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JEFFERSON COUNTY PUBLIC HEALTH
615 Sheridan Street • Port Townsend • Washington • 98368
www.jeffe rsoncountyp u blic health.o rg
June 7, 2013
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health & Water Quality Director
Tami Pokorny, Environmental Health Specialist II
DATE:
SUBJECT: Agenda Item -Interlocal Agreement with WA Dept. of Fish and
Wildlife (WDFW) to Fund Support of North Pacific Coast Marine
Resources Committee (NPC MRC) and its Projects, Amendment
#1; July 1, 2012 -June 30, 2013; addl $1,525 total $78,525
STATEMENT OF ISSUE:
Staff requests BoCC approval of this Interlocal Agreement with WDFW to fund operations and
selected projects of the North Pacific Coast Marine Resources Committee (NPC MRC), the MRC for
western Jefferson and Clallam counties -Interlocal Agreement with WA Dept. of Fish and Wildlife
(WDFW) to Fund Support of North Pacific Coast Marine Resources Committee (NPC MRC) and its
Projects, Amendment #1; July 1, 2012 -June 30, 2013; addl $1,525 total $78,525
ANALYSIS/STRATEGIC GOALS:
The Washington State Department of Fish and Wildlife (WDFW) provides contracts to four neutral
forums called "Marine Resources Committees" along the outer coast of Washington State
(htto://wdfw.wa.gov/about/volunteer/mrc) as authorized by Chapter 36.125 of the Revised Code of
Washington.
This amendment adds funding to support Natural Resources Senior Culminating Projects in the
Quillayute Valley School District (QVSD) and other school districts along the Washington coast through
North Olympic Peninsula Skills Center, Port Angeles School District (PASD).Teacher, Dan Lieberman,
will provide work from the scope of services. Mr. Lieberman will provide photographs of students
presenting their work at the Oceans and River Resources Fair in Forks, submit copies of promotional
materials for FY14 Natural Resources options at the QVSD, submit students posters, electronically, and
provide call logs of conservations of other Coastal MRCS to coordinate the development of similar
programs in other counties.
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES ALWAYS WORKNGFORASAFERAND WATER QUALITY
M~N360 8b840D0 HEALTHIER COMMUNITY MAIN: 360.38fr9444
FAX: 3663794487
FISCAL IMPACT:
Funding for the NPC MRC is provided by the State General Fund and administered through the
WDFW Coastal MRC Program. There is no impact to the Jefferson County General Fund for this
agreement and there are no match requirements.
RECOMMENDATION:
JCPH Management recommends that the BOCC sign the Amendment to the Interlocal Agreement
with WA Dept. of Fish and Wildlife (WDFW) to Fund Support of North Pacific Coast Marine
Resources Committee (NPC MRC) and its Projects, Amendment #1; July 1, 2012 -June 30, 2013;
addl $1,525 total $78,525
RE D B
r
I ip Mo ley, C unty Admin trator
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Date
COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH
DEVELOPMENTAL DISABILITIES WATER QUALITY
MAIN: 360.3869400 ALVv'AYSWvRKINGFORASAFERAND MAIN: 3663869444
FAX: 3663859401 HEALTHIER COMMUNITY FAX: 366379-4487
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DEPARTMENT OF FISH AND WILDLIFE
CONTRACT AMENDMENT
1. CONTRACTOR NAME & ADDRESS: 2. CONTRACT INFORMATION
County of Jefferson Contract Name: FY 2013 Coastal MRC North Pacific
Coast
PO Box 1220 WDFW Number: 12-1735
Port Townsend, WA 98368 Amendment Type: Scope, Cost, Date Change
Amendment Number: 1
3. AMENDMENT DESCRIPTION:
The purpose of this Amendment is to modify the Scope of Work, and Budget authorized under this Agreement.
Agreement Modifications
SCOPE OF WORK
-- This Amendment modifies the scope of Task 8 and adds a new deliverable to the Statement of work.
* Task 8 /Natural Resources Senior culminating Projects in Quillayute Valley School District - A Feasibility Study
* Deliverable 8b /Submit photographs, copies of student posters and promotional materials and communication logs
PROJECT FUNDING
-- Additional funding in the amount of $1,525 provided as follows:
* Task 8 and Deliverable 8b
-- Brings the total funding for this project to $78,525
-- Individual project budgets and amounts by fund source have been adjusted accordingly.
CONTRACT/PROJECT SUMMARY
-- For details, see the ContracUProject Summary, which has been revised, and is incorporated by this reference.
EFFECTIVE DATE
-- This Amendment shall be effective as of 07/01/2012.
No other changes authorized under this Amendment. AFlpl'OY6(I aS h f6IiR 9R1~:
All other Terms and Conditions of the Grant shall remain in full force. ~,~~ l~3
Jefferson Co. Yrosec:utor' ffice
4. All other terms and conditions of the original contract and any previous amendments thereto remain in full force
and effect.
Organization hereby acknowledges and accepts the terms and conditions of this amendment
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.
Signature is required below.
6. ^ This is a unilateral amendment. Signature of the Organization is not required.
7. FOR THE CONTRACTOR 8. FOR THE DEPARTMENT OF FISH AND WILDLIFE
Contractor Date Jeffrey Hugdahl, Date
Contracts and Purchasing Manager
WDFW CA 01196 THIS DOCUMENT HAS BEEN APPROVED AS TO FORM BY THE ATTORNEY GENERAL
Washin@wn
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Contract/Praject Summary
Attachment B
TITLE: FY 2013 Coastal MRC North Pacific Coast WDFW NUMBER: 12-1735
PERIOD: 07/01/2012 to 06/30/2013
CONTRACTOR: County of Jefferson NUMBER OF AMENDMENTS: 1
CONTRACTOR CONTACT: Tami Pokorny WDFW MANAGER: JennaJewett
(360)379-4498 (360)902-2658
CONTRACT TYPE: Payable GFDA NUMBER:
CONTRACT SUB TYPE: Interlocal AWARD NUMBER: 2007 SHB 2049
STAFF TYPE: External RFQQ/RFQ/RFP/IFB NUMBER:
PROJECT GROUP: Nearshore Management
PROJECT TYPE:
SUMMARY PROJECT DESCRIPTION:
The purpose of this contract is to support the administrative capacity for the North Pacific Coast Marine Resources
Committee (MRC), and to provide project funds for participation in regional coordination meetings. The goal of the
Coastal MRC Program is to understand, steward, and restore the marine and estuarine ecological processes of the
Washington coast in support of ecosystem health, sustainable marine resource-based livelihoods, cultural integrity,
and coastal communities. This contract addresses the program benchmarks: Marine Habitats, Marine Life, Marine
and Fresh Water Quality, Sound Science, Education and Outreach and Coastal Communities.
PROJECT STATEMENT OF WORK:
Amendment # 1 Awards $1,525
Total Award for FY13 $78.525
Contract amendment # 1 awards the North Pacific Coast MRC with additional protect funds in the amount of
$1 525 for Protect -Task 8 for the Fiscal Year 2013 Additional deliverables for Protects -Task 8 are required for
the completion of this contract.
This contract awards the North Pacific Coast MRC with operational ($39,000) and project funds ($38,000). for Fiscal
Year 2013 (FY13). The following contract consists of costs related to the coordination of the MRC, Coastal Advisory
Body representation, acontinuation of the Inter-Local Agreement between Jefferson and Clallam Counties, marine
debris tracking and beach cleanups, and education and outreach activities. The following Tasks 1-10, are required
for the completion of this contract.
Operations -Task 1: MRC Coordination
Jefferson County will provide a MRC coordinator to support the MRC. This includes planning, organizing, and
facilitating meetings, recording and distributing meeting and activity summaries to those interested in the MRC
activities. The MRC coordinator will manage tasks of the MRC, assign work to volunteers, and assure timely
completion of work and final eeports. The MRC coordinator is also responsible for coordinating with WDFW and
completing contract deliverables. Additionally, the MRC coordinator will maintain and develop outreach topls to
communicate with the MRC and the public regarding activities and accomplishments. Cost: $39,000
Deliverable ia: Name and contact information for the MRC Coordinator and County contacts. (Due
October 15, 2012)
Deliverable 1 b: Final FY13 project budget and work plan. (Due October 15, 2012)
Deliverable 1c: Summary of actions completed in the first quarter, and a list of prioritized
recommendations for future action. This information will. be included in the annual Report to the Legislature.
{Due October 15, 2012)
Deliverable 1d: FY14 project budget and work plan. {Due June 1, 2013)
Deliverable 1e: Submit quarterly progress reports on the Quarterly Report Form describing the progress
and barriers for each contract deliverable. Updated report templates will be sent out to coordinators in the
case of a contract amendment. (Due October 15, January 15, April 15, and July 10)
Deliverable 1f: Annual list of county appointed MRC board members including full name, organization and
MRC seat representation. Submit chan es to the W DFW coordinator as the occur. Approved Ground
contractprojactsummary.rpt Page 1 of 4 Date Printed: 6/7/2013
TITLE: FY 2013 Coastal MRC North Pacific Coast ~ WDFW NUMBER: 12-1735..
Deliverable 1g: As necessary, send WDFW coordinator updates for program website and develop
additional outreach tools. (Due July 10, 2013)
Deliverable 1h: A brief operational summary that includes prioritized recommendations for future actions
and products for MRC development, a description of challenges and growth over the past year, and ideas
on new ways to utilize the MRC to implement the Coastal MRC Program Priorities. (Due July 10, 2013)
Operations -Task 2: Two-County Partnership
Develop an Inter-local agreement (ILA) to formalize the two-county (Jefferson and Clallam) partnership fora "West
End" MRC. Cost included under "MRC Coordination."
Deliverable 2a: ILA signed by Jefferson and Clallam Counties. (Due October 30,.2012)
Projects • Task 3: Washington Coastal Marine Advisory Council Representation
The MRC will designate a representative or alternate to attend the regular Washington Coastal Marine Advisory
Council (WCMAC) meetings. The designee will represent the MRCS interests and perspectives on behalf of the
entire MRC membership, share updates on local issues and activities, learn about regional and state agency
activities, coordinate on shared interests, and then report key items back to the MRG. The MRC will support one
representative's mileage at the per diem rate to and from WCMAC meetings. This task addresses the program
benchmarks: Education and Outreach and Coastal Communities.
Cost: Included in the travel budget in Task 1.
Deliverable 3a: A brief summary describing the MRC's WCMAC participation and representation at each
meeting. (Due June 30, 2013}
Projects -Task 4: North Olympic Coast and Feiro Marine Life Center; Continuing Partnerships in Marine
Education for 2012
NPC MRC will sub-contract the FY13 project partnerships for Trash-free seas and a Needs Assessment with Feiro
Marine Life Center (FMLC). The Trash-free seas component will require FMLC to continue its partnership with the
Seattle Aquarium and the Olympic Coast National Marine Sanctuary, helping to provide an updated Ocean Sciancer
Trash Free Seas program to the elementary school communities on the outer coast. The current program partners,
including NOAA's Olympic Coast National Marine Sanctuary, the Seattle Aquarium, and the Feiro Marine Life Center
will work with other program agencies including Olympic National Park, NatureBridge and NOAA Fisheries to
address the need for delivering sequential marine science support to area schools. The Needs Assessment
component of the project will require the combined agencies to work with coastal schools to identify the needs of
classroom teachers and identify an avenue for teachers to find programs offered by area agencies to enhance
curricula. All programs are aligned with state standards and. support the Essential Ocean Literacy Principles and the
Essential Principles of Climate Change. Project costs for this task include staff time, supplies and equipment. This
task addresses the program benchmark: Education and Outreach. Cost: $12,350
Deliverable 4a: Submit a final report form. (Due June 30, 2013)
Projects -Task 5: Tracking Trash
NPC MRC will sub-contract with the Resilience Institute at Western Washington University to complete this project.
Tracking Trash is a project developed in response to the Japanese Tsunami and associated marine debris and will
aim to compile and analyze existing debris data to establish a taseline which change can be measured against,
identify spatial patterns of debris accumulation, and inform the identification of monitoring sites or priority beaches
for clean-up. Partnering with NOAA Marine Debris Program, WA Dept of Ecology and others, this student-led
project will produce a spatial analysis of debris patterns on the North Olympic Peninsula and ensure that the results
can be widely incorporated into state- and federal- level management and response efforts: Project costs will
include student salaries, supplies and travel. This task addresses the program benchmarks: Marine habitats, Marine
and Fresh Water Quality, Sound Science, Education and Outreach and Coastal Communities. Cost: $6,723
Deliverable 5a: Submit a final report form that includes a copy of the baseline data. (Due June 30, 2013)
Projects -Task 6: WA Coast Cleanup 2013 - North Paeific Coast Area
NPC MRC will sub-contract with Discover Your Northwest, Inc. to implement the North Pacific Coast portion. of the
annual Washington Coast Cleanup (WCC). The purpose of the coast-wide volunteer beach cleanup is to save
Washington's Pacific coastal environment and wildlife from the dangers of household plastics, lost fishing gear, and
other types of marine debris that accumulate on our beaches year-round. The North Pacific Coast Area segment of
the cleanup may draw 500+ volunteers and will incorporate: a) data collection regarding type and distribution of
debris, b) recycling programs at selected beaches, and c) post-cleanup BBQS to celebrate cleanup success. Prpjegt
costs include salaries and benefits, waste disposal and supplies for the post clean up BBQ. The WCC 2013
contractprojectsummary.rpt Page 2 of 4 Date Printed: 617/2013
TITLE:. FY 2013 Coastal MRC North Pacific Coast WDFW NUMBER: 12-1735
addresses the stewardship and conservation aspects of the oastal RC benc marks for Marine Habitats, anne
Life, and Education and Outreach.
Cost: $8055
Deliverable 6a: Submit a final report form. (Due June 30, 2013)
Projects -Task 7: Whale Trail Brochure
NPC MRC will sub-contract with The Whale Trail to create and produce 10,000 brochures that will educate the
public about Clallam and Jefferson Counties' migratory and resident marine mammals populations and where to
view them. The brochure will feature a detailed map of W hate Trail sites from Port Townsend to Snow Creek along
the Strait, and from Neah Bay to South Beach along the Olympic Coast. it will include user-friendly data and
illustrations about marine mammals, and customized stewardship messages. The brochures will be distributed in
Olympic National Park and other locations. Project costs will include graphic design and printing. This task
addresses the program benchmarks: Education and Outreach and Coastal Communities.
Cost: $3,000
Deliverable 7a: Submit a final report form with an electronic copy of the brochure. (Due June 30, 2013)
Amendment # 1 adds additional deliverables and increases total cost for Task 8
Projects -Task 8: Natural Resources Senior Culminating Projects in Quillayute Valley School District - A
Feasibility Study
NPC MRC will sub-contract with North Olympic Peninsula Skills Center (NOPSC} to complete the implementation of
natural resource-related Senior Culminating Projects (SCP) in Quillayute Valley School District (OVSD). This project
is a continuation of the FY12 draft feasibility study and implementation plan, and will be composed of the following
implementation tasks: 1 }create, publish and print OVSD-specificnatural resource SCP student expectations and
curriculum and adapt these as necessary 2) manage and update aweb-based resource to support natural resource
SCPs in OVSD, and 3) conduct monthly check-ins with students and evaluate student work if OVSD decides to
enroll students in and offer school credit through NOPSC. Project costs will include salaries and benefits. This task
addresses the program benchmarks: Education and Outreach. In addition to the description above, NOPSC will 1}
provide photographs of students presenting their work at the Oceans and River Resources Fair in Forks 2} submit
copies of promotional materials for FY14 Natural Resources options at OVSD. 3} submit electronic copies of the
student posters. 4} provide call logs from conversations with other Coastal MRCS to coordinate the development of
similar programs in other counties.
Cost: $2.647
Deliverable 8a: Submit a final report form including a list of MRC participants, and supporting documents.
(Due June 30, 2013)
Deliverable Sb: Submit additional deliverables from Amendment # 1 with Deliverable 8a. fDue June 30
20131
Projects -Task 9: West End Natural Resource News
The NPC MRC will sub-contract with Jefferson County Environmental Health to support the winter and summer
editions of the award winning West End Natural Resource News. This newsletter incorporates an ecosystem based
management theme with inclusion of the associated issues of salmon recovery. Project costs include salaries and
benefits and printing runs for both issues. This proposal meets the Coastal MRC Benchmarks of Education and
Outreach by "translating and disseminating scient~c information about the status of Washington's ceastal habitats,
resources, and communities to regional policy makers, resource managers, and the public in a timely manner," and
under Coastal Communities by "encouraging citizen participation in local and governmental decisions regarding
marine resources." Cost: $6,OOD
Deliverable 9a: Submit a final report form with a copy of each newsletter. (Due June 30, 2013)
Projects -Task 10: Citizen Science Fair !Barbecue
The NPC MRC will sub-contract with Clallam Gounty Department of Community Develgpmentto continue an annual
MRC-volunteer-led Citizen Science Fair. With the backdrop of a sea food barbecue and some live musical
entertainment, local groups needing to recruit citizen volunteers will setup booths and give short presentations oh
their volunteer programs. Asingle-page handout of all the participating groups and their contact information will be
handed out (along with the new West End Natural Resources newsletters).. Project costs include facility rental, fair.
supplies and materials printing. This proposal meets the Coastal MRC Benchmarks of Education and Outreach by
"translating and disseminating scientific information about-the status of Washington's coastal habitats, resources,
and communities to regional policy makers, resource managers, and the public in a timely manner," and under
Coastal Gommunities by "encouraging citizen participation in local and governmental decisions regarding marine
resources." Cost: $750
Deliverable 10a: Submit a final report form. (Due June 30, 2013)
contrectprojectsummary.rpt Page 3 of 4 Date Printed: 617/2013
TITLE: FY 2013 Coastal MRC North Pacific Coast WDFW NUMBER: 12-1735
PROJECT BUDGET: OBJECT DETAIL
INDIRECT RATE: Indirect amount calculated by CAPS
Ob ect Sub Object Total Cost
N -Grants $78,525
PROJECT BUDGET: ITEM DETAIL
Item C~yt rr Unit Unit Cost Total Cost
General. 0 $1,525
FY93 Additional Pro%ecf Funds /Amendment #t
General. 0 $77,000
FY13 Operational and Project Funds
Item Detail Total: $78,525
CURRENT FUNDING:
Fund/Aoarooriation Tvae Amount %
001-012 GF-S GF-S SALARIES & EXPENSES-FY11 State $77,000 98.1%
001-012 GF-S GF-S SALARIES & EXPENSES-FY11 State $1,525 1.9%
Sub-Total: $78,525 100.0%
MASTER INDEX:
37203
contractprojeUSUmmary.rpt Page 4 of 4 ~ Date Pdnfed: 6!7/2013