The URL can be used to link to this page

Home My WebLink AboutM040813~4 ~tzl'cS 1 ~\r ~~ti 1 ~~ • i `~ i IG ~ ,'' ~~9\I N ~~ District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of Apri18, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen expressed concern about the lack of County funding for the Department of Community Development which affects the level of service it can provide to the public and has a negative impact on the livelihood of County residents; • A citizen stated: 1) There is an agreement on the consent agenda which allocates funding to Clallam County to promote tourism. Has anyone ever measured the return on that investment? There are better ways to spend that money; 2) The Resolution for the budget appropriations should not include the word "Emergency" and the appropriation for $13,000 for supplies should not have been overlooked in preparing the budget; and 3) Consolidating the Community :Development Departments of the County and the City should be considered in order to eliminate overhead costs; • A, citizen discussed constitutional rights of citizens and stated he is still waiting for a copy of an incident report from 2010 when he was removed from a meeting by Commissioner Sullivan; and • A citizen stated that the Commissioners control the actions that take place in their chambers during public meetings. APPROVAL AND ADOPTION OF THE CONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 1616=13 re: HEARING NOTICE: 2013 Budget First Quarter Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 22, 2013 at 10:00 a.m. in the Commissioners Chambers (Repealed and Replaced by Motion Later in Minutes) 2. AGREEMENT re: 2013 Hotel Motel Grant Funding; In the Amount of $23,190, Forks Chamber of Commerce and Visitor Center 3. AGREEMENT re: Caretaker Services at H.J. Carroll Park; No Dollar Amount; Jefferson County Public Works; Mike & Shari Dean 4. AGREEMENT re: Queets River Bridge Painting; County Project No. CR1881 Clearwater Road, M.P. 0.60 to M.P. 0.76, Federal Aid Project No. BHOS-16WA(001); In the Amount of $185,143.68 (Bid Amount); Jefferson County Public Works; Integrity Structural Engineering, PLCC Page I Commissioners Meeting Minutes: April 8, 2013 - 5. AGREEMENT re: Design Review (60%), Port Hadlock Waste Water Facility; In the Amount of $18,162; Jefferson County Public Works; Robinson, Stafford & Rude, Inc. 6. AGREEMENT re: 2013 Memorandum of Agreement to Support WSU Faculty, Appendix A - Extension Director, Extension Faculty 4-H Youth & Families and After School Program; In the Amount of $50,185; Jefferson County WSU Extension; Washington State University 7. Disbursement of Funds re: Public Works Trust Fund Loan PC12-951-052, Port Hadlock Wastewater Facility Project; For the Period of August 2012 through February 2013; In the Amount of $259,111.73; Jefferson County Public Works; Washington State Department of Commerce 8. BID AWARD re: Queets Bridge Painting Project; In the Amount of $1,856,000; Jefferson County Public Works; Western Industrial, Inc. 9. WAIVER re: Tipping Fee in Coalition with Annual All Volunteer Earth Day Cleanup; Jefferson County Public Works 10. Advisory Board Resignation re: Gardiner Community Center Board of Directors; George Woodriff 11. Payment of Jefferson County Vouchers/Warrants Dated March 27, 2013 Totaling $673.01 COMMISSIONERS BRIEFING SESSION: The Commissioners each provided updates on the following items: Chairman Austin - Attended a WSU presentation regarding critical areas and attended a Port Ludlow Village Council meeting last week. - Stated the Board will be holding an "On The Road" Community Input meeting on Tuesday; Apri19, 2013 at 7:00 p.m. at the Coyle Community Center. Commissioner Sullivan - Spoke with Paul Parker with the Washington State Transportation Commission (formerly worked for the Washington State Association of Counties) who stated the agency will be holding a meeting in Port Townsend on May 21-23, 2013 at the Maritime Center and conducting a tour of the area. - Stated Discover Pass signs had been put up at Irondale Beach Park to identify the Washington State Department of Fish and Wildlife (WDFW) area located north of the parking lot. This created confusion with some residents who were parking to use the County park located to the south. The signs have been removed and State and County staff will be working together to resolve the boundary issue. - Went to the opening season of the Port Townsend Farmer's Market this past Saturday which was well attended. Commissioner Johnson - Attended a Legislative Steering Committee meeting and testified on behalf of the Peninsula Development Authority (PDA) in Olympia last week. - Will be attending an Olympic Region Clean Air Agency meeting and a Heritage Caucus meeting in Olympia this week. - Wi11 be going to Kalaloch in the West end of Jefferson County this week to discuss the Whale Trail. - Stated a major issue being considered by the legislature is the possible sweep of $153 Million from the Public Works Trust Fund which could delay major projects. Page 2 Commissioners Meeting Minutes: April 8, 2013 Approval of Minutes: Commissioner Sullivan noted the following correction to the minutes of February 25, 2013: On page three, the name "Mr. parker" needs to be capitalized. Commissioner Johnson moved to approve the minutes of February 19 and 25 (as corrected), 2013, and March 4, 2013. Commissioner Sullivan seconded the motion which carried by a unanimous vote. The meeting was recessed at 9:42 a.m. and reconvened at 1:36 p.m. vv~ith Chairman Austin and Commissioner Sullivan present. Commissioner Johnson was absent. COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. - Calendar Coordination • Commissioner Johnson will attend the City Council meeting tonight, April 8, 2013 • Chairman Austin will attend the Nurse Family Partnership (NFP) meeting on April 9, 2013 • Chairman Austin is unable to attend the Tourism Coordinating Council (TCC) meeting on Apri19, 2013 • SPECIAL MEETING: Community Input meeting on Apri19, 2013 at 7:00 p.m. at the Coyle Community Center • Commissioner Johnson has a conflicting meeting and is unable to attend the Jefferson County Parks and Recreation Advisory Board meeting on April 10, 2013 • Commissioner Johnson will attend the Olympic Region Clean Air Agency (ORCAA) meeting on April 10, 2013 • Commissioner Johnson will be in Olympia all day on April 11, 2013 • Commissioner Sullivan and Commissioner Johnson will participate in a special meeting of the Hood Canal Coordinating Council (HCCC) conference call on April 12, 2013 • Chairman Austin will participate in the Washington State Association of Local Public Health Officials (WASALPHO) conference call on April 12, 2013 • SPECIAL MEETING: Shoreline Master Plan (SMP) Public Hearing on April 15, 2013 at 6:00 p.m. in the Superior Court Courtroom, Courthouse • SPECIAL MEETING: Community Input meeting on April 16, 2013 at 7:00 p.m. at the Quilcene Community Center • PERC Tax Blues Breakfast on April 17; 2013 • Budget Committee meeting on Apri] 17, 2013 • Chairman Austin will attend the Hood Canal Coordinating Council (HCCC) meeting on April 17, 2013 • Chairman Austin and Commissioner Sullivan will attend the Jefferson Land Trust (JLT) breakfast on April 18, 2013 • Chairman Austin and Commissioner Sullivan will attend the Jefferson County Health Board meeting on April 18, 2013 • Commissioner Sullivan plans to attend the Quilcene Museum "Spring Fling" on April 20, 2013 • Community Development staff is tentatively scheduled to give an update on the Port Ludlow Association (PLA) Development agreement extension on Apri122, 2013 Page 3 Commissioners Meeting Minutes: April 8, 2013 Quarterly Elected Official/Department Director meeting on Apri122, 2013 • SPECIAL MEETING: Community Input meeting on Apri122, 2013 at 7:00 p.m. at the Port Ludlow Beach Club Finance Committee meeting on Apri123, 2013 • Commissioner Johnson will be attending the Metropolitan Park District (MPD) Steering Committee meeting on Apri123, 2013 • Chairman Austin will attend a JeffCom meeting on Apri125, 2013 • Chairman Austin will attend aJefferson-Port Townsend Regional Emergency Prepazedness meeting (JPREP) on Apri126, 2013 • All three Commissioners are planning on attending the Brinnon Loyalty Day Parade on April 26, 2013 • April 29, 2013 is a 5`h Monday week -There will be no Commissioner meeting • SPECIAL MEETING: Community Input meeting on May 9, 2013 at 7:00 p.m. at the Brinnon Community Center • Commissioner Johnson may be interested in attending a Salmon Recovery Conference in British Columbia on May 14-16, 2013 Monday, May 27, 2013 is Memorial Day -The Board will meet on Tuesday, May 28, 2013 There is a conflict with using the Chambers on May 28, 2013 so the County Administrator Briefing Session will end at 3:00 p.m. - Legislative Session: • Public Works Trust Fund (See Action Item Below) • Washington State Parks (See Action Item Below) • Tourism Authority (See Action Item Below) • E911 (See Action Item Below) - Miscellaneous Items: • Superior Court Clerk Office space bid modification • Farmers' Mazket concerns -change in State food code regazding cut vegetables • Proposed Tala Point No Shooting Zone Map; Commissioners support setting a public hearing and providing written notice to property owners; County Administrator Morley will contact the Washington State Department of Natural Resources for their opinion on the proposed No Shooting Zone • County Administrator Morley will meet with Mike Belenski next week to discuss his concerns regarding Community Development's response to a public records request; Summary Judgments were heard last week regarding a Public Records Act lawsuit • Commissioners met individually with Public Works staff member Josh Peters to discuss the Transportation Improvement Plan (TIP) • Status of Recruitment for vacant position of Deputy Clerk of the Board Future Agenda Items (Not Discussed) Authorization to Speak with Legislators and Sign Letters: Commissioner Sullivan moved to authorize each Commissioner to speak with legislators on behalf of the Board regarding support of funding for the Public Works Trust Fund; State Parks; Emergency 911; and interim funding for the Tourism Authority. Letters will be drafted for the Board to sign in support of funding for the Public Works Trust Fund (letter was not finalized); State Parks; and Emergency 911 (letter was not finalized). Chairman Austin seconded the motion. The motion carried. Page 4 Commissioners Meeting Minutes: April 8, 2013 DISCUSSION re: Draft letter to Port Townsend School District #50 in support of grant funding for Air Quality Monitoring: On April 1, 2013 Commissioner Johnson discussed drafting a letter of support for the Port Townsend School District #50 to receive grant funding for air quality monitoring. During that meeting the Boazd approved Commissioner Johnson to draft a letter of support be sent to the Amgen Foundation for Science Education Grant Funding for Port Townsend School District #50. The letter has been drafted and will be signed and mailed out this week. Repeal and Replace Consent Agenda Item No. 1 re: RESOLUTION NO. 1616=13 re: HEARING NOTICE: First Quarter 2013 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, April 22, 2013 at 10:00 a.m. in the Commissioners Chambers; Chairman Austin moved to repeal and replace Consent Agenda Item No. 1 to remove the term "Emergency." Commissioner Sullivan seconded the motion. The motion carried. NOTICE OFADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:11 p.m. until the next regular meeting or special meeting as properly noticed. Chairman Austin seconded the motion. The motion carried. ' _. #°t . a ~j T ~ \.r E Al. ~~ ~ i ~ `,, SE^i~L: '~ ~~ ~ ~ ~ ~ ~ ~ . - ~ ~,. C ~. . ~ a ~~ - ~ YSQM•y. ATTEST: l / C i~.~ ,..~Lc,z~~L~{.2i_,.~- Erin Lundgren ,,ff Clerk of the Boazd JEFFERSON COUNTY BOARD OF GOMMISS John c~y~ci Ivlem er~~ Phil Page 5