HomeMy WebLinkAbout031113_ca03K JEFFERSON COUNTY PUBLIC HEALTH
g~ c 2
,,.,0 615 Sheridan Street • Port Townsend Washington • 98368
www. jeffe rson cou ntypu blicheakh.o rg
January 29, 2013
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health and Water Quality
Director
Tami Pokorny, Environmental Health Specialist II
DATE: (Y}a rc~ i I , ao I~
SUBJECT: Personal Services Agreement with Feiro Marine Life
Center for Needs assessment/marine education for the
NPC MRC; July 1, 2012 -June 30, 2013; $12,350
STATEMENT OF ISSUE:
Jefferson County Public Health, Water Quality Division, requests Board approval of the
Personal Services Agreement with Feiro Marine Life Center for Needs assessment/marine
education for the NPC MRC; July 1, 2012 -June 30, 2013; $12,350
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
On November 26, 2012, Jefferson County entered an agreement (Grant #12-1735) with
the Washington State Department of Fish and Wildlife (DFW) to provide pass-through
funds to support approved projects of the North Pacific Coast Marine Resources
Committee (NPC MRC), including educational services to be provided by Feiro Marine
Life Center (Feiro) and its partners.
Feiro will conduct an education assessment in western Jefferson and Clallam county
schools to identify the needs of classroom teachers related to coastal environments and
processes. They will update the Ocean Science: Trash Free Seas curriculum and provide
it to elementary schools and, as feasible, homeschoolers. Additional training will be
developed specifically for coastal teachers. Anticipated program partners include the
Olympic Coast National Marine Sanctuary, the Seattle Aquarium, Olympic National Park,
NatureBridge and NOAA Fisheries.
This work will support the NPC MRC benchmark to promote stewardship and
understanding of coastal, estuarine and marine resources.
DEVELOPMENT LLDSABILITIES PUBLIC HEALTH ENVIRON~ATERLQUA ITY
MAIN: (360) 385-9400 ALWAYS WORKING FOR A SAFFR AND MAIN: (360) 385-9444
FAX: (360) 385-9401 HEALTHIER COMMUNITY FAX: (360) 379.4487
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The costs to complete this project are fully funded through DFW #12-1735. No match
from Jefferson County is required.
JCPH management requests approval of the Personal Services Agreement with Feiro
Marine Life Center for Needs assessment marine education for the NPC MRC;
July 1, 2012 -June 30, 2013; $12,350
REVIEWED BY:
r~
G-F/~~.z
ip Morle , unty Administra r, Date
(Routed to all Public Health Managers)
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES ALWAYS WORKNGFORASAFERAND WATER QUALITY
MAX: 36638 94000 HEALTHIER COMMUNITY MAIN: 366385-9444
FAX: 3603794487
PERSONAL SERVICES AGREEMENT
Between
Feiro Marine Life Center
And
Jefferson County
For
Continuing Partnerships for Marine Education
THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation,
hereinafter refereed to as "the County", and Feiro Marine Life Center, hereinafter referred to as
"the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project Desi ng arion. The Subcontractor is retained by the County to develop a needs
assessment and provide an updated Ocean Science: Trash Free Seas program to elementary
school communities on the outer coast. The personal services aze funded by a grant from the
Washington State Department of Wildlife (DFW) Grant 12-1735.
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2012 and continues
through June 30, 2013 unless terminated as provided herein. The agreement may not be
extended beyond June 30, 2013.
4. Payment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Payment for the work provided by the Subcontractor shall not exceed $12,350
in the completion of this project without express written amendment signed by both
parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract maybe renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
e. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
complete the work.
Page 1 of 6
NPC MRC Feiro Marine Life Center
£ The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are made is
executed or not. The Subcontractor shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Subcontractor's endeavors.
6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. Each party shall defend, indemnify and hold the other party, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this
agreement, except for injuries and damages caused by the sole negligence of a party.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
parties; its officers, officials, employees, and volunteers, the party's liability hereunder
shall be only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement:
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence.
9. Independent Contractor. The Subcontractor and the County agree that the Subcontractor is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virhre of the
services provided under this agreement. The County shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Page 2 of 6
NPC MRC Feiro Marine Life Center
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
11. Termination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any fundmg
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Integrated Agreement. This Agreement together with attachments or addenda, represents the
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
DATED this day of , 2013
By
John Austin, Chair
Jefferson Boazd of County Commissioners
2.IJ3~j~
By t
Debora{ Moriarty APPROVED AS TO FO
Feiro Mazine Life Center Civil DPA David Alvazez
P.O. Box 625
Port Angeles, WA 98362
Ph: 360-417-6254
deborahmnn feiromazinelifecenter.org
Attest/Authenticated:
Raina Randall, Deputy Clerk of the Board
Page 3 of 6
NPC MRC Feiro Marine Life Center
Exhibit A: Seoae of Work
Task 1 -Needs Assessment
Complete needs assessment for coastal communities and identify current marine science
programs and future needs of the communities. (Include public schools and, as feasible, home
school groups from Neah Bay to Queets/Clearwater.)
Deliverable: Electronic copy of needs assessment and summary of findings. (Lead -Randall
Waltz)
Due: March 30, 2013
Task 2 -Trash Free Seas! Marine Debris Kits
Deliverables: Marine Debris Kit inventory list PDF (Lead -Jacqueline Laverdure)
Due: March 30, 2013
Task 3 -Trash Free Seas Student Proerams
Implement curriculum in western Clallam and Jefferson Counties. Produce report.
Deliverables: Electronic copy of final report including:
-Description of Trash Free Seas! activities involving each school and numbers of teachers,
students and community members involved.
-Trash Free Seas! curriculum and related materials such as the list of applicable state
standazds. (Lead -Jacqueline Laverdure)
-All outstanding invoices (Lead Deborah Moriarty)
Due: June 30, 2013
Task 4 -Trash Free Seas Teacher Trainine
Update Trash Free Sea. Ocean Science Program curriculum with applicable learning standards.
Provide teacher training for coastal teachers.
Deliverables: List of attendees to the teacher training. PDF of invitation letters to teachers
(Lead Jacqueline Laverdure)
Due: June 30, 2013
Page 4 of 6
NPC MRC Feiro Marine Life Center
BUDGET
Page 5 of 6
NPC MRC Feiro Marine Life Center
north Pacific Coast'_~Iarine Resource Committee
A Continuing Partnership in Marine Science Education
NPCb1RC
Re aest
Match
Total
Staff
FMLC 1n-kind 1,000.00 Est. 1.000.00
OCNMS In-kind 1.000.00 Est. 1.000.00
NOAA Fisheries Tn-kind 1.000.00 Est. 1.000.00
ONP In-kind 1,000.00 Est. 1.000.00
NahurBridga In-kind 1.000.00 Est.1,Q00.00
Supplies
Workshop supplies 0.00 Fazmers 250.00 250.00
Equipment 0.00 0.00 0.00 0.00
Travel
StafftraceL4odging%~rdiem 800.00 0.00 0.00 800.00
Contracted Set~ices 2,000.00 0.00 0.00 1.000.00
Total 2,800.00 5 250.00 8 050.00
Staff 0.00 A uarittm 5.000.00 5,000.00
OCNMS.•'Seattle Aquarituu 0.00 OCNMS 11.200.00 11.20D.00
Supplies
Marinc Debris Acti~iry kits 0.00 Grant x 4,500.00 4.500.00
Equipment n a
Teacher stipends (12 tcachers
350.%aay for 4 days)
2,400.00
0.00
0.00
2.400.00
Travel
Busing for 8 groups (8 x400) 3.200.06 3,200.00
Stafftrarel (wkshops.classes.
etc) (5150 x 13)
1,950.00
A OCNMS
2.000.00
3450.00
Contracted Services (program
fees. eg. FMLC)
2.000.00
0.00
0.00
2.000.00
Sab-total 9 550.00 22 700.00 32 50.00
NOTE -
July 2012 Teacher Training was in-kind and supported the Trash Free Seas! Ocean Science
Program.
Page 6 of 6