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Home My WebLink AboutM032513District No. 1 Commissioner: Phil Johnson District No. 2 Commissioner: David W. Sullivan District No. 3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Erin Lundgren MINUTES Week of March 25, 2013 Chairman John Austin called the meeting to order at the appointed time in the presence of Commissioner David Sullivan and Commissioner Phil Johnson. PUBLIC COMMENT PERIOD: The following is a summary of comments made by citizens in attendance at the meeting and reflect their personal opinions: • A citizen commented on the rising rates of children born with Autism. APPROVAL AND ADOPTION OFCONSENTAGENDA: Commissioner Sullivan moved to approve all the items on the Consent Agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENTS (4) re: 2013 Hotel Motel Grant Funding; 1) In the Amount of $85,490, Tourism Coordinating Council (TCC); 2) In the Amount of $44,535; North Hood Canal Chamber of Commerce; 3) In the Amount of $12,360; Jefferson County Chamber of Commerce; and 4) In the Amount of $8,420; Quilcene Historical Museum 2. AGREEMENT, Supplement No. 4 re: Larry Scott Memorial Trail Segment 4 Acquisition Project No. 1069, Local Agency No. LA -6323; In the Amount of $8,000; Jefferson County Public Works; Washington State Department of Transportation 3. Digital Submittal Certification; Reports for 2012; Jefferson County Public Works; County Road Administration Board (CRAB) 4. Payment of Jefferson County Vouchers/Warrants Dated March 18, 2013 Totaling $554,151.78 and Dated March 19, 2013 Totaling $10,331.23 Payment of Jefferson County Payroll Warrants Dated March 20, 2013 Totaling $76,845.77 and A/P Warrants Done by Payroll Dated March 6, 2013 Totaling $102,411.43 and Dated March 20, 2013 Totaling $16,443.74 Approval of Minutes: Chairman Austin noted a correction to the February 11, 2013 Special Meeting minutes at the top of page 15, the spelling of Elizabeth Van Zonneveld. Commissioner Sullivan moved to approve the February 11, 2013 Special Meeting minutes as corrected and the February 11, 2013 regular meeting minutes as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. Proclamation re: Proclaiming April, 2013 as Child Abuse Prevention Month; Chairman Austin read the Proclamation proclaiming April 2013 as Child Abuse Prevention Month. Commissioner Johnson moved to approve the Proclamation. Commissioner Sullivan seconded the motion which carried by unanimous vote. Page 1 Commissioners Meeting Minutes: March 25, 2013 COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided updates on the following items: Chairman Austin attended a dinner honoring John Bolton and will attend a Change of Command Ceremony at Indian Island and JPREP meeting this week. Commissioner Johnson attended a Hood Canal Coordinating Council (HCCC) meeting, a dinner honoring John Bolton, a Legislative Steering Committee meeting and a Metropolitan Park Steering Committee meeting. Commissioner Sullivan spoke regarding transportation funding issues. County Administrator Phillip Morley announced that it was Deputy Clerk of the Board Raina Randall's last day working for Jefferson County. The Board commented on her exemplary work that she provided during her time at the Commissioner's Office. Presentation re: Community Development 2012 Annual Report: Department of Community Development (DCD) Director Carl Smith presented a power point presentation summarizing the work of staff at DCD. Director Smith stated there are 12 positions within his department and one grant funded position set to expire mid -year. There are six planners, five that primarily do development review and one that does long range planning. Chairman Austin and Director Smith pointed out the staffing level 3 -4 years earlier was up to 25 employees for their department. Director Smith went on to give some Highlights of 2012: • 407 Total Building Permits • 3,063 Building Inspections • 3,603 Staff hours assisting the public • 296 Land use approval issues • 106 Public Records Requests (409 hours to complete this task) • 24 Code Enforcement cases investigated • 10 Long Range Planning Projects (SMP, CAC, HAPN, LAMIRD's, etc) • UDC Amendments adopted: building code update, Small Scale Rec- Tourism • Updated Building Codes adopted by the BOCC • Providing assistance to the Planning Commission • 2 Major Mooring Buoy Plans approved • Watershed Stewardship Resource Center, In -lieu fee & NNL Grants • New Director and Office Coordinator hired It was noted by Director Smith that the DCD provides many services regarding land use approvals such as shoreline permits, boundary line adjustments, short plats and open space current use programs that require zoning review and land use actions, but may not show up in a development right away. These services require a lot of hours and may not directly lead to a building permit, but might in the future. Page 2 Commissioners Meeting Minutes: March 25, 2013 Director Smith also stated that of the 3,000 building inspections in 2012, about 2 /3`d, of those hours were funded by the Watershed Stewardship Grant, which is set to end this year. Figures were given showing the decline in new residential permits issued. In 2012, 74 of these permits were issued compared to 264 back in 2007. The figures for Non - Residential permits have increased to 38 issued in 2012, compared to 19 in 2010. Some of the Non - Residential permits are as follows: • East Jefferson Fire /Rescue Station • Storage building for County Library • Water line replacement for City • Remodel of West End Correctional Facility • Outdoor performance stage in Quilcene • Replacement of marina floats at Pleasant Harbor • Warehouse for Penny Creek Quarry • Mini - storage buildings • Cell towers • Pole buildings • Shops Other topics covered during the DCD presentation included the historical trend for building inspections performed, new single family permits, building permit valuations, and land -use and building permit fees. The DCD had some changes in 2012 including: accepting electronic payments, providing Watershed Stewardship "Coaches" to assist the public, a new Customer Comment form, more "Over the Counter" permits, reduced permit wait times and a new mission statement: "To preserve and enhance the quality of life in Jefferson County by promoting a vibrant economy, sound communities and a healthy environment." HEARING re: Community Development Block Grant (CDBG) Application; 2013 Public Service Grant and Close Out of the 2012 Public Service Grant, Olympic Community Action Programs (OlyCAP): Executive Director of OlyCAP Geoff Crump reviewed the CDBG funding for 2012 as being 60% Federal, 13% Local, 11% State and 16% being fees and donations. In 2012, the CDBG was $102,000 and in 2013 the amount is $97,000. Director Crump stated their goal is to move away from Federal funding. In 2012, OlyCAP showed their first net profit and was able to disperse those funds into the community and the programs they administer. He also stated that this is a good indicator of the organization and their financial health. Some figures reported by OlyCAP for 2012 include: • Food Assistance to 12,000 people • Emergency Service Assistance to over 2,000 families (utilities, rent, medical, transportation) • Weatherized 65 homes and educated others • 47,000 meals (654,000 pounds of food) • 40,000 hours in -home care to seniors • 400 students served by Early Childhood Page 3 Commissioners Meeting Minutes: March 25, 2013 • Coordinating efforts with volunteers totaling 85,000 volunteer hours • Partnering with 46 funding sources Two challenges faced by OlyCAP in 2013 -2014 are utilities assistance and the uncertainty of Federal funding. Director Crump also commented that lack of CDBG funding would immediately affect programs they administer. Chairman Austin opened the hearing for public testimony. Hearing no comments for or against the closing of the 2012 CDBG Public Services Grant and the application for the 2013 CDBG Public Services Grant and the Certification of Compliance for the CDBG Public Services Grant of 2012, Chairman Austin closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 15 -13 re: Certification of Compliance for CDBG Public Services Grant. Commissioner Johnson seconded the motion which carried by a unanimous vote. The meeting was recessed at 10:19 a.m. and reconvened at 10:27 a.m. with all three Commissioners present. Presentation re: 1/1 e of I% Mental Health Sales Tax Committee 2012 Report: Public Health Director Jean Baldwin presented a summary report of the 1 /10th of 1% Mental Health Sales Tax Committee for 2012. The County's strategic plan was reviewed by Director Baldwin who mentioned how it correlates with her program. She also provided graph charts and figures for the following programs: Jefferson Mental Health CODIT program, Jumping Mouse Children's Center, Nurse Family Partnership, School Based Mental Health Clinic, Topside Youth Therapeutic Court, providing a Mental Health nurse at the Jefferson County Jail, Safe Harbor and Beacon of Hope. Director Baldwin also handed out the 2013 Budget for the Public Health Department. She noted that she will be preparing a 6 year budget for the Department in the next few weeks. Discussion re: Shoreline Master Program (SMP) specifically related to in -water Finfish Aquaculture Use and Development: Associate Planner Michelle McConnell submitted a public review draft of the SMP and discussed how the public may respond to the required changes regarding finfish aquaculture provisions. She elaborated that the DOE has requested 63 changes be made to the SMP and that staff has already addressed 60 of them. The upcoming public hearing would address the last three changes required by the DOE. Associate Planner McConnell pointed out each of the changes to the original SMP. Commissioner Sullivan suggested changing the verbiage on page 17 "the County recognizes a complete prohibition of a water dependent preferred shoreline use would make the county vulnerable to a legal Page 4 Commissioners Meeting Minutes: March 25, 2013 E,� challenge" to read "the County recognizes a complete prohibition of a water dependent preferred shoreline use may make the county vulnerable to a legal challenge ". The Board agreed with this change and Associate Planner McConnell stated she will update the SMP to reflect that change. A Hearing notice regarding the SMP Finfish Aquaculture will be published March 27, 2013 which will allow appropriate time for the public comment period before the Hearing on April 15, 2013. Commissioner Sullivan moved to approve the publication notice to schedule a public hearing and public comment period on the In -Water Finfish Aquaculture provisions proposed by the SMP update. Commissioner Johnson seconded the motion which carried by a unanimous vote. COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Board. Calendar Coordination • Commissioner Johnson will attend a Puget Sound Partnership (PSP) meeting regarding the Integrated Watershed Plan on March 27, 2013 • Chairman Austin may attend a Change of Command Ceremony and a Jeffcom meeting on March 28, 2013 • Chairman Austin and Commissioner Sullivan will be attending a Change of Command Ceremony at Indian Island on March 28, 2013 at 10:00 a.m. • County Administrator Morley will be attending Washington Counties Risk Pool (WCRP) meeting on March 28 and 29, 2013 and possibly March 27, 2013 as well • Chairman Austin will attend a Jefferson Port Townsend Response Emergency Planning (JPREP) meeting at the Northwest Maritime Center on March 29, 2013 • Chairman Austin will attend the Port Ludlow Village Council (PLVC) meeting on April 4, 2013 regarding the Metropolitan Park District and the Port Ludlow Association's Development Agreement • The Commissioners will be conducting a Community Input meeting at the Tri -Area Community Center on April 16, 2013 • There will be a Community Input Meeting at the Coyle Community Center on April 9, 2013. • A tentative date of April 10, 2013 has been set for the 2 d meeting of the Metropolitan Parks District (MPD) Steering Committee • There will be a Community Input Meeting at the Quilcene Community Center on April 16, 2013 • Commissioner Phil Johnson will be speaking in Kalaloch regarding the Whale Trail on April 16, 2013 • There will be a Community Input Meeting in Port Ludlow on April 22, 2013 • The Brinnon Booster Club is having a Loyalty Day Parade on April 26, 2013 at 1:00 pm Legislative Session: • Transportation & Seattle/Mayor's Transportation Benefit District • Letter to Legislature on local funding • Transportation funding; Tourism funding • Latest revenue projection appears flat Chairman Austin has name of aide in Governor's office he spoke with earlier on Port Hadlock Page 5 Commissioners Meeting Minutes: March 25, 2013 Miscellaneous Items: ['7-- '1 ?Q • The Port Ludlow Association (PLA) development agreement extension brought up the question of needing accommodations: Trade space with Superior Court? Chairman Austin will speak with Judge Harper regarding this. • Fitness Fair • Owen Fairbank & Matthew Randazzo formerly with North Olympic Land Trust • Department of Natural Resources letter on error corrections • Commissioner Johnson met the new Puget Sound Partnership Director, Jim Bolger • Chumsortium has concerns about culvert on West Uncas Road • Community Input Workshops • JeffCom license Future Agenda Items: [not discussed] NOTICE OFADJOURNMENT. Commissioner Austin moved to adjourn the meeting at 2:42 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner Sullivan seconded the motion which carried by a unanimous vote. qty G0' SEAL: Q I ATTEgT -., Erm Lundgren Clerk of the Board f � JEFFERSON COUNTY BOA O ISSIONERS Jo Austin, Chair Ph 1 Johnson, Member Dav4 4ui an Page 6