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HomeMy WebLinkAbout051313_ca01~T^ F~~~''+yy'~ /^/~^^ T 1~+ ~T{, T ^^/~~ ~^rT.,'~ ^A T~`~~ Consent Agenda w Q,SQN Cb { V ~~i JJ~~ V ~ ~ ~ i./ 1 1 i ~ ~~~~ ~-+ .~..iJ.f~~11 { 615 Sheridan Street ~ Pert Townsend a UVa~hing#en a 98368 www.i~ffersoncou ntypu biichealth. org April Z4, ZQ13 ~'EF~E~L]~' C~1~NTY ~(lAR~? ~~ CCIUN~'Y ~[~MMIS5~4]NE~tS AGENDA RE((1!l~EST TD: Bmard of Jaunty ~Ca~mss~pnelrs Philip Morley, CQUinty Admi~istratolr FRf?M: Jareel Keefer, Envlronlmental F-le~lth ©IreCtOr MATE: ~`~,,~''~ 1 ~ ~ ~. ~' l SI~IH]~~T: Agenda Item -Agency Agreement with Departrraent of ecology for Jefferson County Toxic Cyanobatvteria Project #Gi40~~~3; April 1, ~4~13 -June ~{~, 2D15, $ZQ,tlQ~6 STATEMENT ~F ISSUE. Jefferson County Public I~ealth is requesting Board approval of the Agency Agreement with Department of Ecology for Jefferson County Toxic Cyanobacteria Project #G14fl©003; April 1., 2£}13 ~- June 3C1, X01.5; X20,000. ANALYSISISTItAT~GIC GD-4~.S PFtDS and C~}N The goals of the Jefferson County Toxic Cyanobacteria Project are to prevent human and. animal illnesses from bluegreen algae (cyanobacterial} blooms, provide information to the public and land managers, and provide data to determine if remedial actions are possible. These goals will be met by a regular sampling program targeting Anderson Lake, take Leland, and Gibbs Lake for cyanobacteria, toxins and nutrients. ttesults will be communicated to the public and to land managers via welasite, press releases and a final report. FISCAL IMPA+CTIC9ST BENEFIT ANALYSES:. This contract regLtires 25°/a matching funds in the amount of X5,000. The matching funds will come from County General Funds. The l]epartrrment of Ecology will fund the grant at 75°Io totaling $15.000. RE+C[3M M ENiQATIIDN: JCPFV management request approval of the Agency Agreement with ©epartrnent of Ecology far Jefferson County Toxic Cyanobacteria Project #G1400003; April 1, 2013 ° .tune 30, 201'S; $20,000. RE ED BY' ~~s ~~lip Mor y County nistrator C7ate COMMUNITY HEALTH RUHLIC HEALTH ENVIRQNMENTAL HEALTH REVELQPMENTAL QISABILlTIES WATER QUALITY MAIN: (36S} 385-9400 ALWlIY'S Vh-ORitIt~O ;FOR A S,IFER ANP MAIN: (360j 385-9444 FAX: (360} 385-94C}1 HEALTHIER CQ1YIlNl~MlTll' FAX: i360} 379-44&7 I~ I2~ESH~'ATER ALGAE Ct71tii'T'ROL I'II-t~E)GRAM GRANT AGREEIVIENT BETWEEN THE STATE OF" WASHINGTON DEI'ART`I«ENT OF EC~OIJOGY ANII JEFF'EFtS~ON COUNTY ENVIItONIVIENTAL HEALTH 'TI-IIS is a binding a~r~errient entered into, by, and bet~n~e~n t~~ stage of ~~+ashingtc~n Department of Ecology [DEPr'1.RT°MENT] anal Jefferson Cc~~anty Environmental I-Iealth ~RECIPII~;N T~. "I'he purfrose of this agreement is to provide funds to the R~CIPIIN'I~ to carry out t'~e activities described herein. 1'AItT I. GEIVEItAI., iNF(JRMATION Project Title: .Ieffers~-n County Toxic Cyanobacteria Crane Number: G1400003 A. RECIPIENT Infornnation RECII'II~NT Name and Address Jefferson County En~rironrnental Health. 615 SI°~eridan Street Port "Y`n~-nsend,'WA 98~t58 RECIPIENT Contact ~I'elephone Number: Fax Nurrrber; Irmail Address: RECIPIENT Billing Contact Telephone Number: l~ ax 'ti umber; E-rrlail Address: Rb:GIPIEN`C Federal ID Number ~Ti~chael Da~~-srrn ~3C~0) 385-9444 x30I (3G0} J79-4487 mdar~~son~~cr~. jefferson.-~'a.us ~'eranica Shaw [360 385_940} (3C0} 335-9401. ~~ercrnica(~~CO.,jeffersan.~~~a.us 91-6001322 S. DT~PA12T11!IENT Information I7EI'ARTIvIENT Address:. ~Yatcr (luality° Program "4~'ashington State De~arttnent of Ecology P.O. Box 47600 (]Iympia, "~~vA 9504-7600 I]EPARTVIEN'T Project Manager Tclephone Ntpmber: ~' a7x ~rurnber: E-mail Address: Li~beth Seehacher {3G0) 4[}7~fi938 (3fiQ) 407-7151 Li:rheth.Seel~acher`a~ecy.4ti°a.go~r ,Tefferson County Environmental Health 3efferson County Toxic Cyanobacteria l'AC'P Crrarzt Na. C34fl®f~03 DEPAI~TMEI~iT F`iu-rding Source DEPARTMENT Share: RECIPIENT Share: Total PI~D1E'CT Cost.: ~'reslrtiva#er Algae Can#rol 1'rr~grarn ~1~,[lil(l S5,€IflO DEPARTMENT Maximum Percentage: 75 percent The effective date of this agreement will be April 1, 213. Any vG=ark perfarnaed prier to the effective date of this agreement. will be at the sole expense and risk of the 'R E:CIPIENT, This agreement gill expire na later than ,Tune 3a, 2t11S. PAK'T IL I'~}ST 1'Rt3,7F..t:T ASSE551~iFN~E~ The RECIPIENT agrees to submit a brief survey regarding the key project results or f'reshti~~ater algae control otirtcarraes and the status of environmental results or goals from the project trvo years after project completion. The DEPARTMENT'S Water (duality Program Performance Measures head ~~~ill contact the RECIPIENT befar•e the Past Project ~.ssessmerst date to request this data. The I3EPAR`i MENT may also conduct site interviews and inSpectiarrs, and may otherwise evaluate the Project, as part of this assessment.. Past Project Assessment Date:.Iune 3t7, 2t}I7 I~reshwater algae control project outcomes to be evaluated at the fast Assessrrrent include: Progress toward the reduced blue-green algae blooms. at Anderson Lake, Gibbs Lake, aril Lake Leland. PAINT III. PItQJECT I)ESCRIPTIQIY Ta protect public health at three popular lakes with fret}uent toxic algae blooms, the RECIPIENT will provide rx~anthly monitoring and sampling. The RECIPIENT will analyze environmental conditions and nutrient levels to assess when and why toxins are being produced. 'I"lie RECIPIEN"I' ~~'ill disSet~~inate lrrfrarmation an cyaraabacteria through a variety of media. Page 2 of c) Jefferson County En4ironmental Health Jefferson County Toxic Cyanobacteria I±ACP ~Carant Flo. C~ 14Q~1(]t~3 PART IV. PR~[I~JECT I~>l_T1~C~11JT Project Title: Jefferson County T©xc C`rano __ bacteria TASKS TOTAL E~IGit3LE CfJST {'TEC} _ _ F'Y 2014 (ending t5J3011d} l' Y 2Q 15 ~111~-b130115} TI'otals Task 1, Project iylanagement ~ alce Monitoring I k 2 ' $1,34 $8._1~if~ $1,33 $8,167 , _ ~;2,6f F ~I:G,3? ~ _ . •l as Task. ~. Final Deport ~ -- _._.- $1J - ~l.()l30 ~l,t~i. 7 Total* ~ $r3,S00 ~ ~1Q,SQO ~ ~20,UOU '~ The DET~ARTMI;NT's Fiscal ®ftice will track to the "T"otal T?Ti~,ibie 1'ro,~ect Cost. -_~ D1EPAll~.7'1VICEi~IT Share (75 `% of TEC) ~ ~I S,ODD ~+ C~Ii_'ILNT Share (25 % of rl°EC} $5,(1~[l} Elide costs rrtav cons ~t of aa~~~ cQmbinatiQZi of Cash, IriterTocal, nr Cn~kind contrbt~cic~ns. Adjustments to budget numbers between fiscal years must be approved by Ecology's project tnana~er attd are sul~3ect to fundinu ar+ailabilty^. 1. ~rment Re nest 5ubrnittals: Payment requests will not be submitted more often than. rrtontktly, unless allo~~°ed by the DEPAR.TMENT's Project :Manager. 'I`he DEPAI~TMEI<1T's Project Manager rosy require the RECIPIIN'f to submit regular payment requests to ensure efficient and tianely use of f~-ends. 2. P~tvn3ent Sched~:tle: Payments ~~ill he made on a cost reitrtbursable basis. PANT V. SC(7PE [)F -v'()ttK Taslk I. Proiect AcirninistrationlPvTa~na~eme,txt ~. The RECIPIENT ti~rill adn~inistea• tl~e project. Responsibilities w~~ill include, but not be limited to; maintenance of Project records; sul7rnittal oI• payment vouchers, fiscal forn3s, and prr~gress tep~rts: compliance v~lith applicable Procurement; contracting, and is~terlocal agreement recJuiretxtents; attainment cif all required permits, licenses, easements of property rights necessary for the project; and submittal of required performance items, 13. The RECIPIENT ~~ill manage the project. Efforts will include conducting, coordinating., and scheduling of project actin°ities, and assuring quality cotatrol. The RJCIPIEN"l' will make every effort to maintain. effective communication with the RECIPIEI'v€"1's designees, the ]~EPAI~T1vlINT, all affected. local, state, or federal jurisdictions, and any interested individuals or groups. '1~he RECIPIEN"1° w~~ill carry out this project in accordance with. any completion dates outlined in this Agreement. Page 3 of ~) Jefferson County En~~ironmental Health Jefferson County Toxic Cyanohacter'ra FACT Grant 1~Io. G14(lU[l0 C. The ItECIFIF~I~I`I° will submit all inrraice vouchers, correspondence, and project docurrrents, to the L7EFARTMEI~T Project ivlana~er. Invoice Voucher submittals will include a state of Washington lnVOice Voucher Form A1~1-lA, the appropriate l3 and C forms as described in the current edition of Administrative Requirements for Ecology Grants and Loans, and Form I7 (when applicahle~. Copies of all applicable forms will he included with an original A19-ILL form, and will he submitted to the 1'~EI'AR.TNIENT. Blank. forms arc found in the current editian of AdrninistratiVe l2equirernents for Ecology Grants and Loans or electronic forms Carr be obtained frorrr the Project Manager. Reirnhursements from the 1~EI'ARTMEI~IIT° for inVOice Voucher submittals ~~ill be mailed to the I~ECIPII;NT's desifnee at the follo~~fing address: 1'vlichael Dawson Jefferson County lxr~rironrnental l-lealth 615 Sheridan Strut Fort Townsend, VwaA 98368 ~. The R'ICIPIENT will submit to the DEl'ARTMEI~T the following docrrrrrents and in the quantities identified: Draft project completion reports -electronic copy final project corrrpletion reports -electronic copy and three hard copies The I~ECIPIEN T will suhrrrit one digital copy of any documents} that. requires I7E1?ARTMEl'~lT approval. E, Itcquired PerforrrrancE: 1 Effective administration and management of this grant project. 2. Maintenance of all project records, 3. Suhrrrittal of all required performance items, progress reports, lrnar~cial vouchers, and maintenance of all project records. Task ~. Fake lV)Eonitorirr~ anti Analysis A. "I'he RvE~CII'll~l\1"T`.~•ill submit an updated C,~uality Assurance Project flan (C~A1~1}} to the D1~FAI~.q`MEN~° for approval. The QAPP will outline the quality assurance methods and protocols the l~C1FIEN~I` will follo~~T to ass~~re the highest quality data collection and analysis work will occur throughout the project period. g. The I~ECIPIEI~I'T ~~~ill conduct monthly monitoring in Anderson, Leland and Gihhs lakes. The I~ECII'III`IT ~~=ill take Samples from late April through (~ctoher for anato~.in, rrricrocystn and algal identiTication and submit them to Kind County Ens°ironmental Labs for analysis. Page 4 0l` 9 9efferson Caunty Enviran.mental I-l~alth ~effersan County `I axis Cyanobacteria 1=ACP Grant Na. G14Q(I~Q3 ~. The RECIPIENT wi11 make rnanthly observations Pram l-1.pri1 through early Naverrak~er in Anderson, Leland, Gibbs and other lake s as needed. ~. `l,he RECiPIEN`I' will measure temperature, dissolved oxygen, pI-I and conductivity profiles, and secchi depth in Andersen, Leland and Gibbs lakes monthly, April through pctober. ~. The RECIPIENT will sample Andersen, Leland and Gibbs lakes for phosphorus and nitrogen monthly, April through ©ctober. H. Required Performance 1. Submit a draft. C~API' update for revewr and approval. ~. Complete monthly sampling ar~d monitoring from April through October. 3. Submit nutrient data to the EI11~I database by 3unc 3(1, 215, "Task 3. Final ~e ort A. The PECIPIENT will analyse the data. far trends and correlations, adding to the existing data set. ~, The RECIPIEN"~ will prepare. a report that summarizes the data collected and presents a narrative of findings to be delivered to the L~EPARTIvIENT at project completion. C, Required Performance: I . Subrriit lines report by .Tannery 2€11 d V~. SPI~CIAL TFRIVIS 1~,N~1 C©~]l~i"'~()NS A, Indr~ moo. The RECIPIENT may charge an indirect rata of up to ZS percent based orr employee's direct salary and benel~t casts incurred ~~°hile conducting project-related work. The f7EI~ARTMENT's Financial Ivlanager may require a list of items included in the indirect rate at any time. g, I~~Iatch Re uirement. Property and services dnnated by organisations or individuals to accomplish. grant requirements may be used as in-kind match.. I)anated property and services must comply with the L)L;PAI~TI~~IEN`I''s current edition of,4c~~nlnistrcrti~~e R~c}'ati~•eryrents fr~f' Eccala~y Grants ~xnc~' Lt~r~n.s and the l~resl7water Algae Cc~~trol Program Grant Guidelines ~httn:I~~v~~~~v.ec}~.v;`a.gavfbib~_a_ca?'()71[)U?6.l~irnl}. L7ocurtmentatian will. be maintained by the RECIPIENT far all donated property and services and made available for review by the f}E.PARTIVIENT ott request.. Interlocal 11~~1atc.h. ~`he RECIPIENT certifies by signing this agreement that all negotiated interlaces agreements are cor7sistent with ali of the fallowing:. . q`er~ns of this grant agreement Page ~ of R Jefferson County Environmental I-Iealth Jefferson County Toxic Cyanobacteria i~'ACI' Grant Na, CJ94~[30(l3 ~. The edition of Admini.s'tr~ttive R~c~~sirements fr~r ~'calc~gy Grants and Lr~ans that is effective at the signing of this agreement. 3. Chapter 39.34 RCW Interlocal Cooperation Act All negotiated interiocal agreements will be consistent with the terms of this grant Agreement, the ~~EI AI~TlV1ENT's current edition. (at the signing, of this agreement} of ,4dministrative R~quirerrrents for Ecolca~y Grants and I cans and Chapter 3}.34 ItCW Interlocal Coo eratian Act. L1pan request, the RECIPIENT avill submit a copy of the final negotiated interloeal agrecment(s} to the 1.~11f'ARTMENT's Project lvlanager. C, NYinority and Women's Business Part~cpataan. `f'he RECIPII/NT agrees to solicit and recruit, to the extent possible, certiaed t~ingrity-awned (1~4BE} and w~amenqowned (WBE) businesses in purchases and contracts initiated. after the effective date of this agreement. Contract awards or rejections cannot be made based an MBI or 'WBI participation. I~11WBE participation is encouraged, harvever, and the RECIPIENT" and ali prospective bidders or persons submitting qualifications should take the follcawing steps, when possible, in any procurement initiated after the effective date of this agreerrAent: f, Include qualified minority and women's businesses on solicitation lists. ~. Assure that qualified minority and women"s businesses are solicited whenever they are potential sources of services or supplies. 3, Divide the fatal requirements, wvhen ecanorrtically feasible, into smaller tasks or quantities, to perrr-it maximum participation lay qualified minority and women's businesses. 4. Establish delivery schedules, where work requirerxtents permit, which will encourage participation of qualified minority and wo~~aen's businesses. ~, Use: the services and assistance of tl~e State C)ffac~ of lVlinarity and Women"s Business Enterprises (()MVVBE} and the 4fface of Ivlinority Busixl~ss F:mterprises of the U,S, Department of Commerce, as appropriate. °Tlie RECIPIENT Fill report to the DEPARTMEN'T' at the time of submitting each invoice, on forms provided by the DEPARTMENT, payments made to qualified firms. Phase include the follo~~°ing infornratian: 1, Name and stag QM4~v'SE certification number (if t~vailable} of any qualified firm receiving funds under the invoice, including any sub-and.for sub-subcontractors. ~. 'The total dollar amount paid to qualified farms under this invoice. D. Pracu~rernent. The RECIPIEi~IT may elect to use its o~vn Tones ar ~r~ay contract for professional serr°ices necessary to perform and complete project related work. °The REC1PlEN"T i~'i14 ensure that this project is conrpleteel according to the details of` this agreement. By signing this agreement, the RECIPIEN`T' certi f ics that all applicable requirements have been satisfied in the procurement of any professional services. Upon Page 6 of 9 Jefferson County Environmental I-Iealth Jefferson County Toxic Cyanrabacteria FI~.CP Grant No. G14f~43a~3 request, the R~CiI'IE1~?'T will submit a copy of the final negotiated agreernent~s} to the DEPAItTNIEI'~IT's Project li!lanager, E. Pro sass Re arts. The RECTPIb:1ti1T will submit semi-annual Progress Departs to the DEPADTME1tiiT's Project IVlanager. Progress Deports far January I through June ~t3 are due July 15. Progress Reparts far July l through December 31 are due January 15. Payment requests will not be processed if the required Progress Deports have not been submitted by the RECIPIENT. F. Time for Perforrrrance. Irr the event that the RECIPIENT fails to commence work on the PR[7JECT within four months after the effective date of this agreement, the DEPARTMENT reserves the right to terminate this agreement. G. eater +(~uality Monitorin .Prior to initiating water quality monitoring activities, the REC`IPIE'N,1: must prepare a duality Assurance Project Plan (Q:A.I'I'j. The (~AI~I' must fallow l~cology's C~uitlelnes fir I're~naring duality ~ss~urance 1'ra~ect Mans fvr Environna~r~tar .~'tudies ~Guic~~lin~s}, July ~~04 (Ecology Publication lWo. ~~-fl3-[l3ll}. TIYe applicant may also reference the ~"e~~rnzc•al Cit~ic~afzce for Asse>rsrr~ the ~)uality ~~f' ~quati~ Envif•crnm~r~ts, revised February 199 (Ecology Publication No. 91-"18} or more current revision, in developing the €~APP. The DF,CIPIENT must submit the QAPP to the DEPAIZTivIEN~T's Project IVlanager for review°, comment, and must be approved before starting the environr~rcntal rrronitoring activities. For snore inforrrration, visit.: h~s:1l~.vti~~~~ ecy,wa govt'pragr~n~s,'ezlalc1a.~clocslCiraa7t~eQA.I'I'findex.htrnl "I°he RECIPIEI'~~i` must use an ~nti°ironmental laboratory accredited by l~.cology to 4~naly~e water samples for all parameters to tae analy2ed that require bench testing. Ia}for-rnatic~n on currently accredited laboratories and the accreditation process is provided on the Department of Ecology's Environmental Assessment Program's website, available at: l~tJ~lltivwr~v acv wa gov+'at~tasleap,facclabsllabc~~rer-v.asp The P~CIPIENT should rrranage all monitoring data collected or acquired under this agreement in order to be available to secondary users and meet the "tcn~year rule." The ten-year rule means that data documentation is suI`ficient to allow an individxral not directly familiar ~~~ith the specific monitoring effort to understand the purpose of the data set, methods used, results obtained, and quality assurance measures taken ten years alter data are collected. Iti'ionitorin~;_ Data Submittal. l Environmental lnforr-nation IVlana~cment S~~stem. Funding RECIPIENTS that collect water quality mtanitorirrg data must submit all data to the DEPARTIvIIN"I' through the Environmental Information Iv'lanagemer~t System (EII'~'l}, Data must be submitted by hollowing instructions on the EIM tivebsite, currently available at: Page 7 0#~ 9 ,]efferson County Environmental Health, ~effexson County PI'o~ic Cy~anobacteria I~~.CF Grant No. CYI4QUOf~3 htt :1Iw~~~~~.ee .~°a. ~ovleitn The data sularnittal portion of the EIM wcbsite pxo~~ides infoxmation and help on formats and xequirernents fox submitting tabular data. Specific questions about data submittal cart be directed to the EIVI Data Coordinatox, currently a~~•ailable at; eitn data coordinator ci;ecy.~~=a.go If GIS data is collected, I=}EPAII~."I'MENT data standards are encouraged. C;nmmon standards must be used for infrastructure details, such as geographic names, Geographic lnfarmation System {GIS} co~aerage, list of methods, and reference tables. More information is a~~ailable at: htt~:l!wv~'~?v ec~.~+'~."ovlsex~ices,! -iii, sldataistaa~ciardsJstancl~rdsl~t~n H. Reci rent `Termination Iii ~ht. When this agreement crosses the RECIPIENT'S fiscal year, the obligation of the RECIPIENT to continue or complete the pro}ect described herein shall be contingent upon appropriation of funds by the RI1{rII'IENT'S go4erning body; prodded that nothing carttained herein shall preclude the I3epaxtnr~ent from demanding repayment of funds paid to the RECIPIENT in accordance with Section C) of the appended General Terms and Conditions. Page 8 of~ 9 Jefferson County Erlvironzrrental I-lealth Jefferson Counter Ta~cic Cyanobaeteria FACT Grant No. G 14DQaQ3 ~~I1. ALL WItITIl~GS C~1~iTAI1~EI1 IIFI2.F.IN -Phis Agreement, the appended General. Terms and Conditions, the IJEI'AFZT1vIEN"I~'s current edition of r~dminis`trcxtive Requir•errr~nt.s far Ecology Grants cznd Lr~ans, ar~d the Freshwater Algae Control Pr© rarrr Grant Guidelines contain the entire understanding between the. parties, and there are no ether understandings or representations ether than as set forth, or incorporated by reference, herein. I`i^ subsequent modif cations} or amendment(s) cif this A~reerxrcrat will be of any force or effect unless signed by authorized representatives of` the R.ECIPIEI~1.r and. the DEFp,RTNIENT anal made a part ofthis Agreement, E}~CEI'T, that in response to a request frorrr the >~I~CII'I1N"I ;the DI~I'AI~"I-'MEI'~T may change the grant expiration date. The DEPEIRT`vlEl~"T or I~ECIPIEIVT may change their respective staff contacts without the concurrence of either party. IN ~iITNESS 1+VIIEREf3F, the parties sign this Grant: STATE ~}F WASI~INGTO~I DEI'AI~TIVIEItiiT DF EC~3Lf~GY KELLY 5USE1~'I1~TD, P.I., I'.CJ. DATE Vv'ATER QUALITY I'RC3GI~ AN1 M AItiIAC~ER API'ROVET) AS TO F'f~~~ ~3NLY ASSISTAt`dT ATTC}R]VEY GENERAL ,I1/FFERS[)1~ CDUIti1TY 13UI3LIC AMID EI`t'~~IR~NMII'~l"I`t1L I lE ALTfI JUI•-II~1 E'~US"l"I~, CHAIR DATE JEFFER.SC~N BOARI3 C7F CC}U~i"I'Y C(~1~~'[~IISSICI~TTI~.S ~~proa~d ~s forte ~~~y® ,~, } ,yam + , , ~ ~, ~~ I; ~- i ~ {, 1. L{ ~ 4` ~-4. L 4 La. L ~- y ~. lefter-~~ri r'r,, pro;secutnr'~ ~ffic~ Page '~ of 9