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Home My WebLink AboutM021113~0 District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of February 11, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Commissioner Phil Johnson was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen requested the Board send a letter to the Utilities Commission regarding broadband in Brinnon; • A citizen asked why the County has a contract with the now non-existent Fred Hill Materials company? • A citizen spoke in regard to global warming and pollution from coal plants; • A citizen expressed concern for Jefferson Transit's financial situation and the cut of Sunday bus servtce; • A citizen stated there is a theme in local government that promises are not kept to the voters; • A citizen spoke regazding high velocity magazine clips for weapons; and • A citizen spoke about Sheriff Deputies dischazging firearms inside buildings and not being properly reprimanded. APPROVAL AND ADOPTION OF CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Chairman Austin seconded the motion. The motion carried. 1. RESOLUTION NO. 0909=13: Declaze Certain Personal Property as Surplus and Authorize Disposal 2. RESOLUTION NO. 10_13: Amending Article 4.03 of the Flexible Benefits Plan 3. RESOLUTION NO. 11A-13: Termination of Housing Action Plan Network (HAPN) and Potential Transition to a Shelter Providers Network Model 4. AGREEMENT: Preparation of Supplemental Environmental Impact Statement (SEIS) for Pleasant Harbor Master Planned Resort; In the Amount of $92,950 (Applicant Pass-thru); Jefferson County Community Development; E.A. Blumen 5. AGREEMENT: Reimbursement for Preparation of Supplemental Environmental Impact Statement (SEIS) for Pleasant Harbor Master Planned Resort; In the Amount of $92,950; Jefferson County Community Development; Garth Mann, Pleasant Harbor Marina & Golf Resort, LLP 6. AGREEMENT: 2013 Supply of Liquid Asphalt Products for Bituminous Surface Treatment Program; In the Amount of $418,000 Plus Sales Tax; Jefferson County Public Works; Albina Asphalt Page 1 Commissioners Meeting Minutes: February 11, 2013 ' 7. AGREEMENT: Solid Waste Disposal Facility Leachate Transportation; In the Amount of $13,000 over five(5) yeazs; Jefferson County Public Works; Good Man, Inc. 8. BID AWARD: Alder Creek Tributazy Culvert Replacement, Upper Hoh Road MP 2. I5, Federal Aid Project No. ER-0801 (025), County Project No. X01781; In the Amount of $498,801.60; Jefferson County Public Works; Seton Construction 9. Payment of Jefferson County Payroll Vouchers/Warrants: Dated February 5, 2013 Totaling $843,372.95 and A/P Warrants Done by Payroll Dated February 5, 2013 Totaling $712,948.84 Approval of Minutes: Chairman Austin noted a correction to the minutes of December 17, 2012, page 7, County Administrator's Briefing, Calendar Coordination, ninth bullet, "National Association of County Officers" needs to be changed to `National Association of Counties". He also clarified that the December 24, 2012 draft minutes, page 3, second bullet, "Tazboo Lake" needs to be changed to "Tazboo Bay"; and noted a correction to the spelling of Dean Yoshina under Future Agenda Items, first bullet. Commissioner Sullivan moved to approve the minutes of December 17 and 24, 2012 as corrected. Chairman Austin seconded the motion. The motion carried. COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin stated Washington State Secretary of Health Mazy Selecky will be retiring. He will be attending a Washington State Boazd of Health meeting this week. Commissioner Sullivan stated he may need to sit in for Commissioner Johnson for various meetings in Olympia this week. The meeting was recessed at 9:52 a.m. and reconvened at 10:02 a.m. with all three Commissioners present. Washington State Department of Natural Resources (DNR) 3rd and 4th Quarter County Income Reports: State Lands Assistant Regional Manager Drew Rosanbalm presented a yeaz-end calendar report for 2012. The total year-end income totaled $740,000. In 2013, $753,000 is projected to be received by the County. At the next quarterly meeting, a 2014 fiscal year (starting July 1, 2013) selling plan will be presented. A five year fiscal projection is being worked on and is projected to be completed in 2015. Discussion ensued in regard to the different pieces of property that DNR owns in Jefferson County. County Administrator Morley asked how a past coding error occurred and what DNR is doing to prevent that from happening again? Mr. Rosanbalm answered a forester read the map incorrectly because that particular piece of property was traded with the City of Port Townsend and the map code was not up to date. A procedure is in place to prevent a miscoding error from occurring again. Treasurer Judi Morris stated DNR's recommendation is to not distribute money from future sales to compensate for the coding errors in districts is not appropriate because budgets are based on predictions of past revenue. If revenue is not received by some of the districts, it would have a dramatic impact. DNR should step up and be held accountable for the mistake they had made. Ms. Morris stated she will talk to DNR staff that has the authority to make decisions. Page 2 Commissioners Meeting Minutes: February 11, 2013 The meeting was recessed at 10:55 a.m. and reconvened at 1:32 p.m. with all three Commissioners present. Proposed Reduction in Department of Community Development's (DCD) role with the Climate Action Committee (CAC): Department of Community Development (DCD) Director Carl Smith stated Associate Planner Zoe Ann Lamp is the staff contact for the Climate Action Committee (CAC). Mr. Smith stated Ms. Lamp spent 100 hours in 2012 and 140 hours in 2011 working on CAC. He would like to reduce the number of hours DCD is actively involved with CAC because of the reduction of DCD staff hours. Commissioner Sullivan stated the Open Public Meetings Act and Public Records Act will still need to be followed by this committee. What has DCD done to prepare for those types of issues? Should this committee be chartered so it is a free standing citizen committee, like an advisory board? Ms. Lamp stated at the last CAC meeting, Port Townsend City Council Member Deb Stinson indicated that it is vital for the committee to continue as a joint City /County committee. Mr. Smith stated Public Health and Public Works are involved with CAC and there would still be County representation. He does not want to obligate his staff to participate in every CAC meeting. Ms. Lamp stated CAC meets quarterly but special meetings have taken place and the committee members have stated there is a need to meet more often and participate in public outreach. The Boazd concurred that discussion with other departments, City staff and committee members should take place regazding additional responsibilities before a decision is made regazding DCD's leadership role in CAC. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. - Miscellaneous: • Washington State Department of Natural Resources (DNR) Revenue Coding Error - Calendar Coordination: • A joint meeting with the Port Townsend City Council and the Boazd of County Commissioners to discuss a Metropolitan Park District (MPD) and Amend the Interlocal Agreement is tentatively scheduled for Monday, Februazy 11, 2013 at 6:30 p.m. at the Jefferson County Courthouse in the Superior Court Courtroom • A Public Hearing regarding Net Pen Legislation will take place in Olympia February 15, 2013 • Commissioner Johnson may attend a Hood Canal Coordinating Council (HCCC) meeting and Olympic Regional Clean Air Agency meeting February 13, 2013 • Chairman Austin will attend a Washington State Health Board meeting and legislative meetings February 13, 2013 • The Boazd will be meeting Tuesday, February 19, 2013 due to the Presidents' Day holiday on Monday, February 18, 2013. There will not be a County Page 3 Commissioners Meeting Minutes: February 11, 2013 Administrator's Briefing Session that afternoon because there is a scheduled Transit meeting • Commissioner Sullivan is scheduled to attend a Housing Action Plan Network (HAPN) Committee meeting February 19, 2013 • A Jefferson County Budget Committee meeting is scheduled for February 20, 2013 • Chairman Austin and County Administrator Morley will attend a Jeffcom Boazd meeting Februazy 21, 2013 • Commissioner Johnson may attend an Interrorem Guard Station Meeting February 21, 2013 • Commissioner Sullivan will attend a Team Jefferson meeting February 21, 2013 • Commissioner Johnson will attend a Fort Worden Advisory Committee meeting February 21, 2013 • Commissioner Johnson may attend a Jefferson County Shelter Providers Network meeting February 21, 2013 • Chairman Austin will attend a Pleasant Hazbor briefing February 25, 2013 • A Climate Action Committee (CAC) meeting is scheduled February 27, 2013 • Commissioner Sullivan will attend a Peninsula Development District (PDD) meeting Febrnazy 28, 2013 • Chairman Austin will attend the National Association of Counties (NACo) Conference in Washington D.C. March 2 through 4, 2014 Legislative Session: • Transportation • Budget • Net Pens Miscellaneous Items: • Court Administrator's Office Brinnon Pazk & Recreation District (Jefferson County Pazk District No. 2) • CenturyLink Internet Services • Metropolitan Park District (MPD) Future Agenda Items (Not Discussed) e_ ,NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting at 3:13 p t~: un~i~ ~ie next regulaz meeting or special meeting as properly noticed. Chairman Austin seG6nded~the-nns}ip~f%;~~'he motion carried. tt }~+•.~ 'SZaAL1-~ 1 .~ ~ ~~ , +~ ~ ~ ~ y AT'I'E~T~"` ° Raina Randall Deputy Clerk of the Board JEFFERSON COUNTY BOA O MISSIONERS Jo i h i ° I ~ (Excus bse~e'e) Phil Johnsen, Membbr ., . m j. ' u ~J , 1/ e ~ .'_ Page 4