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HomeMy WebLinkAbout040813_ca04Department of Public Works O Consent Agenda Page 1 of 2 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Frank Gifford, Public Works Director ~-~ Agenda Date: April 8, 2013 Subject: Standard Consultant Agreement with Integrity Structural Engineering, PLLC Queets Bridge Painting, CR1881 Co. Rd. No. 107508, M.P. 0.60 to M.P. 0.76 BHOS-16WA(001) Statement of Issue: The issue is requesting execution of the Standard Consultant Agreement with Integrity Structural Engineering, PLLC of Seattle, WA. for providing Construction Engineering Support and Construction Inspection services for the Queets Bridge Painting, CR1881 project. Analysis/Strategic Goals/Pro's 8: Con's: This project is included in the officially adopted 2013-2018 Transportation Improvement Program as Item No. 11. This project is also included in the adopted 2013 Annual Construction Program as item No. 11. The purpose of this project is to repaint the steel girders and bracing members of the Queets Bridge. This agreement will provide Construction Engineering Support and Construction Inspection services by Integrity Structural Engineering, PLLC, for the construction phase. The required engineering services for this project consist of: Engineer of Record services, technical Paint Expert services, inspection of all contract items, sensitive species and habitats updates, final project inspections. Public Works staff used a consultant selection process to select this consultant from the 2011 Professional Services Roster as the most highly qualified consultant. Fiscal Impact/Cost Benefit Analysis: The maximum amount payable for consultant services under this Consultant Agreement is $185,143.68. This project has grant funding in the amount of $2,969,652 from the Federal Highway Administration Bridge Replacement Off System funds, administered via the Washington Department of Transportation. These consultant services wilt be eligible for reimbursement from the FHWA BHOS funding at the rate of 100%. Department of Public Works O Consent Agenda Page 2 of 2 Recommendation: The Board is asked to execute the three (3) originals of the Professional Services Consultant Agreement with Integrity Structural Engineering, PLLC, and return two (2) signed originals to Public Works (attn. John Wayand). Department Contact: John Wayand, Project Manager, 385-9377 Rev' 7~.~~~ P i ip Morl y, unty Administra or Date Local Agency Standard Consultant Agreement ®Architectural/Engineering Agreement ^ Personal Services Agreement Agreement Number Queets 2013-2 Federal Aid Number BHOS-16WA(001) Agreement Type (Choose one) ^ Lump Sum Lump Sum Amount $ ^ Cost Plus Fixed Fee Overhead Progress Payment Rate Overhead Cost Method ^ Actual Cost ^ Actual Cost Not to Exceed ^ Fixed Rate Fixed Fee $ ® Specific Rates Of Pay ® Negotiated Hourly Rate ^ Provisional Hourly Rate ^ Cost Per Unit Consultant/Address/Telephone INTEGRITY STRUCTURAL ENGINEERING, PLLC 4124 Interlake Ave. N. Seattle, WA. 98103 206-547-1379 Project Title And Work Description Queets Bridge Painting, Bridge No. 8W, CR1881 Clearwater Road, M. P. 0.60 to M. P. 0.76 Co. Rd. No. 107508 DBE Participation ^ Yes ®No Federal ID Number or Social Security Number 59-3807489 Do you require a 1099 for IRS . Completion Date ~ Yes ^No March 31, 2014 Total Amount Authorized $185,143.68 Management Reserve Fund 0.00 Maximum Amount Payable $185,143.68 Index of Exhibits (Check all that apply}: ® Exhibit A-1 Sco e of Work ® Exhibit G-2 Fee-Sub S ecific Rates ^ Exhibit A-2 Task Order A eement ® Exhibit G-3 Sub Overhead Cast ^ Exhibit B-1 DBE Utilization Certification ® Exhibit H Title VI Assurances ® Exhibit C Electronic Exchan a of Data ® Exhibit I Pa ment U on Termination of A eement ^ Exhibit D-1 Pa ment - Lum Sum ^ Exhibit J Alle ed Consultant Desi n Error Procedures ^ Exhibit D-2 Pa ment -Cost Plus ® Exhibit K Consultant Claim Procedures ® Exhibit D-3 Pa ment - Hourl Rate ^ Exhibit L Liabili Insurance Increase ^ Exhibit D-4 Pa ment -Provisional ® Exhibit M-1 a Consultant Certification ® Exhibit E-1 Fee -Consultant Fee ® Exhibit M-lb A enc Official Certification ^ Exhibit E-2 Fee - S ecific Rates ® Exhibit M-2 Certification -Prim ^ Exhibit F Overhead Cost ® Exhibit M-3 Lobb in Certification ® Exhibit G Subcontracted Work ^ Exhibit M-4 Pricin Data Certification ® Exhibit G-1 Subconsultant Fee ^ A .31.910 Su lemental Si ature Pa e THIS AGREEMENT, made and entered into this day of , between the Local Agency of Jefferson County , Washington, hereinafter called the "AGENCY", and the above organization hereinafter called the "CONSULTANT" DOT Form 140-089 EF Revised 3/2008 PW_Fonns/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 1 of 41 WITNESSETH THAT: WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor, and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. II Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. III General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY and/or such Federal, State, Community, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT, and each SUBCONSULTANT, shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises (DBE), if required, -per 49 CFR Part 26, or participation of Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), shall be shown on the heading of this AGREEMENT. If D/M/WBE firms are utilized, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY'S "DBE Program Participation Plan". The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT'S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 2 of 41 returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit "D" attached hereto, and by reference made part of this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT. The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and/or at the request of the AGENCY' S PROJECT Manager. VI Sub-Contracting The AGENCY permits sub-contracts for those items of work as shown in Exhibit "G" attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub-consultant work shall be based on the cost factors shown on Exhibit "G." The work of the sub-consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non-salary costs and fixed fee costs for the sub-consultant shall be substantiated in the same manner as outlined in Section V. All sub-contracts shall contain all applicable provisions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for sub-contracting shall create, between the AGENCY and sub-contractor, any contract or any other relationship. A DBE certified sub-consultant is required to perform a minimum amount of their sub-contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 3 of 41 VII Employment The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or-other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT' S employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the .United States Department of Transportation, or the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest agrees to comply with the following laws and regulations: Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 20004 through 20004-4a) Federal-aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100-259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et. seq.) 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "H" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "H" in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 4 of 41 IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit "I" for the type of AGREEMENT used. No payment shall be made for any work completed after ten (10) days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination, Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT' S failure to perform is without the CONSULTANT'S or its employee's default or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT, or dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY' S concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page S of 41 compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be.paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided, however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J", and disputes concerning claims will be conducted under the procedures found in Exhibit "K". XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located. XIII Legal Relations The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This contract shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT'S negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims, demands or suits based solely upon the conduct of the AGENCY or the STATE, their agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT' S agents or employees, and (b) the AGENCY or the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT'S negligence or the negligence of the CONSULTANT S agents or employees. The CONSULTANT' S relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT'S own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the PROJECT. Subject to the processing of a new sole source, or an acceptable supplemental agreement, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 6 of 41 The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STATE. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability (Errors and Omissions) policy in an amount of not less than one million dollars ($1,000,000.00) combined single limit if any employee, agent or representative of the CONSULTANT undertaking work in furtherance of or pursuant to this Agreement holds or is required to hold a professional license issued by the State of Washington or any other state. The Consultant shall include all subcontractors as insureds under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance policies provided by or on behalf of any subcontractor of the Consultant shall comply with all terms and conditions of this "Legal Relations" section. All contracts between the Consultant and their subcontractors for work to be performed in furtherance or implementation of this contract shall contain the insurance provisions found herein. Failure of the Consultant to take out and/or maintain any required insurance shall not relieve The Consultant from any liability under the Agreement, nor shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County, including its employees and other agents and agencies. It is further agreed by the parties that insurance companies issuing the policy or policies required by this Agreement shall have no recourse against the County (including its employees and other agents and agencies) for payment of any premiums or for assessments under any form of policy. It is further agreed by the parties that any and all deductibles in the above described insurance policies shall be assumed by and be at the sole risk of the Consultant. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT, the AGENCY will be named on all policies as an additional insured. The CONSULTANT'S insurance required by this Section shall be in all circumstances primary to any insurance available to the AGENCY. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT' S professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million ($1,000,000) dollars, whichever is the greater, unless modified by Exhibit "L". In no case shall the CONSULTANT'S professional liability to third parties be limited in any way. The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 7 of 41 XIV Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (l }maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment", hereafter referred to as "CLAIM", under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A) and (B) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit "M- 1 (a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "M-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters -Primary Covered Transactions, Exhibit "M-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "M-4" Certificate of Current Cost or Pricing Data. Exhibit "M-3" is required only in AGREEMENTS over $100,000 and Exhibit "M-4" is required only in AGREEMENTS over $500,000. XVIII Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept the AGREEMENT .and agrees to all of the terms and conditions thereof. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 8 of 41 In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Integrity Structural En ineering PLLC Consultant (Please print) ,~'~.~vv~ ref' ~I _ r~/~so.~ Consultant's Name (Please print) ~~ ~ Consultant's Signature ~`Z~ ,~ Date COUNTY OF JEFFERSON BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David W. Sullivan, Member A oved as to form nly: ,~ , David Alvarez Date Deputy Prosecuting Attorney ~ ~ ~ ~ 1~ Frank Giffor Date Public Works Director PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 9 of 41 EXHIBIT A-1 SCOPE OF WORK FOR CONSTRUCTION ENGINEERING SERVICES QUEETS BRIDGE PAINTING Bridge. No. 8W Clearwater Road M.P. 0.60 to M.P. 0.76 County Road Project CR1881 County Road Number 107508 OBJECTIVES: The objective of the proposed work is to provide Construction Engineering Support Services, and Construction Inspection services for the Construction Engineering phase of Jefferson County's Queets Bridge Painting project. Queets Bridge is located on the Clearwater Road between M.P. 0.60 and M.P. 0.76, approximately 45 miles from Forks, WA. and 65 miles from Aberdeen, WA., in Section 29, Township 24 North, Range 12 West, W.M. The bridge is 844 feet long and 37 feet wide, out-to-out. The superstructure is comprised of steel plate girders, cross- bracing, and a concrete deck. The girders are made from weathering steel which were painted when the bridge was constructed in 1988. The painting is planned for 2013. All work is to be performed per the WSDOT Local Agency Guidelines, the WSDOT Standard Specifications for Road, Bridge, and Municipal Construction, the AASHTO Standard Specifications for Highway Bridges, and the Steel Structures Painting Council (SSPC) Painting Manuals. The Consultant, Integrity Structural Engineering, PLLC is in the process of completing Phase I: Preliminary Engineering as specified in the Consultant Agreement, number "Queets 2011-1 ", executed on March 19, 2012. The tasks included in the Queets 2011-1 Agreement cover work through the end of the preliminary engineering phase. Additional engineering services during the construction phase will be required from the Consultant in order to complete this project. The additional services are specified in this scope of work. In this agreement the Consultant (Integrity Structural Engineering, PLLC) is designated as the Consultant Engineer of Record (E.O.R.). The Consultant's Subconsultant (Greenman -Pedersen, Inc.) is designated as the Subconsultant Construction Inspector. The Consultant providing on-site Construction Engineering Administration (Exeltech Consulting, Inc.) is designated as the Consultant Construction Engineering Administrator (C.E.A.). The contractor performing the actual construction work is designated as the Contractor. The contracting agency (Jefferson County Public Works Department) is designated as the Agency. The Consultant E.O.R. will be responsible for providing all work, materials, and equipment necessary to provide the construction engineering support and inspection services required for this project. The Consultant E.O.R. shall complete the tasks as specified in this scope of work to the satisfaction of the Agency. AGENCY'S RESPONSIBILITIES: a. Provide oversight of all construction engineering support services. b. Provide review of all Consultant E.O.R. deliverables. c. Provide readily available project information and examples from previous projects to the Consultant E.O.R. d. Provide right of entry and access to the project for all required services. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 10 of 41 CRITERIA: a. WSDOT Local Agency Guidelines Manual, current edition b. WSDOT Standard Specifications for Road, Bridge, and Municipal Construction, current edition c. AASHTO Standard Specifications for Highway Bridges, current edition d. Steel Structures Painting Council (SSPC) Painting Manuals, current edition e. WSDOT Construction Manual, current edition PHASE II: CONSTRUCTION ENGINEERING TASKS TASK 1: PROJECT MANAGEMENT This task includes management of the Consultant E.O.R.'s scope, schedule, and budget, coordination of the Consultant E.O.R.'s activities with the Agency and other Consultants, and submittal of project progress reports and invoices. This work includes monitoring monthly progress and the status of individual work elements, and work planned for the following month. The Consultant E.O.R. will document the current project status and provide projections for remaining work and expenditures. This work also includes preparation of project correspondence, submittals, transmittals, management of Consultant E.O.R.'s personnel, and record keeping as required for FHWA funded projects. The Consultant E.O.R. will be required to coordinate the work effort involved in all tasks under this agreement with the Agency. Prior to beginning any work, the Consultant E.O:R. will establish a project manager dedicated to this project, who will be the Consultant E.O.R.'s contact for the Agency. Provide monthly written progress reports submitted with the monthly project invoice, which shall include the following information for the Consultant E.O.R.: a. Progress-to-date for that month. Provide description of the work completed by each employee. b. Progress compared to original schedule and anticipated progress for the next month. c. Anticipated problems and delays for the Consultant E.O.R.'s work. d. Updated schedule of the individual work elements. Provide invoices for accomplished work at a frequency not to exceed one per calendar month. The Agency will disallow all or part of any claimed cost, which is not adequately supported by documentation. Invoices shall include the following information for the Consultant E.O.R.: a. Name of each employee that worked on the project in the billing period b. Each employee's job classification. c. Each employee's hours worked. d. Each employee's regular and overtime hourly wage rates. e. The total wages paid each employee. f. Each invoice will also include all direct non-salary costs and copies of supporting invoices or bills. g. All mileage charges will be supported by departure and arrival odometer readings for all vehicles used for the work. Mileage charges will be paid at the current IRS standard mileage rate. h. Copies of invoices from any Subconsultants used on this project, with copies of associated invoices for non-salary costs. i. Perdiem rates will be paid per the current published State of Washington, Office of Financial Management (www. ofm. wa. gov/resources/travel. asp). Deliverables: Monthly progress reports, updated schedules, and monthly project invoices. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 11 of 41 TASK 2: CONSTRUCTION ENGINEERING SUPPORT SERVICES •Pre-Construction Engineering_Support Services This work includes communications between the Consultant E.O.R., the Subconsultant Construction Inspector, the Consultant C.E.A., the Contractor, and the Agency. This work includes an initial project meeting with the Agency, a project site visit, and a formal Pre-construction meeting. This work includes assisting in the review and determination of the lowest responsive bid. This work also includes preparation of required pre-construction documentation. The anticipated pre-construction engineering documentation and. the primary responsible party for each item are provided in the list at the end of the scope of work. Subtask 2.1: Project Meetings The Consultant E.O.R. shall attend an initial project meeting with the Agency's staff at the Agency's office in Port Townsend. The purpose of the meeting will be to review the project, discuss all of the tasks as specified in this scope of work, discuss the primary responsible party for the required construction documentation, identify project issues, develop solutions, discuss the Contractor's anticipated construction process, and discuss coordination of the work with the Subconsultant Construction Inspector, the Consultant C.E.A., the Contractor and the Agency. The Consultant C.E.A. and the Subconsultant Construction Inspector may also attend the initial project meeting. The meeting shall be scheduled to occur prior to the formal pre-construction meeting and require approximately 2 hours. Subsequent additional meetings may be held at the Agency's Port Townsend office, at the project site, or by phone as directed by the Agency. Subtask 2.2: Project Site Visit The Subconsultant Construction Inspector shall visit the project site prior to the beginning of construction. The purpose of the project site visit is for the Subconsultant Construction Inspector to become familiar with the bridge site, the associated County road, the construction staging area and access, and the adjacent properties. The Subconsultant Construction Inspector will review the Provisions and Plans as the site visit is conducted. The Subconsultant Construction Inspector is to inform the Consultant E.O.R. of any potential problems that are discovered during the site visit. The Consultant E.O.R., the Consultant C.E.A., and ~ the Agency's Project Manager may accompany the Subconsultant Construction Inspector during the site visit. The project site visit will require approximately 2 hours. Subtask 2.3: Pre-construction Meeting The Consultant E.O.R. shall attend one formal pre-construction meeting with the Agency and the Contractor at the Agency's office in Port Townsend. The purpose of the pre-construction meeting will be to discuss the Contractor's work to be done for this project and review all project bid items and tasks. The meeting will cover: Contractor's order of work and time schedules, utilities, subcontractors, traffic control, safety, environmental requirements, records, submittals, inspections, and discussion of specific project/contract issues. Other Consultants, Sub-contractors, or parties that are critical to the project may also attend the meeting. The pre-construction meeting will require approximately 2 hours. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 12 of 41 • Construction Engineering Support Services This work includes review and evaluation by the Consultant E.O.R. of the Contractor's bridge painting submittals, materials approvals, materials testing monitoring, assisting with reviewing the construction documentation, responding to requests for information, change order review, environmental compliance verification, and project completion inspections. Subtask 2.4: Construction Engineering Support Services All Contractors' plans, programs, or materials submittals from the Contractor shall be submitted to the Consultant C.E.A., who will then forward the information to the Consultant E.O.R. All communication concerning approval of Contractor's plans, programs, or materials shall be provided by the Consultant E.O.R. to the Consultant C.E.A., who will forward the information to the Contractor. The Consultant C.E.A. shall provide copies of all Contractor submittals and the Consultant E.O.R. approvals, to the Agency for review. The Consultant E.O.R. shall provide review and assistance for any of the required general construction engineering documentation if requested by the Consultant C.E.A. The Consultant E.O.R. shall review, evaluate, and approve all Contractor bridge painting submittals, anticipated to include, but not limited to the following: a. Construction Schedules b. Health and Worker Safety plan c. Emergency Response plan d. Spill Prevention and Response plan e. Construction Site Work plan (includes equipment and material staging) f. Work Force Qualifications g. Quality Control Program h. Paint System Manufacturer and Paint System Information i. Cleaning and Surface Preparation Equipment plan j. Hazardous Waste Containment, Collection, Testing, and Disposal plan and system k. Paint Application Equipment and Operations plan 1. Added Girder Web Stiffeners: field measured locations, field measurements, shop drawings, and installation plan The Consultant E.O.R. shall assist the Consultant C.E.A in reviewing the Record of Materials (ROM) prepared by the WSDOT Materials Laboratory. If modifications are necessary, the Consultant E.O.R. shall assist the Consultant C.E.A in revising the. ROM to correspond with the project materials requirements. The Consultant E.O.R. shall assist the Consultant C.E.A. in maintaining the ROM throughout the construction process and modify it as necessary for coordination with any materials changes and confirmation of testing. The Consultant E.O.R. shall assist the Consultant C.E.A. in reviewing and approving Requests for Approval of Materials (RAM) submitted by the Contractor. The fabrication of the Added Girder Web Stiffeners is required to be inspected by the WSDOT Fabrication Inspection Dept. The Consultant E.O.R. shall assist the Consultant C.E.A. and the Contractor in coordinating the scheduling of this inspection at the fabrication site. The Consultant E.D.R, shall assist the Consultant C.E.A. in reviewing and approving the WSDOT Fabrication Inspection Dept. report., If inspection results are not within the tolerances stated in the specifications, the Consultant E.O.R. shall assist the Consultant C.E.A. in requiring the Contractor to make the necessary corrections, re-inspect,. and resubmit the inspection results for approval. The Consultant E.Q.R. shall assist the Consultant C.E.A, in reviewing and approving all blast waste material test results of the samples submitted by the Contractor.. The Consultant E.O.R. shall assist the Consultant C.E.A. in determining the appropriate blast waste disposal method based on the test results. The Consultant E.O.R. shall assist the Consultant C.E.A. in reviewing and approving all paint material test results of the samples submitted by the Contractor. If test results are not within the tolerances stated in the specifications, the Consultant E.O.R. shall assist the Consultant C.E.A. in requiring the Contractor to re-test and PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 13 of 41 resubmit test results for approval. It is anticipated that the paint sample testing will be done by the WSDOT Materials Lab. If testing of the previously taken existing soil samples becomes necessary due to environmental concerns, the Consultant E.O.R. shall assist the Consultant C.E.A. in coordinating the testing by an appropriately certified materials laboratory per the Agency's direction. The Consultant E.D.R, shall assist the Consultant C.E.A. in reviewing and evaluating the materials test results, and providing recommendations to the Consultant C.E.A. concerning the existing soil samples test results. Requests for Information: a. The Consultant E.O.R. shall respond to formal Requests for Information from the Contractor, prior to and during construction. Requests for information could consist of clarification of Plans, Specifications, construction materials and methods, etc. b. Requests for Information will be made by the Contractor to the Consultant C.E.A., who will forward the request to the Consultant E.O.R. The Consultant E.O.R.'s responses will be forwarded to the Consultant C.E.A. The Consultant E.O.R.'s responses to requests for information will be used by the Consultant C.E.A and the Agency to help direct construction activities for the project. c. The Consultant E.O.R. shall treat the requests for information as high priority tasks and respond to them as soon as possible and within 24 hours maximum. If the Consultant E.O.R. requires additional time to prepare a response, the Consultant E.O.R. shall make the request to the Consultant C.E.A as soon as possible, so that the Contractor can be notified of the delay. d. For purposes of estimating the costs required for this work for this agreement, it is assumed that the Consultant E.O.R. will review and provide written responses to 5 requests for information. The Consultant E.O.R. shall review the scope and cost estimate for any Change Order for which the Consultant C.E.A. requests assistance. The Consultant E.O.R. shall provide assistance in negotiating the change order if requested by the Consultant C.E.A. The Consultant E.O.R. shall assist the Consultant C.E.A. with the preparation of Pay Estimates, by reviewing monthly quantity totals if requested by the Consultant C.E.A. The Consultant E.O.R. shall perform the necessary research and document the W.D.F.W. requirement for continual sensitive species and habitats updates every 6 months. The Consultant E.O.R. shall accompany the Subconsultant Construction Inspector on the Pre-final and Final project inspections. The Consultant E.O.R. shall assist the Subconsultant Construction Inspector with the inspections and provide written inspection notes to the Subconsultant Construction Inspector for each inspection. Deliverables: Documentation of all reviews and approvals of Contractor submittals, responses to Requests for Information (stamped & signed), material testing monitoring, change order reviews, environmental compliance verification documentation, completion inspections documentation. Submit all paper originals in an organized bound project folder, and the MS Office format files on a CD or DVD, to the Consultant C.E.A. Subtask 2.5: Construction Inspection This work includes full time on-site construction inspection of the Contractor's compliance with the project Contract Provisions and Plans. This work is to be done by a Subconsultant Construction Inspector with NACE Level II or above certification. This inspection work may require overtime work due to the Contractor's schedule; all overtime shall be pre-approved by the Consultant C.E.A. This work is anticipated to include, but is not limited to the following: Review of the project Contract Provisions and Plans by the Subconsultant Construction Inspector, and preparation for the initial project meeting. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2Q13 Page 14 of 41 The Subconsultant Construction Inspector shall attend 2 project meetings (1 initial meeting, lpost-construction meeting) and a formal pre-construction meeting at the Agency's office in Port Townsend. The Subconsultant Construction Inspector's work will require daily communication and coordination of inspection activities with the Consultant C.E.A. The Subconsultant Construction Inspector's work will also require communication concerning technical aspects of the project with the Consultant E.O.R. Documentation of communications (phone, email, written) between the Subconsultant Construction Inspector and the Consultant E.O.R. shall be provided to the Consultant C.E.A. Provide oversight of the Contractor's adherence to the Contract Provisions and Plans, and change orders. Inspection of all items listed under the Structural group in the summary of quantities shown on the Plans. Inspection of the Added Girder Web Stiffener installation, painting preparation, and painting is anticipated to include, but is not limited to the following: a. The Added Girder Web Stiffeners: materials and installation. b. The installation of the abrasive containment system and conformance to the plans, specifications, and Contractor's submittals. c. The negative pressure inside of the containment per specifications. d. The pressure washing procedure per specifications. e. The chloride testing by the Contractor per specifications. f. The cleanliness of compressed air prior to the start of blasting and periodically during blasting. g. The cleanliness and thoroughness of the Contractor's abrasive blasting of the existing paint. h. No visible emissions outside of containment once the abrasive blasting begins. i. The Contractor's monitoring of employees during lead producing work tasks. j. Verification of proper abrasive blast profile and cleanliness throughout the blasting operation. k. The removal of spent abrasive and paint-chips from the containment floor. 1. The cleanliness of the steel prior to primer stripe coat or primer full coat application. m. The mixing of primer and application of primer for stripe coat and full coat. n. The Contractor performing wet paint checks for the proper applied thickness. o. The dry film thickness of the primer. p. That the abrasive blasting is not impinging on newly applied previous day's paint. q. The mixing and application of intermediate stripe coat or full coat. r. The finish coat before movement of the containment system to the next work location to be repeated as necessary depending on the containment size, rigging, and the length of the bridge. s. The accuracy of gage and perform dry film thickness checks as appropriate. t. The completed paint per paint thickness measurements, visual holiday inspections, and review of the Contractor's quality control records. Assisting the Consultant C.E.A. with the inspection of all items listed under the Preparation, Erosion Control & Planting, Traffic, and Other Items groups in the summary of quantities shown in the Plans. Prepare a Daily Coating Inspection Report for each working day during construction. The reporting shall include completing all applicable items in the Report form and will include the following information: a. The Contractor's work operations and progress. b. Tracking of the daily quantities of materials used. c. Verification of proper storage and security of materials. d. Materials testing or test results received. e. Proper operation of the traffic control system f. The durations of bridge closures if necessary. g. Weather conditions. h. Work stoppages due to weather or equipment malfunction. i. Questions or clarifications to or from the Contractor. j. Conflicts or disputed work. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14/12013 Page 15 of 41 k. Safety concerns. 1. Spills and cleanup operations. Verification of proper notification of authorities by the Contractor. m. Explanation of photos. n. Signature in ink by the Subconsultant Construction Inspector and the Consultant C.E.A. The Subconsultant Construction Inspector will provide copies of the Daily Coating Inspection Report to the Consultant C.E.A. daily. The Subconsultant Construction Inspector will assist the Consultant C.E.A. in completing the Inspector's Daily Report (WSDOT form 422-004 and 422-004A) when requested. Assist the Consultant C.E.A. with preparation of a daily quantities spreadsheet (MS Excel format) and a monthly quantities spreadsheet for monthly pay estimates. Provide photo documentation of the Contractor's work during construction. Project photos for the Daily Coating Inspection Report are to be labeled with the project name, project number, date, photographer, direction of photo, and brief description. Submit photos for the Daily Coating Inspection Report in print and digital file formats to the Consultant C.E.A. All project photos to be submitted in digital file format on a CD or DVD at the end of the project. Verify that the Contractor is using the materials as approved on the RAM forms. Ensure that the Contractor has provided the required paint materials samples for testing. It is anticipated that the paint sample testing will be done by the W.S.D.O.T. Materials Lab. Perform inspection of the steel materials (Added Girder Web Stiffeners) and Certification of Materials Origin documentation. Assist the Consultant C.E.A. in tracking and documenting the Contractor's working days. Monitor environmental compliance with the Hydraulic Permit Application and the Archaeological /Historical monitoring requirements. The Consultant E.O.R. shall inspect and approve the Contractor's measurements for the installation of the Added Girder Web Stiffeners. The Consultant E.O.R. shall attend and lead up to four (4) on-site project coordination meetings. These meetings shall be for structural inspection of the added girder web stiffeners, the containment system installation, the paint production, checking and verifying the Subconsultant Construction Inspector's work, and the Contractor's work. Perform pre-final and final project completion inspections, and prepare punch lists. Deliverables: Daily Coating Inspection Reports, Documentation of communications, All project photos (print and digital format), Daily quantities lists. Submit all original documents in organized bound project folders, Submit all electronic document files in MS Office format and digital photo files on CD or DVD to the Consultant C.E.A. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 16 of 41 •Post-Construction En~ineerin~ Support Services Subtask 2.6: Post-Construction Engineering This work includes assisting the Consultant C.E.A. with finalizing all construction documentation, preparation of As-built plans, assisting the Consultant C.E.A. in preparing for funding agency reviews, and assisting the Consultant C.E.A with other project close-out process work. The Consultant E.O.R. shall assist the Consultant C.E.A. in finalizing the materials acceptance documents. This includes but is not limited to preparation of the Comparison of Preliminary and Final Quantities and the Material Certification form. The Consultant E.O.R. shall assist the Consultant C.E.A. in finalizing all Change Orders and Pay Estimates. The Consultant E.O.R. shall prepare As-built plans for the purpose of documenting significant construction changes. The Consultant E.O.R. shall use the contract plans as a base for the As-built plans, and indicate changes in red graphics and text on the plans. The As-built plans shall be submitted to the Consultant C.E.A. and the Agency for review; the Consultant E.O.R. shall make revisions to the As-built plans per the review. Final As- builtplans shall be submitted on printed 22" x 34" plans and in AutoCAD drawing file format. The Consultant E.O.R. shall attend one post-construction meeting at the Agency's office in Port Townsend, requiring approximately 2 hours. The purpose of this meeting will be to review the completed project and assist the Consultant C.E.A. in submitting all final construction documentation to the Agency. The Consultant E.O.R. shall assist the Consultant C.E.A. in preparing for funding agency reviews. This includes but is not limited to a WSDOT Project Management. Review, a WSDOT Documentation Review, and a State Auditor Financial Aid Compliance Audit. Deliverables: As-built plans (stamped & signed). Submit the AutoCAD drawing files on a CD or DVD to the Consultant C.E.A. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 17 of dl Construction En~ineerin~ Documentation The Consultant E.O.R. shall prepare and process the required construction engineering documentation. Processing includes distribution to the Agency for review and submittal to the appropriate governmental agency where required. The construction engineering documentation is anticipated to include, but is not limited to, the items in the following list. Each item is followed by the Consultant who is primarily responsible for completing the documentation, either the Consultant C.E.A. [C.E.A.] or the Consultant E.O.R. [E.O.R..]. General Construction Documentation: 1. Daily Construction Project Diary (WSDOT form 422-014 notebook)[C.E.A.] 2. Inspector's Daily Reports (WSDOT form 422-004 and 422-004A)[C.E.A.] 3. Daily Coatings Inspection Report [E.O.R.] 4. Weekly Statement of Working Days. [C.E.A.] 5. Documentation of coordination with Utility Companies. [C.E.A.] 6. Documentation of coordination of temporary traffic closures. [C.E.A.] 7. Project updates to the Quinault Indian Nation, the general public, and the emergency services. [C.E.A.] 8. Documentation of correspondence with Agency Project Manager (phone calls, emails). [C.E.A.] and [E.O.R.] 9. Documentation of oversight of inspection work. [C.E.A.] 10. Documentation of oversight of quality control. [C.E.A.] 11. Documentation of Requests for Information from Contractor. [C.E.A.] 12. Documentation of resolution of construction problems with the Consultant E.O.R. and Contractor. [C.E.A.] Contractor Submittals: 1. Request to Sublet, State L&I form 421-012 EF. [C.E.A.] 2. Contractor and Subcontractor or Lower Tier Subcontractor Certification for Federal-Aid Certification forms, WSDOT form 420-004 EF. [C.E.A.] 3. Statement of Intent to Pay Prevailing Wages, State L&I form F700-029-000. [C.E.A.] 4. Quarterly Reports of Amounts Credited as DBE Participation, WSDOT form 422-102 EF. [C.E.A.] 5. Federal-Aid Highway Construction Contractors Annual EEO Report, FHWA form 1391. [C.E.A.] 6. Federal-Aid Highway Construction Summary of Employment Data, FHWA form 1392 (from Agency). [C.E.A.] and [Agency] 7. Monthly Employment Utilization Report, WSDOT form 820-010. [C.E.A.] 8. Employee Interview Report, Minimum Wage Compliance Survey, WSDOT form 424-003 EF. [C.E.A.] 9. Certified payrolls. [C.E.A.] 10. Contractor Schedules. [C.E.A.] 11. Breakdown of the cost of Lump Sum Items. [E.O.R.] 12. Daily Traffic Control Reports. [C.E.A.] 13. Review and approval of Contractor bridge painting submittals: [E.O.R.][C.E.A. assist] a. Construction Schedules b. Health and Worker Safety plan c. Emergency Response plan d. Spill Prevention and Response plan e. Construction Site Work plan (includes equipment and. material staging) f. Work Force Qualifications g. Quality Control Program h. Paint System Manufacturer and Paint System Information i. Cleaning and Surface Preparation Equipment plan j. Hazardous Waste Containment, Collection, Testing, and Disposal plan k. Paint Application Equipment and Operations plan 1. Added Girder Web Stiffeners: field measured locations, field measurements, shop drawings, and installation plan PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 18 of 41 Materials: 1. Maintain the Record of Materials (ROM) (WSDOT Materials Laboratory to prepare original ROM). [C.E.A.] 2. Request for Approval of Materials (RAM), WSDOT form 350-071 EF. [C.E.A.][E.O.R. assist] 3. Certification of Materials Origin, WSDOT form 350-109 EF. [C.E.A.][E.O.R. assist] 4. Coordination with WSDOT Fabrication Inspection Dept. and Contractor for the Added Girder Web Stiffener inspection. [C.E.A.][E.O.R. assist] 5. Monitor the Contractor's testing of the blast waste material. [C.E.A.][E.O.R. assist] 6. Monitor paint materials test results. [C.E.A.][E.O.R. assist] 7. Materials testing of existing soil samples (if testing is necessary): [C.E.A.][E.O.R. assist] a. Coordinate materials sampling and testing with the Consultant Engineer of Record. b. Review materials test results and determine required action. Change Orders: 1. Prepare Independent Agency, Change Order Document (Scope and Cost Estimate). [C.E.A.] 2. Review Contractor's cost estimate for proposed change. Negotiation of Scope and Cost with Contractor. [C.E.A.][E.O.R. assist] 3. Preparation of Final Agency Change Order document. [C.E.A.] 4. Submittal to Agency for approval. [C.E.A.] 5. Send executed change order to Contractor. [C.E.A.] 6. Provide Contractor signed Change Order to Agency for approvals. [C.E.A.] Pay Estimates: 14. Assemble, review, and prepare Inspector's daily quantities notes into monthly quantity totals. [C.E.A.] 15. Prepare monthly Pay Estimate spreadsheet. [C.E.A.][E.O.R. assist] 16. Submittal to Agency for review and approval. [C.E.A.] 17. Submittal to Contractor for review and signature. Reconciliation of any quantity discrepancies. [C.E.A.] 18. Submittal to Agency for payment to Contractor. [C.E.A.] 19. Payment of Pay Estimate to Contractor [Agency] Project Completion: 1. Pre-final inspection and punch-list preparation and submittal to Contractor.[E.O.R.] [C.E.A. assist] 2. Prepare and issue to Contractor Notice of Substantial Completion. [C.E.A.] 3. Final inspection, preparation, and submittal to Contractor, a punch list of final remaining items to be corrected or completed.[E.O.R.] [C.E.A. assist] 4. Prepare and issue to Contractor Notice of Physical Completion. [C.E.A.] 5. Submit copy of Notice of Physical Completion to WSDOT Local Programs and request inspection and acceptance. [C.E.A.] 6. Finalize and process execution of all uncompleted Change Orders, process final project change order if necessary. [C.E.A.][E.O.R. assist] 7. Finalize all uncompleted Certified Payrolls. [C.E.A.] 8. Finalize all materials acceptance documents. [C.E.A.][E.O.R. assist] 9. Prepare Comparison of Preliminary and Final Quantities and submit to Agency for approval. [C.E.A.] 10. Prepare Material Certification form and submit to agency for approval. [C.E.A.] 11. Prepare Final Contract Voucher, submit to Agency for review and approval, submit to Contractor for signature. [C.E.A.] 12. Prepare Final Pay Estimate, submit to Agency for review and approval. Send to Contractor for review and signature. [C.E.A.] [E.O.R. assist] 13. Verify all required DBE documents received from Contractor. [C.E.A.] 14. Establish Contract Date of Completion, notify Contractor. [C.E.A.] 15. Affidavit of Prevailing Wages Paid, State L&I form F700-007-00, approval for Contractor and all Sub- contractors received from L&I. [C.E.A.] 16. Submit Notices of Completion to Dept. of Revenue, Employment Security Dept., L&I. [C.E.A.] 17. Receive releases from Dept. of Revenue, Employment Security Dept., L&I. [C.E.A.] 18. Prepare As-Built Plans (if required), submit to Consultant C.E.A. for approval. [E.O.R.] PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2Q13 Page 19 of 41 19. Review As-Built Plans (if required), submit to Agency for approval. [C.E.A.) 20. Prepare project files for WSD~T Project Management Review and Documentation Review. [C.E.A.] [E.O.R. assist] 21. Prepare project files for Financial Aid Compliance Audit (State Auditor) [C.E.A.] PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 20 of41 Exhibit C Electronic Exchange of Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format _and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: Construction Engineering Documentation A. All Construction Engineering Documentation listed in, but not limited to, Exhibit A-1, Scope of Work. B. The Agency has the right to review documentation with the Consultant and request revisions. II. Methods to Electronically Exchange Data A. All submitted electronic documentation shall be in the Microsoft Office electronic file formats, AutoCAD file formats, or Adobe .pdf format. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2413 Page 21 of 41 Exhibit D-3 Payment (Negotiated Hourly Rate) The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR 31. 1. Hourly Rates: The CONSULTANT shall be paid by the AGENCY for work done, based upon the negotiated hourly rates shown in Exhibits "E" and "F" attached hereto and by this reference made part of this AGREEMENT. The rates listed shall be applicable for the first twelve (12} month period and shall be subject to negotiation for the following twelve (12) month period upon request of the CONSULTANT or the AGENCY. If negotiations are not conducted for the second or subsequent twelve (12} month periods within ninety (90) days after completion of the previous period, the rates listed in this AGREEMENT, or subsequent written authorization(s) from the AGENCY shall be utilized. The rates are inclusive of direct salaries, payroll additives, overhead, and fee. The CONSULTANT shall maintain support data to verify the hours billed on the AGREEMENT. 2. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to the following items: travel, printing, long distance telephone, supplies, computer charges, and sub-consultant costs. a. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY' S Travel Rules and Procedures. However, air, train, and rental car costs shall be reimbursed in accordance with 48CFR Part 31.205-46 "Travel Costs." b. The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. c. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. d. All above charges must be necessary for the services provided under this AGREEMENT. 3. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV, "Extra Work." 4. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 22 of 41 5. Monthly Progess Payments: Progress payments may be claimed on a monthly basis for all costs authorized in 1 and 2 above. The monthly billings shall be supported by detailed statements for hours expended at the rates. established in Exhibit "E", including names and classifications of all employees, and billings for all direct non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT' S employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the PROJECT at the time of the interview. 6 Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. 7. Inspection of Cost Records: The. CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE, and the United States, for a period of three (3} years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 23 of 41 Exhibit E-1 Consultant Fee Determination -Summary Sheet (Specific Rates of Pay) Project: Queets Bridge Painting, CR1881 DIRECT SALARY COST (DSC): Classification Man Hours (1) Rate = Cost Engineer of Record 387.50 x 130.00 = 50 375.00 TOTAL DSC = $50,375.00 REIMBURSABLES: Reproduction/Communication Mileage Ferry Fares Per Diem GRAND TOTAL PREPARED BY: John Wayand, Project Manager Jefferson County Public Works _ $ 450.00 _ $1,528.32 _ $ 65.60 _ $ 522.00 Reimbursables Subtotal 2 565.92 = 52 940.92 DATE: March, 2013 Note: (1) Estimated hours are based on the detailed cost estimate breakdown dated 3/ 11 /2013. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 24 of 41 _ irrtEr~t' ~J ~~ Er~ae~, Pt ~:~ ~~~ ~- sue, w~ ~erto ".~7!-'1. ~a~c { !~i43~-t81 Ems. ~ra~r ~ry?~. 1~1'~ ..l~hn ~r ~ c~ F'+ut~ic '~ ~2 'IMF ~t P.+~.13~rx ;port T , tAi ~tE: 13 ~~ Re~j+~t ~ ~+° ~+ Cr Rd_ ~.P. Lt.H4'} dli.~~} ~ 3 ~ qty t lr ;fie T '~ 1~1"f;'1-1~2'„ 1t~ T~r~el f~uie~ ; Piur~, ., Th~r~ 1~: its liEa .~. ~ ~. ~e fie+ei fraa+e 'lo + nay t~?-~,~~ ~~~~. -~.:.. .~ Kerh !~. 'V4~i SE €~ PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 2S of 41 Exhibit G Subcontracted Work The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT: Bridge Painting Expert Subconsultant Bridge Painting Construction Inspector Subconsultant Environmental Subconsultant PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 26 of 41 Exhibit G-1 Subconsultant Fee Determination -Summary Sheet (Mandatory when Subconsultants are utilized) Project: Queets Bride Painting, CR1881 Sub Consultant: Greenman -Pedersen, Inc. DIRECT SALARY COST (DSC): Classification Man Hours (1) Rate = Cost Paint Expert/Vice President 135.0 x 163.94 = 22 131.90 NACE Ins ector-re ulg ar 777.5 x 102.46 = 79 662.65 NACE Inspector-overtime (2) 46.00 x 153.69 = 7 069.74 REIMBURSABLES: TOTAL DSC = $108,864.29 Reproduction/Communication/Miscellaneous _ $ 700.00 Daily Travel Stipend (3): 90 on-site work days x $194.00 per on-site work day - $17,460.00 Mileage - $ 983.67 Ferry Fares - $ 32.80 Air travel = $ 1,400.00 Per Diem (lod~in~ & meals) _ $ 1.412.00 Reimbursables Subtotal 21 988.47 GRAND TOTAL _ $130,852.76 PREPARED BY: John Wayand, Project Manager DATE: March , 2013 Jefferson County Public Works Notes: (1) Estimated hours are based on the detailed cost estimate breakdown dated 3/11/2013. (2} Overtime rate applies after 40 hours per week. Travel time shall not be included in the 40 hour calculation. (3) Daily Travel Stipend includes all charges for daily travel to and from the project site for the NACE Inspector. No other travel charges are allowed for daily travel. Hourly rates do not apply when the NACE Inspector is travelling to and from the project site daily. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 27 of 41 Exhibit G-2 Subconsultant Fee Determination -Summary Sheet Fee Schedule Subconsultant Greenman -Pedersen, Inc. Disci line or Job Title Hourly Rate Overhead 143.23% Profit 30.00 % Rate Per Hour Paint Expert /Assistant Vice President 60.00 85.94 18.00 163.94 NACE Inspector -regular time 37.50 53.71 11.25 102.46 NACE Inspector -overtime 56.25 80.57 16.88 153.69 PW_Fonns/Standard Consultant Agreement with Exhibits Revised 2/14!/2013 Page 28 of41 Exhibit G-3 Breakdown of Subconsultants Overhead Cost Greenman -Pedersen, Inc.. Account Title $ Beginning Total % of Direct Labor Direct Labor 50,356,755 100.00% Overhead Expenses: FICA 5,385,638 10.69% Unemployment 802,081 1.59% Health/Accident Insurance 7,918,012 15.72% Medical Aid & Industrial Insurance 0 0.00% Holiday/Vacation/Sick Leave 9,030,352 17.93% CommissionBonus/Pension 14,857,866 29.51 Total Fringe Benefits 37,993,949 .75.45% General Overhead: State B&O Taxes 384,488 0.76% Insurance 2,330,977 4.63% Administration & Time not Assignable 15,085,842 29,96% Printing, Stationery & Supplies 1,313,637 2.61% Professional Services 1,076,867 2.14% Travel not Assignable 2,240,625 4.45% Telephone & Telegraph not Assignable 589,948 1.17% Fees, Dues & Professional Meetings 432,192 0.86% Utilities & Maintenance 998,863 1.98% Professional Development 287,660 0.57% Rent 4,019,150 7.98% Equipment Support (incl Depr & FCCM) 5,111,990. 10.15% Office, Miscellaneous & Postage 259,954 0.52% Total General Expenses 34,132,193 67.78% Total Overhead (General + Fringe) 72,126,142 143.23% Overhead Rate (Total Overhead /Direct Labor) 143.23% PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 29 of 41 .l Exhibit G-1 Subconsultant Fee Determination -Summary Sheet (Mandatory when Subconsultants are utilized} Project: Queets Bridge Painting, CR1881 Sub Consultant: Wetland Resources, Inc. DIRECT SALARY COST (DSC): Classification Man Hours (1) Rate = Principal Ecologist 10.0 x 135.00 REIMBURSABLES: Itemized GRAND TOTAL PREPARED BY: John Wayand, Project Manager Jefferson County Public Works x x x TOTAL DSC Cost 1 350.00 $0,000.00 $0,000.00 $o,ooo.oo $13 50.00 0 000.00 = 1 350.00 DATE: March , 2013 Notes: (1) Estimated hours are based on the detailed cost estimate breakdown dated 3/11 /2013. PW Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 30 of 41 i r Wet/ahd /hc. h:fr~affan ~ G1hF~."frxa: Hcs~o ;7~rcr=9 -Irkvt,^-;:raxhwr ~ -~rsrti ~ ~:~.larc~ y ~t~,r r P!1..~.. Win: K:~t'~m, P!E~E ~~ Ill A ~e 1~,A "1~l3 ~h~ ~ Prirrs~ipe~! Ec - !~~: ~ hater Brx~in~rd, Pri~ci pdel E - ~.C!!~ r ~t E3~rt~r~„ r~i~` Ecx~~t - 11:~.t~ F~+' firms ~~~~ ' .sue Err - 9. per ~a ! cr~r+ i E - Pte' c '~~~~ I ~1h d~ver-iu~ S,E, Sut~ 1~0 E~~er~tt, ~rs.~l~ n~ttc~r~ ~~00 {4~5~ 3~3T-~1 Fri I'~x i,4.~a~ ,3,r;'-43145 rr~~ Ala fr ~ ~e~ o~ T~ "ip~1 3art~ar I~Ia!r~r1 tr~f" i~ TAI ~rwi P'ro~u, ~~ci t~~s~t~ ~_ c~#1 r ~ 42~.~~T_~~.T4 ~ ~ t~ mgr q •I~~r 3'r PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 31 of 41 Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under asub-contract, including procurement of materials or leases of equipment, each potential sub-consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT'S obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT'S non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE or the FHWA may determine to be appropriate, including, but not limited to: Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or; Cancellation, termination, or suspension of the AGREEMENT, in whole or in part 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with asub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2413 Page 32 of 41 Exhibit I Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct non salary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 33 of 41 Exhibit J Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 -Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Highways and Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 -Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 -Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 -Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. It is determined via mutual agreement that a consultant design errors} occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide H&LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 34 of 41 the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Step S -Forward Documents to Highways and Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Highways and Local Programs Engineer to H&LP for their review and consultation with the FHWA. H&LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, H&LP will request assistance from the Attorney General's Office for legal interpretation. H&LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. H&LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. AW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 35 of 4l Exhibit K Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 -Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 -Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will meet with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer, if the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs (if applicable), .and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 36 of 41 procedures. Step 3 -Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does. not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 -Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission. approval (as appropriate to agency dispute resolution procedures}. If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 -Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 -Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 37 of 41 Exhibit M-1(a) Certification of Consultant Project No. CR1881 Local Agency I hereby certify that I am ~.'/%/C~itJ,~ j~ /~ ~1/,~LSc;~~ and duly authorized representative of the firm of Integrity Structural En ing Bering, PLLC whose address is 4124 Interlake Ave. N., Seattle, WA. 98103 and that neither I nor the above firm I here represent has: (a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure the AGREEMENT; (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any}; I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. ~ ~8 l~ Date ~- K ,~ Signature PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 38 of 41 Exhibit M-1(b) Certification of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of Jefferson County Public Works, Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Name Frank Gifford, Public Works Director (please print) Signature .~ Date ~ / PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//213 Page 39 of 41 Exhibit M-2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within athree-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph I( B) of this certification; and D. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Consultant (Firm): _Integrity Structural Engineering, PLLC Name ~~i(Jit~~~~ ~ ~~~~'~~ (please pint) `. -_ %'~ ~ ~~ /3 Signature: President or Authorized Official of Consultant Date PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 40 of 41 Exhibit M-3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made. or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure, The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such sub-recipients shall certify and disclose accordingly. Consultant (Firm): Intel;rity Structural En ineering PLLC` l ~ ~/ Name iC'''~it~/l/`~~~ 1/l/ L,~D (please print) .- -~.~ ~ ~3 Signature: President or Authorized Official of Consultant Date PW_Forms/Standard Consultant Agreement with Exhibits Revised 2/14//2013 Page 41 of 41