HomeMy WebLinkAbout060313_ca03Consent Agenda
Commissioners Office
• JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
T0: Board of County Commissioners
Philip Morley, County Administratorr
FROM: Rose Ann Carroll, Accountaftt-~~7
r
DATE: June 3, 2013
SUBJECT: Amendment to Subrecipient Agreement for CDBG Public Services
between Jefferson County and Olympic Community Action Programs (OIyCAP)
for the current CDBG period of July 1, 2012 to June 30, 2013
STATEMENT OF ISSUE:
OIyCAP recently received money to help offset the energy assistance program, thereby initiating this amendment.
Having already received the money for energy assistance, an amendment to correct the current budget attachment of
. the Subrecipient agreement with Jefferson County is required.
FISCAL IMPACT:
The total budget remains at the original amount of $99,812 with the cost categories being changed as follows:
$ 500 is being moved from Staffing to Goods and Services
$17,000 is being moved from Indirect Costs to Goods and Services
Approve Subrecipient Agreement between OIyCAP and Jefferson County to reflect the amended budget associated with
Agreement No. 12-65400-004 re: 2012 Community Development Block Grant (CDBG) Public Services Grant for
Olympic Community Action Programs (OIyCAP).
REVIEWED BY:
_~-~-~ ,
< ,~~' ~/ -130<13
Philip Morley, Coun ' A ministrato Date
BUDGET-CDBG Public Services Grant-Amended 05/21/2073
Purpose: To deliver the direct services identified in the CDBG Public Services Grant
application and this Agreement's Scope of Work
Cost Categories:
Staffing $72,500 Include salary & benefits to be documented by payroll
records
Goods and $22,500 Training costs must be tied to the delivery of the CDBG
services public service
Equipment $ Items costing $300 or more require Commerce pre-
a royal
Travel $ Out-of-state travel requires Commerce pre-approval and
follow federal travel er diem
Indirect Costs $4,812 Must be tied to a CDBG public service through the
'
a enc
s a roved cost allocation Ian.
$99 812 Must equal the budget amount listed for public services in
TOTAL the_CDBG contract between the Local.Government and
Commerce.. Not to inGude count administration funds.)
All costs must be eligible under OMB Circular A-122 and tied to the delivery of the CDBG public
service. !f unsure, consult Commerce's Contracts Administration Unit.
Budget Narrative:
Describe what is included in the costs.
CDBG will support staff and benefit costs for two major services areas: Emergency Services
and Linkages (including RSVP, Encore!, and Senior Nutrition) ($72,500). CDBG will also
support goods and services for OIyCAP Educational Services (22,500).
CDBG will help cover the Indirect Costs associated with our Energy Assistance Programs,
Home Care Program, and Emergency Services: ($4,812).
,~
May 21, 2013
Rose Ann Carroll
Jefferson County Auditor's Office
PO Box 563
Port Townsend, WA 98368
Dear Rose Ann;
803 W. Park Ave. Port Townsend, WA 98368
Phone (360) 385-2571 Fax: (360) 385-5185
E-mail: adion@olycap.org
Please consider this request to amend our Public Service Agreement with the county for the 2012
CDBG Public. Service Grant. This amendment adjusts the budget line items previously submitted
with the application. We have enclosed our proposed amendment with this letter.
As the end date for this contract is June 30, we look to move quickly to accomplish this goal.
Thank you for working with us to meet our deadline and considering this request.
Sincerely,
J.R. Lieuallen
Director of Finance
Olympic Community Action Programs
803 W. Park Avenue
Port Townsend, WA 98368
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