HomeMy WebLinkAbout052013_ca03Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director
Agenda Date: May 20, 2013
Subject: Paradise Bay Road Phase 2 (MP 0.37 - MP 1.53)
Rural Arterial Program (RAP) Grant Agreement Amendment No. 1
Statement of Issue: Execute Rural Arterial Program (RAP) project Amendment No.1
for the Paradise Bay Road Phase 2 project.
Analysis/Strategic Goals/Pro's 8 Con's: The Paradise Bay Road Phase 2 project will
improve this road segment by widening paved shoulders to 4 feet and rehabilitating
the paved surface by preleveling/planing and then constructing a 2-inch asphalt
overlay. Minor drainage improvements are also included. The project extends from
milepost MP 0.37 (Ludlow Creek) to milepost MP 1.53 (Teal Lake Road). This is
project #5 on the 2013-2018 Six Year Transportation Improvement Plan. Construction
is scheduled for summer 2015.
Fiscal Impact/Cost Benefit Analysis: The RAP grant provides 90% ($1,611,900) of the
needed project funds. RAP funds in the amount of $1,492,500 were obligated in the
last RAP biennium. Amendment No. 1 adds the remaining $119,400 of RAP funding.
Local matching funds will come from the road fund. Total project cost is estimated
to be $1,791,000.
Recommendation: Authorize the Chair of the Board to sign the three (3) originals of
Amendment No.1 and return all 3 to Public Works for further processing. After
processing by the County Road Administration Board, a fully executed original will be
returned to the Board.
Department Contact: John Wayand, Project Manager 385-9377
Reviewed By:
t GGG
f ~' C
hilip M rl dministrator
3-~~~~
Date
STATE OF WASHINGTON -COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
AMENDMENT NO. 1
Submitting County: Jefferson Project Number: 1609-02 Date Approved: 04/16/2009
Road Number(s) Road Name(s) BMP(s) EMP(s) Segment #
50360 PARADISE BAY 2 0.370 1.530 1
This is Amendment No. 1 to the above described Project Agreement, between the County of Jefferson, hereinafter the "County"
and the State of Washington County Road Administration Board, hereinafter the "CRABoard."
WHEREAS, the COUNTY and CRABoard desire to amend the original Project Agreement to allow increase to authorized RATA
funds under the conditions described in WAC 136-161-070 (1)(b).
NOW, THEREFORE, pursuant to chapter 36.79 RCW and in consideration of the terms, conditions, covenants, and performance
contained herein, or attached and incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. The following new language is added as section 7 to the Project Agreement:
Total amount of authorized RATA funds is increased to $1,611,900.00.
2. All other terms and conditions of the original Project Agreement shall remain in full force and effect except as modified by
this Amendment No. 1.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AMENDMENT No. 1 as of the PARTY's date last signed below.
COUNTY ROAD ADMINISTRATION BOARD: Jefferson COUNTY:
By:
Date:
By:
Approved as ~o form only: Date:
~ ~ 1~
a ~ ~2ti~
Jefferson Co. Prosecutor's O e
Page 1 of 1 AMENDMENT NO. 1
STATE OF WASHINGTON
~'•~.t~
COUNTY ROAD ADMINISTRATION BOARD
RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County: JEFFERSON ,~ NFoR M
ATIOn/gL
Project Number: 1609-02 Road No. And : ~ N ~y
Name of Road: PARADISE BAY 2 M.P. 00.37 To 01.53
Approval Date: 04-16-09
TOTAL AMOUNT OF AUTHORIZED RATA FUNDS: $ 1,492,500
~~'Yt--
IN CONSIDERATION of the allocation by the County Road Administration Board (CRABoard) of rural arterial trust account (RATA) funds to the
project in the amount set out above, the county hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws of 1983,
1st Ex. Sess. (RCW 36.79); the applicable rules and regulations of the CRABoard (WAC 136-100 etaeq.) and alt representations made to the CRABoard
upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part
of this agreement, although not attached. The officer of the county, by hisGher signature below, hereby certifies on behalf of the county that matching
funds and other funds represented to be committed to the project will be available as necessary to implement the projected development of the project as
set forth in the construction proposal prospectus, and acknowledges that funds hereby authorized aze for the development of the construction proposal as
defined by RCW 36.79.
The county hereby agrees and certifies that:
(1) It is in compliance with the provisions of WAC ch. 136-150 regarding eligibility for RATA funds. Tf the county is found not to be in
compliance with the provisions of Chapter 150, such non-compliance may be cause for the CRABoard to withdraw or deny the Certificate of
Good Practice of that County.
(2) If the project is reconstruction in scope, the county will -gain approval from VI+SDOT (RCW 43.32) for all deviations from the design
standards listed in the Local Agency Guidelines prior to construction.
(3) If the project is 3R (resurfacing restoration and rehabilitation) in scope, the.county will document its design considerations for the proposed
improvements in keeping with 3R standards as listed in the Local. Agency Guidelines.
(4) The project will be constructed in accordance with the information famished to the CRABoard, and the plans and specifications prepared by
the county engineer.
(5) It will notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been completed.
(6) It will reimburse the RATA in the event a project poskaudit reveals improper expenditure of RATA funds.
If the costs of the project exceed the amount of RATA funds authorized by the CRABoazd, set forth above, and the required matching funds and other
funds represented by the local agency to be committed to the project, the local agency will pay all additional costs necessary to complete the project as
submitted to the CRABoazd.
IN CONSIDERATION of the promises and- performance of the stated conditions by the county, the CRABoard hereby agrees to reimburse the county
from RATA funds allocated, and not otherwise, for its reimbursable costs nat to exceed the amount above specifed. The CRABoard will reimburse
counties on the basis of monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the
~,: CRABoard office, and subject to the availability of RATA funds apportioned to the regign. Such obligation to reimburse RATA funds extends only to
~:. project costs incurred after the date of project approval by the CRABoazd, 04-] 6-09
This agreement supersedes all prior agreements issued using the project and work order numbers listed above and shall be valid and binding only if it is
signed and retained to the CRABoazd ofrce within 45 days of its mailing by the CRABoazd.
COUNTY ROAD ADMINISTRATION BOARD: JEFFERSON C NTY:
BY~ By:
Dater Z//~D(n_ ~DIVl~1 ~u~~ll/Qn , C~llll-'
-~' ~ ;' QOQYc1 a~ Coun~ Cii~rrmi ssi ~1 eYs
~~P~a`,'~d as to f®rm o~~ ~ ~• p
4 ~ ~ ~ Date: ~ ~ ~ l ~ a~'
~~~~~or;~on Co. Prosecutor ~~~~o~
county Road Administration Board
Zoos - zoa 1 Biennium Rural Arterial Program Prospectus ~
* IDENTIFICATION: Total Rating Points:
' ~---
NW Jefferson Attach Worksheets
COUNTY: Road Name _ _ 8/8/2008
Jefferson paradlS~ B~ RO~d __^^ _ _~~50360~f Road No.
! _________________..___! ___ _ County F&G Class 6 Yr TIP
(~ Q Begin MP 0,_37 2nd BMP For minor leg of Fed.Punct.Class~$ Priority No. 14
--
ll ®l "2 011 End MP _ 1 , 53 ~ 2rtd EtYfP ~~ ~tersection or
_ _.. MP Eq'n State Leg. Dist 2/}
Attaelt: Project Narrative
* DESCRIPTION OF PROPOSED IMPROVEMENTS - Rating Worksheets
Deviation Anticipated? Summary of conditions and proposed improvements the county is claiming Vicinity Map
_+ COndltlOn: points for,as well as conditions that will not be improved 4o design standard. Typical CrOSS Sections
~ _ Roadvray Structural Section, .or Bridge Conditlop: ,;,~ .
The structural conditwn of the roadway is fair. There is moderate to severe flushing and some rutting. These. conditions will be improved with the
~ proposed asphalt c•:'erlay
~-- - - _
Horrzon~ai Alignment: ~- ~-,
,~ ~No changes to the ~~orizontal alignment are praposed.
h
.e1i
L
0 .__ .-.__-. .__ _. _.__~-___..._-_....-_..__._ _..- '~.
~erticaLAlignment
3 - __
~ No char~~-~~~ t tr_ w~rticai alignment are; proposed.
v
ee
--- ----
d Width: _- __ _ __ -._~_~__~ - ----__ _~~~~._...-~_~
Ttreexisting one-foot wide shoulders will be irrlprovad too feat with asphalt concrete surface.
- ~- ..--~--- - -- T ~- __ -_ -- --- ----- - - ---
,- ---~Oth>/r. Cit~at Zone, StQpes, Guard. Raiff, 111iltninatiort.sffgnals ~etc:° ; .
An ewsting guardrail will be replaced and guardrail will'be added where Necessary. In some areas the roadway ditch will. need to be moved out to
~accammodate the wider shoulders. Most traffic signs will need to be relocated further from the road edge. ~
* ESTIMATED FUNDING AND TIMING
Est Total Cost Max [Est Year]
Phase: to nea>r•est 5100 _ RATA Re uested - RaTA Start Complete
-__ -
Design/PE _. 347,000 ~ _ 312,300 Over [.unit z~~,6o0 20101 2011
- _- - _ _-
Right of Way _ - 203.;000 ~ _ 182,700 overL,imit 16z,aoo 2ot1 2oit
- - -----
Construction _ 1 241 000 ~ _ 1 116, 900 Over t;imit 99zsoo 2012 2012 _ J
TOTAL => ____ 1,791,000__ ___ 1,611,900 ~
RATA percentcotei;~ibie~ostsl-> 90.0%I
* SPECIAL CONSIDERATIONS THAT MAY AFFECT PROJECT SCHEDULE:
-,
-- _ - __ -
Wetlands NMFS - R-O-W x Cultural - j(Hist. Arch. Paleo.)
Shorelines -~ USFWS _ BIA 1~, Tied _ (Other agency work)
i
USACE ~ ~ HPA ___ J' RR- _ ~ Other ~ (Specify)
_-
_ __
* PROJECT TYPES: '%I::, Pti, SF; ~t„ ~~~~., •gk„ 5~~: PS
BRIDGES: ROADS: ROADS:
FA or LOCAL (check ro'ect t e (check ro'e t t e
Funding Source: ~ _ (check one) 3R~ Roadway
SCOpe: i (check one) RC Intersection
Replace or Rehabilitate
* LOCAL PROJECT APPROVAL ~ ~'"
RAP Project Prospectus prepared under the supervision of -'~'=~--_~~~ '}~ CJ `~
Vic. Map and typical cross sections attached? Yes ~_ ~a > r ,
~~~ ~ ~ - County ~ ugineer ate
,~~ ,~, ~
RAP Project Prospectus submitted to CRAB with the approval of 1-~~ ~ t '`~/`-"°-""----~ ~~' ''~-~~
Signature ~f Chair of the Board'of C unt}~
http://www.crab.wa.gov/grants/FINLPROS.xIs Commissjoners or County Executive /Date