HomeMy WebLinkAbout052013_ca06Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~~
Agenda Date: May 20, 2013
Subject: Public Works Trust Fund Loan Disbursement Request #2
Statement of Issue: On March 5, 2012, Jefferson County Public Works entered into a Public
Works Trust Fund (PWTF) loan contract with the State Public Works Board for $lOM as part of the
funding and financing plan for the Port Hadlock Wastewater Facility project. The loan disbursement
request requires approval and signature from the Board of Commissioners.
Analysis/Strategic Goals/Pro's & Con's: The PWTF is being used to reimburse the County for
project costs including Final Design Services and land acquisition.
Fiscal Impact/Cost Benefit Analysis: Disbursement Request #2 total is $714,960.69 which
includes County contributions to final facility design for April 2013 and land acquisition. Total loan
disbursements to date are $974,072.42. The loan terms are 35 years (5-year payment deferral + 30-
yearpayment schedule including interest accrued during deferral period) at O.S~o interest. Payment
on loan disbursements begins June 1, 2017.
Recommendation: Jefferson County Public Works recommends that the Board sign the
disbursement request provided and return it to the Public Works Department for further
processing.
Department Contact: Joel Peterson, 385-9173
s ~sl
Date
Reviewed By:
11•lASHINGTON STATE
DEPARI-MENT OP COM1r1ERCE
AGENCY NUMBER $hOrt CDde Commerce Contract Number
VOUCHER DISTRIBUTION
Form 19-1A 1030
PC12-951-052
DEPARTMENT OF COMMERCE
CONTRACTS ADMINISTRATION UNIT (CAU)
PO BOX 42525
OLYMPIA, WA 98504-8300 INSTRUCTION TO VENDOR OR CLAIMANT:
Submii this form to claim payment for materials, merchandise ar services.
Show complete detail for each item.
VENDOR OR CLAIMANT (Warrant is to be payable to:)
Jefferson County
623 Sheridan St
Port TOWnSend ~ WA ~ 98368
Vendor's Certificate: I hereby certify under perjury that the items and totals fisted herein are
proper charges for materials, merchandise or services furnished to the State of Washington, and
that all goods furnished and/or services rendered have been provided without discrimination
because of age, sex, marital status, race, creed, color, national on In, ITandica
g' p, religion m
Vietnam era or disabled veterans status.
Contact Person: Joel Peterson By:
PITOITe: 360-385-9173 (SIGN IN BLUE INK)
Email: Ieterson co.~efferson.wa.us
Contract Period: March 5, 2012 to March 5, 2017
VOUCHER NUMBER: 2 (TITLE) (DATE)
DATE DESCRIPTION
(refer to Attachment i of your executed Contract) BUDGET PREVIOUSLY
REQUESTED AMOUNT THIS INVOICE
AWARD REMAINING
BALANCE
LOAN AMOUNT AT CONTRACT EXECUTION S~Q~OQO,OOO.OO
04/16/13 FinalEnglneeringDeslgn4/2013 $259,111.73 $48,098.69 $9,692,789.58
05/02/13 LandAcquisltlon $666,861.68
$9,025,927.90
TOTALS $10,000,000.00 $259,111.73 $714,960.37 $9,025,927.90
FD~2 COblhtEkC~ U5~ ONLY'
Allowable Costs : $ Reimbursement : $
Advance: $ Apply to Advance: $
Match: Year I Dollars I Coding PROGRAtd APPROVAL DATE
DOC DATE
CURRENT DOC. NO.
REFERENCE DOC NO.
VENDOR NUMBER and SUFFIX
SWV0002430 16
ACCOUNT NO. ASD NUMBER
26044 VENDOR MESSAGE
TRANS
CODE
MASTER
INDEX
SUB OHJ suH
BUB
CHJ
GL
ACCT
SUBS'D
AMOUNT
INVOICE
PC12-951-052
SIGNATURE OF ACCOUNTING PREPARER FOR PAYMENT DATE WARRANT TOTAL
ACCOUNTING APPROVAL FOR PAYMENT DATE
Revised 2/4/11 A19-ta basic form with advance block