HomeMy WebLinkAbout031813_ca01Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Deputy Clerk of the Board
DATE: March 18, 2013
SUBJECT: AGREEMENTS (5) re: 2013 Community Services Grant Funding; 2013
Community Services Grant Funding; 1) In the Amount of $12,500, Port
Townsend Senior Association; 2) In the Amount of $4,500, Jefferson
County Fair Association; 3) In the Amount of $126,500, Olympic
Community Action Programs (OIyCAP); 4) In the Amount of $51,595,
Jefferson County Historical Society; and 5) In the Amount of $55,725,
Jefferson County Historical Society -Gateway Visitor Center
STATEMENT OF ISSUE:
This agreement provides grant funding for 2013 to certain non-profit agencies for the provision of various
community services to the citizens of Jefferson County. This funding has been budgeted from the general
fund.
FISCAL IMPACT:
Port Townsend Senior Association: $12,500
Jefferson County Fair Association: $4,500
Olympic Community Action Program: $126,500
Jefferson County Historical Society: $51,595
Jefferson County Historical Society Gateway Visitor Center: $55,725
RECOMMENDATION:
Approve and sign the agreements.
REVIEWED BY:
~~
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ip M rle~ ' ount .A inistr or Date
AGREEMENT
By and Between
THE PORT TOWN5END SENIOR ASSOCIATION
And
JEFFERSON COUNTY
For Community Services Grant Funding, 2013
Purpose: The purpose of this Community Services Grant is to ensure the continued availability
and use of the Port Townsend Community Center for the general public and to ensure said
facility provides a focal point to address the needs of the senior population in Port Townsend.
Parties: This grant is to assist the PORT TOWNSEND SENIOR ASSOCIATION, hereinafter
known as "SENIORS", a private non-profit corporation in the State of Washington, for the
purposes provided herein, with funds allocated by Jefferson County, hereinafter know as
"COUNTY," a municipal corporation.
SECTION 1: SERVICES TO BE PERFORMED BY SENIORS
A. The SENIORS agree to perform the following services to benefit the senior population in the
Port Townsend area:
1. Provide daily operation of the Community Centex including scheduling of events,
program planning, activities, and building security.
2. Provide assistance to the senior population in meeting basic life sustaining and social
needs.
3. Be a conduit and referral center for senior citizens to gain access to local, state, and
federal programs.
4. Organize programs and activities to benefit the senior population.
5. Schedule use of the Community Center by community groups and organizations.
a. Should afor-profit or not-for-profit entity, business, firm or agency (collectively a
"lessee") seek from the Seniors exclusive use (based upon delineated and agreed
upon hours and days of the week for said exclusive use) of a portion of a County
owned community center for more than 80 hours per month in two or more
months during any calendar year, and if Seniors propose to grant such use, the
lessee shall be required to enter into a written lease with Jefferson County to
govern the terms and obligations of said exclusive use, naming Seniors as a third
party beneficiary for an appropriate portion of the net lease payment after
expenses, consistent with Section 4 of this Agreement. Jefferson County will
consult with Seniors in developing the terms of the lease and will comply with all
Page 1 of 6
laws regulating the lease of public property. Should Seniors reject a proposed
lessee, then they shall so inform the County in writing explaining why they made
such a decision. The County reserves the right to negotiate with the Seniors
regarding the suitability of a proposed lessee who has been rejected by the
Seniors.
6. Purchase of necessary operating supplies including but not limited to desks, tables,
chairs, office supplies. Cleaning and facility operating supplies shall be approved by
Jefferson County Facilities Division.
7. Purchase and replace interior light bulbs and fluorescent lamps as part of the operating
supplies referred to in Subsection 6 above. Brand and style of lamps aze to be approved
by Jefferson County Facilities Division. All used fluorescent tubes shall be boxed and
returned to 7efferson County Facilities Division for disposal.
Provide and manage the daily custodial functions of the main floor of the Port Townsend
Community Center, including but not limited to restrooms, floor care, room set up and
minor emergency plumbing such as plugged or overflowing toilets. To ensure quality
of care, guidance shall be received from Jefferson County Facilities Division as outlined
in Attachment A.
9. Pay telephone services charges.
10. Work cooperatively with the American Red Cross and Jefferson County Department of
Emergency Management in the event of an emergency to provide the use of the county
owned facility as a mass care shelter.
B. Reporting/Notification Responsibilities of the Port Townsend Senior Association:
1. Provide to the COUNTY at least quarterly a statisfical report of Center use, services,
programs and activities, and a report of the costs (including but not limited to utility, and
operating and cleaning supplies costs) as well as a report of all revenues from rentals or
lease agreements of the Community Center.
2. Notify the COUNTY of changes in the use that may significantly impact water
consumption, sewage disposal, electrical consumption and/or normal wear and tear of the
Community Center.
3. All SENIORS financial and program records with respect to any matters covered by this
Agreement shall be made available to the County at any time during normal business
hours to allow the County to verify quarterly reports and to inspect, audit and make
copies of any relevant data.
SECTION 2: RESPONSIBILITIES OF JEFFERSON COUNTY
A. Assure that the Port Townsend Community Center is available for use by the senior
population, including financial responsibility fox the following:
Page 2 of 6
1. Utilities (electrical power and water);
2. Garbage Pick-up and Disposal;
3. Heating Fuel; and
4. Maintenance and repair of real property (building, pazking lot, water, and sewer)
including but not limited to plumbing, kitchen equipment, floor repair, and exterior
lighting.
B. The COUNTY will provide the SENIORS a Community Services Grant to be used in support
of their responsibilities as defined under this Agreement.
The Community Services Grant will be for a total of $12,500 for 2013. The grant will be
broken into Senior Programs and Building Maintenance as outlined below.
1. The Senior Program grant is in the sum of $9,250 for 2013. Quarterly payments of
$2,312.50 will be made, beginning with the first quarter of 2013.
2. The Building Maintenance grant is in the sum of $3,250 for 2013. Quarterly payments of
$812.50 will be made, beginning with the first quarter of 2013.
Quarterly payments aze predicated on quarterly reports defined in Section 1.
SECTION 3: SENIOR NUTRITION PROGRAM
Activities under this Agreement shall include support of the Senior Nutrition Programs with use
of the Kitchen at no additional cost to the SENIORS or organization providing the Senior
Nutrition Program, except such organization may be required to pay direct costs for use of the
Kitchen, including but not limited to utilities used and a prorated share of maintenance,
replacement or depreciation of Kitchen equipment.
SECTION 4: EXCESS RENTAL AND LEASE INCOME
A. SENIORS will retain all income derived from the rental or lease of the Community Center in
order to support the costs of its responsibilities as described in this Agreement, except as
provided in Section 1.A.5. and in Section 4.B. and 4.C.
B. If the income derived from lease after expenses or rental of the Community Center exceeds
the Community Services Grant as outlined in Section 2.B., which is an amount of twelve
thousand five hundred dollars and no cents ($12,500) in calendar year 2013, then the excess
revenues will be split with the SENIORS receiving 50% and the COUNTY receiving 50%.
C. Payment by the SENIORS to the COUNTY of the COUNTY'S portion of the excess
revenues will be made in the first quarter of the year following the year the excess occurred.
Page 3 of 6
SECTION 5: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2013 and ending
December 31, 2013, unless renewed by mutual agreement of the parties, except that any excess
rental income to be shared with the COUNTY fox the yeaz 2013 shall be calculated and paid to
the COUNTY during the first quarter of 2014.
SECTION 6: ASSIGNMENT
Either party to the Agreement shall not assign this Agreement, except by signed amendment..
SECTION 7: MODIFICATION
This Agreement may be modified during the term of the Agreement by mutual agreement of the
parties and appended in writing to the Agreement.
SECTION 8: TERMINATION
The Agreement may be terminated, upon thirty (30) days written notice for any material breach
of any of the terms of the Agreement by either party. After receipt of notice, and before
termination, the party in default may cure the defect, in which case the Agreement shall continue
in force for the full term. The COUNTY shall be refunded apro-rated share of the agreed
funding upon termination based upon the balance of time remaining in the term unless otherwise
negotiated.
SECTION 9: AGREEMENT TO COMPLY WITH APPLICABLE LAWS
The SENIORS shall comply with all Federal, State, and local laws and ordinances applicable to
the work to be done under this Agreement. This Agreement shall be interpreted and construed in
accord with the laws of the State of Washington and the venue shall be in Jefferson County, WA.
SECTION 10: HOLD HARMLESS
The SENIORS shall indemnify and hold the COUNTY, and its officers, employees, and agents
harmless from and shall process and defend at its own expense, including all costs, attorney fees
and expenses relating thereto, all claims, demands, or suits at law or equity azising in whole or in
part, directly or indirectly, from the SENIORS' negligence or breach of an of its obligations
under this Agreement; provided that nothing herein shall require the SENIORS to indemnify the
COUNTY against and hold harmless the COUNTY from claims, demands or suits based solely
upon the conduct of the COUNTY, its officers, employees, and agents, and; provided further that
if the claims or suits are caused by or result from the concurrent negligence of: (a) the
SENIORS' agents or employees; and , (b) the COUNTY, its officers, employees and agents, this
indemnity provision with respect to claims or suits based upon such negligence, and or the costs
to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable only to
the extent of the SENIORS' negligence, or the negligence of the SENIORS' agents or
employees.
Page 4 of 6
The SENIORS specifically assumes potential liability for actions brought against the COUNTY
by the SENIORS' employees, including all other persons engaged in the performance of any
work or service required of the SENIORS under this Agreement and, solely for the purpose of
this indemnification and defense, the Contractor specifically waives any immunity under the
state industrial insurance law, Title 51 RCW. The SENIORS recognizes that this waiver was
specifically entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual
negotiation.
SECTION 11: INDEPENDENT CONTRACTOR
The SENIORS and the COUNTY agree that the SENIORS are an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto.
Neither the SENIORS nor any employee of the SENIORS shall be entitled to any benefits
accorded County employees by virtue of the services provided under this Agreement. The
COUNTY shall not be responsible for withholding or otherwise deducting federal income tax or
social security or for contributing to the state industrial insurance program, otherwise assuming
the duties of an employer with respect to the SENIORS, or any employee of the SENIORS.
SECTION 12: INSURANCE
The SENIORS shall obtain and keep in force during the term of the Agreement, or as otherwise
required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to RCW 48:
Worker's Compensation and Employer's Liability insurance as may be required by the
State of Washington.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this
day of March, 2013.
Attest:
Raina Randall
Deputy Clerk of the Board
Approved as to Form:
n 3~G~ ~~
David Alvarez
Deputy Prosecuting Attorney
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair Date
Port Townsend Senior Association
~r.~iLLiNn~ ~ 1)>`~tCLr.~~. e13
President Date
Page 5 of 6
ATTACHMENT A
CUSTODIAL DUTIES
At the Port Townsend Community Center
Required by the 2013 Community Services Grant Contract
With the Port Townsend Senior Association
Daily: Clean and sanitize restrooms
Empty trash cans
Bi-Weekly: Vacuum all carpets
Tri-weekly: Sweep and mop all hard floors
Annually: Wash windows
Wipe down all doors and woodwork
Assist county staff with heavy maintenance of all floors.
Other: Set-up rooms as directed by building manager.
Page 6 of 6
AGREEMENT
By and Between
THE JEFFERSON COUNTY FAIR ASSOCIATION
And
JEFFERSON COUNTY
For Community Services Grant Funding 2013
Purpose: The purpose of this Community Services Grant is to ensure the continued availability,
use and maintenance of the Jefferson County Fair Grounds and to ensure said facility is available to
the general public and for the event informally known as the "County Fair".
Parties: The JEFFERSON COUNTY FAIR ASSOCIATION, hereinafter known as
"ASSOCIATION", a private non-profit corporation, and is provided by funds allocated by
JEFFERSON COUNTY, hereinafter known as "COUNTY", a Washington municipal corporation.
Whereas, on June 12, 2000 the ASSOCIATION and the COUNTY executed a memorandum of
understanding outlining mutual obligations whereby the ASSOCIATION agreed to operate and
maintain the Jefferson County Fair Grounds, and organize and operate the Jefferson County Fair;
and
Whereas, the COUNTY wishes to support the ASSOCIATION'S responsibilities for the Fair
Grounds and the County Fair;
Now, Therefore, the ASSOCIATION and COUNTY agree as follows:
SECTION 1. -RESPONSIBILITIES OF THE ASSOCIATION
A. Operate the Jefferson County Fair Grounds and all the buildings and facilities located
there. Operate, as used in this Agreement, shall be defined to include, but not be limited
to, the scheduling and renting of all buildings and facilities, contracting with vendors,
booth operators, security forces, local law enforcement agencies, ticket takers, ride
operators and the like.
B. Organize, operate and supervise a recurring event to be commonly known as the "County
Fair", including, but not limited to, contracting with vendors, booth operators, security
forces, local law enforcement agencies, ticket takers, ride operators and the like.
C. Maintain the real property known commonly as the Jefferson County Fair Grounds and
all the buildings and facilities located there. Maintenance shall include, but not be
limited to, routine maintenance activities that are intended to keep the facilities and
buildings in good repair, appearance, and working order. The ASSOCIATION shall
provide materials and labor for these routine maintenance activities.
Page 1 of 5
D. Employ such persons as may be necessary. In doing so, the ASSOCIATION shall
comply with all State and Federal Laws and regulations dealing with employee and
contracted service. The ASSOCIATION shall be responsible for its internal payroll
accounting, including, but not limited to, withholding, where applicable, of federal, state
and local taxes.
E. Manage the risks and hazards associated with events and activities at the Fair Grounds in
a manner satisfactory to the COiJNTY and the Washington Counties Risk Pool. The
ASSOCIATION shall specifically manage for risks associated with the use and
maintenance of the facilities, including but not limited to participation agreements for all
events utilizing fair ground facilities fox which a fee is chazged, and the identification and
mitigation of building and facility hazazds.
SECTION 2 -RESPONSIBILITIES OF THE COUNTY
A. Risk Management services including walk-through of facilities, and assistance in the
review of contracts, operating procedures, cash handling procedures and the like.
B. Assist the ASSOCIATION in attaining appropriate liability and other insurance
coverage.
C. Provide the services of the offices of the Jefferson County Treasurer and Auditor, but
only to the extent said offices provide services to junior taxing districts within Jefferson
County.
SECTION 3 -COMMUNITY SERVICES GRANT
A. The COUNTY will provide the ASSOCIATION grant funds to be used in support of their
responsibilities as defined under this Agreement.
B. Said grant is in the sum of $4,500 for 2013. The ASSOCIATION will receive a lump sum
payment, payable upon execution of this Agreement.
C. Said grant funds may not be utilized for any other expenses other than those related to
carrying out the responsibilities outlined in Section 1.
SECTION 4: TERM
This Agreement shall be for a term of one yeaz, commencing on January 1, 2013 and ending
December 31.2013.
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
Page 2 of 5
SECTION 6: MODIFICATION
This Agreement maybe modified during the term of the agreement by mutual agreement of the
parties and appended in writing to the Agreement.
SECTION 7: TERMINATION
The Agreement may be terminated, upon thirty (30) days written notice for any material breach
of any of the terms of the Agreement by either party. After receipt of notice, and before
termination, the party in default may cure the defect, in which case the Agreement shall continue
in force for the full term. The COUNTY shall be refunded apro-rated share of the agreed
funding upon termination based upon the balance of time remaining in the term unless otherwise
negotiated.
SECTION S: AGREEMENT TO COMPLY WITH APPLICABLE LAWS
ASSOCIATION shall comply with all Federal, State, and local laws and ordinances applicable tc
the work to be done under this Agreement. This Agreement shall be interpreted and construed in
accord with the laws of the State of Washington and venue shall be in Jefferson County, WA.
SECTION 9: HOLD HARMLESS
All services to be rendered or performed under this Agreement will be performed or rendered
entirely at the ASSOCIATION'S own risk and ASSOCIATION expressly agrees to hold
harmless the COUNTY and all of its officers, agents, employees, or otherwise, from any and all
liability, loss or damage, including reasonable costs of defense that they may suffer as a result of
claims, demands, actions or damages to any and all persons or property, costs or judgments
against the COUNTY which result from, arise out of, or are in any way connected with the
services to be performed by the ASSOCIATION under this Agreement.
ASSOCIATION specifically assumes potential liability for actions brought against the
COUNTY by ASSOCIATION'S employees, including all other persons engaged in the
performance of any work or service required of ASSOCIATION under this Agreement and,
solely for the purpose of this indemnification and defense, ASSOCIATION specifically waives
any immunity under the state industrial insurance law, Title 51 RCW. ASSOCIATION
recognizes that this waiver was specifically entered into pursuant to provisions of RCW 4.24.115
and was subject of mutual negotiation.
SECTION 10: INDEPENDENT CONTRACTOR
The ASSOCIATION and the COUNTY agree that the ASSOCIATION is an independent
contractor with respect to the services provided pursuant to this agreement. Nothing in this
agreement shall be considered to create the relationship of employer and employee between the
parties hereto. Neither the ASSOCIATION nor any employee of the ASSOCIATION shall be
entitled to any benefits accorded County employees by virtue of the services provided under this
agreement. The COUNTY shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance program,
Page 3 of 5
otherwise assuming the duties of an employer with respect to the ASSOCIATION, or any
employee of the ASSOCIATION.
SECTION 11: INSURANCE
The ASSOCIATION shall obtain and keep in force during the term of the contract, or as otherwise
required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to RCW 48.
Worker's Compensation and Employer's Liability insurance as required by the State of
Washington.
2. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work far a combined single limit of not less than $1,000,000 per
occurrence in connection with the ASSOCIATION'S performance of the contract.
a. Owned Automobiles;
b. Hired Automobiles, and;
c. Non-owned Automobiles
General Commercial Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000.00) per occurrence and a aggregate of not less than two (2)
times the occurrence amount ($1,000,000.00 minimum) for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverages:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form Contractual/Commercial Liability -including: completed operations;
d. Premises -Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f Blanket Contractual Liability.
4. Said commercial automobile liability policy and general commercial liability policy shall
name the County as an additional insured and shall include a provision prohibiting
cancellation or reduction of coverage of said policy except upon thirty (30) days prior
written notice to the County. Certificates of coverage as required by this Section shall be
delivered to the County within thirty (30) days of execution of this Agreement.
A11 insurance policies obtained by Association in order to comply with this Section shall
be primary as against any policy of insurance or joint self-insurance obtained and
retained by the County.
Page 4 of 5
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses covered by the above described insurance.
APPROVED and signed this day of March, 2013.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Raina Randall John Austin, Chair Date
Deputy Clerk of the Board
Approved as to Form:
316 ~)3
Dap d Alvarez, Deputy l
Prosecuting Attorney
JEFFERSON COUNTY FAIR ASSOCIATION
Authorized Official _~op~ Date
Page 5 of 5
AGREEMENT
By and Between
OLYMPIC COMMUNITY ACTION PROGRAMS, OIyCAP
And
JEFFERSON COUNTY
For Community Services Grant Funding, 2013
Purpose: The purpose of this Community Services Grant is to promote community-based
services for the benefit of Jefferson County residents.
Parties: This grant is to assist Olympic Community Action Programs, hereinafter known as
"OLYCAP," a private, non-profit corporation in the State of Washington, for the purposes
provided herein, with funds allocated by Jefferson County, hereinafter known as "COUNTY," a
municipal corporation.
SECTION 1: SERVICES TO BE PERFORMED BY OLYCAP
A. OLYCAP shall use its capacities to continue to operate the TRI-AREA, QUILCENE and
BRINNON COMMUNITY CENTERS which includes:
1. Provide daily operation of the Centers including scheduling of events, program planning
and activities, and building security.
2. Provide assistance to the senior population in meeting basic life-sustaining and social
needs.
3. Be a conduit and referral center for senior citizens to gain access to local, state and
federal programs.
4. Schedule use of the Centers by community groups and organizations.
a. Should afor-profit or not-fox-profit entity, business, firm or agency (collectively a
"lessee") seek exclusive use (based upon delineated and agreed upon hours and days
of the week for said exclusive use) of a portion of a County owned community center
for more than 80 hours per month in two or more months during any calendar year,
then the lessee shall be required to enter into a written lease with Jefferson County to
govern the terms and obligations of said exclusive use, naming OlyCAP as a third
party beneficiary for an appropriate portion of the lease payment. Jefferson County
will consult with OIyCAP in developing the terms of the lease and will comply with
all laws regulating the lease of public property.
5. Purchase of necessary operating supplies. Cleaning and facility operating supplies shall
be approved by Jefferson County Facilities Division.
Page 1 of 7
6. Purchase and replace interior light bulbs and fluorescent lamps as part of the operating
supplies referred to in paragraph 5 above. Brand and style of lamps aze to be approved
by Jefferson County Facilities Division. All used fluorescent tubes shall be boxed and
returned to Jefferson County Facilities Division for disposal.
7. Provide and manage routine custodial functions including but not limited to restrooms,
floor care, room set up and minor emergency plumbing such as plugged or
overflowing toilets. To ensure quality of care, OIyCAP shall receive guidance from the
Jefferson County Facilities Division as outlined in Attachment A.
8. Provide general landscaping and grounds maintenance.
9. Pay utility service chazges, which may include but are not limited to telephone, garbage,
water and electrical services.
10. Appoint local advisory boards, one for each community center.
11. Work cooperatively with the American Red Cross and Jefferson County Department of
Emergency Management in the event of an emergency to provide the use of the county
owned facilities as mass care shelters.
B. Reporting/Notification Responsibilities of OlyCAP.
Provide to the COUNTY a quarterly statistical report of Center use, services, programs
and activities of each Center-based program, a report of Center costs (including but not
limited to utility, and operating and cleaning supplies costs), as well as a report of all
revenues from rentals or lease agreements of the Centers, and a billing for quarterly
payment through the Community Services Grant.
2. Notify the COUNTY of changes in the use that may significantly impact normal wear
and tear of a Community Center.
3. All OIyCAP financial and program records with respect to any matters covered by this
Agreement shall be made available to the County at any time during normal business
hours to allow the County to verify quarterly reports and to inspect, audit and make
copies of any relevant data.
SECTION 2: RESPONSIBILITIES OF JEFFERSON COUNTY
A. The COUNTY will provide OIyCAP with a grant to meet the purpose and for services
performed under this Agreement.
B. The grant shall be in the total sum of $126,500 for calendar year 2013. Grant payments shall
be made quarterly on a pro-rated basis. Payments are predicated on quarterly reports defined
in Subsection 1.B.
Page 2 of 7
SECTION 3: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2013 and ending
December 31 2013.
SECTION 4. RENTAL AND LEASE INCOME
OIyCAP will retain all income derived from the rental or lease of the Community Centers in
order to support the costs of its responsibilities as described in this Agreement, except as
provided in Subsection 1.A.4.
SECTION 5: ASSIGNMENT
)tither party to the Agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified during the term of the Agreement by mutual agreement of the
parties and appended in writing to the Agreement.
SECTION 7: TERMINATION
The Agreement may be terminated, upon thirty (30) days written notice for any material breach
of any of the terms of the Agreement by either party. After receipt of notice, and before
termination, the party in default may cure the defect, in which case the Agreement shall continue
in force for the full term. The COiINTY shall be refunded apro-rated share of the agreed
funding upon termination based upon the balance of time remaining in the term unless otherwise
negotiated.
SECTION 8: AGREEMENT TO COMPLY WITH APPLICABLE LAWS
OLYCAP shall comply with all Federal, State, and local laws and ordinances applicable to the
work to be done under this Agreement. This Agreement shall be interpreted and construed in
accord with the laws of the State of Washington and venue shall be in Jefferson County, WA.
Page 3 of 7
SECTION 9: HOLD HARMLESS
OLYCAP shall indemnify and hold the COUNTY, and it officers, employees and agents
harmless from and shall process and defend at its own expense, including all costs, attorney fees
and expenses relating thereto, all claims, demands, or suits at law or equity arising in whole or in
part, directly or indirectly, from OLYCAP's negligence or breach of any of its obligations under
this Agreement; provided that nothing herein shall require OLYCAP to indemnify the COUNTY
against and hold harmless the COUNTY from claims, demands or suits based solely upon the
conduct of the COUNTY, its officers, employees and agents, and; provided further that if the
claims or suits are caused by or result from the concurrent negligence of: (a) OLYCAP's agents
or employees; and (b) the COUNTY, its officers, employees and agents, this indemnity provision
with respect to claims or suits based upon such negligence, and/or the costs to the COUNTY of
defending such claims and suits, etc., shall be valid and enforceable only to the extent of
OLYCAP's negligence, or the negligence of OLYCAP's agents or employees.
OLYCAP specifically assumes potential liability for actions brought against the COUNTY by
OLYCAP's employees, including all other persons engaged in the performance of any work or
service required of OLYCAP under this Agreement and, solely for the purpose of this
indemnification and defense, OLYCAP specifically waives any immunity under the state
industrial insurance law, Title 51 RCW. OLYCAP recognizes that this waiver was specifically
entered into pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation.
SECTION 10: INDEPENDENT CONTRACTOR
OLYCAP and the COUNTY agree that OLYCAP is an independent contractor with respect to
the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered
to create the relationship of employer and employee between the parties hereto. Neither
OLYCAP nor any employee of OLYCAP shall be entitled to any benefits accorded County
employees by virtue of the services provided under this Agreement. The COUNTY shall not be
responsible for withholding or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, or otherwise assuming the duties of an
employer with respect to OLYCAP, or any employee of OLYCAP.
SECTION 11: INSURANCE
OLYCAP shall obtain and keep in force during the term of the contract, or as otherwise required,
the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to RCW 48.
Worker's Compensation and Employer's Liability Insurance as required by the State of
Washington.
2. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $1,000,000 per
occurrence in connection with OLYCAP's performance of the contract, including:
Page 4 of 7
a. Owned Automobiles;
b. Hired Automobiles; and
c. Non-owned Automobiles.
3. General Commercial Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000.00) per occurrence and an aggregate of not less than two (2)
times the occurrence amount ($1,000,000.00 minimum) for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
c. Broad Form ContractuaUCommercial Liability -including: completed operations;
d. Premises -Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
4. Said commercial automobile Liability policy and general commercial liability policy shall
name the County as an additional insured and shall include a provision prohibiting
cancellation or reduction of coverage of said policy except upon thirty (30) days prior
written notice to the County. Certificates of coverage as required by this Section shall be
delivered to the County within thirty (30) days of execution of this Agreement.
All insurance policies obtained by OlyCAP in order to comply with this Section shall be
primary as against any policy of insurance or joint self-insurance obtained and retained
by the County.
It is agreed by the parties that insurers shall have no right of recovery or subrogation
against the County (including its employees and other agents and agencies), it being the
intention of the parties that the insurance policies so affected shall protect both parties
and be primary coverage for any and all losses covered by the above described insurance.
Page 5 of 7
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed this
day of March, 2013.
Attest:
Raina Randall
Deputy Clerk of the Board
Approved as to Form: .
3~~f 13
David Alvarez
Deputy Prosecuting Attorney
JEFFERSON COUNTY
BOARD OF COMMISS
John Austin, Chair Date
Olympic Community Action Programs,
OLYCAP q ~~ ~q
~. YIT17
Authori d Offi 'al Date
Geot~f Crump
Executive Director
Page 6 of 7
ATTACHMENT A
Custodial Duties
Daily: Clean and sanitize restrooms
Empty trash cans
Bi-Weekly: Vacuum all carpets
Tri-Weekly: Sweep and mop all hard floors
Annually: Wash windows
Wipe down all doors and woodwork
Assist county staff with heavy maintenance of all floors.
Other: Set-up rooms as directed by building manager
Page 7 of 7
AGREEMENT
By and Between
THE JEFFERSON COUNTY HISTORICAL SOCIETY
And
JEFFERSON COUNTY
For Hotel-Motel Fundmg, 2013
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter known as
"HISTORICAL SOCIETY").
WHEREAS, the HISTORICAL SOCIETY is anon-profit corporation of the State of
Washington; and
WHEREAS, the COUNTY desires to promote tourism by documenting, preserving and
displaying County heritage for the benefit of its residents and to encourage tourist interest in Jefferson
County;
IN CONSIDERATION of the mutual covenants and agreements herein it is agreed by the
parties as follows:
SECTION 1: SERVICES TO BE PERFORMED
The HISTORICAL SOCIETY shall use the Hotel-Motel Tax funding under this agreement to fend staff
salaries to continue and update the ongoing performance of the following specific services:
Operation of the following tourism facilities in Jefferson County:
• Jefferson Museum of Art & History
• Rothschild House Museum
• Commanding Officer s Quarters Museum
• Historical Research Center
2. Operation of the County Museum and care of the collection for its long-term maintenance
3. Outreach to County residents through educational programs and Museum exhibits
regarding cultural and natural heritage.
4. Promotion of heritage awareness through countywide recognition programs and the
establishment of new and traveling exhibits and publications.
5. Continued documentation of County heritage through collecting, oral history, research and
other means.
6. Advocacy of heritage preservation through all available means including the enhancement
of heritage based tourism for the economic development of the County.
Page: 1 of 7 Jefferson County Historical Society
7. Assistance as requested to the Quilcene Historical Museum in development of its
Museum, in implementation of basic museum practices and procedures and in promotion
of the Museum as a local, public cultural and education organization.
8. Tourism promotion services provided by JCHS Staff and volunteers at each facility as
follows:
• Verbal information, displays and brochures;
• Telephone communications during normal office hours (9:00 a.m. - 5:00 p.m.)
year round;
• Website access to tourism information
SECTION 2: RESPONSIBILITIES OF THE JEFFERSON COUNTY HISTORICAL SOCIETY
Provide to the COUNTY a quarterly report of the use, services, programs and activities of
the HISTORICAL SOCIETY and billing for quarterly payment through Hotel-Motel
Fund.
2. By March 31s` of each year provide the following information on Exhibit A, attached
hereto and incorporated by reference for the previous year.
a. Each festival, event, or tourism facility owned and/or operated by HISTORICAL
SOCIETY.
b. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by the HISTORICAL SOCIETY on each festival, event or tourism
facility listed in "a" above.
c. Estimated number of tourists served at each festival, event or tourism facility listed in
"a" above. ("Tourist" includes persons traveling more than 50 miles to the location of
the event, festival or facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
The COUNTY will provide the HISTORICAL SOCIETY funding from Hotel-Motel Tax
receipts to be used in support of their responsibilities as defined under this agreement.
2. Said funding is in the sum of $51,595 for 2013. Quarterly payments of $12,898.75 will be
made, beginning with the first quarter of 2013.
3. Payments are to be predicated on quarterly reports defined in Section 2. Payment will be
made by the COUNTY on the first available billing cycle of the quarter.
Page: 2 of 7 Jefferson County Historical Society
SECTION 4: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2013 and ending on
December 31, 2013, except for the report referenced in Section 2.2, due March 31, 2014.
SECTION 5: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 6: MODIFICATION
This Agreement may be modified by mutual written agreement executed by both parties.
SECTION 7: TERMINATION
The Agreement maybe terminated, upon thirty (30) days written notice by either party. After
receipt of notice, and before termination, the party in default may cure the defect, in which case
the agreement shall continue in force for the full term. The COUNTY shall be refunded a pro-
rated share of the agreed funding upon termination based upon the balance of time remaining in
the term unless otherwise negotiated.
SECTION 8: HOLD HARMLESS
The HISTORICAL SOCIETY shall indemnify and hold the COUNTY, and its officers,
employees, and agents harmless from and shall process and defend at its own expense,
including all costs, attorney fees and expenses relating thereto, all claims, demands, or suits at
law or equity arising in whole or in part, directly or indirectly, from the HISTORICAL
SOCIETY's negligence or breach of any of its obligations under this Agreement; provided that
nothing herein shall require the HISTORICAL SOCIETY to indemnify the COUNTY against
and hold harmless the COUNTY from claims, demands or suits based solely upon the conduct
of the COUNTY, its officers, employees and agents, and; provided further that if the claims or
suits are caused by or result from the concurrent negligence of: (a) the HISTORICAL
SOCIETY'S agents or employees; and, (b) the COUNTY, its officers, employees and agents,
this indemnity provision with respect to claims or suits based upon such negligence, and/or the
costs to the COUNTY of defending such claims and suits, etc., shall be valid and enforceable
only to the extent of the HISTORICAL SOCIETY'S negligence, or the negligence of the
HISTORICAL SOCIETY'S agents or employees.
The HISTORICAL SOCIETY specifically assumes potential liability for actions brought
against the COUNTY by the HISTORICAL SOCIETY'S employees, or any other persons
engaged in the performance of any work or service required of the HISTORICAL SOCIETY
under this Agreement and, solely for the purpose of this indemnification and defense, the
Contractor specifically waives any immunity under the state industrial insurance law, Title 51
Page: 3 of 7 Jefferson County Historical Society
RCW. The HISTORICAL SOCIETY recognizes that this waiver was specifically entered into
pursuant to provisions of RCW 4.24.115 and was subject of mutual negotiation.
SECTION 9: INSURANCE
The HISTORICAL SOCIETY shall obtain and keep in force during the term of the contract, or as
otherwise required, the following insurance with companies or through sources approved by the
State Insurance Commissioner pursuant to RCW 48.
Worker's Compensation and Employer's Liability insurance as maybe required by the
State of Washington.
SECTION 10: INDEPENDENT CONTRACTOR
The HISTORICAL SOCIETY and the COUNTY agree that the HISTORICAL SOCIETY is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the HISTORICAL SOCIETY nor any employee
of the HISTORICAL SOCIETY shall be entitled to any benefits accorded County employees
by virtue of the services provided under this agreement. The COUNTY shall not be
responsible for withholding or otherwise deducting federal income tax or social security or for
contributing to the state industrial insurance program, otherwise assuming the duties of an
employer with respect to the HISTORICAL SOCIETY, or any employee, representative, agent
or contractor of the HISTORICAL SOCIETY.
SECTION 11: COMPLIANCE WITH LAWS
The HISTORICAL SOCIETY shall comply with all Federal, State, and local laws and
ordinances applicable to the work to be done under this Agreement. This Agreement shall be
interpreted and construed in accord with the laws of the State of Washington and venue shall
be in Jefferson County, Washington.
SECTION 12: DISCRIMINATION PROHIBITED
The HISTORICAL SOCIETY with regazd to the project to be completed under this agreement,
will not discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed,
color, national origin, honorably discharged veteran or military status, or the presence of any
sensory, mental, or physical disability or the use of a trained dog guide or service animal by a
person with a disability, unless based upon a bona fide occupational qualification in the
selection and retention of employees, materials, supplies, contractors or subcontractors.
Page: 4 of 7 Jefferson County Historical Society
SECTION 13: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated
agreement between the County and the HISTORICAL SOCIETY and supersedes all prior
negotiations, representations, or agreements written or oral. This agreement may be amended
only by written instrument signed by both the County and the HISTORICAL SOCIETY.
APPROVED and signed this day of March, 2013.
JEFFERSON COUNTY
Attest: BOARD OF COMMISSIONERS
Clerk of the Board
~(} Approved as to Form: r
17~,~bI.~-~c9.. 31 ~ X113
David Alvarez, De
Prosecuting Attorney
John Austin, Chairman
JEFFERSON COUNTY HISTORICAL SOCIETY
Authorized Official
Page: 5 of 7 Jefferson County Historical Society
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AGREEMENT
By and Between
THE JEFFERSON COUNTY HISTORICAL SOCIETY
And
JEFFERSON COUNTY
For Hotel-Motel Funding, 2013
(Gateway Visitor Center)
This Agreement is by and between JEFFERSON COUNTY (hereinafter known as
"COUNTY" and the JEFFERSON COUNTY HISTORICAL SOCIETY (hereinafter know as
"HISTORICAL SOCIETY").
WHEREAS, the HISTORICAL SOCIETY is a non-profit corporation of the State of
Washington with the mission "to actively discover, collect, preserve and promote the heritage of Jefferson
County"; and
WHEREAS, the COUNTY desires to promote tourism by providing information to guests,
supporting and staffing the Gateway Visitor Center in unincorporated Jefferson County, as well as
promoting tourism through participation at workshops, conferences and regional organizations; and
WHEREAS, the COUNTY wishes to create and operate a visitor center that can be a
destination itself, a place to learn about Jefferson County and visitors can be encouraged to spend time in
the County, not just a place to pickup brochures; and
WHEREAS, the COUNTY envisions that the HISTORICAL SOCIETY will create
opportunities to generate revenue through gift shop sales, charges for services (stocking brochures, etc.), all
of which will be retained by the HISTORICAL SOCIETY; and
WHEREAS, management of the visitor center will be at no cost to the HISTORICAL
SOCIETY with all reasonable expenses being paid for by the COUNTY; and
WHEREAS, the Jefferson County Lodging Tax Advisory Committee reviewed and
recommended funding the lodging tax proposal by the Historical Society to operate the Gateway Visitor
Center;
NOW, THEREFORE, IN CONSIDERATION of the mutual covenants and agreements
herein, the parties agree as follows:
SECTION 1: SERVICES TO BE PERFORMED
The HISTORICAL SOCIETY shall use its capabilities to perform the following services as described in
Exhibit A attached hereto and incorporated herein, and as described below:
Act as a pass through agency for the purpose of staffing and operating the Gateway Visitor
Center, including scheduling hours of operation, receiving and processing information
requests, routine grounds maintenance, payment of utilities and other activities necessary to
maintain the Gateway Visitor Center as a point of visitor contact and education. Provide
Page 1 of 8 Jefferson County Historical Society -Gateway Visitor Center
entry and updates incoordination with other tourism promotion organizations on facebook
and on www.ol r~npicnenninsula.ora, the latter including web pages for the Olympic
Peninsula Gateway Visitor Center, Tri-Area and Port Ludlow.
2. Act as a pass through agency for the purpose of providing the staff function to represent the
COUNTY on local, regional, and statewide tourism organizations and activities, to promote
tourism in the unincorporated areas of Jefferson County, provide staff services to the LTAC
committee, including scheduling of meetings, taking minutes, etc.
3. Prepare and submit an annual budget request to the Board of Commissioners for the staffing
and operating of the Gateway Visitor Center.
SECTION 2: RESPONSIBILITIES OF THE HISTORICAL SOCIETY
Provide to the COUNTY a quarterly report of the use, services, programs and activities of
the Gateway Center and bill for quarterly payment through Hotel-Motel Fund as provided in
Section 3, below.
2. Keep accurate records of revenue collected and money distributed, and submit these to
COiTNTY on a quarterly basis. Maintain the above records and back-up documentation for
bills paid at the Gateway Center for a minimum of throe years.
3. By March 315` each yeaz provide the following information on the attached form Exhibit B,
for the previous year to be included in the County's report to Washington State Tourism.
a. Each festival, event, or tourism facility owned and/or operated by Gateway Center.
b. The amount of lodging tax revenue allocated for expenditure (whether actually
expended or not) by the Gateway Center on each festival, event or tourism facility listed
in "a" above.
c. Estimated number of tourists served at each festival, event or tourism facility listed in
"a" above. ("Tourist" includes persons traveling more than 50 miles to the location of
the event, festival or facility and overnight stays in the area).
d. Estimated lodging stays. ("Lodging" refers to commercial lodging such as hotels,
motels, resorts, bed and breakfasts, or commercial campgrounds).
e. Measurements that demonstrate the impact of increased tourism attributable to the
event, festival or facility.
SECTION 3: RESPONSIBILITY OF JEFFERSON COUNTY
1. The COiJNTY will provide the HISTORICAL SOCIETY funding from Hotel-Motel Tax
receipts to be used in support of their responsibilities as defined under this agreement.
2. Said funding is in the sum of $55,725. Quarterly payments of $13,931.25 will be made,
beginning with the first quarter of 2013.
Payments are to be predicated on quarterly reports defimed in Section 2. The COUNTY will
make payment on the first available billing cycle of the quarter.
Page 2 of 8 Jefferson County Historical Society -Gateway Visitor Center
4. Consult with the HISTORICAL SOCIETY on all decisions regazding design and site
considerations.
5. The HISTORICAL SOCIETY assumes no responsibility for the maintenance and upkeep of
the Gateway Visitor's Center (the Center). The COUNTY shall keep the Center and the
entries immediately adjacent thereto in a neat, clean and safe condition, maintain the glass
of all windows and doors thereof, and maintain the Center and entries thereto in a good state
of repair. The COUNTY shall also maintain and repair the electrical and other utility
systems within the Center together with the roof, exterior walls and foundations thereof.
SECTION 4: DEFINITION:
Pass Through Agency: The term pass through agency shall mean that the HISTORICAL SOCIETY shall
act as the fiscal agent for the operation of the Gateway Center. The HISTORICAL SOCIETY shall not
incur any additional financial liability for the operation of the Gateway Center in excess of the sum listed in
Section 3 above.
SECTION 5: TERM
This Agreement shall be for a term of one year, commencing on January 1, 2013 and ending December 31,
2013.
SECTION 6: ASSIGNMENT
Either party to the agreement shall not assign this Agreement, except by signed amendment.
SECTION 7: MODIFICATION
This Agreement maybe modified during the term of the agreement by mutual agreement of the parties and
appended in writing to the Agreement.
SECTION 8: TERMINATION
The Agreement maybe terminated, upon thirty (30) days written notice by either party. After receipt of
notice, and before termination, the party in default may cure the defect, in which case the agreement shall
continue in force for the full term. The COUNTY shall be refunded apro-rated share of the agreed funding
upon termination based upon the balance of time remaining in the term unless otherwise negotiated.
SECTION 9: HOLD IIARMLESS
The HISTORICAL SOCIETY shall comply with all Federal, State, and local laws and ordinances
applicable to the work to be done under this Agreement. This Agreement shall be interpreted and
construed in accord with the laws of the State of Washington and venue shall be in Jefferson County,
WA.
Page 3 of 8 Jefferson County Historical Society -Gateway Visitor Center
its obligations under this Agreement; provided further that if the claims are caused by or result from the
concurrent negligence of: (a) the HISTORICAL SOCIETY'S agents or employees; and, (b) the
COUNTY, its officers, employees and agents, then this indemnity provision with respect to claims based
upon such negligence, and/or the costs to the COUNTY of defending such claims, shall be valid and
enforceable only to the extent of the HISTORICAL SOCIETY'S negligence, or the negligence of the
HISTORICAL SOCIETY'S agents or employees.
SECTION 10: INSURANCE
The HISTORICAL SOCIETY shall obtain and keep in force during the term of the contract, or as
otherwise required, the following insurance with companies or through sources approved by the State
Insurance Commissioner pursuant to RCW 48.
Worker's Compensation and Emyloyer s Liability insurance as may be required by the State of
Washington.
Automobile Liability insurance: Any employee, representative or volunteer of the CONTRACTOR who
uses his or her personal vehicle in order to accomplish any purpose of this Agreement or to accomplish
any obligation of the CONTRACTOR under this Agreement shall within 30 days of the execution of this
contract or prior to the execution of such work in furtherance of this Agreement provide to the Clerk to
the Jefferson County Commission proof of personal automobile insurance for third party liability (bodily
injury) in an amount of not less than $250,000 per occurrence, $500,000 aggregate. Said personal
automobile insurance shall also provide coverage for property damage liability in an amount not less
than 200% of the statutory minimum required property damage insurance.
SECTION 11: INDEPENDENT CONTRACTOR
The HISTORICAL SOCIETY and the COUNTY agree that the HISTORICAL SOCIETY are an
independent contractor with respect to the services provided pursuant to this agreement. Nothing in this
agreement shall be considered to create the relationship of employer and employee between the parties
hereto. Neither the HISTORICAL SOCIETY nor any employee of the HISTORICAL SOCIETY shall
be entitled to any benefits accorded County employees by virtue of the services provided under this
agreement. The COUNTY shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program, otherwise
assuming the duties of an employer with respect to the HISTORICAL SOCIETY, or any employee of the
HISTORICAL SOCIETY.
SECTION 12: COMPLIANCE WITH LAWS
The HISTORICAL SOCIETY shall comply with all Federal, State, and local laws and ordinances
applicable to the work to be done under this Agreement. This Agreement shall be interpreted and
construed in accord with the laws of the State of Washington and venue shall be in Jefferson County,
Washington.
Page 4 of 8 Jefferson County Historical Society- Gateway Visitor Center
construed in accord with the laws of the State of Washington and venue shall be in Jefferson County,
Washington.
SECTION 13: DISCRIMINATION PROHIBITED
The HISTORICAL SOCIETY with regard to the project to be completed under this agreement, will not
discriminate on the grounds of age, sex, marital status, sexual orientation, race, creed, color, national
origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or
physical disability or the use of a trained dog guide or service animal by a person with a disability, unless
based upon a bona fide occupational qualification in the selection and retention of employees, materials,
supplies, contractors or subcontractors.
SECTION 14: INTEGRATED AGREEMENT
This agreement together with attachments or addenda represents the entire and integrated agreement
between the County and the HISTORICAL SOCIETY and supersedes all prior negotiations,
representafions, or agreements written or oral. This agreement may be amended only by written
instrument signed by both the County and the HISTORICAL SOCIETY.
APPROVED and signed this day of
Attest:
2013.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Raina Randall, Deputy Clerk of the Board
Approved as to For 313 f ~3
~~
David Alvarez, Deputy Pros uting Attorney
Chairman
HISTORICAL SOCIETY:
Authorized Official
Page 5 of 8 Jefferson County Historical Society -Gateway Visitor Center
EXHIBIT A
Page 2
Section 1. Itemized List of Proposed Tourism Promotion Services
Organization (or Event) Name:
In the following space or on a separate sheet of paper, please specify each proposed
tourism promotion, facility, event or activity, including quantities and costs {see examples
at bottom of page).
The Olympic Peninsula Gateway Visitor Center provides for a seven day-a-week site dedicated to the
promotion of business in Unincorporated Jefferson CounTy. We promote all businesses in Jefferson County
without charge or Chamber affiliation. Our Center is the firstopportunity the visitor has for local information
on the Olympic Peninsula after crossing the Hood Canal. Bridge on Highway 104. The Visitor Center is
open 362 days a year and is the only site that opens for all summer holiday weekends with a 9;00 to 5:00
scheduling. Onr Visitor Center uses Volunteers to fig. a portion of weekly scheduled openings; 808
donated hours through end of October; this is 25% of our operating hours to date. Volunteers keep our
operating cost down. This year over 17~;~ of our LTAC funds will be used to fund Promotional
Multimedia Programs beyond our location. The Center provided service to over 10,000 through the dOOr
visitors, in 2011, and we have seen Borne 9,492 on site visitors through the end of October, 1212. We provide
oversight for all Jefferson County promotional programs, local or regional, on all levels, printed or electronic.
Our budget includes monies for Bulk mailing fulfillment including web and phone requests from our site, Port
Townsend, and all quarries to our Regional website. Through October this year we have made 44,095 total
contacts directly, by mail, or by delivery of promotional materials to other sites on and offPeninsula, this does
not include visits to our web pages.
We fund and maintain a Jefferson County web presence on the Internet with ~+z~1~.olvmuicAeninsula.or: that
includes yeaz round updates to pages for Port Hadlock, Port Ludlow, and the Gateway Visitor Center, We
also provide funding fora Gateway site in Facebook.
For the last three years we provided for a Washington State Ferries distribution program through Certified
Folder Inc on both the Seattle w Kingston and the Seattle to Bainbridge Isl. run.
The Gateway Visitor Center staff produces Promotional products like our "Adventure Map" spotlighting
Unincorpomted Jeffetson County. We workto make our County promotion more efficient; including
reformatting our mailing program to make use of this map; a much more economically mailed piece. We
gather data from our Guest Register, and, this effort enables our Mazketing Committees to direct use of funds
to best media and best locations for promotion. Staff attends all Tourism related Committee meetings and is
involved with development of Peninsula and County related promotional programs. We also provide for all
security and maintenance of building, pazking lot, toilets, trash pickup, and lot cleaning.
Examples of Promotion costs outside of Visitor Center Operations to date 2012:
Website Promotions
Print Development
Promotional Print Advertising
Promotioual Print Distribution
Bulk Mailing, by request
Total
$715.00
$500.00
$350.00
$1,800.00
$6,727.00
59,777.00
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