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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David VV. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of December 17, 2012
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• Two citizens commented on the budget cuts and reduction of staff hours in the Department of
Community Development and complimented Planning Associate David VAT. Johnson for his great
work;
• A citizen commented on the calculation assessment of property values for rock quarries;
• A citizen stated not all farms are making money and that the budget priorities should be about
how children of the community can benefit from programs available in order to avoid tragedies
like the one that happened last week in Connecticut rather than spending so much money on
planning;
• A citizen stated there is a limited impact a small community can have on a global level but the
world can affect our small community and we must be aware of global issues;
• A citizen commented on the inability for a person or family to survive off of a salary of $10 or
$12 per hour and stated we have created a dysfunctional community that is not competitive with
stores outside the County;
• A citizen explained a no spray herbicide test plot was successful against the growth of Chervil
and Chervil is growing rampant where the Weed Board has sprayed herbicide;
• A citizen requested the Board be cautious with the public's money and to be aware of all the
options for services currently contracted out in order to reduce overhead expenses and
consolidate resources:
• A citizen expressed appreciation for Pat Pearson's work at WSL"' Extension; and
• A citizen asked why the County Administrator talks with the Board individually behind closed
doors and why the public cannot be informed about the Prosecuting Attorney's budget? A
response from the County Administrator regarding a Public Records Request response from
DCD still has not been received.
APPROVAL AND ADOPTION OF CONSENT AGENDA: Chairman Austin asked that
Item No. 1 be removed for discussion by the Board. Commissioner Sullivan moved to approve the
remaining items on the Consent Agenda as presented. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
1. DELETED: RESOLUTION NO. : Adopting a County~cide Grant Policy
2. CALL FOR BIDS: Supply of Liquid Asphalt Products for Bituminous Surface Treatment for
Calendar Year 2013; Bids will be Accepted Unti19:30 a.m. on Monday, January 7, 2013 and
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Commissioners Meeting Minutes: Week of December 17, 2012 !~~~ "'~
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Opened and Read Publicly at 10:00 a.m. in the Commissioner's Chambers, Jefferson County
Courthouse
3. AGREEMENT, Supplement No. l: Donkey Creek Culvert Replacement, Clearwater Road
M.P. 1.29, County Project No. CR1626, County Road No. 107508; Extension of Completion
Date until December 31, 2013 (No Change in Dollar Amount}; Jefferson County Public Works
Department; Pacific Coast Salmon Coalition
4. AGREEMENT, Amendment `A': 2012 Public Works Trust Fund Construction Loan for the
Port Hadlock Wastewater Facility Project; Correction of Loan Term End Date to June 1, 2046
(No Change in Dollar Amount}; Jefferson County Public Works; Washington State Department
of Commerce, Public Works Board
5. AGREEMENT, Amendment No. 3: Hearing Examiner Services; Extend Term through
December 31, 2013; Total Amount Not to Exceed $35,000; Jefferson County Community
Development; McCarthy, Causseaux & Hurdelbrink, Inc., P.S., Stephen K. Causseaux, Jr.
6. AGREEMENT: 2013 Mental Health Treatment Services; In the Amount of $80,204; Jefferson
County Public Health; Jefferson Mental Health Services
7. AGREEMENT: Tracking Trash for the North Pacific Coast Marine Resource Committee; In the
Amount of $6,723; Jefferson County Public Health; Western Washington University
8. AGREEMENT NO. 1163-27310, Amendment No. 3: Transfer Remaining 2012 SAPT
Prevention andlor SAPT Community Prevention Training Funds to 2013; In the Amount of
$78,430; Jefferson Count}~ Public Health; Washington State Department of Social and Health
Services (DSHS) Division of Behavioral Health and Recovery
9. AGREEMENT: Enroll Approximately 11.6b Acres into the Open Space Timber Program and
Approximately 1.65 Acres into the Open Space Tax Program as Open Space Land, Located off of
Sierra Trails Road in Quilcene; MLA12-00008/CUA12-00001; Brian Roggenbuck, Applicant
10. Approval of Jefferson County Public Official Position Schedule Bond #68681811 Issued by
Western Surety Company for the Treasurer, Clerk, Sheriff, Auditor; Prosecuting Attorney,
Engineer, Commissioners #1, #2 and #3, Judge and Assessor
11. Payment of Jefferson County Vouchers/Warrants: Dated December 10, 2012 Totaling
$432,619.88 and Dated December 11, 2012 Totaling $2,371.14
12. Payment of Jefferson County Payroll Warrants: Dated December 5, 2012 Totaling
$637,104.92 and Dated December 6, 2012 Totaling $104,377.62
Approval of Minutes: Commissioner Sullivan moved to approve the meeting minutes of
November 26, 2012 as presented. Commissioner Johnson seconded the motion which carried by a
unanimous vote.
COMMISSI0IVERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Chairman Austin attended an event at Worthington Park last week and will be attending a discussion on
Adverse Childhood Studies at Jefferson Healthcare next week.
Commissioner Sullivan attended a signing of a contract with Bonneville Po~~rer Administration and Port
TovvTnsend Paper Mill and announced Eveleen Muehlenthaler's retirement from Port Townsend Paper
Mill.
Commissioner Johnson attended an event at Worthington Park and a Olympic Air Pollution Control
Authority meeting last week.
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Commissioners Meeting Minutes: Week of December 17, 2012
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Adopting a Countywide Grant Policy (Consent Agenda Item No. 1): Chairman Austin
asked if the Grants Coordinator is a specific position in the County and how is it defined? County
Auditor Donna Eldridge stated in an Exit Conference with the State Auditor there was a finding
regarding a grant and part of the correction action is to create a polic}- and procedure regarding grant
management. Most employees that are involved in grant management do so by a "other duties as
assigned'' clause in their job description. Count}- Administrator Philip Morley stated there is not a
specific Grants Coordinator position, but the responsibility may vary from department to department and
possibly vary by grant. A grants coordinator definition will be added to the policy and the policy will be
returned to the Board for approval at a future date.
HEARING: 4th Quarter 2012 Budget Appropriations/Extensions: County
Administrator Morley explained the following budget appropriations:
• Superior Court Fund # 001-240-010 has an expense of $53,300 due to
costs for a Court Commissioner, Conflict Attorney Cases, Guardian Ad
Litem services, Expert Services and Physiological Evaluations;
• Animal Services Fund # 129-000-010 has an expense of $5,000 due to an
additional payment of insurance, fuel for vehicles and repair and
maintenance of a vehicle;
• Parks & Recreation Fund # 175-000-0 l 0 has an expense of $7,1 b3 due to
salary and wages, small tools and minor equipment, professional sen%ices,
administrative and bookkeeping and resource conservation;
• Equipment Rental and Revolving Fund # 501-000-010 has an expense of
$80,000 due to machinery and equipment that was due for delivery in 2013
but was delivered early; and
Risk Management Reserve Fund # 502.-000-010 has an expense of
$25,000 due to the number of pending claims.
Chairman Austin opened the hearing for public testimony.
Tom Thiersch: He is glad to see there is not an emergency requiring these extensions. He is surprised
that there are two Animal Control trucks because he thought there was only one animal control officer.
The $80,000 that is being moved from next year to this year because of early delivery of equipment will
be reflected in next years budget. There are inter-fund transfer fund payments, it shows there is an
expenditure that is additional to a given fund but where is it coming from?
Mike Belenksi: I would like to second what Mr. Thiersch stated this morning during public comment.
Putting out contracts not for competitive bid, and whoever we want to have the contract, we go ahead
and pay it no matter what the price is. The visitors fence cost $4,000 when it could've been done for
$800. It is a waste of the public's money. Here we are sitting here, departments asking for more money,
when we could've skipped this whole step by taking better care of money we had previously that wasn't
taken care of. How many thousands of dollars of equipment is missing from the Sheriff's department?
Does any one know? Has anyone bothered looking into that? No? Just throw that stuff away and no
one cares about it? Let people steal stuff and its gone! $12,000 for worms. $368,000 so someone can tell
us how to turn the lights off. Ridiculous. You don't take care of the public's money, you throw it away
like it is toilet paper. If you really cared about the public's money, you would be talking about how to
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Commissioners Meeting Minutes: Week of December 17, 2012 ,,yamy~"~=~.
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put things up for bid and how to take care of the stuff you already got. Reminds me of when Sartin was
the Information Services guy. I was going to bid on surplus equipment, included in that was a in-focus
projector, brand new, $2,200. I inspected the stuff, the in-focus projector vvras not there. You are
supposed to report missing or likely stolen items to the State Auditor, and Mr. Sartin told me I needed to
do what I needed to do. He needed to do what he needed to do and he didn't want to do it. So where is
the in-focus projector at? Everyday he is here, he watches people walk past the chain with no Jefferson
County identification on them and it says authorized personnel only. How do we keep people from
walking through here and stuffing things under their arm and walking out the door? How do we do that,
Commissioner Austin, how do we do that? You don't care do you? You only have tv~-o years left, just
collect the money, walk out the door and laugh.
Deforest Walker: I came here today regarding a land use item on the agenda that is scheduled for later,
but as I have sat here through the course of events of the meeting, and we are talking about the budget, I
know there's not a lot of money to play with. I would like to know if there is any money to get a bailiff
in this room so I don't have to get up out of my warm retirement bed to come here and listen to my
elected officials be name called and insulted as I have heard this morning. On behalf of the citizenry, I
apologize to you for being name called as I have heard today. It is not something I expected to hear,
being down here in this forum. I really believe that we should have some rules. If citizens want to come
down here and speak their mind then that is all well and good, but I do not believe our citizens should be
name called and that is not why I came down here to listen to this morning. I am very sorry that the
elected officials had to be name called and maybe there could be a rule as to the nature of public
testimony.
Donna Eldridge, County Auditor: I heard a question from Mr. Thiersch regarding inter-fund payments.
Inter-fund payments are tracked; there is a revenue and expenditure and it has to reconcile during the
State Audit. What we have added to this appropriation process is that all appropriations go through my
office so the accountant has an opportunity to review them. The inter-fund payment that she sees is from
Risk Management, which has a reserve balance. Cash balance is like savings and Risk Management has
some savings and this is coming from the fund balance. Once a year the accountant prepares a request
for reimbursement to the Risk Management Fund. When Risk Management pays a claim, the
appropriate department is billed for the claim. That is why there is an additional revenue source of
$25,000 and expenditure of $25,000. I could talk until I w=as blue in face with regard to fixed assets. VVe
have a fixed asset process and right now the departments are asking and certifying that their fixed assets
are there. It will then come before the Commissioners to be certified. The State Auditor has tried to
answer a whistleblower report for years and the wrhistleblower has yet to be satisfied with what the State
Auditor has to say. We are on top of it. You are on top of it. I could tell you about the projector that
went to anon-profit. The whistleblower knows it went to anon-profit but the whistleblower chooses to
ignore what staff say what happened to it after the process. Superior Court may need help this year, but
last year they gave back over 4% of their budget so they are not in control of when trials happen.
Sidnev Collens: I will be paying more attention as a citizen to what goes on budget-wise. I am not an
auditor but I can read budgets. I am concerned and do not know about big contracts. I am also
concerned about processes with consent agenda items. I am uncomfortable with you guys being
offended and called names; however, there is a slippery slope. A person here must be allo~jed to be
critical and criticize our elected officials. I am not comfortable w°ith statements that are made, but I am
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Commissioners Meeting Minutes: Week of December 17, 2012 /~
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more uncomfortable with violating the First Amendment which enable citizens to be critical. It comes
with the territory right?
Hearing no further testimony, the hearing was closed.
Commissioner Johnson asked why there are t~vo animal control trucks? County Administrator Morley
stated that until December, there were two animal control officers and the expense was from earlier in
the year. He believes it is possible that the truck is now being held in reserve or may have been
surplused. He will follow up on that issue.
Commissioner Johnson moved to approve RESOLUTION NO. 73-12 re: 4th Quarter 2012 budget
appropriations /extensions for various County departments. Commissioner Sullivan seconded the
motion which carried by a unanimous vote.
The meeting was recessed at 10:30 a.m. and reconvened at 10:38 a.m with all three
Commissioners present.
Unified Development Code, JCC 18.20.350 & 18.10.480 to Waive the Minimum
Acreage Requirement for Small-Scale Recreation & Tourist Uses When a Historic Feature is
Present; and to Revise the Definition for `Historic Site, Structure or Landmark': Associate Planner
Michelle McConnell reviewed an application from Eric and Pattie Van Beuzekom submitted on behalf
of Paradise Theater School to change the allowed use table for indoor recreation and entertainment
facilities. Department of Community Development (DCD) staff recommended an alternative proposal
that would not allow an entertainment facility on every rural 1 to 5 parcel. The applicant agreed and
changed their proposal to waive the minimum requirement for small-scale recreation and tourist use
when a historic feature is present and to revise the definition for '`Historic Site Structure or Landmark".
The Planning Commission reviewed the proposal and held a public hearing in November, which was
well attended. The majority of hearing comments were in favor of the proposed change. The Board
reviewed the proposed text change for JCC 18.10.080 H. Definitions, Historic Site, Structure or
Landmark and the text change to JCC 18.20.350 Small Scale Recreation and Tourist Uses.
Commissioner Sullivan moved to accept the Planning Commission's recommendation and approve
ORDINANCE NO. 13-1217-12 re: Amending the Unified Development Code, JCC 18.20.350 and JCC
18.10.080 to waive the minimum acreage requirement for small-scale recreation & tourist uses when a
historic feature is present and to revise the definition for `Historic Site, Structure or Landmark', MLA
11-00250. Commissioner Johnson seconded the motion which carried by a unanimous vote.
The meeting v4°as recessed at 10:53 a.m. and reconvened at 11:01 a.m with all three
Commissioners present.
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Commissioners Meeting Minutes: Week of December 17, 2012 ~,
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EXECUTIi~E SESSION: An Executive Session was scheduled from 10:00 a.m. to
11:30 a.m. with the County Administrator, Deputy Prosecutor, Public Works Engineer, Public Works
Director and Rights of Way Representative to consider the selection of a site or the acquisition of Real
Estate by lease or purchase under exemption RCW 42.30.110(1)(b) as outlined in the Open Public
Meetings Act. The actual period of time the Board met in Executive Session on this topic was from
11:07 a.m. to 11:37 a.m. At the conclusion of the Executive Session the Board resumed the regular
meeting. Commissioner Sullivan moved to request Public Works to create a resolution to make an offer
for the purchase of property for the Port Hadlock Sewer, Phase 1, not to exceed the sum of $651,812.
Commissioner Johnson seconded the motion which carried with a unanimous vote. The resolution will
be brought before the Board for approval at a future date.
Use and BudgetAdministration of the Jefferson County Drug Fund, Fund 135:
County Administrator Morley presented a resolution that will replace existing resolutions (Resolution
No.'s 88-97, 55-86; 27-80 and 65-74) that state the Board will annuallt provide and allocate a
Prosecutor's reserve from Fund # 1.35 that would be available for eligible expenditures for the Drug
Fund at the sole direction of the Prosecuting Attorney. The Prosecuting Attorney will keep the necessary
records for potential auditing with the State Auditor. The proposed resolution also establishes that the
remainder of the Drug Fund is expendable by budget appropriations by the Board. He noted that any
unexpended funds from the Prosecutor's reserve would automatically roll over to the next years budget.
Commissioner Johnson moved to approve RESOLUTION NO. 74-12 re: use and budget administration
of the Jefferson County Drug Fund, Fund 135. Commissioner Sullivan seconded the motion which
carried by a unanimous vote.
Adoption of 2413 Jefferson County Budget: County Administrator Morley stated the
budget hearing was held on December 3, 2012. Since the hearing, there have been minor corrections
that total$42,000 of revenue and $35,000 of expenditures in the General Fund, and $119,590 of revenue
and $109,716 of expenditures in other funds. The budget will be posted to the County website.
Commissioner Johnson moved to approve RESOLUTION NO. 75-12 re: adopting the 2013 budget for
the General Fund and Other Funds, and the 2013 Jefferson County Road Construction Program and 2013
County Capital Improvement Program. Commissioner Sullivan seconded the motion which carried by a
unanimous vote.
Commissioner Sullivan moved to approve RESOLUTION NO. 76-12 re: establishing new salaries for
the Elected Officials of Jefferson County. Commissioner Johnson seconded the motion which carried by
a unanimous vote.
Commissioner Johnson moved to approve RESOLUTION NO. 77-12 re: establishing the Prosecuting
Attorney's salary for 2013. Commissioner Sullivan seconded the motion which carried by a unanimous
vote.
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Commissioners Meeting Minutes: Week of December 17, 2012 r~ ,
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Commissioner Sullivan moved to approve RESOLUTION NO.78-12 re: adopting a salary schedule for
the FLSA and Union Exempt Management and Professional Employees for 2013. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
The meeting was recessed at 12:00 p.m. and reconvened at 1:29 p.m v~rith all three
Commissioners present.
Department of Community Development (DCD) Budget Update: The Board and
Director Carl Smith and Office Coordinator Jodi Adams discussed "No Net Loss" grant revenue,
possibly charging for staff time in regard to research and customer assistance, old building permit
amnesty permits and indexing DCD's permit fees by cost inflation.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board:
- Calendar Coordination:
• The Board and County Administrator Morley will be attending Pat
Pearson's retirement party on December 28, 2012
• Commissioner Johnson will be attending the School of Fine
Woodworking and Historic Preservation meeting on December 19,
2012
• Chairman Austin and County Administrator Morley will attend a
Jeffcom Board meeting on December 20, 2012
• Chairman Austin and Commissioner Sullivan will attend a
Jefferson County Board of Health meeting on December 20, 2012
• Commissioner Johnson will be out of the office from December
20, 2012 through January 2, 2013
• The courthouse will close at noon on December 24, 2012
• The Commissioners will be sworn in for their new terms on
January 2, 2013
• Chairman Austin will be out of the office January 30 through
February 10, 2013
• Chairman Austin and Commissioner Johnson may attend the
National Association of Counties (NACo) conference in March,
which would result in the cancellation of the March 4, 2013
meeting
Miscellaneous Items:
Storm Impacts
Regional Parks & Metropolitan Parks District (MPD)
Commissioner Committee Assignments
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Commissioners Meeting Minutes: Week of December 17, 2012 ,~;
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• Letter from Washington State Department of Natural Resource
(DNR)
• Animal Services Agreement with the Humane Societ<~
• Jeffcom Space Reimbursement
• DNR Community Forest Trust
Future Agenda Items:
• united States Forest Service Dean Yoshina and New Olympic
National Forest Supen~isor
• Olympic National Park Superintendent Sarah Creachbaum
• Possible Retreat February 2013
NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting
at 4:30 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by a unanimous vote.
MEETING AD3®I~l~NED
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David Sulli an, ember
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JEFFERSON COUNTY