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O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~~
Agenda Date: May 20, 2013
Subject: Center Road Asphalt Overlay Phase 5 (MP 0.00 - MP 2.26)
Rural Arterial Program (RAP) Grant Agreement
Statement of Issue: Execute a Rural Arterial Program (RAP) project agreement for
the Center Road Asphalt Overlay Phase 5 project.
Analysis/Strategic Goals/Pro's B Con's: The Center Road Asphalt Overlay Phase 5
project will rehabilitate the paved surface of this roadway segment by constructing
2-inch asphalt overlay. The project extends from milepost MP 0.00 (Chimacum
intersection) to milepost MP 2.26 where the Phase 4 asphalt overlay, constructed in
2009 with Federal stimulus funds, began. This is project #17 on the 2013-2018 Six
Year Transportation Improvement Plan. Construction is scheduled for summer 2014.
Fiscal Impact/Cost Benefit Analysis: The RAP grant provides 90% of the needed
project funds. The matching funds will come from the Federal Surface Transportation
Program. Total project cost is estimated to be $933,000.
Recommendation: Please authorized the Chair of the Board to sign the three (3)
originals of the Agreement and return all 3 to Public Works for further processing.
After processing by the County Road Administration Board, a fully executed original
will be returned to the Board.
Department Contact: Jon Watson, Engineering Services Manager 385-9168
Reviewed By:
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ilip M rle ,County nistrator
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Date
STATE OF WASHINGTON -COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County:
Jefferson Project Number: 1613-01
Date Approved: 04/18/2013 AUTHORIZED RATA FUNDS: $839,700
Road Road Name(s) BMP(s) EMP(s) Segment #
93150 Center Road 0.00-2.26 0.000 2.260 1
The State of Washington County Road Administration Board (CRABoard) and Jefferson County mutually agree as
follows:
(1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW
Roads and bridges -rural arterial program.
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural
Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non
compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and
require pay back of any RATA funds that have been paid to the County for this project.
(3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all
deviations from the design standards listed in the Local Agency Guidelines prior to construction.
(4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design
considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines.
(5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans
and specifications prepared by the county engineer.
(6) Phased construction methodology is permitted upon notification by the County Engineer of the phasing plan as
authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days
prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of
all RATA funds expended.
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has
started, and when the project has been completed.
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA
funds.
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above,
and the required matching funds and other funds represented by the county to be committed to the project, shall be paid
by the County as necessary to complete the project as submitted to the CRABoard.
RAP Project Number: 1613-01 Page 1 of 2
(10) Matching funds and other funds represented to be committed to the project shall be available as necessary to
implement the projected development of the project as set forth in the construction proposal prospectus.
(11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its
reimbursable costs not to exceed the amount above specified.
(12) The CRABoard will reimburse counties on the basis of monthly progress payment vouchers received and
approved on individual projects in the order in which they are received in the CRABoard office, and subject to the
availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to
project costs incurred after the date of project approval by the CRABoard.
(13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such
changes shall be mutually agreed upon and incorporated by written amendment to this Agreement. No variation or
alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives
of the the CRABoard or the County hereto.
(14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by
the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit
and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon
request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation
shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or
audit continues past the six year retention period.
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the
County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set
forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all
representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and
within the knowledge of the county and are incorporated herein and made a part of this agreement, although not
attached.
This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and
binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard.
COUNTY ROAD ADMINISTRATION BOARD: JEFFERSON COUNTY:
By:
Date:
By:
Date:
Approved as is form onl
RAP Project Number: 1613-01 Page 2 of 2
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