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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~~
Agenda Date: April 1, 2013
Subject: Terminate Rural Arterial Program (RAP) Grant 1607-1
South Discovery Road, MP 3.62 - 4.00
Statement of Issue: The Board is being asked to sign a letter requesting termination of the
Rural Arterial Program (RAP) grant for the South Discovery Road Improvement project at
milepost MP 3.62 to 4.00. RAP is a competitive source of road improvement funds
administered by the County Road Administration Board (CRAB) at the State level.
Analysis/Strategic Goals/Pro's & Con's: The original concept for this project was a relatively
simple and tow cost shift of South Discovery Road away from an eroding shoreline bluff. As a
result of information obtained during the design process, it became apparent that substantial
road relocation would be necessary to provide lasting benefit and that this project would
have significant impact on adjacent landowners. Landowners indicated that the impacts were
not acceptable. The risks and costs associated with condemnation were not included in the
project budget. While a solution to this roadway issue needs to be found, the project funded
under the existing grant cannot be completed.
Fiscal Impact/Cost Benefit Analysis: The grant agreement provided $696,000 in grant funds
and required a 20% match of local funds. $172,239 of the grant funds were used for all of the
activities associated with preparing a road project for the bid process including surveying, full
design, permitting, and some right of way acquisition. The County previously requested
waiver of grant repayment; however, CRAB staff subsequently indicated that they were not
supportive of this option. Therefore, this letter requests that the County be allowed to retain
5% of the original grant ($34,800) as outlined in WAC 136-167-030.
Recommendation: Sign the three (3) originals of the attached letter requesting that the
grant contract for this project be terminated and that the County be allowed to retain 5% of
the original grant amount for costs associated with engineering studies.
Department Contact: Monte Reinders, County Engineer 385-9242
R ie, d y
~_ ~ ~,~
ip Mor unty Adm istrator Date
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
Frank Gifford, Public Works Director
Monte Reinders, P, E., County Engineer
April 1, 2013
County Road Administration Board
2404 Chandler CT SW, Suite 240
Olympia, WA 98504-0913
Attn: Jay Weber, Executive Director
Re: Rural Arterial Program (RAP) Project Withdrawal
South Discovery Road M.P. 3.62 to M.P. 4.00
RAP Project No. 1607-1
Dear Sir:
In accordance with WAC 136-167-030 we hereby request that the RAP contract for the above referenced
project be terminated. Jefferson County will be unable to complete this project as originally conceived
and budgeted. The project was intended to set the roadway back from a high and eroding shoreline bluff
which threatens the roadway. The Engineering Design Study phase included a geotechnical study of
shoreline bluff erosion rates which indicated that in order for the project to have lasting benefit, the road
would need to be set back substantially onto adjacent property. This resulted in the need for major,
unbudgeted geometric changes to the project to mitigate impacts identified by adjacent property owners
and created additional complications with utility relocations (including water, power, and phone). We
request that the County be allowed to retain five percent ($34,800) of the original RATA request amount
as allowed in the WAC to cover our engineering design study costs.
We will continue to explore alternate projects to address this problem and are hopeful that RAP can be a
part of the funding solution for us in the future at this location.
Thank you again for your consideration in this matter.
Sincerely,
Chairman of the Jefferson County Board of Commissioners