HomeMy WebLinkAboutM020413District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MINUTES
Week of February 4, 2013
In the absence of Chairman John Austin, Commissioner David Sullivan called the
meeting to order at the appointed time in the presence of Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen stated the security of the Jefferson County Courthouse is inadequate and commented on
earthquakes and salmon; and
• A citizen reviewed events that will be occurring in the Quilcene community.
APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Johnson
moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan seconded
the motion. The motion carried.
1. RESOLUTION NO. 0606=13: Cancellation of Uncollectible Personal Property Taxes
2. RESOLUTION NO. 0707=13: Amending Appendix "D" -Travel and Transportation Policy and
Procedures of the Personnel Administration Manual for Jefferson County Employees
3. AGREEMENT: Community Access Services; In the Amount of $1,080; Jefferson County
Public Health; Skookum
4. AGREEMENT: Conduct a Series of Buffer Management Workshops; In the Amount of $2,499;
WSU Jefferson County Extension; 10,000 Years Institute
5. AGREEMENT: Five Year Lease of Office Space at Cupola House; In the Amount of $20,400
Per Year, Plus Two Payments of $2,000; WSU Extension Office; Port of Port Townsend
6. 2013 CERTIFICATION OF ROAD LEVY: Jefferson County Public Works; Washington
State County Road Administration Board (CRAB)
7. Advisory Board Resignation: Conservation Futures Advisory Board; Phyllis R. Schultz
8. Advisory Board Resignation: Gazdiner Community Center Advisory Board; Robert McCauley
9. Advisory Board Appointment: Gardiner Community Center Advisory Board; Unexpired Term
Expires November 16, 2015; George Woodriff,
10. Advisory Board Re-Appointment: Olympic Area Agency on Aging (03A) Advisory Board;
Three (3) Yeaz term to expire January 31, 2016; Sue Estes
11. Payment of Jefferson County Vouchers/Warrants: Dated January 29, 2013 Totaling $10,416.48
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Commissioners
Minutes February 4, 2013
COMMISSIONERS BRIEFING SESSION: The Commissioners each provided
updates on the following items:
Commissioner Johnson spoke about senate bills that are currently in legislation and reported he spent
two days in Olympia last week for legislative purposes.
Commissioner Sullivan will possibly be attending a documentary presentation of the Puget Sound and
will be attending an Olympic Community Action Program (OlyCap) meeting this week.
BID OPENING: Alder Creek Tributary Culvert Replacement: Public Works Engineer
III Mark Thurston opened and read the following ten bids:
BIDDER BID AMOUNT
Thompson Brothers Excavating $519,239.00
Seton Construction $489,801.60
Primo Construction, Inc. $535,210.90
Razz Construction, Inc. $672,754.00
Quigg Brothers, Inc $649,776.00
Rognlins, Inc. $695,417.00
Nordland Construction NW $704,501.00
RV Associates, Inc. $565,729.50
Bruch & Bruch $623,327.50
Justice Trucking & Backhoe $575,392.05
The engineers estimate for this project is $633,069.00. Staff will review the bids and submit a
recommendation to the Boazd at a future date.
Clerk Note: After staff reviewed the bids, Justice Trucking & Backhoe had an adding error and the bid
totaled $575, 412.05
HEARING: Granting aNon-Exclusive Franchise for Cable TV and
Telecommunications with WaveDivision I, LLC: Public Works Development Review Project
Coordinator James Peazson stated a temporary franchise agreement was granted to WaveDivision I,
LLC, approximately one year ago. At that time, WaveDivision I, LLC was in the process of buying
Broadstripe, who was bankrupt and the franchise has lapsed. Mr. Pearson reviewed the franchise
agreement and stated WaveDivision I, LLC is proposing to make significant improvements to the
current cable system. There is an option for the Board to extend the term of the franchise for an
additional five years if WaveDivision I, LLC meets all of the franchise requirements.
Commissioner Sullivan opened the hearing for public comment.
WaveDivision I. LLC, Vice President Cyndi Wilkstrom: Thank you for allowing me to speak on behalf
of the franchise agreement, which has been worked on for about a year. Wave purchased Broadstripe a
little over a year ago and bought all of the properties in the northwest area, including Washington and
Oregon. One of the largest areas is in Jefferson County. We have been actively working to improve the
plant, the outside electronics and all lines since November. I think a lot of the customers are already
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Commissioners Meeting Minutes: February 4, 2013
noticing an improvement without a full upgrade to picture quality and internet speeds. We will
continue to do this until approximately March 1st. After March 1st. we will be upgrading the head-in,
which is located in Port Townsend, and all of our electronics on the video side will allow us to deliver
high quality HD services and more expanded HD line up and the higher speeds of internet. We plan to
upgrade those services and be able to launch those services to the public in the summer. I think we will
be ahead of the timeline that is stated in the franchise agreement. We are very excited to be a part of
Jefferson County and very happy to improve the product customers are receiving. I would be happy to
answer any questions you might have.
Hearing no further testimony, Commissioner Sullivan closed the hearing.
County Administrator Morley asked Ms. Wilkstom to comment on the integration of WaveDivision I,
LLC's technical upgrades and the fiber optic system with NoaNet. Ms. Wilkstrom stated Wave is a
costumer and business partner of NoaNet. By the end of this week, they will have full connectivity with
NoaNet and fiber slicing is happening as we speak. Commissioner Sullivan stated it is great to have the
rural areas come into the 21 sc Century with technology.
County Administrator Morley asked Ms. Wilkstrom to speak in regard to existing lines or trunk lines.
She answered that they plan to stay primarily in the footprint of what Broadstripe did, however, there axe
a lot of customers that have not been served that are in the existing radius of the existing plant. They
will look at those areas that are populated and create a design that will perhaps reach some
developments and work with Public Works as they plan to extend our plant. But, that is more service
extension, with the actual transmission and distribution piece as it is today, they do not expect to change
much. They will mainly be improving the electronics so we can deliver the services farther down the
service lines.
Commissioner Johnson moved to approve RESOLUTION NO. 0808=13 re: in the matter of the
application by WaveDivision I, LLC fox a nonexclusive franchise to construct, maintain and operate
cable service transmission and distribution lines together with poles, wires and other appurtenances
upon, over, along and across a franchise within Unincorporated Jefferson County. Commissioner
Sullivan seconded the motion. The motion carried.
The meeting was recessed at 10:36 a.m. and reconvened at 1:33 p.m. with Commissioner
Sullivan and Commissioner Johnson present.
Housing Action Plan Network (HAPN) Committee and Potential Transition to a
Shelter Providers Network Model: Associate Planner Colleen Zmolek stated this joint City of Port
Townsend City and Jefferson County committee discussed how the committee can further the goals of
the HAPN while using less staff time. The committee unanimously agreed to recommend the County
and City use the model similar to the Clallam County Providers Shelter Network. Staff would continue
to attend meetings and provide support, but would not continue to create agendas or minutes. Housing
Services representative Kathy Morgan stated if the model was changed to be like the Clallam County
Providers Shelter Network, a lot more people could join in and it would be more beneficial. Director of
Peninsula Housing Board Pam Tietz stated Clallam County has a number of providers that informally
agreed to work together to address homelessness and homeowner issues in the County. Olympic
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Commissioners Meeting Minutes: Februazy 4, 2013
Community Action Plan (OlyCap) Director Geoff Crump stated a coordinated effort of core
people is needed to meet together on a regular basis to work on eliminating homelessness and build the
homeowner portfolio. A ten yeaz plan needs to be created to identify priorities which would designate
where resources/funding would go. Ms. Tietz stated an annual report is done to update the Board
regazding goals, accomplishments and struggles.
County Administrator Morley asked when this matter would come before the Port Townsend City
Council? Ms. Zmolek answered it would be going before them this evening.
County Administrator Morley stated a resolution directing staff to assist in the transition to a Shelter
Providers Network model would be placed on the consent agenda at a future date.
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Boazd.
- Miscellaneous
• Department of Community Development (DCD) support for the Climate
Action Committee (CAC)
Calendar Coordination
• Joint City of Port Townsend and County staff meeting regarding Pazks and
Recreation
• A Jefferson County Pazks and Recreation Advisory Board meeting scheduled
February 6, 2013
• A joint meeting with the Port Townsend City Council and the Board of
County Commissioners to discuss a Metropolitan Park District (MPD) and
Amend the Interlocal Agreement is tentatively scheduled fox Monday,
February 11, 2013 at 6:30 p.m. at the Jefferson County Courthouse in the
Superior Court Courtroom
• Commissioner Johnson will attend the Hood Canal Coordinating Council
Integrated Watershed Plan meeting on Februazy 13, 2013
• Commissioner Johnson will attend an Olympic Regional Clean Air Agency
(ORCAA) meeting February 13, 2013
• Commissioner Austin will meet with the legislative delegation and attend a
State Board of Health meeting on February 13, 2013
• The Board will be meeting Tuesday, February 19, 2013 due to the Presidents'
Day holiday on Monday, February 18, 2013. There will not be a County
Administrator's Briefing Session that afternoon because there is a scheduled
Transit meeting
• Commissioner Sullivan is scheduled to attend a HAPN Committee meeting
February 19, 2013
• Commissioner Sullivan will attend a Peninsula Development District (PDD)
meeting February 28, 2013
• Commissioner Sullivan and County Administrator Morley will attend the
Team Jefferson Quarterly update February 21, 2013
• A Jefferson County Budget Committee meeting is scheduled February 20,
2013
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Commissioners Meeting Minutes: February 4, 2013
• Chairman Austin will attend the National Association of Counties
(NACo) Conference in Washington D.C. March 2 through 4, 2014
• Commissioner Johnson will attend a Fort Worden Advisory Board Committee
meeting February 21, 2013
• Commissioner Sullivan will attend a Jefferson County Shelter Providers
Network meeting February 21, 2013
Legislative Session
Transportation
Shoreline Master Program regarding net pens
SB5001
Miscellaneous (Continued)
• Metropolitan Park District (MPD)
• 2013 Community Input Meetings
• Rights of Way regarding memorials
Future Agenda Items
• Port Ludlow No Shooting Zone
City/County Transportation Legislative Agenda Coordination
Lobbying for Port Hadlock Wastewater /Sewer Funding
NOTICE OFADJOURNMENT.• Commissioner Johnson moved to adjourn the meeting
at 4:04 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Sullivan seconded the motion. The motion carried.
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
(Excused Absence)
John A tin, Chair
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Phil Johnson, ember
David Sulli4an, Member
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