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Home My WebLink AboutM012213o~ ~~ !~ 5~N c ~k~4 ~~ ~;W ~, ~' •+ ~ ~ ~Ci •~! ~ ~, 9~7N~~ District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of January 22, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summazy of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the current economy and how it will affect bank interest rates; and • A citizen commented on President Obama s recent speech and a WSU presentation that is scheduled for January 31, 2013 at the Tri-Area Community Center APPROYALANDADOPTIONOFCONSENTAGENDA: Commissioner Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. BID CALL: Publication of County Legal Notices; Bids Accepted Unti19:30 a.m. and Opened and Read Publicly at 10:00 a.m. on Monday, March 11, 2013 in the Commissioners' Chamber 2. AGREEMENT, Amendment No. 6: 2012-2014 Consolidated Contract; Additional Amount of $91,630.00 for a Total of $840,363.00; Jefferson County Public Health; Washington State Department of Health 3. Payment of Jefferson County Vouchers/Warrants: Dated December 21, 2012 Totaling $42,354.89 and Dated December 28, 2012 Totaling $634,213.70 4. Payment of Jefferson County Payroll Warrants: Dated December 30, 2012 Totaling $105,359.15 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin attended a Hood Canal Coordinafing Council (HCCC) meeting and met with staff of the Washington State Department of Natural Resources last week. He will be attending a JPREP meeting this week. Commissioner Sullivan participated in a Washington State Association of Counties (WSAC) Transportation Committee conference call this week. He will be attending a Peninsula Development District (PDD) meeting and possibly attend a Peninsula Regional Transportation Planning Organization (PRTPO) Technical Advisory Committee meeting this week. Commissioner Johnson will be meeting with staff of Hood Canal Coordinating Council (HCCC) to work on a Hood Canal Watershed Plan. Page 1 Commissioners Meeting Minutes: January 22, 2013 Public Infrastructure Fund Waterfront Esplanade Improvement Project Agreement: County Administrator Philip Morley presented a Public Infrastructure Fund (PIF) grant agreement with the City of Port Townsend for the Waterfront Esplanade Improvement Project in the amount of $450,000. He explained the funding for this project is recommended by the PIF Board and Resolution No. 63-12 concurred with a series of recommendations from the PIF Board, including this project for the proposed amount. This grant would extend through December 31, 2017. The County Code states PIF grants cannot exceed 50% of the project costs and this will fund the project at 30% of the total project cost. Commissioner Johnson moved to approve the agreement with the City of Port Townsend granting Public Infrastructure Funds in the amount of $450,000 for the Waterfront Esplanade Improvement project. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Public Defense Services Agreement, Amendment No. I with Jefferson Associated Counsel: County Administrator Morley stated the County is responsible for providing indigent defense for legal counsel and representation. Mr. Pierce was transferred back to Jefferson County for a retrial in Washington State vs. Michael Pierce, Case No. 09-1-00058-7. The court has assigned his legal representation to Jefferson Associated Counsel (JAC). The existing agreement with JAC does not include extraordinazy justice cases, such as murder cases, and the agreement does allow negotiation for additional resources should an extraordinary case be appointed to JAC. The presented amendment will provide additional staffing to be dedicated for the defense of Mr. Pierce. The additional $7,717 will be paid to JAC each month from January through June 2013 or until resolution of the case, which ever happens first. If the case were to extend after June 2013, another amendment may be presented to extend providing additional resources for this specific case. He stated these expenses are not budgeted for 2013 and a second quarter budget appropriation is anticipated. This money may need to be borrowed from a fund in the General Fund and paid back over a number of years if revenue is not received at a higher rate than anticipated. The State legislature may help reimburse some of the funds for extraordinazy cases, but that decision for reimbursement will not be known unti12014. Commissioner Sullivan moved to approve Amendment No. 1 with Jefferson Associated Counsel. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:53 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. EXECUTIVE SESSION.• An Executive Session was scheduled from 10:00 a.m. to 10:15 a.m. with the County Administrator, Deputy Prosecuting Attorney, Sheriff and Outside Legal Counsel regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.140(1)(1) as outlined in the Open Public Meetings Act. The Sheriff was not present for the Executive Session and the actual period of time the Boazd met in Executive Session on this topic was from 10:05 a.m. to 10:30 a.m. At the conclusion of the Executive Session the Board resumed the regular meeting. Page 2 Commissioners Meeting Minutes: January 22, 2013 Deputy Prosecuting Attorney David Alvarez stated when a correction officer is individually named for facing a possibility of punitive damages, the Boazd of County Commissioner may approve a resolution that would promise the County would pay the punitive damages if the officer is found by the courts to have to pay punitive damages. A resolution will be brought before the Board at a future date regarding possible punitive damages to be paid in the Chris Dankert case. EXECUTIVE SESSION.• An Executive Session was scheduled from 10:20 a.m. to 11:00 a.m. with the County Administrator and Deputy Prosecuting Attorney regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.140(1)(1) as outlined in the Open Public Meetings Act. The actual period of time the Board met in Executive Session on this topic was from 10:32 a.m. to 11:12 a.m. At the conclusion of the Executive Session no action was taken and the Boazd resumed the regular meeting. The meeting was recessed at 11:12 a.m. and reconvened at 1:33 p.m. with all three Commissioners present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. - Calendar Coordination • Commissioner Sullivan will attend a weekly meeting of the Washington State Association of Counties (WSAC) Transportation Subcommittee on Wednesdays • County Administrator Morley will attend the FEMA meeting January 23, 2013 • A Jeffcom meeting is scheduled for January 24, 2013 • Chairman Austin, Commissioner Johnson and County Administrator Morley will attend the Januazy 24, 2013 Irondale Beach Pazk Dedication Ceremony • Commissioner Sullivan will attend a Peninsula Development District (PDD) meeting January 24, 2013 • Commissioner Johnson will be participating in weekly WSAC Natural Resources and Legislative Conference Calls • A Quarterly Elected Officials and Directors meeting is scheduled for January 28, 2013 • Chairman Austin will be out of the office January 30 through February 10, 2013 • Commissioner Johnson will be attending a Legislative Steering Committee Round Table Discussion January 30, 2013 • Commissioner Johnson will be in Olympia January 31.2013 • Commissioner Johnson will attend a Hood Canal Coordinating Council meeting February 13, 2013 • Commissioner Johnson will attend an Olympic Regional Clean Air Agency (ORCAA) meeting February 13, 2013 Page 3 Commissioners Meeting Minutes: January 22, 2013 • Chairman Austin will be in Olympia February 13, 2013 to attend legislative meetings and a Washington State Board of Health meeting • A potential joint City of Port Townsend and Board of County Commissioners meeting is scheduled for February 11, 2013 • The Courthouse will be closed February 18, 2013 in observance of Presidents Day • There will not be a County Administrator's Briefing Februazy 19, 2013 • The Board will attend a Jefferson Transit Authority meeting Februazy 19, 2013 • Commissioner Sullivan will attend a Housing Action Plan Network meeting February 19, 2013 • Chairman Austin will attend the National Association of Counties (NACo) Conference in Washington D.C. March 2 through 4, 2014 Legislative Session • Transportation • Port Hadlock Wastewater (Sewer) • Extraordinary Justice Reimbursement • Washington State Department of Natural Resources (DNR) Trust Land Transfers • Net Pens • Sand, Rock and Gravel - Miscellaneous Items • Tala Point (Port Ludlow) No Shooting Zone • Sign Ordinance • Noise Ordinance • Possible renaming of Squamish Bay to Suquamish Bay • Assessor's Evaluation of Quarries • Rights of Way • Regional Parks & Recreation & Metropolitan Park District (MPD) Design Panel • Shoreline Master Program (SMP) • Communities that Care survey Future Agenda Items: • Port Ludlow No Shooting Zone • City/County Transportation Legislation • Iron Mountain Quarry (IMQ) Land Use Petition Act Appeal • Status of Lobbying for the Port Hadlock Wastewater (Sewer) The meeting was recessed at 3:04 p.m. and reconvened at 3:10 p.m. with Chairman Austin and Commissioner Sullivan present. Page 4 Commissioners Meeting Minutes: January 22, 2013 r NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:14 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. `i.., ~. ~°i ~ z ~ ,. ~ , _-, ,~.-..~ _ •+ • Y f+~~~ V!,i, ~~ ATTEST: Raina Randall Deputy Clerk of the Boazd JEFFERSON COUNTY BOARD OF COMMISS Chair Member Page 5