HomeMy WebLinkAbout062413_ca07~onseni Hgenaa
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`~~GS .JEFFERSON COUNTY PUBLIC HEALTH
4ysXSO~ 615 Sheridan Street • Port Townsend • Washington • 98368
www.jeffe rsoncou ntyp u blic hea Rh.org
June 13, 2013
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Jared Keefer, Environmental Health & Water Quality Director
Tami Pokorny, Environmental Health Specialist II
DATE:
SUBJECT: Personal Services Agreement with the Port Angeles School
District for support for expansion of Natural Resources Senior
Culminating Projects to the Quillayute Valley School for the
NPC MRC, Amendment #1; July 1, 2012 -June 30, 2013;
add'1 $1,525 total not to exceed $2,647
STATEMENT OF ISSUE:
Jefferson County Public Health, Water Quality Division, requests Board approval of the
Personal Services Agreement with the Port Angeles School District for support for
expansion of Natural Resources Senior Culminating Projects to the Quillayute Valley School for
the NPC MRC, Amendment~l; July 1, 2012 -June 30, 2013; add9 $1,525 total not to exceed
$2,647
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S•
On November 26, 2012, Jefferson County entered an agreement (Grant #12-1735) with the
Washington State Department of Fish and Wildlife (DFW) to provide pass-through funds to
support approved projects of the North Pacific Coast Marine Resources Committee (NPC MRC),
including educational services to be provided by the Port Angeles School District through its
North Olympic Peninsula Skills Center (NOPSC).
This amendment adds funding to support Natural Resources Senior Culminating Projects in the
Quillayute Valley School District (QVSD) and other school districts along the Washington coast
through North Olympic Peninsula Skills Center, Port Angeles School District (PASD).Teacher,
Dan Lieberman, will provide work from the scope of services. Mr. Lieberman will provide
photographs of students presenting their work at the Oceans and River Resources Fair in Forks,
submit copies of promotional materials for FY14 Natural Resources options at the QVSD, submit
DEVELOPMENTA LDISABILITIES PUBLIC HEALTH ENVIRONWATER QUA ITY
MAIN: (360) 385-9400 ALWAYS WORKING FOR A SAFFR AND MAIN: (360) 385-9444
FAX: (360) 385-9401 NEALiN1ER CONIMUNIiY FAX: (360) 379-4487
students posters, electronically, and provide call logs of conservations of other Coastal MRCS to
coordinate the development of similar programs in other counties.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
The costs to complete this project are fully funded through DFW #12-1735. No match from
Jefferson County is required.
RECOMMENDATION:
JCPH management requests approval of the Personal Services Agreement with the Port Angeles
School District for support for expansion of Natural Resources Senior Culminating Projects to the
Quillayute Valley School for the NPC MRC, Amendment #1; July 1, 2012 -June 30, 2013; add'I
$1,525 not to exceed $2,647
~~~
Date
(Routed to all Public Health Managers)
COMMUNITY HEALTH
DEVELOPMENTAL DISABILITIES
MAIN: 360385-9400
FAX: 3603859401
PUBLIC HEALTH
HEALTHIER COMMUNITTY
ENVIRONMENTAL HEALTH
WATER QUALITY
MAIN: 360385-9444
FAX: 3603794487
CONTRACT AMENDMENT #1
Between
Port Angeles School District
And
Jefferson County
THIS AGREEMENT entered into between the County of Jefferson, a municipal corporation hereinafter referred
to as "the County", and Port Angeles School District, hereinafter referred to as "the Subcontractor", on July 1,
2012, in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Subcontractor is retained by the County to provide additional outreach to
support senior culminating projects in coastal communities as identified in Exhibit A, Revised Scope of
Work in connection with approved projects of the North Pacific Coast Marine Resources Committee
(NPC MRC).
2. Scope of Services. Contractor agrees to perform the revised scope of services, identified on Exhibit A,
Revised Scope of Work, attached hereto.
3. Compensation. The Contractor will be entitled to an additional $1,525.00 in funding for services rendered
during the term of this contract amendment. Total compensation under this Agreement shall not exceed
$2,647.00 without express written amendment signed by both parties.
4. Term. The term of the above referenced agreement ends June 3Q 2013.
5. All other terms and conditions of the original agreement remain in full force and effect
.~ --~
DATED this ~ ~ ~ • day o W ~ _ , 2013.
sy
John Austin, Chair
Jefferson Board of County Commissioners
By f ~,~~.
D{. Jar Pryne~b ~, Superintendent
Pdrt Angus School District
p ~ e as t ~ ~, b~l ~~(
David Alvarez, Chief Civil DPA///
Allen Brackett Shedd, Amendment ~ I PagO 1 of 2
EXHIBIT A
Revised Swpe of Work
Task 1 -Curriculum and Website. The Subcontractor will create, publish and print Quillayute Valley
School District-specific natural resource SCP student expectations and curriculum and adapt these as
necessary. It will also manage and update aweb-based resource to support natural resource SCPs in the
Quillayute Valley School District.
Deliverable: Electronic files of student expectations and curriculum and screen shots ofweb-based
resource.
Due: April 15, 2013
Task 2 -Implementation of SCPs. Recruit partner organizations and school district students to engage in
natural resources SCPs. Conduct monthly check-ins and evaluate student work.
Deliverable: Final report including a list of student, partner and MRC participants, photographs and
supporting documents. All invoices.
Due: June 30, 2013
Task 3 -Additional Outreach to support senior culminating_projects in coastal communities.
Subcontractor will:
• provide photographs of students presenting their work at the Oceans and River Resources, Fair
in Forks
• submit copies of promotional materials far FY 14 Natural Resources options at QVSD
• submit electronic copies of the student posters
• provide call logs from conversations with other Coastal MRCS to coordinate the development of
similar programs in other counties
Deliverable: Submit additional deliverables for Amendment # 1
Due June 30, 2013
Port Angeles School District, Amendment pl Page 2 of 2
PERSONAL SERVICES AGREEMENT
Between
Port Angeles School District
And
Jefferson County
For
Support for Expansion of Natural Resources Senior Culminating Projects
to the Quillayute Valley School District
THIS AGREEMENT is entered into between the County of Jefferson a municipal corporation,
hereinafter referred to as "the County", and Port Angeles School District, hereinafter referred to
as "the Subcontractor", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
1. Project Desi nag tion. The Subcontractor, through the North Olympic Peninsula Skills Center,
is retained by the County to complete the implementation of natural resources senior
culminating projects (SCPs) in association with the Quillayute Valley School District. The
personal services aze funded by a grant from the Washington State Department of Wildlife
(DFW), Grant 12-1735.
2. Scope of Services. Subcontractor agrees to perform the services, identified on Exhibit A,
attached hereto, including the provision of all labor, materials, equipment, and supplies.
3. Time for Performance. This Agreement shall commence on July 1, 2012, and continues
through June 30, 2013, unless terminated as provided herein. The agreement may not be
extended beyond June 30, 2013.
4. Pavment. The Subcontractor shall be paid by the County for completed work and for services
rendered under this agreement as follows:
a. The Subcontractor will be reimbursed for all work performed under the terms of this
contract. Payment for the work provided by the Subcontractor shall not exceed $1,122 in
the completion of this project without express written amendment signed by both parties
to this Agreement.
b. Funding for this contract will be provided by a DFW grant. If funding from DFW is
withdrawn, reduced, or limited in any way after the effective date of this agreement, this
contract may be renegotiated or terminated as provided herein.
a The Subcontractor may submit invoices to the County once per month, but not less than
quarterly, during the progress of the work for work completed to date. Such invoices will
be checked by the County, and upon approval thereof, payment will be made to the
Subcontractor in the amount approved.
d. Final payment of any balance due the Subcontractor of the total contract price earned will
be made promptly upon its ascertainment and verification by the County after the
completion of the work under this agreement and its acceptance by the County.
e. Payment as provided in this section shall be full compensation for work performed,
services rendered and for all materials, supplies, equipment and incidentals necessary to
Page 1 of 5
Senior Culminatinz Projects
complete the work.
f. The Subcontractor's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the County and state for a period of six (6)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Subcontractor in connection with the services rendered under this
agreement shall be the property of the County whether the project for which they are made is
executed or not. The Subcontractor shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
Subcontractor's endeavors.
6. Compliance with Laws. Subcontractor shall, in performing the services contemplated by this
agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services to be rendered under this agreement.
7. Indemnification.
a. Each party shall defend, indemnify and hold the other party, its officers, officials,
employees and volunteers harmless from any and all claims, m~uries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this
agreement, except for injuries and damages caused by the sole negligence of a party.
b. Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
parties, its officers, officials, employees, and volunteers, the party's liability hereunder
shall be only to the extent of the party's negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the parties waiver of
immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions
of this section shall survive the expiration or termination of this agreement.
8. Insurance. The Subcontractor shall obtain and keep in force during the terms of the
Agreement, or as otherwise required, the following insurance with companies or through
sources approved by the State Insurance Commissioner pursuant to RCW 48.05:
a. Worker's compensation and employer's liability insurance as required by the State of
Washington.
b. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence.
9. Independent Contractor. The Subcontractor and the County agree that the Subcontractor is an
independent contractor with respect to the services provided pursuant to this agreement.
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither Subcontractor nor any employee of
Subcontractor shall be entitled to any benefits accorded County employees by virtue of the
services provided under this agreement. The County shall not be responsible for withholding
Page 2 of 5
Senior Culminatinz Projects
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
Subcontractor, or any employee of Subcontractor.
10. Discrimination Prohibited. The Subcontractor, with regard to the work performed by it under
this agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex, or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
11. Termination. The County reserves the right to terminate this contract in whole or in part,
without prior written notice, in the event that expected or actual funding from any funding
source is withdrawn, reduced, or limited in any way after the effective date of this agreement.
In the event of termination under this clause, the County shall be liable for only payment for
services rendered prior to the effective date of termination.
a. This agreement may also be terminated as provided below:
i. With 30 days notice by the Board of County Commissioners for any reason, or
ii. With 30 days notice by the Board of County Commissioners for non-performance of
the specificjob duties in Exhibit A.
iii. With 30 days notice by the Subcontractor by voluntary resignation.
12. Inte rated Agreement. This Agreement together with attachments or addenda, represents the
entire and integrated agreement between the County and the Subcontractor and supersedes all
prior negotiations, representations, or agreements written or oral. This agreement may be
amended only by written instrument signed by both County and Subcontractor.
`t"
DATED this ~ day of ~~~?~c-~~ , 2013
By
Austin, Chair
son Board of County Commissioners
A~ ~ ~~13
W
APFROVED AS TO F
Civil DPA David Alvarez
B~ 311 ~~,~
Attest/Authenticated:
.'
~.(ic~ - - ~ .ECG' "'dLCS~-.
Qi-,`~t („~ ~',-c, C rk of the Board
Dr. J ryn ,Superintendent
Port A es School District
216 E Fourth Street
Port Angeles, WA 98362
360-565-3700 - jpryne@portangeleschools.org
Page 3 of S
Senior Culminating Proieds
Exhibit A: Scope of Work
Task 1 --Curriculum and Website. The Subcontractor will create, publish and print Quillayute
Valley School District-specific natural resource SCP student expectations and curriculum and
adapt these as necessary. It will also manage and update aweb-based resource to support natural
resource SCPs in the Quillayute Valley School District.
Deliverable: Electronic files of student expectations and curriculum and screen shots of web-
basedresource.
Due: April 15, 2013
Task°3°- Implementation of SCPs. Recruit partner organizations and school district students to
engage in natural resources SCPs. Conduct monthly check-ins and evaluate student work.
Deliverable: Final report including a list of student, partner and MRC participants, photographs
and supporting documents. All invoices.
Due: June 30, 2013
Page 4 of 5
Senior Culminatin¢ Projects
BUDGET
CATEGORY Detail In-Kind Contibutions Costs
SalarieslBen. Pro ram Mana er $2,244 $1,122
Supplies and
E ui ment Printer ink cartridges,
field a ui ment
$1500
$0
Travel Travel between Port
An eles and Forks
$500
$0
Contracted
Services
$0
$0
Totalln-Kind $4,244
Total Cost $1,122
Page 5 of 5