HomeMy WebLinkAbout040813_ca01Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Boazd of County Commissioners
FROM: Philip Morley, County Administrator
Erin Lundgren, Clerk of the Board
DATE: April 8, 2013
SUBJECT: RESOLUTION re: HEARING NOTICE for Proposed Supplemental Budget
Appropriations/Extensions for Various County Funds; Hearing Scheduled for Monday.
Apri122, 2013 at 10:00 a.m. in the County Commissioners' Chamber
STATEMENT OF ISSUE:
Various County departments have requested increases to their 2013 Budget. Per RCW 36.40.140, the Board
of County Commissioners must hold a public hearing regarding the proposed budget changes. This agenda
item is to set the date for the public hearing.
ANALYSIS:
These budget changes are intended to improve the cost effectiveness and efficiency of the requesting
departments.
FISCAL IMPACT:
See attached department fund requests.
RECOMMENDATION:
Set hearing date for April 22, 2013 at 10:00 a.m. and approve the hearing notice for publication on April 10
and April 17, 2013.
REVIEWED BY:
lip Mo i Coun A istrator
Date
~1~~
TO: BOARD OF COUNTY COMMISSIONERS Date: March 22, 2013
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Non-Departmental 001-270-000
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud et extension in the amount of:
$46,302
Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eyes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
$o
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
51281.41.0003 Court A ointed Attorne $0 $46 302 $46 302
$0
$0
$0
$0
$0
$0
!I~~' ' ~ TOTAL-EXPEN ITURE $0 $46,302 $46,302
TO: BOARD OF COUNTY COMMISSIONERS Date: Februry 25, 2013
RE: Request For Budget Appropriation/Extension and Amendment
Treasurer/REET Fund
Department/Fund Name
151 000 D10
Fund Number
Commissioners: (check all that apply)
^ Please be advised that after a thorough examination of my current budget it appears that [he amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $7,000.00
for this current year for the reason(s) outlined below.
/^ Far funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes / No
^ Please be advised that a revenue source (i.e. grant, new fee) has been received by this departrnent which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of to include this new revenue in the budget this year as outlined below.
BARS # Revenue Descri lion Current
P Bud et Revision New Budget
$0.00
$o.oo
$o.oo
$o.oo
$o.oa $o.oo $o.oo
BARS # Ex euditure Descri lion Current
p P Bud et Revision New Budget
151000010.51422.31.001 Office Supplies $0.00 $7,000.00 $7,000.00
$0.00
$0.00
$0.00
$0.00
$o.oo $~,ooo.oo $~,ooo.oo
Reason for_Appro~rtation/Extension..
-- _.
!Additional costs associated with our new software system not known at time of budget preparation.
Respectfully submitted,
~~~
Judi Morris, Treasurer
TO: BOARD OF COUNTY COMMISSIONERS Date: 3/11/13
RE: Request For Budget Appropriation/Bxtension and Amendment
SHERIFF'S BOATING SAFETY
Department/F'undNarne
107000010
Fund Number
Commissioners: (check all that apply)
0 Please be advised that afrer a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is short.
Therefore, I request an appropriation and budget extension in the amount $140,119.73
for this current year for the reason(s) outlined below.
0 For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional
expenditure? Yes / No
^ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not
included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget
extension in the amount of $105,089.80 to include this new revenue in the budget this year as outlined below.
BARS # Revenue Description Current Revision New Budget
Bud et
331.97.00.0000 Homeland Security Vessel PSGP Grant $115,000.00 $105,089.80 $220,089.80
$0.00
$0.00
$0.00
~~$ t ' `.{~''.. ~'.RR'f?~, $115,000.00 $105,089.80 $220,089.80
BARS # Expenditure Description Current
Bud et Revision New Budget
59421.64.0010 Homeland Security Vessel & Trailer $130,000.00 $137,369.73 $267,369.73
59421.64.0011 Homeland Security Vessel Project Manager $2,500.00 $2,750.00 $5,250.00
$0.00
$0.00
$0.00
...'!~ „ ,,, , , ~'~'4'FAL1v $132,500.00 $140,119.73 $272,619.73
Reason for Appropriation/Extension..
_ _ __ _. _
.All expenditures under the PSGP grant in 20]2 were halted under a cease order in September pending processing of grant
extensions. It was anticipated the paperwork would be processed within a couple of weeks and work would resume in 2012 at
'the time the 2013 budget was prepazed. The final paperwork and go ahead to resume work was delayed into 2013. This
appropriation moves the budgeted revenue and expenditures under this grant forwazd to 2013 for completion. The grant
!. includes a 25 percent match which is available within the fund balance.
TO: BOARD OF COUNTY COMMISSIONERS Date: March 22, 2013
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Juvenile Services 001-110-000
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud et extension in the amount of:
$13,000
0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
$o
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
~'` TOTAL REVENl1E'' $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
52710.31.0010 Su lies $0 $3 400 $3 400
52710.31.0020 O eratin Su lies -Diversion $400 $400
52710.31.0030 Office Su lies -GAL $2 000 $2 000
52710.31.0035 Su lies -Work Cred Coord. $500 $500
52710.31.0055 BECCA Su ort $500 $500
52710.31.0090 Proctor Home/CIAA $6,000 $6 000
52710.31.9999 GAL Donations xfer to Kitsap Bank $200 $200
TOTAL EXRENDITURE $0 $13,000 $13,000
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: March 14, 2013
RE: Request for Emergency Budget Appropriation/Extension and Amendment
Conservation Futures Fund 308
DepartmenUFund Name Fund Number
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud et extension in the amount of:
$303,515
~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
X Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
$o
BUDGET
BARS Expenditure M Description CURRENT REVISION AMENDED
59439.61.0030 Brown Dai Pro'ect $24,900 -$24,900 $0
59439.61.0035 L. Brown Trust II $0 $24,900 $24,900
59439.61.0045 Boulton Farm $0 $69,000 $69,000
59439.61.0100 O&M for Com leted Projects $0 $14 515 $14,515
59439.61.0015 Projects Subject to Approval
`TOTA '' PEN . E'' $0
$24,900 $220,000
$303,515 $220,000
$328,415
Reason for Appropriation/Extension
During the preparation of the 2013 budget it was unknown whether the property transaction of L. Brown Trust II and the Boulton Farm
would be completed in 2073. I have determined that these two transactions will close in 2013, requiring a budget appropriation. The first
two lines above are to correct a budget description error (the line item should have been L. Brown Trust II instead of Brown Dairy Project).
$14,515 is being added as the required O&M for previous properties purchased. Althought these funds are sought irregularly, they must be
available. The Conservation Futures Board is currently working on approving the 2013 projects. There is approximately $220,000 available
for these projects. I am submitting this amount as part of this budget appropriation for this year's activities.
Respectfully Submitted,
lected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: March 21, 2013
RE: Request for Emergency Budget AppropriationlExtension and Amendment
WSU Extension
DepartmenUFund Name
Commissioners: (mark all that apply with an "X")
108
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I f nd that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud etbud et e~ the amount of:
Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
B Yes
No
~x Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
$1z,ooo
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
33366.12.3000 South PT Ba Shellfish Protection Education $13,000 $12,000 $25,000
$0
$0
$0
TOTAL REVENUE $13,000 $12,000 $25,000
BUDGET
BARS Expenditure>Y Description CURRENT REVISION AMENDED
53195.10.0601 clerk-hire salary $1,800 $5,630 $7,430
53195.20.0000 benefts $260 $600 $860
53195.41.0010 Professional Services $5,500 $4,915 $10,415
53195.31.0010 Su lies $5,500 $795 $6,295
$0
TOTAL EXPENDITURE $13,060 $11,940 $25,000
Reason for Appropriation/Extension
Grant funds budgeted for 2012 were not entirely used by the end of last December, and are being appropriated into the 2013 budget.
The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of of the.
grant in May 2013
C
Respectfully ubmitted.
-_ ___ _,.
~=
•-~`" ~° -
.,-
Elected Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS Date: March 25, 2013
RE: Request for Emergency Budget Appropriation/Extension and Amendment
WSU Jefferson County Extension 108
DepartmenUFund Name Fund Number '
Commissioners: (mark all that apply with an "X")
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud et extension in the amount of:
$7,500
For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
x Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which
was not included in the annual budget at the time it was prepared. Therefore, I request an emergency
appropriation and budget extension to include this new revenue in the budget this year as outlined below in the
amount of:
$5,000
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
34710000040 General Interest -contribution from LandWorks $0 $5,000 $5,000
Collaborative $0
108 Fund Balance Revenue from 2012 Farm Tour $1,500 $1 500
$o
TOTAL REVENUE $0 $8,500 $8,500
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
108 57121 10 0600 Clerk hire $0 $5,850 $5,850
tos 57tzt 20.0000 ersonnel benefits $28,478 $650 $29,128
$0
$0
$0
' TOTAL EXPENDITURE $28,478 $8,500 $34,978
Reason for Appropriation/Extension
WSU Extension will receive $5000 from LandWorks Collaborative in 2013 to support the hiring of a part-time
Jefferson County Small Farms Coordinator. WSU Extension would also like to appropriate $1500
in revenue from 2012 Farm Tour to support this position. The coordinator will be responsible for managing
Jefferson County Farm Tour, the Jefferson County LandWorks Collaborative, and the FIELD internship program.
Resoecffull Submitted.
? ~,~- --
- ~.- _,~
Eledted Official/Department Head Signature
TO: BOARD OF COUNTY COMMISSIONERS
RE: Request for Emergency Budget Appropriation/Extension and Amendment
JEFFERSON COUNTY DRUG FUND
Department/Fund Name
Commissioners: (mark all that apply with an "X")
Date: April 2, 2013
135-000-010
Fund Number
Please be advised that after a thorough examination of my current budget it appears that the amount allocated is
insufficient to pay necessary expenses of this department for this year. After a careful examination of all the
expenditures within the department budget with respect to present and future needs, I find that my budget is
short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and
bud et extension in the amount of:
510,000
QX For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash)
to cover this additional expenditure?
eX Yes
No
Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was
not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation
and budget extension to include this new revenue in the budget this year as outlined below in the amount of:
So
BUDGET
BARS Revenue # Description CURRENT REVISION AMENDED
$0
$0
TOTAL REVENUE $0 $0 $0
BUDGET
BARS Expenditure # Description CURRENT REVISION AMENDED
515.10.49.0040 Miscellaneous $0 $10,000 $10,000
$0
$0
$0
$0
$0
$0
- TOTAL EXPENDITURE $0 $10,000 $10,000
Elected Official/Department Head Signature