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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners ~ , ~
FROM: Philip Morley, County Administrator ~` ,,. ,t :''
~~
DATE: May 6, 2013 ~°"~
SUBJECT: Update Briefing by EDC Team Jefferson and Authorization to EDC Team Jefferson as
the Associate Development Organization (ADO) for Jefferson County; Washington State
Department of Commerce
STATEMENT OF ISSUE:
The Board of County Commissioners is requested to authorize designation of EDC Team Jefferson (the
Economic Development Council of Jefferson County) as the Associate Development Organization (ADO)
for Jefferson County. The designation of the ADO is pursuant to state law for the upcoming state biennium
and would be submitted to the Washington State Department of Commerce. Prior to considering the ADO
designation, EDC Team Jefferson representatives will give an update briefing on the organization's
activities, including its Strategic Plan.
ANALYSIS:
The Washington State Department of Commerce requests that Jefferson County designate an Associate
Development Organization (ADO) by May 17, 2013. Designation of the county's ADO is necessary every
two years for the new state biennium. EDC Team Jefferson and its prior iteration under Jefferson County
Extension as Team Jefferson, has been designated as ADO in 2007, 2009 and 2011, and has ably performed
the ADO responsibilities during this time.
EDC Team Jefferson is registered in Washington State under the name "Economic Development Council of
Jefferson County," and is registered as a 501(c)6 with the United States IRS.
EDC Team Jefferson's work as the Associate Development Organization is defined by RCW 43.330.080, by
its Strategic Plan, and by its contracts with the Port of Port Townsend and the County.
A copy of EDC Team Jefferson's Strategic Plan and the roster of its Boazd is attached for your information.
FINANCIAL ANALYSIS:
To perform its core ADO duties, EDC Team Jefferson receives $25,000 per year of support from Jefferson
County, appropriated in the county's 2013 adopted budget. It also receives $25,000 cash compensation from
the Port of Port Townsend, along with $12,000 of office space as in-kind compensation. A grant from the
Washington Tlenartment of Commerce is anticinated to he ahout $30.000-P42 500 for each year of the state
Washington Department of Commerce is anticipated to be about $30,000-$42,500 for each year of the state
biennium, depending on what budget is adopted by the State Legislature in its upcoming Special Session.
RECOMMENDATION:
It is recommended that the Board of County Commissioners pass a motion authorizing the BoCC Chair to
sign the form designating the Economic Development Council of Jefferson County as the Associate
Development Organization (ADO) for Jefferson County, and submit the designation to the Washington State
Department of Commerce.
ilip Mor ey, un Admiri for Date
ATTACHMENTS:
• EDC Team Jefferson Strategic Plan
• Board Roster -EDC Team Jefferson
• Associate Development Organization Certification/Designation Form
• Associate Development Organizations Eligibility & Designation Guidelines
Associate Development Organization Certification/Designation Form
(For use by County officials.)
affirms/ designates the
(Name of County) (Name of ADO)
as the Associate Development Organization to coordinate economic development services for
the county under contract with the Washington State Department of Commerce. Consistent
with statutory requirements:
The prospective ADO is anon-profit organization.
OR
A public entity that has formed an authority or committee with full operating
authority to carry out the duties of the ADO. It is important to recognize that
this group would have its own authority and budget, not just the power to
recommend actions/plans/expenses.
2 Economic development is the primary mission of the prospective ADO, and
not just a secondary activity. This can be demonstrated with a written
mission statement in a brochure, web-page, newsletter, etc. It may also be
documented in the organization's by-laws.
3 For economic interests in the county, this organization serves as a networking
tool and resource hub for business retention, expansion, and relocation in
Washington.
4 This organization has/will have the capacity during the period under contract
with Commerce to carryout work activities as detailed in RCW 43.330.080
This designation is effective on the dafe signed below, and shall remain in effect for the
2013-2015 biennium.
Signature
Title
PLEASE SUBMIT TO:
Kathy Carlson, Contracts Coordinator
Business Services Division
Washington State Department of Commerce
Post Office Box 42525
Olympia, WA 98504-2525
Print Name
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E D.CT E A M
~~~e fferson
Board of Directors
Meet our team of volunteer professionals: ~Ve are dedicated cun-em and Ibrnur business
owners experienced in the retail. cvholcsalc. rrntnufacturing. food and faun. hospitality and
technolos;y industries.
PMcr Quinn. Executive Director. Peter is a Ibnner Executive Director of the
- ~urthwcst Gttreprenzw' \ehvork, and the co-owner of The ~1'ri[ers' ~l'orkshoppc iu
Port fownscnd. I [e has directed and managed many technology and
communications companies. horn Ireland to Seattle. and specializes in straiegic
' tltittl:ing. business cart-ups. marketing. advertising. product development. and
. poetry.
Bill James, 5ecretan & Treasurer, has 20 years of experience o~~atin_ and
operating small husincsscs and 1 S years with a Fotlune SU compan} in sales and
marketing. I le currenth is focusing on youth entrepreneurship and leadership litr
vowtg families as a volunteer with Olympic Communiq :\ction Progrant.
Bill Lemaster has over icvcnt}'tine years professional experience in elobal
'~ manufacturing operations management, with an emphasis on supply chain
~ management. Bill and his wile Lynn have owned and operated Lehaai's Dcli and
~ ; Coffee Shop in Port Townsend for Qte past eight years. Amember of mam-local
hoards and initiatives conttcctcd with education and community planning, Bill is
also a graduate o1'the PEAK 1,eadership program.
Brent Shirley was the founder of Brent Shirlcc and :yssociatcs. a fort Townsend
tine specializing in insurance and financial needs. which he sold to his employees
in 2U0~. I Ie retired hom \7cDonald Douelas!Boeins? and served as ~iavor of Port
Townsend litr I 0 nears. He ha screed on the Board of Directors of First Federal.
Las tanrkcd on atlordable housing issues with [ lomcward Bound and is a past board
r, member of Skookum. As former Chairman oh the Board of the ~lorthwest Maraime
Center, Brent was invoked with the purchase and development of the propett}.
GDC Beard ibtembers 2U! ~ - page I of 3
Case} Reeter•, Board Vice-President, has Deer 20 }ears of applied leadership
experience in marketing. brand mana~sement and strate,.!ic planning. Fier education
include, an undergraduate degree in Communications and \4B:'1 from the
Universiu of \b'ashineton. Prior to movinu u? Port'1'nwnsend with her hushand 1n
,, ~,/ start a farm in 201 1. Casey c~~as Vicc President of Marketing at \V'izards ofthc
- Coast tafiere she wvrkcd to develop the business Inns start-up to global game
company artd subsidiary of Hasbro. hu. During her career there, Casey led a
dynastic team including brand manaeemout. marketing communications. market research, online
media, event nrtrkaing and customer service. Her marketinc strategy focused heavih on
leveraging word ofmouth w build and sere global and local fan communities. In addition to
working kith her husband to develop Wilderbee Famt. Casey now enjoys building and serving
the business community in Jefferson County through her work with the Chamber of Commerce.
Chamber Youns Profossionals Network, and 'team Jefferson.
Christina Pivarnik has owned her own consulting Firm, CP Communications. for
~ S '~ years. She provides marketing. communications and business development
services and has worked with over 40 tirms on the local. regional. national and
~,`''~ international Icvcl. She is currenth' under couu'act yvitlt the City of Pon lownscnd
as Director of\~larketing. developing marketing campaign,, working whit the
media to promote Port Townsend and parutering veldt tourism professionals across
the stale. She is also co-oyvncr of Christina .tames \Vinery and is a Ircelanec writer. Site serves on
the board li?r the \'. ashington Tourism Alliance. the Olympic Culinan Loop. LDC Team
,leflerson and the ,Icffrrsart Equestrian .Association.
Craig ~~'ier comes to 'Ream .leflerson with expertise in technology and software
_ development. Craig has a Ph.D. front A\~ashingtoo h~nicersily (St. Louis): he spem
¢ I ~ years teaching and doing research at universities Isom Harvard to the University'
t of \Vashim_ton. Followine a two-year stint as a mid-level bureaucrat in the first
years of the Clinton administration, he moved to Silicon Valley where he co-
founded aventure-backed sottveare company. A foundin,< member of Team
,Iclieron. Craig was also on the hoards of the Island and San ,loan CouniF~ EllCs.
Frank llei'alma has a background in video production. broadcast communications,
~.~eb design. sodtyare development, business automation, and marketing. ht 2001.
frank founded PAI:MATF.C Solutions, and is currently president at'fotcra \\'eb
S~~stems. Frank's conununity vohntteer efforts include ibundine board member of
the C2uimper ~\lercantile Company. volunteer with the Chamber \'ourte
Professional's Network, and co-thunder of the CoL<tb.
EDC Guard ~hmbers 2U I ~ -page ' ut`?
Heather Dudley tiolleltc is a Pi(?left \1ana,~er li?r the Hastings Estate Company in
Port I otvttscnd. a local. family-otcncd business tvorkinp on an historic preservation
and waterli-ont deaelopment project in dotvntotvn Por['frnvnsend. She is also the
~ ~ Board President lur the Purt I ottnsend Main Su-eel Program. an Objective Captain
~- ,, for the .Ictfcrson County Chamber of Commerce's l`oun Pmlessionals Network,
and a theatre and voiceover artist ttrorkin, in local and rcgioual markets.
Linda Herrog briny puhlic administration experience at the local and federal
~' .cvels. along with manaeemen[ consultancy in strategic planning and program
~~ ~ ~ Ifectitmess. She. is nets (just lixtr years) to .lelfetson County and eager to add her
(personal energy to the et-torts of "Ceara .lefffrson. Since retirement in late 3009.
~ i.inda created Quilcene Conversations, a grass-roots comnumity betterment
~ ~<tmpaign that Wort cnaa~es several hundred ~uilcene residents. She believes that
this economic recession is actually an opporhurirt~ for citizens and comnnmitics to
take responsibilih~ for their otvn future.
Marty Ga}, Board President is the former director of the .Ieflerson County F.DC.
co-owner of 14'indemtere Port Townsend. and an author and serial stttall business
owner and eutrcprencur. \4art.' has extensive experience in the restaurant business.
and has worked as a teacher, media antsu;tant. business wach. and writer.
~;~ Shelby Smith is a native ol'.leClerson County. She has a background in
cnvironmcntal education, natural history interpretation. mass conunuuications, and
~ .reative writing. Poe the pall 1 ~ years site has owned and operated a small business
N
tcilh her mother. cratiin~~ and selling line handmadejewclry.
'~
Teresa ~'en•aes is the executive director of the Jefferson Counh Chamber of
Commercc.:~ tong-time resident of Jel'lerson County, she has owned and operated
lrlisans on Taylor. and has been an engaged advocate for youth through her work
ttith [Ire Boiler Room.
~' !~
FDC Board 'vlentbers 3U1. pa_~c 3 0l'
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~1
STATE Or wnslnN~STON
DEPARTMENT OF COMMERCE
PO Box 42525 • Olympia, Washington 88504-2525 • (380) 725.4000
www.commerce.wa.gov
March 28, 2013
John Austin, Commissioner
Jefferson County Commissioners
PO Box 1220
Port Townsend, WA 98368
RE: Action Requested by May 17, 2013
Dear Commissioner Austin:
Every two years, the Department of Commerce begins the process of contracting with Associate
Development Organizations (ADOs) by sending a letter to the Board of County Commissioners
or County Executive in each county requesting designation of an ADO.
Commerce is directed by RCW 43.330.080 to contract with county-designated ADOs to
increase the support for and coordination of community and economic development services in
communities or regional areas.
As part of the contracting process, please complete the enclosed ADO Certification/Designation
Form for the 2013-15 biennium, returning to Commerce by May 17, 2013. Your county can
choose to re-designate the current ADO or make a new designation. Please see the enclosed
Eligibility and Designation Guidelines.
If you have any questions or I can assist you in the process feel free to contact me at (360) 481-
3106 or email lynn iongai~(c;c~~mnle~ce wa,yUV. Thank you for your consideration in helping to
move the contracting process forward in a quick manner. I look forward to working with our
ADO partners during the next biennium.
Si/n~cerely, ~,
Lynn Longan
ADO Resource Manager
Business Services Division
cc w/enclosures: Economic Development Team Jefferson
Associate Development Organizations
Eligibility & Designation
Guidelines
Department of Commerce
Innovation is in our nature.
Overview
Washington's Department of Commerce (Commerce) maintains a contracted partnership with 34 Associate
Development Organizations (ADOs), serving 39 counties, through both technical assistance and funding for
local economic development activities. Each county in the state has designated an organization as their ADC
to partner with Commerce and serve as the lead on local economic development activities in their county.
This guide is provided to assist county leaders in the process of designating the most effective organization tc
serve as the ADO for their county. The criteria that Gnmmerces uses to approve anrt negotiate a rnntrart with
a county-designated ADO is also covered
The origins of ADOs date back to Governor Booth Gardner's Team Washington strategy that was initiated in
1985 to develop apublic-private, state-local partnerships across the state. At first the Local Economic
Development Assistance Program (LEDA} provided administrative grants to 33 ADOs that served the state's
39 counties. ADOs were to become the principal contact for the department and all county economic
development elements (chambers, towns, ports, businesses, etc.) would coordinate their efforts through their
local ADO.
Expectations of ADOs
The broad role of an Associate Development Organization is that of advocacy and leadership, serving as the
point of contact for local economic activities, recruiting/hosting new businesses: and coordinating business
retention and expansion efforts within its service area. The ADO serves as the principal contact for Commerc
regarding economic activity in their area. ADOs help Commerce gather data about community profiles,
industrial sites, plans for business development and retention, reports on business activities, and proposals fc
other economic activities in their service areas.
ADOs are described in more detail in RCW 43.330.080, and a copy of that code is provided in the reference
section of this guide.
Specific expectations of the ADO, as assessed by Commerce for contracting purposes include:
1. Partner with Commerce: The designated ADO organizations shall partner with Commerce as the I
local economic development organization in their service area to deliver economic development
services at the local level. Through a contracted partnership, Commerce determines the scope of
services delivered under the ADO granUcontract in collaboration with the ADO. The ADO works cl
with Commerce to develop and carry out strategies and show potential for long-term sustainable
growth.
2. Contracting Organizations (ADOs) in each Community or Regional Area Must Be "broadly
representative of community and economic interests... capable of identifying key problems... and
mobilizing broad support for recommended initiatives."
The code lists key players as:
• local governments
• chambers of commerce
• workforce development councils
• port districts
• labor groups
• institutions of higher education
• community action programs
• other appropriate private, public. or nonprofit community and economic development groups.
o,..,~ m...d:.... CL....i....~ Anne mne4 mee4 ~nrf chore heel nrer4iree wi4h nther Anne ~t Ie~e4 fiun 4imec ~ veer
Best Practice Sharing: ADOs must meet and share best practices with other ADOs at least two times a year.
3. Resources and Services Provided to Local Businesses: ADOs shall provide direct assistance,
including business planning, to companies throughout the county who need support to stay in business,
expand, or relocate to Washington from out of state or other countries. Assistance must comply with
business recruitment and retention protocols established in RCW 43.330.062.
4. Regional Planning: Support for regional economic research and regional planning efforts to implement
target industry sector strategies and other economic development strategies including cluster-based
strategies.
5. Resorts to Commerce: ADOs report quarterly on activity outcomes; i.e., Business Retention and
Expansion assistance; Business Recruitment, Entrepreneurial Business Start-ups, etc. They also
provide information on how they coordinate and collaborate with other organizations and jurisdictions in
their counties, as well as other significant accomplishments. Timelines for reporting are in each
grant/contract.
6. Formal designation by County: The County's Board of Commissioners must formally designate an
organization to serve as its ADO, providing Commerce with a signed statement of designation along
with a certification of eligibility.
References
References
RCW 43.330.080
Coordination of community and economic development services - Ca
designated associate development organizations -Scope of services
training.
(1)(a) The department must contract with county-designated associate develop
the support for and coordination of community and economic development sen
areas. The contracting organizations in each community or regional area must:
(i) Be broadly representative of community and economic interests;
(ii) Be capable of identifying key economic and community development problems,
solutions, and mobilizing broad support for recommended initiatives;
(iii) Work closely with the department to carry out state-identified economic
(iv) Work with and include local governments, local chambers of commerce, wo
port districts, labor groups, institutions of higher education, community action pi
private, public, or nonprofit community and economic development groups; and
(v) Meet and share best practices with other associate development organizations
year.
(b) The scope of services delivered under the contracts required in (a) of this
broad areas of work:
(i) Direct assistance, including business planning, to companies throughout the
stay in business, expand, or relocate to Washington from out of state or other c
comply with business recruitment and retention protocols established in RCW
(A) Working with the appropriate partners throughout the county including, but not
governments, workforce development councils, port districts, community and tech
education institutions, export assistance providers, impact Washington, the Washi
council, small business assistance programs, innovation partnership zones, and o
programs to facilitate the alignment of planning efforts and the seamless delivery ~
within the entire county;
(B) Providing information on state and local permitting processes, tax issues,
essential information for operating, expanding, or locating a business in Was
(C) Marketing Washington and local areas as excellent locations to expand or r~
positioning Washington as a globally competitive place to grow business, which
executing regional plans to attract companies from out of state;
(D) Working with businesses on site location and selection assistance;
(E) Providing business retention and expansion services throughout the county
but are not limited to, business outreach and monitoring efforts to identify and z
opportunities faced by businesses, assistance to trade impacted businesses in
acts with county-
Business services
organizations to ii
in communities or
appropriate
priorities;
e development councils,
~s, and other appropriate
least two times each
I
must include two
who need support to
~. Assistance must
162, and includes:
nited to, local
:al colleges and higher
Iton state quality award
er federal, state, and local
business support services
assistance, and other
e a business and
include developing and
services must include,
challenges and
ig for grants from the
federal trade adjustment assistance for firms program, and the provision of information to businesses on:
(I) Resources available for microenterprise development;
(II) Resources available on the revitalization of commercial districts; and
(III) The opportunity to maintain jobs through shared work programs authorized under chapter 50_60 RCW;
(F) Participating in economic development system-wide discussions regarding gaps in business start-up
assistance in Washington;
(G) Providing or facilitating the provision of export assistance through workshops or one-on-one assistance;
and
(H) Using aweb-based information system to track data on business recruitment, retention, expansion, and
trade; and
(ii) Support for regional economic research and regional planning efforts to implement target industry sector
strategies and other economic development strategies, including cluster-based strategies. Research and
planning efforts should support increased living standards and increased foreign direct investment, and be
aligned with the statewide economic development strategy. Regional associate development organizations
retain their independence to address local concerns and goals. Activities include:
(A) Participating in regional planning efforts with workforce development councils involving coordinated
strategies around workforce development and economic development policies and programs. Coordinated
planning efforts must include, but not be limited to, assistance to industry clusters in the region;
(B) Participating with the state board for community and technical colleges as created in RCW 286.50.050, and
any community and technical colleges in the coordination of the job skills training program and the customized
training program within its region;
(C) Collecting and reporting data as specified by the contract with the department for statewide systemic
analysis. The department must consult with the Washington state economic development commission in the
establishment of such uniform data as is needed to conduct a statewide systemic analysis of the state's
economic development programs and expenditures. In cooperation with other local, regional, and state
planning efforts, contracting organizations may provide insight into the needs of target industry clusters,
business expansion plans, early detection of potential relocations or layoffs, training needs, and other
appropriate economic information;
(D) In conjunction with other governmental jurisdictions and institutions, participate [participating] in the
development of a countywide economic development plan, consistent with the state comprehensive plan for
economic development developed by the Washington state economic development commission.
(2) The department must provide business services training to the contracting organizations, including but not
limited to:
(a) Training in the fundamentals of export assistance and the services available from private and public export
assistance providers in the state; and
(b) Training in the provision of business retention and expansion services as required by subsection (1)(b)(i)(E)
of this section.
[2012 c 195 § 1; 2011 c 286 § 2; 2009 c 151 § 10; 2007 c 249 § 2; 1997 c 60 § 1; 1993 c 280 § 11.]
IYVLtl.I~:
r-~r•~~_ ~.-a_._a nnn~ _ non. uT~_ ~__:_i_a..__ r._~_ .~_. _____.__:_ _~____i____ __.
Notes:
Findings -- Intent -- 2007 c 249: "The legislature finds that economic devel
coordinated state and local efforts. The legislature further finds that econom
at the local level. County-designated associate development organizations s
and resource hub for business retention, expansion, and relocation in Wash
development success requires an adequately funded and coordinated state
funded and coordinated local effort. The legislature intends to bolster the pa
and local economic development efforts, provide increased funding for local
services, and increase local economic development service effectiveness, e
[2007 c 249 § 1.]
~ment success requ
development happy
ve as a networking
Eton. Economic
and an adequately
hip between state
>mic development
cy, and outcomes.
RCW 43.330.082
Contracting associate development organizations -Performance measures and summary of
best practices - Remediation plans -Reports -Information for the comprehensive
statewide economic development strategy and progress report.
(1)(a) Contracting associate development organizations must provide the department with measures of their
performance and a summary of best practices shared and implemented by the contracting organizations.
Annual reports must include the following information to show the contracting organization's impact on
employment and overall changes in employment: Current employment and economic information for the
community or regional area produced by the employment security department; the net change from the
previous year's employment and economic information using data produced by the employment security
department; other relevant information on the community or regional area; the amount of funds received by the
contracting organization through its contract with the department; the amount of funds received by the
contracting organizations through all sources; and the contracting organization's impact on employment
through all funding sources. Annual reports may include the impact of the contracting organization on wages,
exports, tax revenue, small business creation, foreign direct investment, business relocations, expansions,
terminations, and capital investment. Data must be input into a common web-based business information
system managed by the department. Specific measures, data standards, and data definitions must be
developed in the contracting process between the department, the economic development commission, and
the contracting organization every two years. Except as provided in (b) of this subsection, performance
measures should be consistent across regions to allow for statewide evaluation.
(b) In addition to the measures required in (a) of this subsection, contracting associate development
organizations in counties with a population greater than one million five hundred thousand persons must
include the following measures in reports to the department:
(i) The number of small businesses that received retention and expansion services, and the outcome of those
services;
(ii) The number of businesses located outside of the boundaries of the largest city within the contracting
associate development organization's region that received recruitment, retention, and expansion services, and
the outcome of those services.
(2)(a) The department and contracting associate development organizations must agree upon specific target
levels for the performance measures in subsection (1) of this section. Comparison of agreed thresholds and
actual performance must occur annually.
(b) Contracting organizations that fail to achieve the agreed performance targets in more than one-half of the
agreed measures must develop remediation plans to address performance gaps. The remediation plans must
include revised performance thresholds specifically chosen to provide evidence of progress in making the
identified service changes.
(c) Contracts and state funding must be terminated for one year for organizations that fail to achieve the
agreed upon progress toward improved performance defined under (b) of this subsection. During the year in
wnicn ~cinunauun wi nunNcnumim n:c is ui cucui, viyarncauuna nwm icwcvv aiim~i uvc ucnvc~y auawy~w
inch via ronrnani~a4inn of }ha cnnfrac4inn nrnanixafinn merninn of nravinus effnrtc ifh evicTinn reninnal
which termination for nonperformance is in effect, organizations must review altern tive delivery strategies to
include reorganization of the contracting organization, merging of previous efforts ith existing regional
partners, and other specific steps toward improved performance. At the end of the eriod of termination, the
department may contract with the associate development organization or its succe sor as it deems
appropriate.
(3) The department must submit a preliminary report to the Washington economic evelopment commission
September 1st of each even-numbered year, and a final report to the legislature an the Washington econor
development commission by December 31st of each even-numbered year on the p rformance results of the
contracts with associate development organizations.
(4) Contracting associate development organizations must provide the Washingtoi
development commission with information to be used in the comprehensive statew
strategy and progress report due under RCW 43.162.020, by the date determined
ate economic
economic Bevel
the commission.
[2012 c 195 § 2; 2011 c 286 § 3; 2009 c 518 § 15; 2007 c 249 § 3.]