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Home My WebLink About017 13~ ~ ~ I ~ .~~~~~ ~a ORDER: BUDGET APPROPRIATIONS/ EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS RESOLUTION NO. 17-13 WHEREAS, the Jefferson County Board of Commissioners did on the 8~' day of April, 2013 declare that a need existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 8`" day of April, 2013, set a hearing on said need for the 22"d day of April, 2013, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice of this hearing as provided in RC W 36.40.100 on April 10 and 17, 2013 in the official newspaper of Jefferson County; and. WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Boazd of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMDUNTFROM UNENCUMBERED FUND# FUND NAME FUND BPLANCE REVENUE CURRENT IXPENSE/C~7JERAL FUND 001-110-000 JUVENILE SERVICES $13,000 EXPENSE $13,000 001-270-000 NON-DEPARTMENTAL $46,302 $46,302 Total General Fund $59,302 $0 $59,302 S PHIAL REVENUE!CAPITAL/ENTERPRISFJI NTERNAL SERVICE FUNDS 107-000-010 BOATING SAFETY $35,030 $105,090 $140,120 108-000-010 COOPERATNEEXTENSION $1,440 $17,000 $18,440 135-000-010 JEFFERSON COUNTY DRUG FUND $10,000 $10,000 308-000-010 CONSERVATION FUTURES FUND $303,515 $303,515 151-000-010 REETTECHNOLOGYFUND $7,000 $0 $7,000 Total Other Funds $356,985 $122,090 $479,075 APB ~K+yt r 4" ~ ~ 9 p \~ this. c7~ nd day of April, 20li. ~, t~' ,,, + /~ ;~ !. ATT o S1;{a~-~ fi~Locke ~~~ Deputy Clerk of the Boazd STATE OF WASHINGTON Jefferson County JEFFERSON BOARD OF ~ Phil i. ~;~-lc~~ rv em er ~-"~.. «~. ~ ~~~j.~~j3 TO: BOARD OF COUNTY COMMISSIONERS Date: March 22, 2013 RE: Request for Emergency Budget Appropriation/Extension and Amendment Juvenile Services 001-110-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: bts,ooo For funds other than Current Expense (General Fund)-- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eyes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 80 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $D $D TOTAL REVENUE:. $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52710.31.0010 Su lies $0 $3 400 $3,400 52710.31.0020 O eratin Su lies -Diversion $400 $400 52710.31.0030 Office Su lies -GAL $2 000 $2,000 52710.31.0035 Su lies -Work Cred Coord. $500 $500 52710.31.0055 BECCA Su ort $500 $500 52710.31.0090 Proctor Home/CIAA $6,000 $6 000 52710.31.9999 GAL Donations xfer to Kitsap Bank $200 $200 TOTAt.EFENDITURE $0 $13,000 $13,000 Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: March 22, 2013 RE: Request for Emergency Budget Appropriation/Extension and Amendment Non-Departmental 001-270-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $46,302 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 '' ':?;i TOTAL REVENUE $0 $0 $0 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 51281.41.0003 Court A ointed Attorne $0 $48 302 $46,302 $0 $0 $0 $0 $0 $0 ~ ~ ~ ~a i,I; i;~,I~i jlilll T~j~ I~~PE' E $0 $46,302 $46,302 cc: r+~~ ~ 3a~J;3 ~~ j TO: BOARD OF COUNTY COMMISSIONERS Date: 3/11/13 RE: Request For Budget Appropriation/Extension and Amendment SHERIFF'S BOATING SAFETY Department/Fund Name 107000010 Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this yeaz. ARer a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an appropriation and budget extension in the amount $140,119.73 for this curzent year for the reason(s) outlined below. 0 For funds other than Curren! Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes / No ^ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of $105,089.80 to include this new revenue in the budget this year as outlined below. BARS # Revenue Descri lion Current P Bud et Revision New Budget 331.97.00.0000 Homeland Security VesseIPSGP Grant $115,000.00 $105,089.80 $220,089.80 $0.00 $0.00 $0.00 ' LF.~, $115,000.00 $105,089.80 $220,089.80 BARS # Ex eoditure p Descri lion P Current Bud et Revision New Budget 59421.64.0010 Homeland Security Vessel & Trailer $130,000.00 $137,369.73 $267,369.73 59421.64.0011 Homeland Security Vessel Project Manager $2,500.00 $2,750.00 $5,250.00 $0.00 $0.00 $0.00 $132,500.00 $140,119.73 $272,619.73 Reason for Appropriation/Extenson ~_ __ _.____ .All expenditures under the PSGP grant in 2012 were halted under a cease order in September pending processing of gran[ extensions. It was anticipated the paperwork would be processed within a couple of weeks and work would resume in 2012 at '~ !.the time the 2013 budget was prepared. The final paperwork and go ahead to resume work was delayed into 2013. This ;.appropriation moves the budgeted revenue and expenditures under this grant forward to 2013 for completion. The grant ;includes a 25 percent match which is available within the fund balance. cc. ~~~ ~ ~f~3~i3 c~ TO: BOARD COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: March 25. 2013 WSU Jefferson County Extension 108 DepartmenUFund Name Fund Number ' Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insuff cient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I f nd that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $1,500 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? x Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Ss,ooo BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 34710000040 General Interest -contribution from LandWorks $0 $5,000 $5,000 Collaborative $0 108 Fund Balance Revenue from 2012 Farm Tour $1,500 $1,500 $0 TOTAL REVENUE $0 $6,500 $6,500 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED ~os5~tzttoosoo Clerk hire $0 $5,850 $5,850 ~os5~tztzo.sooo ersonnelbenefits $28478 $650 $29128 $0 $0 $0 TOTAL EXPENDITURE $28,478 $6,500 $34,978 Reason for Appropriation/Extension WSU Extension will receive $5000 from LandWorks Collaborative in 2013 to support the hiring of a part-time Jefferson County Small Farms Coordinator. WSU Extension would also like to appropriate $1500 in revenue from 2012 Farm Tour to support this position. The coordinator will be responsible for managing Jefferson County Farm Tour, the Jefferson County LandWorks Collaborative, and the FIELD internship program. Resoectfull Submitted. ~ `~~ Elected Official/Department Head Signature (_; 1. YlY 1C ~~ „mod '(3 i3 C i4 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU Extension Department/Fund Name Commissioners: (mark all that apply with an "X") Date: March 21.2013 108 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Ox Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $12,000 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 33366.12.3000 South PT Ba Shellfish Protection Education $13,000 $12,000 $25,000 $0 $0 $0 TOTAL REVENUE: $13,000 $12,000 $25,000 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 53195.10.0601 clerk-hire salary $1,800 $5,630 $7,430 53195.20.0000 benefits $260 $600 $860 53195.41.0010 Professional Services $5,500 $4,915 $10,415 53195.31.0010 Su lies $5 500 $795 $6,295 $0 -TOTAL EXPENDITURE $13,060 $11,940 $25,000 Reason for Appropriation/Extension Grant funds budgeted for 2012 were not entirely used by the end of last December, and are being appropriated into the 2013 budget. The appropriations reflect grant expenditures WSU Extension's water quality program expects to incur through the end of of the. grant in May 2013 Resoectfully ubmitted. _- _ ~_ Elected Official/Department Head Signature ~v~dl2 5~ ~ 15113 TO: BOARD OF COUNTY COMMISSIONERS Date: April 2, 2013 RE: Request for Emergency Budget Appropriation/Extension and Amendment JEFFERSON COUNTY DRUG FUND 135.000-010 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: S1o,oo0 ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 515.10.49.0040 Miscellaneous $0 $10,000 $10,000 $0 $0 $0 $0 $0 $0 -...,. _., _ .. T07ALEXPENDITURE $0 $10,000 $10,000 Elected Official/Department Head Signature Sul. ~ _,~',, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Conservation Futures Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: March 14, 2013 308 Fund Number a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: $303,515 ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? 8X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 tr .._' ~: TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59439.61.0030 Brown Dai Pro'ect $24,900 -$24 900 $0 59439.61.0035 L. Brown Trust II $0 $24,900 $24,900 59439.61.0045 Boulton Farm $0 $69 000 $69,000 59439.61.0100 O&M for Com leted Pro'ects $0 $14,515 $14,515 59439.61.0015 Projects Subject to Approval $0 $220,000 $220,000 TOTAL`EXPENDITURE! $24,900 $303,515 $328,415 Reason for Appropriation/Extension During the preparation of the 2013 budget it was unknown whether the property transaction of L. Brown Trust II and the Boulton Farm would be completed in 2013. I have determined that these lwo transactions will close in 2013, requiring a budget appropriation. The first two lines above are to correct a budget description error (the line item should have been L. Brown Trust II instead of Brown Dairy Project). $i4,5i5 is being added as the required O&M for previous properties purchased. Althought these funds are sought irregularly, they must be available. The Conservation Futures Board is currently working on approving the 2073 projects. There is approximately $220,000 available for these projects. I am submitting this amount as part of this budget appropriation for this year's activities. Respectfully Submitted, lected Official/Department Head Signature CC ~ ~+ ~~ :3~a(~~13 TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Budget Appropriation/Extension and Amendment Treasurer/REST Fund Department/Fund Name 151 000 010 Date: Februry 25, 2013 Fund Number Commissioners: (check all that apply) ^ Please be advised that after a thorough examination of my current budge[ it appears that the amount allocated is insufficient to pay necessary expenses of [his department for this year. Afrer a careful examination of all the expenditures within the department budget with respect to present and future needs, I find [hat my budget is short. Therefore, I request an appropriation and budge[ extension in the amount $7,000.00 for this current year for the reason(s) outlined below. /^ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes / No ^ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS k Expenditure Descri lion Current p Bud et Revision New Budget 151000010.51422.31.001 Office Supplies $0.00 $7,000.00 $7,000.00 $0.00 $0,00 $0.00 $0.00 $0.00 $7,000.00 $7,000.00 Reason for.Ap_propriation/Extension_ _ _._ _.._.._ -i iAdditional costs associated with our new software system not known at time of budge[ preparation. Respectfully submitted, Judi Morris, Treasurer Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren. Clerk of the Board DATE: Apri122, 2013 SUBJECT: HEARING re: Proposed ls` Quarter Supplemental Budget Appropriations/Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2013 Budget. Per RCW 36.40.140, the Board of County Commissioners must hold a public hearing regarding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 1st quarter supplemental budget appropriations. 1~~3 Date