HomeMy WebLinkAbout031113_ca04Consent Agenda
w~ ~~~ JEFFERSON COUNTY PUBLIC HEALTH
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,,:" 0 615 Sheridan Street Port Townsend • Washington • 98368
www.jeffersoncou ntypu blichealth.org
February 7, 2013
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health & Water Quality Director
Tami Pokorny, Environmental Health Specialist II
DATE: ~~^tCt l'G.h L 1 ~1C~ I ~J
SUBJECT: Personal Services Agreement with Discover Your Northwest
for Washington Coast Cleanup 2013 -North Pacific Coast
Area -NPC MRC; July 1, 2012 -June 30, 201; $8,055
STATEMENT OF ISSUE:
Jefferson County Public Health, Water Quality Division, requests Board approval of the
Personal Services Agreement with the Discover Your Northwest for Washington Coast
Cleanup 2013 -North Pacific Coast Area -NPC MRC; July 1, 2012 -June 30, 201; $8,055
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
On November 26, 2012, Jefferson County entered an agreement (Grant #12-1735) with the
Washington State Department of Fish and Wildlife (DFW) to provide pass-through funds to
support approved projects of the North Pacific Coast Marine Resources Committee (NPC MRC),
including the annual beach cleanup along the North Pacific Coast coordinated by Discover Your
Northwest.
The Washington Coast Cleanup occurs each April and spans much of the outer coast and
involves upwards of 600 volunteers and hauls off over ten tons of marine debris. This year iYs
scheduled for April 20 http:///www.coastsavers.o~. Event partners include the Surfrider
Foundation, the Olympic Coast National Marine Sanctuary, tribal governments, and Olympic
National Park. These funds will be used to reimburse Discover Your Northwest, a Seattle non-
profit, for project management, solid waste tipping fees, and BBQ supplies linked to the north
coast portion of the event.
This project addresses the stewardship and conservation aspects of the NPR MRC benchmarks
for marine habitats, marine life, and education and outreach.
DEVELOPMENTALLDSABILITIES PUBLIC HEALTH ENVIRONWATERLQU~A ITY
MAIN: (380) 385-9400 ALWAYS WORKING FOR A SAFER AND MAIN: (360) 385-9444
FAX: (360) 385-9401 HEALTHIER COMMUNITY FAX: (360) 379-4487
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The costs to complete this project are fully funded through DFW #12-1735. No match from
Jefferson County is required.
RECOMMENDATION:
JCPH management requests approval of the Personal Services Agreement with Discover Your
Northwest for Washington Coast Cleanup 2013 -North Pacific Coast Area - NPC MRC;
July 1, 2012 -June 30, 201; $8,055
REVIEWED BY:
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Ph Morle unty Adflaini~trator
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Date
(Routed to all Public Health Managers)
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES ALWAVSWORKNGFORASAFERAND waTERC2uALITY
FAXN366 8594000 HEALTHIER COMMUNITY MAIN: 3603859444
FAX: 366379-4487
PERSONAL SERVICES AGREEMENT
Between
Discover Your Northwest
and
Jefferson County
THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation,
hereinafter referred to as "the County", and Discover Your Northwest, hereinafter referred to as
"the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Proiect Designation. The Subcontractor is retained by the County to coordinate the
implementation of the North Pacific portion of the Washington Coast Cleanup 2013.
Volunteers will gather and remove mazine debris and recyclables from beaches and collect
data regarding the type and distribution of debris. The Subcontractor will support the
volunteers and dispose of the debris appropriately. The personal services are funded by a
grant from the Washington State Department of Wildlife (DFW) Grant 12-1735.
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2012 and continues
through June 30, 2013 unless terminated as provided herein. The agreement may not be
extended beyond June 30, 2013.
4. Pavment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Project costs include salaries and benefits, waste disposal and non-food supplies
for the post cleanup barbecue. Payment for the work provided by the Subcontractor shall
not exceed $8,055 in the completion of this project without express H~ritten amendment
signed by both parties to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
c. The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the. Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
e. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
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NPC MRC Discover Your Northwest - WA Coast Cleanup
complete the work.
f The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are made is
executed or not. The Subcontractor shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Subcontractor's endeavors.
6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. Each party shall defend, indemnify and hold the other party, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, azising out of or in connection with the performance of this
agreement, except for injuries and damages caused by the sole negligence of a party.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
parties, its officers, officials, employees, and volunteers, the party's liability hereunder
shall be only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
immunity under Industrial Insurance. Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. Cornrnercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence.
9. Independent Contractor. The Subcontractor and the County agree that the Subcontractor is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
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NPC MRC Discover Your Northwest - WA Coast Cleanup
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
11. Termination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specific job duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Integrated Agreement. This Agreement together with attachments or addenda, represents the
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
DATED this
day of
2013
By
John Austin, Chair
Jeffgrson Board of County Commissioners
By ~- ,~,{~ Lt ~fl.,C,t.~ ~~~t~_
Heidi Walker
Discover Your Northwest
164 South Jackson Street
Seattle, WA 98104
(206) 220-4278 - heidi.walker@discovernw.org
Attest/Authenticated:
Raina Randall, Deputy Clerk of the Board
201)3
APPROVED AS TO FO
Civil DPA David Alvarez
Page 3 of 5
NPC MRC Discover Your Northwest - WA Coast Cleanup
Exhibit A: Scone of Work
The WCC will serve large numbers of volunteers and incorporate a) data collection regarding the
type and distribution of debris, b) recycling programs at selected beaches, and c) supplies for the
post cleanup barbecue.
Task 1 - Oreanize and Implement Apri12013 North Coast Cleanun. Discover Your Northwest
will organize, lead and implement the Washington Coast Cleanup in west Jefferson and Clallam
Counties. Responsibilities include registration and leadership of volunteers, permits, liability
waivers, orientation, cleanup, data collection, recycling at selected beaches. The event will also
include and the post cleanup barbecue and incorporate a) data collection regarding the type and
distribution of debris, b) recycling programs at selected beaches, and c) supplies for the post
cleanup barbecue.
Deliverable: North Coast Cleanup
Due: April 20, 2013
Task 2 - Invoicing and Final Report. Discover Your Northwest will submit all invoices and a
final report on the North Coast cleanup.
Deliverable: Invoices and electronic copy of final report
Due: June I5, 2013
Page 4 of 5
NPC MRC Discover Your Northwest- WA Coast Cleanup
BUDGET
CATEGORY Detail In-Kind Contributions Costs
SalarieslBen. Pro'ect Mana ers $5,700
Su Ties Barbecue Su lies $300
Travel $0
Contracted
Services Solid Waste Dis osal $2055
• Support for South Beach
activities and expenses
Food for post clean-up
Washington Clean BBGl
Coast Alliance
Total In-Kind Members • Web site costs
Total Cost $8,055
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