another "pass-through" Contract
with the Applicant ~yhereby the Consultant hills the County, the Couty bills the Applicant, the
Applicant pays the Cotmty and the Crnutty pays the Consultant. Staff time to process thr
contrasts and manage the prgiect are billed «> the Applicant on an hourly basis. There is no direct
cost to the County.
RF.CO~'IA~1El\llATIOn:
DCD recommends the Board of County Commissioners:
1. Sigu tl:e Professional Services Agreement for Preparation of an SETS.
2. Sign the Agreement for an Applicant to Pay for Preparation of an SEIS
REVIEWED BY:
~.-'"7 / ~
~4~1r~
P i ip Morl ty Administra~ Date
aRIGlNAL
PROFESSIONAL SERVICES AGREEMENT
FOR PREPARATION OF A SUPPLEMENTAL ENVIRONMENTAL IMPACT
STATEMENT
EA Blumen, hereinafter referred to as CONSULTANT, and JEFFERSON COUNTY,
a municipal corporation, hereinafter referred to as COUNTY, in consideration of the
mutual promises, covenants, terms and conditions contained herein, agree and contract as
follows:
I.
On January 28, 2008, the Jefferson County Board of Commissioners approved an
amendment to the Jefferson County Comprehensive Plan designating approximately 256
acres in the Pleasant Harbor and Black Point azeas as a Master Planned Resort. Jefferson
County has determined that a Supplemental Environmental Impact Statement (or "SEIS")
in accordance with the State Environmental Policy Act, and a development agreement
and development regulations aze required as the Pleasant Harbor Master Planned Resort
moves to final plat, building permits and, ultimately, occupancy. This Project (Project)
is proposed by Pleasant Harbor Marina & Golf Resort, LLP (hereinafter "APPLICANT")
to be constructed within unincorporated Jefferson County.
II.
Pursuant to Jefferson County Code 3.55.060, the CONSULTANT has been
selected to provide preparation of an SEIS, and to provide review and support services to
the COUNTY in preparing a development agreement and development regulations. The
CONSULTANT is hereby contracted to provide in a satisfactory and proper manner the
above listed services. The CONSULTANT shall perform its professional services with
that degree of timeliness, care and skill ordinarily exercised under similar conditions by
professional consultants practicing in the same discipline at the same time and location.
No warranty or guazantee, expressed or implied, is made or intended by this Agreement,
or by any report, opinion, or other Instrument of Services provided pursuant to this
Agreement. The CONSULTANT shall utilize materials and data contained in the
County's project application files and/or provided by the APPLICANT' S consultant, and
avoid duplication, redundancy or unnecessary original generation of data, narrative or
format while preparing the SEIS to ensure consistency with SEPA requirements, the
Jefferson County Code, the Jefferson County Comprehensive Plan, and development
conditions established by the Jefferson County Commissioners in Ordinance O1-0128-08
(January 2008) approving a Comprehensive Plan amendment establishing the Master
Planned Resort designation.
The CONSULTANT may retain and hire subconsultants to perform a portion of
the work that is the subject of this Agreement.
County/EA Blumen Oc[ober 2012
III.
The CONSULTANT enters into this agreement with the understanding that the
APPLICANT agrees to cooperate with the CONSULTANT in preparing the necessary
products under the direction of the COUNTY and to pay the reasonable costs of having
the products prepazed by the CONSULTANT. Communication between APPLICANT
and CONSULTANT shall not be restricted, provided that the Department of Community
Development, hereinafter "the DEPARTMENT," shall generally be invited in advance to
participate in any communications related to the obligations described in the
CONSULTANT'S scope of work, budget, or schedule (see attachment A), and if unable
to participate the DEPARTMENT shall be informed in writing of the substance of any
such communications within seven (7} days of the communication. No substantive
decisions shall be made at these meetings without County approval. The DEPARTMENT
refers collectively to the Project Planner, SEPA Responsible Official and Director of
Community Development.
IV.
The CONSULTANT is solely responsible for obtaining and retaining the
personnel with the necessary skills and expertise it needs in order for it to perform its
obligations as listed in this Agreement.
V.
The CONSULTANT will provide the COUNTY with an invoice for its services
rendered by the 10th of each month. The CONSULTANT shall be paid within 60 days of
the COUNTY'S receipt of its monthly invoice and receipt by the County of such amounts
owed by APPLICANT. Attached hereto as Attachment "A" is the Scope of Work the
CONSULTANT will perform on behalf of the COUNTY. The CONSULTANT will also
provide with each invoice a summary of the cost items incurred, the name and job title of
the person(s) performing the work, the work preformed to date of invoicing, and
anticipating remaining costs for each line item as referenced in Attachment "A". If cost
overruns aze anticipated in any line item the Consultant shall provide reasons for the
anticipated cost overruns. Consultant will obtain written approval from APPLICANT for
any cost overruns it anticipates occurring or which have occurred.
VI.
In the event either party to this Agreement wishes to suspend the work being performed
under this Agreement, that party shall notify the other party to this Agreement by
certified mail that work is to be suspended and the reasons therefore. The writing of a
party choosing to suspend shall state the date the suspension of work begins. Suspension
of the work covered by this agreement shall not exceed forty-five (45) days unless all
parties to the Agreement agree in writing to a longer period of time.
Connty/EA Blumen October 2012
2
VII
This section will describe conditions governing internal communications protocol (ICP)
among the internal core members: the COUNTY, APPLICANT and CONSULTANT.
i. APPLICANT will not communicate with CONSULTANT except with prior electronic,
written or telephonic notice, to the COUNTY and approval from the COUNTY, of the
substance of proposed communication. A simuhaneous email to the COUNTY and
CONSULTANT is consistent with this provision.
2. Alternately, the APPLICANT, CONSULTANT and the COUNTY may arrange to
convene together in person, by telephone, or by other electronic means that technology
may allow at a time and place that is mutually convenient for all.
3. CONSULTANT will provide the COUNTY with a written summary of any and afl
communication that takes place between APPLICANT, the COUNTY and
CONSULTANT regarding the project. This summary will arrive, via email, to the
COUNTY within seven (7) business days after the communication.
4. If the COUNTY or CONSUL"CANT is initiator ofdraft documents, such as meeting
agendas, summaries of meetings and other material related ro meetings, then these can be
disseminated without -prior COUNTY approval as long as the documents go to alt the
involved participants at the same Eime.
5. If APPLICANT initiates an email to both the COUNTY and CONSULTANT, at the
same time, then that is considered to be notification by APPLICANT to the COUNTY
prior to communicating with CONSULTANT.
6. Emait responses by CONSULTANT to APPLICANT must also be communicated to
the COUNTY at the same time.
7. CONSULTANT will direct all subconsultants to follow the ICP set forth above.
VIII.
Any party to this Agreement tray afkge a broach of the terms of this Agreement
upon thirty (30) days' written notice to the other parties, said notice to include a
description of the alleged breach of the Agreement by the rton-tersninating party. During
those 30 days the party that has allegedly breached the Agreement must either take action
to cure the alleged breach or tray express in writing their desire to have the Agreement
terminated. Upon sixty (t>0) days' notice the COUNTY may terminate this Agreement for
any mason. The right to terminate the Agreement upon 60 days' notice to the other party
is not preconditioned on that same party having previously alleged a breach of this
Agreement in a manner consistent with this Section. CONSULTANT shall not be barred
from curing any alleged breach during the 60 day notice of termination period provided
by this section.
IX.
In the event that this Agreement is terminated for any reason, the CONSULTANT
shall be paid for all services performed within its Scope of Work prior to receipt of notice
of termination.
CountylEA nlunien Octobn 2012
X.
Neither party shall be responsible for damages arising directly or indirectly from
any delays for causes beyond their reasonable control. In addition, if the delays resulting
from any such causes increase the cost or time required by CONSULTANT to perform its
services in an orderly and efficient manner, CONSULTANT shall be entitled to an
equitable adjustment in scheduleand/or compensation.
If, during the term of this Agreement, circumstances or conditions that were not
originally contemplated by or known to, nor should have reasonably been contemplated
or known Eo CONSULTANT are revealed, to the extent that they affect the swpe of
services, compensation, schedule, allocation of risk or other material terms of this
Agreement, CONSULTANT may call for renegotiation of affected portions of this
Agreement. CONSULTANT shall notify COUNTY of the changed conditions requiring
renegotiation, and CONSULTANT' and COUNTY shall promptly and in good faith enter
into renegotiation of this Agreement to address the changed conditions.
XI.
CONSULTANT and the COUNTY agree that all property and reproduction rights
to reports submitted by CONSULTANT in the course of execution of this Agreement
shall be considered in the public domain and not subject to copyright. CONSULTANT
further agrees, both before and after termination or expiration of the Agreement, to make
research notes and other work available to the COUNTY and the APPLICANT upon
written request of either party, if required For services under this Agreement. COUNTY
and APPLICANT agree that CONSULTANT is not responsible for any alterations,
modifications or additions made to CONSULTANTS instruments of service or any reuse
of the documents or reports on this projector any other project without the poor written
consent of CONSULTANT. COUNTY and APPLICANT shall defend, indemnify and
hold CONSULTANT harmless against any claims, damages or losses arising solely aut
of the reuse or modification of the documents and reports without CONSULTANTS prior
written consent where the COUNTY or APPLICANT have participated in such reuse or
modification. CONSULTANT acknowledges that the COUNTY is subject to the Public
Records Act codified at Ch.42.56 RCW.
XII.
Unless otherwise specified within the Agreement, this proposal shall be governed
by the laws of Jefferson County and the State of Washington.
XII].
T'he CONSULTANT shall protect, defend, save harmless and indemnify the
COUNTY and the APPLICANT from and against all claims, suits, and actions to the
extent caused by the negligent acts, errors or omissions of CONSULTANT, its agents,
County/BA 6lumen October 2012
employees or officers or directors in the perfomlance of its services under this
Agreement. CONSULTANTs duty to defend hereunder shall be limited to the extent of
CONSULTANTs negligence. This Section does not limit the ability of either party to
this Agreerent to enforce the contractual obligations, terms and conditions this
Agreement imposes upon each of them as parties to this Agreement.
XIV.
The CONSULTANT shat! obtain and keep in force during the term of this Agreement the
following insurance with companies or through sources approved by the WA State
Insurance Commissioner pursuant to Ch. 48.05 RC W:
Guieral Commercial Liability ("GCL") Insurance in an amount not less than a
single limit of One Million Dollars ($I,000,000.00) per occurrence and an aggregate of
riot less than twice the occumnce amount, or Two Million Dollars ($2,000,000.00) for
bodily injury, including death and property damage. The insurance coverage provided to
the COUNTY shall contain no limitations: on the scope of the protection provided and
shall include the following minimum coverages:
a. Broad form property damage, with no employee exclusion
b. Personal injury liability, including extended bodily injury
c. Broad form contractuallcommereial liability including completed operations
d. Premises -operations liability
e. Independent consultants and sub-consultants
f. Blanket contractual liability.
g. Errors and omissions.
Said GCL insurance policy or, if needed, policies, shall Heine the COUNTY and
the APPLICANT as additional named insureds and shall include a provision prohibiting
cancellation of said policy except upon thirty (30) days priorwritten notice to the
COUNTY and the APPLICANT. Certificates of coverege as required by this Paragraph
shall be delivered to the COUNTY and the APPLICANT within thirty (30) days of
execution of this Agreement.
Worker's Compensation, Industrial Insurance and employer's liability inswance in
an amount equal to or greater than that required by the State of Washington.
Commercial automobile insurance liability inswance policy providing bodily
injury and property damage liability coverage for a1I owned and non-owned vehicles
assigned to or used in the performance of the work required of the CONSULTANT
pursuant4o this Agreement for a combined single limit of not less than $250,000 each
occurrence. Proof of said insurance shall be provided to the COUNTY and the COUNTY
shall be named as an additional insured in connection with the CONSULTANTS
performance wider this Agreement.
County/EA Bltxnen Oclober2012
XV.
The parties intend that an independent contractor relationship shall be created by
this Agreement. No agent, employee, servant or representative of the CONSULTANT
shall be deemed to be an employee, agent servant or representative of the COUNTY for
any purpose. Employees of the CONSULTANT are not entitled to any of the benefits the
COUNTY provides for their employees. Tbe CONSULTANT shall be solely and entirely
responsible for its acts and for the acts of its agents, employees, servants, representatives
and subeonsultants during the performance of this Agreement. In the performance of the
services herein contemplated, the CONSULTANT is an independent contractor with the
authority to control and direct the performance of the details of the work.
XVI.
The CONSULTANT shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. CONSULTANT shall
take affirmative action to insure that qualified applicants are employed and that
emp{oyees are treated equally dwing employment, without regard to their race, color,
religion, sex, or national origin. Such action shall include, but not be limited to, the
followiagi Employment, upgrading, demotions, or transfers, recruitment or recruitment
advertising; tayoffs or terminations; rate of pay or other forms of compensation; selection
for training including apprenticeship; and participation in recreational and educational
activities. CONSULTANT agrees to post, in conspicuous places available to employees
and applicants for employment, notices setting forth the provisions of this >mn-
discriminationclause. In all solicitations or adveriisements for employees placed by them
or on their behalf, the CONSULTANT shall state that alt qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, or national
origin. CONSULTANT shall cause the foregoing provisions b be i~eried in all
subcontracts for any work covered by this contr~t so that such provisions shall be
binding upon each subcontractor; PROVIDED that the foregoing provisions shall not
apply to contracts or subeonsultants for standard commercial supplies or raw materials.
The CONSULTANT shall at all times comply with alt applicable provisions of
the Fair Labor Standards Act (FLSA) and any other federal or state legislation affecting
the terms and conditions of employment for its employees as well as the rules and
regulations promulgated pursuant to the FSA and any other federal or state legislation
affecting the terms and conditions of employment for its employees. CONSULTANT
acknowledges that the hold harmless/indemnificationprovisions ofSection XIII above
apply to any claim by an employee of the CONSULTANT arising from the FLSA or
other state or federal regulation affecting the terms and conditions of employment for the
CONSULTANT'S employees.
County/EA Blumen Ocwber 2012
XVII
The CONSULTANT agrees that the APFLICANT shell be entitled to rely on any
written reports, documents, data or other written material produced by the
CONSULTANT as part of its Scope of Work.
XVIII.
In the event of any dispute or disagreement regarding the terms of this Agreement
and/or the obligations of the parties under this Agrceraent, the parties agree that said
dispute or disagrcement shall be submitted first to the Director of the Department of
Community Development oflefferson County (the "Director"} for resolution. Either
party to this contract may appeal the decision of the Director by submission of a request
for binding arbitration to either the American Arbitration Association (AAA) or to the
Judicial Arbitration and Mediation Service (JAMS) for resolution under their rules and
procedures. The parties shall share the costs of the Arbitrator. The Decision of the
arbitrator shall be final and binding upon the parties to this contract.
XIX.
The parties agree that the only venue for any lawsuit (at taw or equity) arising
from or related to this Agreement shat} be the Superior Court In and For the County of
Jefferson.
XX.
Approval or acceptance by the COUNTY of any of the product(s) generated by
the CONSULTANT shall neither constitute nor be dcemed a release of the responsibility
and }lability of the CONSULTANT, or of its employees, officers or subconsultants for
the accuracy and completeness of those product(s), nor shall such approval or acceptance
of the products be deemed to be an assumption of responsibility by the COUNTY for any
defect in the products}, Acceptance of the product by the COUNTY does not constitute
on the COUNTY's behalf the waiver by the COUNTY of any other rights or remedies
that this Agreement allows it to seek or pursue against the CONSULTANT.
XXI.
The name of the contact person for each of the parties to this Agreement as well
as his or her business address, business phone and a-mail address are provided below.
The parties acknowledge that notice to other parties may be provided by either certified
mait/retum receipt requested, facsimile or via electronic mail. Regardless of the method
used to convey tfie notice, the date of receipt shall be the. effective date for the purposes
of this Agreement.
CounrylEA Riumen October 2012
7
Jefferson County EA Btumen
Department of Community Development Attn: Rich Shipanski
Attn: David Wayne Johnson 720 Sixth St. S.
621 Sheridan St. Suite 100
Port Townsend, WA 98368 Kirkland, WA 98033
XIX.
This Agreement, together with any attachments thereto, represents the entire and
integrated Agreement between the COUNTY and the CONSULTANT and it supersedes
all prior negotiations, representations and/or agreements previously or orally made. This
Agreement may be amended only by a written instrument signed on behalf of each party
by persons authorized to bind that particular party to this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first
below written.
County/l:A Btumen Octolxr 2012
EA Blumen
~,7A ~.
Nimish Destii
Vice President
Pacific Business Unit Director
~/ioh~
Date
APPROVED AND SIGNED THIS day of , 2012
SEAL JEFFERSON COUNTY BOARD OF COMMISSIONERS
John Austin, Chairman
David Sullivan, Member
Phil Johnson, Member
Approved as to form:
~a~~
David W. Alvarez, Chief C' I)PA,
Jefferson County
County/EA Blumen Octolxr 2012
ATTACHI~9EVT t1
Scope of Work
EAiBlumen will manage preparation of the Pleasant Harbor SEIS,in coordination with the SEIS team and
under the direction of Jefferson County. Following are our overall assumptions for the SETS.
Overall Assumptions
- We assume that draft technical reports in the following areas have been prepared and
.~ ~ a 1~.: peer- reviewed by ESN Adolfson and the County;it is assumed that the technical
A-'
reports include analyses sufficient to address the SEPA related conditions listed in Ordinance
01-0128-OS 63. We will either incorporate these revised reports into the SEIS,or reports that
have received a second round of review by ESA Adolfson and the County (we will confirm the
approach in Phase
1-Project Initiation). The reports will be appended to the SETS. EAIBlumenwill summarize the
reports in the text of the SEIS.
o Shellfish (GeoEnaineers.lnc.;
o Water (BenderConsulting,LLC and Subsurface Group,LLC)
o Transportation (Transportation Engineering Northwest)
o Shorelines (GeoEngineers, Inc.)
o Fish and Wildlife (GeoEngineers, Inc.)
o Archeological and Cultural Resources (Cultural Resource Consultants-Glenn Hartmann)
o Critical Areas (GeoEngineers}
o Earth (Subsurface Group LLC)
o Plants (GeoEngireers,lnc.}
o Utilities (Hargis Engineenng,Inc.,H R Esvelt Engineering)
o Air Quality?Greenhouse Gas Emissions (Fa ilsafe Canada, Inc.)
- EAIBlumenwill be directly responsible for preparing the following sections of the SEIS (in
certain cases,we assume that information will be provided by the applicant to prepare the
sections,as briefly described below). ~Ne will coordinate with the appicant's engineer, Craig
Peck and Asseciates.to obtain this information.
o Public Services
o RuralCharacter?Population
o Relationship to Plans and Policies (including discussion on relationship to SEPA
conditions listed in Ordinance 01-0128-0863,and review of the proposed development
agreement and development regulations for consistency with the SEIS.)
o Energy and Natural Resources (based on LEED information provided by the applicant)
o Housing and Emoloyment (based on a jobs study provided by the applicant)
o Light and Glare (based on Dark Sky lightinc information provided by the applicant)
n Aesthetics (based on bui Iding and landscape design information provided by the
applicant)
o Fiscal Analysis (based on a draft MOU/MOA provided by the applicant)
i -~~FS I_~n~ .. itl -.,-- ~:~('. ~atc -.~~ ~>un r '~_ -'»~~a o:`her 6SF tm'i'i-m°. 'I r >E ':;
~~~
Phase 1 -Project Initiation
In order to initiate the SEIS process in an efficient and timely manner,we will undertake the following
First Steps:
~~
- Coordinate and/or meet with Jefferson County and the '.-r:iu'.cr.! re: ,::r!s team regarding
work performed in support of the SEIS to date.
- Complete a review of the revised technical studies prepared by the applicant's technicalteam to
confirm their completeness and adequacy for inclusion in the SEIS.
- Identify additional project information analysis needed to prepare the SEIS (we will prepare an
Information NeeCS Memo that lists this additionalinformation/analysis.The Memo will be the
framework moving forward evith the technical analyses antl has been a proven and valuable tool
to achieve an efficient start to the EIS}.~,~/
- Compare final round of F„~e~ c •.~ :~: county comments on technical studies to final draft of all
technical studies. Draft memo to County regarding adequacy of revisions.
- Identify critical proceduralsteps required by SEPA, including WAC references, and how this
project will meet these requirements (this will be incorporated into the SEIS).
Phase 2- Preliminary Draft SEIS
EA Blumen will manage preparation of the Preliminary Draft SEIS. Specific tasks Ihal we will accomplish
in this phase include:
~. Complete the Description of the Proposed Ac!lons and Alternatives chapter o` the Draft SEIS
(based on the draft project description prepared by the previous SEPA consultant and additional
information provided by the applicant).V~re will circulate this chapterio Jefferson County and
the applicant early on for concurrence.
2. Summarize all technical analyses prepared in support of the SEIS.
3. Serve as the principal author of the Preliminary Draft SEIS directly prepare the Fact Sheet and
Summary chapters, directly prepare certain sections of the AKected Environmenblmpacts
chapter, and incorporate the technical analyses prepared by the applicant's team into the
Affected Environment//mpacts chapter (see the Overall Assumptions above `or our assumptions
regarding responsibilities for the various sections of the SEIS).
4. Produce the Preliminary Draft SEIS for review by Jefferson County and the applicant.
Phase 3-Draft SEIS
We will complete and issue the Draft SEIS as follows:
1. Revise the Preliminary Draft SEIS based on comments received. Submit to Jefferson County for
briefing of the Planning Commissior. and Board of County Commissioners(BoCC}
2. Attend and facilitate a regulary scheduled Plannino Commission jPC) meeting and BoCC
afternoon briefing to introduce the Preliminary Draft EIS and receive verbal feedback.
3. Review written comments from staff, and verbal comments from PC and BoCC.and revise
document accordingly. Submit to Jefferson County for final approval.
4. Finalize document and coordinate production of the Draft SEIS for issuance and public
comment.
5. Prepare for and help conduct the Draft SEiS public hearing during the comment period (if held)
to obtain oral comments.
6. Attend public hearing of the Planning Commission's review and recommendation of the SETS.
Phase 4 -Final SEIS
We will prepare the Preliminary FinaISEIS,and complete and issue the FnaISElSasfollows:
1. Review all written (and oral) comments received on the Draft SETS.
2. Coordinate with Jefferson County to determine whether any of the comments require further
ana lysis and the approach to responding to key comments.
3. Assemble responses to comments and summaries of any atlditional analysis in the form of a
Preliminary FinaISEIS for review and comment by Jefferson County an6 the applicant.
4. Revise the Preliminary Final SEIS based on pertinent comments received. Submit to Jefferson
Counly for final approval.
5. Coordinate production of the Fi na I SEIS far issuance.
Budget
Our budget of the costs to complete the Pleasant Harbor SEIS is provided below. This budget is
broken down by the major EIS phases:Phase 1 -Project Initiation,Phase- 2 Preliminary Draft
SEIS:Phase 3 -Draft SEIS,and Phase4-FinaISEIS (seethe Scope of Work for a description of
theca phases).
Assumptions:
• Comments on the Preliminary Draft SETS from the county are not substantial.
- A maximum of 50 discrete ~ ~ ~' ~ ~ ~ I I ~ ~ i comments are submitted during the draft SETS
public review period. ~('U
- The FinaISE1S will not require new alternatives. elements of the environment, or new
analyses. ~~,~%
• Costs for Phases 3 and 4 do not including I I ~ ~__ printing of the preliminary or
issued SETS; these costs will ultimately take into account the potential to share the
preliminary SEIS electronically place the issued SE5 on the County's website, and to
produce a limited i
number of COs of the document !ct : t,bt,_ =::~e:,iat,i ily. t requesied. ~/'L
~, ~, this Budgcl
I
Phase 'I-Pro:eciJnitiation S7,4SU wi111Hn 6.~
Phase'-Preliminary Draft SEIS 542.(10{! escced.:,:
Phase?-Deft SEIS J?1,.5(10 without :b, ~~/
Phase4-rmaI SEIS S"I1r70 prior .t:, i.,:
Total S4?950 coi„~_,.i , ..
the a.z.~~. i, ~ i ~:
Folbwing are EA ~Blumen's current billing and other rates (i.e. auto mileage, copying. and expenses).
EA I Blumen 2012 Billing Rates
® 1~'
Rich Scnipanski Menaeer, Planning & EnvironmenlolRe'eiaw 195
Gretchen ar~nner Sonlor Planner 140
Karen Sorenson Senior Planner 13(1
i
Leff Oing PWnner 90
Kristy Hollinger Planner a~
Lenny Clatlm Administrative 50
Other Rates'
Auto mileage, per mile $0.55
in-house photo copies, per page 50.15
Handling charge on expenses 10%
Schedule
As shown by this timeline below, we anticipate completing the SETS process in approximately 9 months.
However, the actual schedule will depend upon the level and substance of comments that we receive on
the Prelirriinary Drah and Final SEISs, and on the Drah SEIS. EAR Blumen has the capacity and resources
available to meet the schedule indicated below.
Tasks EA Budgeted Peer/County Tentative
time Review time Date
peer review team regarding work performed in
support of the SEIS to date.
2. Complete a review of the revised technical
studies prepared by the applicant's technical
team to confirm their completeness and
2 weeks
comments on technical studies to final draft of
all technical studies. Draft memo to County
references, and how this
Actions and Alternarives chapter of the Drah
SEIS (based on the draft project description
prepared by the previous SEPA consultant and
additional information provided by the ~
applicant). We will circulate this chapter to
concurrence.
prepared in
4. Serve as the principal author of the Preliminary
Draft SETS; directly prepare the Facf Sheet and
Summory chapters, directly prepare certain
sections of the Affected £rwronmenr/impacts
chapter, and incorpora*.e [he technical analyses
prepared by the applicant's team into the
Affected Environment/lmpocts chapter (see the
Overall Assumptions above for our assumptions
regarding responsibilities for the various sections
of the SEIS}.
1. rcevise the t'reuminary urarc Stu naseo on
comments received. Submit to Jefferson County
for briefing of the Planning Commission and
Board of County Comm;ssioners (BoCC)...
2. Attend and facilitate a regularly scheduled
Planning Commission (PC; meeting and BoCC
afternoon briefing to introduce the Preliminary
Draft EIS and receive verbalfeedback.
from PC and BoCC. Submit to Jefferson County
for final approval.
4. Jeffersor. County reviews revised Preliminary
Draft SEIS for final approval.
5. Finalize document and coordinate production a
the Draft SEIS for issuance and cublir, comment
7. Prepare for and help conduct the Draft sElS 3 days
public hearing {if held) during the 30-day
~ comment perod to obtain oral comments.
2 weeks
3/26/13
It is acknowledged thxr !here will be one fl) combined Public Hewrlog.
~lC,~
1. Review all written (and oral) comments received 1 week 6/21/13
on the Drah SETS.
2. Coordinate with Jefferson County to determine 2-3 days i 6/26/13
whether any of the comments require further
analysis and the approach to responding to key
comments. I
'
3. -
Assemble responses to comments and S weeks 7/31/13
summaries of any additional analysis in the form
of a Preliminary Final SEIS for review and
comment by Jefferson County and the applicant.
4. Jefferson County and applicant review 2 weeks 8/14/13
Preliminary Final SEIS and provide comments.
5. Revise the Preliminary final SEIS based on ~ 2 weeks 8/28/13
pertinent comments received. Submit to
Jefferson County for final approval. i
6. Jefferson County reviews Preliminary Draft SEIS 1 week 9/4/13
for final approval.
7. finalize document and coordinate production of 1 week ~ 9/11/13
the Final SETS for issuance.
Budgeted Time Subtotal 24 weeks it weeks
(EA) (County/
applicant/public)
Total Budgeted Time for SEIS 35 weeks