HomeMy WebLinkAbout030413_ca08Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~,~PJ
Agenda Date: March 4, 2013
Subject: Terminate Rural Arterial Program (RAP) Grant 1609-1
South Discovery Road, MP 2.65 - 3.64
Statement of Issue: The Board is being asked to sign a letter requesting termination
of the Rural Arterial Program (RAP) grant for the South Discovery Road Improvement
project at milepost MP 2.65 - 3.64.
Analysis/Strategic Goals/Pro's It Con's: RAP is a competitive source of road
improvement funds administered by the County Road Administration Board (CRAB) at
the State level. The grant agreement requires significant upgrades to the road which
would have major right of way impacts to adjacent properties. The primary impetus
for a project at this location is restoration of the road base structure and surfacing
which could be accomplished without the impacts associated with the major road
upgrade required by the grant if alternate funding can be obtained.
Fiscal Impact/Cost Benefit Analysis: The grant agreement provided for $1,507,500 in
grant funds and required a 10% match of local funds. None of the funds from the
grant have been used. There is no risk in returning the funds. There is significant risk
in proceeding with the project.
Recommendation: Sign the three (3) originals of the attached letter requesting that
the grant contract for this project be terminated.
Department Contact: Monte Reinders, County Engineer 385-9242
Reviewed By:
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Philip Mo le Qunty Admi istrator Date
STATE OF WASHINGTON a~ ,
COUNTY ROAD ADMINISTRATION BOARD
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RURAL. ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County: JEFFERSON
Project Number: 1609-01 Road No. And Sequencer: 6015009
Name of Road: SOUTH DISCOVERY ROAD M.P. 02.65 To 03.64
Approval Date: 0416-09
TOTAL AMOUNT OF AUTHORIZED RATA FUNDS: $ 1,SOZ,500
IN CONSIDERATION of the alfiocatiori by the County Road Administration Hoard (CRAHoard) of rural arterial trust account (RATA) funds to the
project in the amount set out above, the county hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the
above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws
of 1983, 1st Ex. Sess. (RCW 36.79); the applicable cules and regulations of the CRABoard (WAC 136-1Q0 et. seq.) and all representations made to the
CRABoard upon which the fund allocation was based; 'all of which are familiar to and within the knowledge of the county and are incorporated herein
and made a part of this agreement, although not attached. The officer of the county, by his/her signature below, hereby certifies on behalf of the
county that matching funds and other funds represented to be committed to the project will be available as necessary to implement the projected
.development of the project as set forth in the construction proposal prospectus, and acknowledges that funds hereby authorized are for the development
of the construction proposal as defined by RCW 36.79.
The county hereby agrees and certifies that:
(1) It is in compliance with the provisions of WAC ch. 136-15.0 regarding eligibility for RATA funds. If the county is found not to be in
compliance with the provisions of Chapter 150, such non-compliance may be cause for the CRABoard to withdraw or deny the Certificate
of Good Practice of that County.
If the proiect is reconstruction in scone the county will Rain approval frotxl WSDOT LRCW 43 32~for all deviations from the design
standards listed in the Local Agency Guidelines prior to construction
df the project is 3R (resurfacing restoration and rehabilitation) in scope the county will document its design considerations for the proposed
improvements in kee,;ping with 3R standards as listed in the Local Agency Guidelines
(4) The project will be constructed in accordance with the information furnished to the CRABoard, and the plans and specifications prepared by
the county engineer.
(5) 1t will notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been
completed.
(6) It will reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds.
If the costs of the project exceed the amount of RATA funds authorized by the CRABoard, set forth above, and the required matching funds and other
hinds represented by the local agency to be committed to the project, the local agency will pay all additional costs necessary to complete the project as
submitted to the CRABoard:
Y
IN .CONSIDERATION of the promises and performance of the stated conditions qy the county, the CRA13oard hereby agrees to reimburse the county
from RATA funds allocated; and not otherwise, for its reimbursable costs not to exceed the amountabove speeifred. The CRAHoard will reimburse
counties on the basis of monthly progress payment vouchers received. and approved on individual-projects in the order ip which they are received in the
CRABoard office, and subject to the availability of RATA funds- apportioned to the region. Such obligation to reimburse RATA funds extends only to
project costs incurred-after the date of project approval by the CRAt3oard, 04=16-09 `
This agreement supersedes all prior agreements issued using.the project and work ordernumbers listed above and shall be valid and binding only if it is
signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard.
COUNTY RO ADMINISTRATION BQARDc
By:
Date: .~ '.2'l - fl y
JEFFERSQN 'I"S~i
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March 4, 2013
County Road Administration Board
2404 Chandler CT SW, Suite 240
Olympia, WA 98504-0913
Attn: Jay Weber, Executive Director
Re: Rural Arterial Program (RAP) Project Withdrawal
South Discovery Road M.P. 2.65 to M.P. 3.64
RAP Project No. 1609-1
Dear Sir:
In accordance with WAC 136-167-020 we hereby request that the RAP contract for the above referenced
project be terminated. No RAP expenditures have been made on this project to date. The primary
impetus behind this project is restoration of the base structure and surfacing. Based on recent experience
with an adjacent project, it is our opinion that the right of way impacts and risks associated with the
,shoulder widening, curve correction, and drainage improvements identified in the prospectus are not
supportable for this project. Until a solution can be found for the adjacent project at MP 3.62 to MP 4.00,
where bluff failure threatens to close the road, it would be difficult to justify expenditures and
controversial right of way acquisition for geometry and width upgrades at this location.
We support recent changes in the Northwest Region to RAP that allow for 2R projects (Resurfacing &
Restoration) and require only 10% match. The County Arterial Preservation Program (LAPP) has also
been a great success in our county, and we would like to see more investment into this program. These
2R and CAFP projects, which do not require extensive right of way or permitting, will allow us to deliver
projects rapidly to preserve our infrastructure, which is our priority in an era of reduced revenues. We are
encouraged by our apparent recent success in competing for 2R funds for Center Road, one of our most
important assets.
Thank you again for your consideration in this matter.
Sincerely,
Chairman of the Jefferson County Board of Commissioners