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Home My WebLink AboutM030413~~ ~~ ~~~~gON EGG ~Iti l1 ~~ ~ • i't i ,~ ~2v,q~~I NCs~~~ District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 4, 2013 Commissioner Phil Johnson called the meeting to order at the appointed time in the presence of Commissioner David Sullivan. Chairman John Austin was absent. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen stated the Jefferson County Aquatic Group has taken over Make Waves and is working with the City of Port Townsend to find long term solutions for the continuance of the Mountain View Pool: • A citizen stated not having high speed Internet impacts the community and hinders home owners from being able to find renters; • A citizen stated a Chimacum Grange meeting is scheduled for March 13, 2013; banking business should be done with local regional companies rather than New York companies; • A citizen commented on Consent Agenda Item No. 3, stating the Counties insurance dropped coverage regarding Public Records Act violations resulting in the costs for defense and fines to be paid by tax payers when this can be avoided by training County employees and ensuring they are in compliance with the Public Records Act; and • A citizen stated they are waiting for an incident report from 2010 and an answer from the County Administrator regarding a Public Records Request response from another department; an appointment does not have to be made for inspection of documents for a public records request according to the County's Record Access Policy. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion. The motion carried. 1. AGREEMENT, Interlocal: North Pacific Coast Marine Resources Committee (NPC MRC) Fiscal Administrafion; In the Amount of $4,500; Jefferson County Public Health; Clallam County. 2. AGREEMENT: Reimbursement Services Agreement, Flex Benefits Plan; No Dollaz Amount; Jefferson County Auditor; WageWorks, Inc. 3. AGREEMENT: Legal Services; In the Amount of $205 per hour (Lawyer); $155 per hour (Associate); and $85 per hour (Paralegal); Jefferson County Prosecuting Attorney; Law, Lyman, Daniel, Kamerrer & Bogdanovich 4. AGREEMENT: Maintenance of Memorial Field; In the Amount of $23,766; Jefferson County Public Works; Roger Hall, Discovery Bay Landscaping 5. AGREEMENT: Installation of Chain Link Fence, Hoh Shop Project No. 180-543-1858; In the Amount of $24,323.92; Jefferson County Public Works; Kiwi Fencing Co, Inc. Page 1 Commissioners Meeting Minutes of March 4, 2013 ~: 6. AGREEMENT: Hoh Shop Equipment Shed Project No. 180-543-1858; In the Amount of $3,360; Jefferson County Public Works; Clallam County Public Utility District (PUD) 7. AGREEMENT, Supplemental No. 1: Run Off Road and Intersection Safety Improvement Project No. X01886; Construction Phase Estimated at $825,000 (100% Funded by the Federal Highway Administration); Jefferson County Public Works; Washington State Department of Transportation 8. Letter of Termination of the Rural Arterial Program (RAP): Grant No. 1609-1 for South Discovery Road Improvement Project (M.P. 2.65- M.P. 3.64); County Road Administration Board (CRAB) 9. Termination of the Rural Arterial Program (RAP): Grant No. 1607-1 for South Discovery Road Improvement Project (M.P. 3.62- M.P. 4.00); County Road Administration Board (CRAB) 10. Advisory Board Resignation: Gardiner Community Center Board of Directors; Linda Hanel 11. Advisory Board Appointment: Gardiner Community Center Board of Directors; Unexpired Three (3) year term expires July 10, 2015; Carlton Posey 12. Payment of Jefferson County Vouchers/Warrants: Dated February 21, 2013 Totaling $468.06 and Dated Februazy 25, 2013 Totaling $173,166.30 13. Payment of Jefferson County A/P Warrants: Done by Payroll Dated February 20, 2013 Totaling $16,386.77 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Commissioner Sullivan will participate in a special meeting of the Olympic Area Agency on Aging (O3A) via conference call this week. He participated in a team leader award ceremony last week. Commissioner Johnson will attend a Legislative Steering Committee (LSC) meeting and a LSC Roundtable discussion this week. Appointing Citizen Members to the Metropolitan Park District Steering Committee: County Administrator Philip Morley presented a joint City and County resolution to appoint members to a Metropolitan Park District (MPD) Steering Committee. This will allow the recommended work of the Exploratory Regional Parks and Recreation Committee (ERPRC) to continue. The ERPRC concluded that the existing parks and recreation system is not sustainable and proposed the creation of a MPD. The Commissioners and City Council approved a joint resolution in February that created a process so citizens can create a MPD. This includes setting boundazies of the MPD, determining how the MPD would be administered and governed, establishing funding and other specific details of creating a MPD. This resolution appoints citizens as members of the Metropolitan Park District Committee. The committee will make a final recommendation to the Commissioners and City Council on whether or not to place a ballot measure before the citizens to adopt or reject a MPD. The committee will consist of eleven citizens, representing a broad geographical cross section of the County. Member interests include park and recreation and non-profit service providers. Alternate members may be appointed in the future and the structure of the committee may be revised by a joint City Council and Commissioner resolution. The draft resolution provided in the Boazd's packet has been revised to correct the spelling of Doug Hubert to read Doug Huber. Page 2 Commissioners Meeting Minutes of Mazch 4, 2013 Commissioner Sullivan moved to approve joint RESOLUTION NO. 1414=13 appointing citizen members to the Metropolitan Pazk District (MPD) Steering Committee as corrected. Commissioner Johnson seconded the motion. The motion carried. Hearing Notice to Amend the Port Ludlow Development Agreement and Extend the Development Agreement and Memorandum of Understanding: Associate Planner David W. Johnson stated a letter was received from Port Ludlow Associates President Diana Smeland requesting to extend the Port Ludlow development agreement for an additional five years and to extend their preliminary plat approval for an additional three yeazs. Economic conditions have affected the development of the Port Ludlow area. The term of the existing agreement is scheduled to expire May 20, 2020. The proposal is to extend it until May 20, 2025. Before the Board can approve the extension of this agreement, a heazing must be scheduled. There is an existing Memorandum of Understanding (MOU) with Olympic Water and Sewer, Inc. that is concurrent with the agreement with Port Ludlow Associates. He presented a hearing notice for a heazing to take place on Monday, April 1, 2013 at 10:00 a.m. in the Commissioners' Chambers. If the hearing notice is approved, there is a ten day comment period from March 6 through March 18, 2013. Commissioner Sullivan moved to approve the hearing notice to amend the Port Ludlow Development Agreement to extend the development agreement and Memorandum of Understanding with Olympic Water and Sewer, Inc setting the hearing for April 1, 2013 at 10:00 a.m. in the Commissioners' Chambers. Commissioner Johnson seconded the motion. The motion carried. The meeting was recessed at 9:49 a.m. and reconvened at 1:33 p.m. with Commissioner Sullivan and Commissioner Johnson present. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. - Calendar Coordination: • Chairman Austin is out of the office until March 5, 2013 • Commissioner Johnson will be in Olympia March 7, 2013 • Commissioner Johnson will attend an Olympic Regional Clean Air Agency meeting March 14, 2013 - Legislative Session: • Projects of Statewide Significance SB 5805 • SEPA Categorically Exempt HB 1809 • WSAC Opposed to Reform City Annexation Procedures SB 5013 • Voluntary Planning under GMA for Counties under 20,000 • Apply for Grants if Appealing GMA Decision HB 1401 • Derelict Vehicle - Miscellaneous Items • YMCA Chamber Presentation • Squamish Name Change • Dan Taylor Teamsters Letter • Interim JeffCom Director Hired Page 3 Commissioners Meeting Minutes of March 4, 2013 • PIF Agreement for Building 202 - Future Agenda Items (Not Discussed) NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 2:19 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Johnson seconded the motion. The motion carried. ~,3 13 '~ SEA);,~«~ *K r^ s ~ a `S rl +yr.~ ~ ~ ~ ~~~ ATTEST:- . ` ,"' JEFFERSON COUNTY BOARD OF COMMISSIONERS (Excused Absence) ~~ John Aus~in, Chair' Erin Lundgren ~ David Sullivan, Member Clerk of the Board Page 4