HomeMy WebLinkAbout040813_ca06JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of Commissioners
Philip Morley, County Administrator
FROM: Kate Driehaus, WSU Jefferson County Extension
DATE: 4/8/13
RE: 2013 MOA with Washington State University -Appendix A
STATEMENT OF ISSUE:
WSU Jefferson County Extension would like to revise the county's current MOA with WSU.
Per Appendix A, we would like the County to agree to provide funds for salary support for a
Director from January 1, 2012 through December 31, 2013, and a 4H Coordinator from March
2013 through December 31, 2013 up to the amount of $50,185.00. WSU Extension has
sufficient funds in its current 2013 budget to cover these salary reimbursements through
December 2013.
ANALYSIS:
The 2013 WSU Extension budget includes an amount sufficient to cover these salary
reimbursements for 2013. No additional appropriations are needed.
FISCAL IMPACT:
$50,185
RECOMMENDATION:
We recommend that the Commissioners approve this Appendix to the current agreement
DEPARTMENT CONTACT:
Kate Driehaus 379-5610 Ext. 206
REVIEWED B
y~~~
ip M r e dministrator Date
Hi Philip,
Nothing has changed in the MOA itself with WSU since last year. I am enclosing the current agreement for your
reference. The appendix allocates funds for Laura Lewis, as well as Sue Hay, 4H Coordinator. The amount
allocated in extension's 2013 budget for 4H youth & families is $20,000 & 4H after school is $15,000. The
amount in the MOA reflects the balance after subtracting the amount of Sue's January & February County
payroll, as she was not able to be appointed to her position with WSU until March 1, not January 1 as we had
hoped when this change was planned at the end of last year.
Let me know if you have any questions
Thank you,
Kate
MEMORANDUM OF AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
TOTAL
The following funds will be provided under this Memorandum of Agreement for the period January 1,
2013 through December 31, 2013 to provide an extension program.
Extension Director
Extension 4-H Youth & Families
Extension 4-H Afrer School
Richard Koenig
Associate Dean and Director
WSU Extension
Jefferson County
APPENDIX A
$20,185
$17,500
$12,500
$ 50,185
Date John Austin, Chairperson
County Commissioner
or County Executive
Daniel G. Nordquist Date
AVPR A/Director
Office of Grant & Research Development
Date
Approved as too form Only
3~~~1~
a
Jeff€arwpn ~a, Nro®eEnter Office
INTERAGENCY AGREEMENT
Between
WASHINGTON STATE UNIVERSITY EXTENSION
And
Jefferson County
I. Mission Statement
Washington State University Extension engages people, organizations and communities
to advance knowledge, economic well-being and quality of life by fostering inquiry,
learning, and the application of research. This mission is carried out using research and
experience-based educational programs from colleges and departments dispersed throughout
the WSU system, which address important issues and needs of individuals and communities
in a1139 counties in the state of Washington. WSU Extension is enabled for this task as the
Land Grant Institution for Washington through partnerships with county, state, and federal
governments.
II. Pumose
The purpose of this agreement is to formalize the longstanding relationships between
Washington State University Extension and Jefferson County Government. This also
continues a longstanding, joint funding relationship for Jefferson County Extension faculty
and designated support staff. This agreement conforms to the standards for interagency
agreements set forth in RCW 39.34.130.
III. Under terms of this Interagency Agreement, Washington State University Extension agrees
to:
A. Recruit, employ and establish salaries for Jefferson County Extension Educators and
designated WSU support staff for Jefferson County. Employment concurrence will be
sought from Jefferson County Commissioners before an individual is hired and assigned
to Jefferson County.
B. Assure that salary increase monies will be available for Extension Educators and
designated support staff based on criteria established by the Washington State
Legislature and Washington State University President.
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C. Supplement the funds received from the Jefferson County professional services contract
and pay salary and fringe benefits for each Jefferson County Extension Educator and
designated staff members.
D. Submit to Jefferson County at the beginning of each month an invoice for the actual
reimbursement amount that occurred during the month of the professional services
contract appearing in Appendix A of this agreement.
E. In cases where position vacancies occur due to separations during a contract period, the
counties will be invoiced to cover the Jefferson County portion of annual leave and sick
leave payout.
F. Provide fringe benefits to Jefferson County Extension Educators as outlined in the WSU
Faculty Manual and provide fringe benefits to support staff as specified by the applicable
agreement, policy, or law.
G. Grant annual leave, sick leave, professional leave, other leave and holidays as outlined in
the WSU Faculty Manual for Jefferson County Extension Educators or by the applicable
agreement, policy, or law for jointly funded or fully WSU funded support staff.
H. Provide in-service education for Jefferson County Extension faculty members.
IV. Under terms of this Interagency Agreement, Jefferson County will:
A. Through a professional services contract, pay the amount agreed upon monthly, or as
mutually agreed upon, to Washington State University for Extension education services
to be rendered in Jefferson County. This professional services contract, known as
"Appendix A" to this agreement, shall be for a term of one calendar yeaz and will be
negotiated prior to the beginning of each calendar yeaz.
B. Promptly pay the invoice voucher from Washington State University. Current month
invoice to be billed by the l0a' and payable on the 25a` of the month, or on a schedtrled
mutually agreed upon between WSU Extension and Jefferson County. The invoice to be
for the actual monthly reimbursement of the contract amount.
C. Jefferson County agrees to pay the "county portion" of accumulated leave payments for
contracted personnel due to separation.
D. Contingent upon approval of the Board of County Commissioners or County Executive,
Jefferson County will continue to support contracted personnel on professional or
retraining leave.
E. Furnish office facilities for faculty and support staff.
F. Provide an adequate operating budget to carry out Extension educational programs for
citizens of Jefferson County. This budget will cover secretarial and support staff salaries
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..
not covered by this Agreement and telephone, office equipment, teaching and office
supplies and travel costs.
V. Washington State University and Jefferson County jointly agree that:
A. Additional program support staff positions maybe employed and fully funded by either
party to assist in carrying out Extension educational programs in Jefferson County.
B. This Interagency Agreement is effective upon being signed by appropriate
representatives of the two organizations. It may be periodically reviewed and amended
or supplemented as may be mutually agreed upon in writing.
VI. Terms of Modification or Termination of this Agreement:
A. This Interagency Agreement maybe modified by the parties when mutually agreed
upon in writing. This Agreement shall continue in effect until terminated following
mutual discussion and agreement. Should the parties be unable to agree on the level of
support for professional services of Extension Educators and jointly funded staff in an
upcoming contract period specified in Appendix A to this document, either party may
terminate the contract. However, written notice of termination must be received before
October 1 for termination effective January 1 of the next year.
VII. Records Retention
A. Both Washington State University and Jefferson County will maintain records which
are sufficient and properly reflect all costs incurred under terms of this Interagency
Agreement. These records will be retained as set forth in the applicable retention
schedule or six years, whichever is less.
APPROVED: ~ ~
Y 6~ 3~".? 9-iZ
andy Baldree Date
Interim Associate Director
WSU Extension
~~Z1~lZ
C air Date
J fferson County Commissioners
r ~9L ~ t ~ r ~ 4~-'t-/In,,~ C~~~~L~.
/Daniel G. N quist ~ Date
J}AVPRA/Director
Office of Grant & Reseazch Development
Approved as bo form only:
5 J r6 ,~.
Jefferson Co, Prnse is Office
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