HomeMy WebLinkAbout040813_ca09Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~~
Agenda Date: April 8, 2013
Subject: Waiver of Tipping Fee for groups participating in annual volunteer
`Earth Day Cleanup' Events
Statement of Issue:
The Board of Commissioners has indicated, through Resolution 74-95 as amended, that
it will consider waiving fees for an activity that is in the public interest and of public
benefit on a case-by-case basis.
Public Works is requesting a waiver of the tipping fee at the County Solid Waste
Facilities for volunteer groups bringing materials collected from public roads and
lands only as part of the annual 'Earth Day Cleanup' events.
Analysis/Strategic Goals/Pro's & Con's:
This project is of public benefit. Using volunteers to clean up garbage and titter
dumped along roadways, waterways and on .other public land supplements other
volunteer programs (Adopt-a-Highway, for example), creates a less hazardous
environment for all county citizens, and fosters cooperation between the County and
its citizens.
Disposal of trash collected by volunteer groups on Earth Day will be otherwise
unfunded, and participation in such events likely to decline, if this fee waiver is not
available.
One waiver letter will be provided to each pre-approved volunteer group requesting a
waiver, valid for one day only. Groups must agree to separate out all recyclable and
hazardous materials, and dispose of them at the Recycle or Hazardous Waste Facilities
respectively, and will be informed of when they are open. A sample waiver request
and authorization letter is attached for reference.
Department of Public Works
O Consent Agenda
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This project supports County goal #3; Maintain and enhance environmental quality.
Fiscal Impact/Cost Benefit Analysis:
The exact fiscal impact will not be known until the number of groups that wish to
participate and their locations are determined. Fee waivers have been approved for
Earth Day cleanups in previous years, and the costs paid from the Community Services
Division of the County Administrator's Budget (90~) and the Roads funds (10%). Since
1999 the total disposal costs waived has averaged less than $130.
Recommendation:
Public Works recommends that the Board of County Commissioners directs Public
Works to process requests for tipping fee waivers associated with Earth Day cleanup
events, as it has the past five (5) years. Public Works also recommends that the
funding for such waivers be directed to come from the Community Services Division of
the County Administrator's Budget and the Roads Fund as stated above. A sample fee
waiver letter is attached for reference.
Staff Contact:
Al Cairns, Public Works
X 243
Reviewed By:
i~
Philip orle ,County Adm istrator Date
Jefferson County
Department of Public Works
623 Sheridan St.
Port Townsend, WA 98368
(360) 385-9160
April, 2013
Organization or Name: To Be Determined
Cleanup Location: To Be Determined
To Earth Day Participant,
Frank Gifford, Public Works Director
Monte Reinders, P =~: County Engineer
This letter authorizes the vehicle driver to duaa}~. without charge, materials collected from up blic
roads and lands only by volunteers during Earth Dav litter;;and dumping cleanup.
This letter is valid for one (1) day's use, during„the week of Apri122"d , 2013, at the Transfer
Station off Jacob Miller Road, or at the Quilcen~ Drop=~Q~~ tSite.
PLEASE GIVE THIS LETTER,TO THE ATTENDANT with your first load.
Participants should =finish their cleanup in ti~~ne to ;et to tie disposal facility before closing:
Traci fex,S ation Facility, Jacob 1Vliller Road 4:30 PM
Quile~ne Drop-..Box 5:00 PM
The participant whose fete is waived for. this event a reg es to:
1. Separate and recycle all recyclable materials, and
2. Se~~arate ont hazardous material (aerosol sprays, oil, antifreeze, paints etc.) and dispose of
at the HaLardon~. Waste~.Facility in the Port Townsend Industrial Park.
Thank you for your participation in this Earth Day community clean-up event.
Frank Gifford
Public Works Director