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Home My WebLink About070113_ca03Consent Agenda JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Leslie Locke, Deputy Clerk of the Board DATE: July 1, 2013 SUBJECT: RESOLUTION NO. re: HEARING NOTICE: Second Quarter 2013 Budget Appropriations/Extensions; Various County Departments; Hearing scheduled for Monday, July 15, 2013 at 10:00 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: Vazious County Departrnents have requested increases to their 2013 budget. Per RCW 36.40.140 the BOCC must hold a public heazing regarding the proposed budget changes. This agenda item is to approve the public notice only; the individual changes will be reviewed at the public heazing. ANALYSIS: These budget changes are intended to improve the cost effectiveness and efficiency of the requesting departments. The Hearing Notice will be published in the Leader on July 3 and 10, 2013. FISCAL IMPACT: Provided in Resolution. RECOMMENDATION: Approve resolution to publish a notice for the hearing set for July 15, 2013 at 10:00 a.m. in the Commissioners Chambers. REVIEWED BY: ~~ I~Morl unty Adm istrator _~~~~.~ Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED 2013 2nd QUARTER SUPPLEMENTAL BUDGET APPROPRIATIONSIEXTENSIONS FOR VARIOUS COUNTY FUNDS RESOLUTION NO. WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2013 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2013. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-180-000 SHERIFF $35,435 $22,563 $57,998 001-261-000 OPERATING TRANSFERS $300,000 $300,000 Total General Fund $335,435 $0 $357,998 SPECIAL REVENUE/CAPITAUENTERPRISFJINTERNALSERVICE FUNDS 108-000-010 COOPERATIVE EXTENSION $0 $8,484 $8,484 125-000-010 HOTEL MOTEL FUND $5,000 $0 $5,000 136-000-010 JEFFERSON COUNTY DRUG FUND $12,000 $12,000 141-000-010 TRIAL COURT IMPROVEMENT FUND $22,628 $22,628 503-ODO-010 UNEMPLOYMENT RESERVE FUND $12,000 $0 $12,000 Total Other Funds $51,628 $8,484 $60,112 NOW, THEREFORE, BE IT RESOLVED, that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 15`" day of July, 2013, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions. APPROVED this 1s` day of July, 2013. SEAL: ATTEST: Carolyn Avery, Deputy Clerk of the Board JEFFERSON COUNTY BOARD OF COMMISSIONERS John Austin, Chairman Phil Johnson, Member David Sullivan, Member LC. ftw° ~~I`a'~i3 TO: BOARD OF COUNTY COMMISSIONERS Date: June 14, 2013 RE: Request for Budget Appropriation/Extension and Amendment Sheriff 001180000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $a,~s~ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 0 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $12,360 BUDGET BARSRevenue# Description CURRENT REVISION AMENDED 339.16.80.4000 ARRA B me Grant $0 $12 360 $12,360 $0 $0 $0 TOTAL REVENUE $0 $12,360 $12,360 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 52521.35.0000 B me Grant E ui ment $0 $385 $385 52521.35.0020 B me Grant Rescue E ui ment $0 $2 630 $2,630 52521.49.0000 B me Grant Miscellaneous $0 $1 751 $1,751 $0 $0 TOTAL EXPENDITURE $0 $4,767 $4,767 Reason for Appropriation/Extension The Sheriffs Office expended the remainder of its 2009 award. The amount to be spent in 2013 was unknown at the time the 2013 budget was established. This appropriation reflects the amounts to be expended and reimbursed during 2013. Respectfully ~~ i~h~~ s2at'S TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: June 14, 2013 001180000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $10,203 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ^X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $10,203 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 333.97.00.0000 Homeland Securit Re ion 2 rant to urchase $0 $10 203 $10,203 LiveScan fin er rint machine $0 $0 $0 TOTAL REVENUE $0 $10,203 $10,203 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59421.64.4444 Technol - Ca ital Outla $0 $10,203 $10 203 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $10,203 $10,203 c'c: rtu~ ~~,I($113 1'{v~v~2 Sea<-5 I TO: BOARD OF COUNTY COMMISSIONERS Date: June 14, 2013 RE: Request for Budget Appropriation/Extension and Amendment Sheriff 001180000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 529,061 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eyes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: 50 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52360.51.0000 OtherA enc Guard Services $0 $29,061 $29,061 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $29,061 $29,061 ~ ~ ~ Sear~~ ~l~~l j3 TO: BOARD OF COUNTY COMMISSIONERS Date: June 19, 2012 RE: Request for Emergency Budget AppropriationlExtension and Amendment Sheriff 001-180-000 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $13,967 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. Brent, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52110.35.4444 Technology -Minor Equipment $5,000 $13,967 $18,967 $0 $0 $0 TOTAL EXPENDITURE $5,000 $13,967 $18,967 cc . fwd ~,iR l~3 ~~>n~ ~ea~5 I TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Emergency Budget Appropriation/Extension and Amendment Operating Transfers 001-261-000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: $300,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0350 Transfer to Ca itallm rovementFund $100,000 $300,000 $400 000 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $100,000 $300,000 $400,000 2013 for PILT (Payment in Lieu of Taxes for federal land) came in at 1.2 Million. This was budgeted at ),000. This will transfer a portion of those funds to the Capital Improvement fund earmarked for capital repair maintenance. Elected ~ffiyrr'al/Department~ad Signature TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Budget AppropriationlExtension and Amendment WSU Jeffco Extension 108 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I f nd that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $4,989 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $a,sas BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33311.46.0000 NWSF No Anchor Zone rant $0 $4,989 $4,989 $0 $o $o TOTAL REVENUE $0 $4,989 $4,989 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108 57121.10.0600 clerk hire $0 $250 $250 108 53112.41.0030 professional services $0 $3,345 $3,345 108 53112.30.0010 supplies $0 $1,394 $1,394 $0 TOTAL EXPENDITURE $0 $4,989 $4,989 rceason roi grant received in 2013 not current Respectfully bmitte~d~ ~ .~%C~i Ele dtec Official/Department Head Signature ec ~.~ d ~ ~ig~,3 Atn,ne Sears TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Budget Appropriation/Extension and Amendment WSU Jeffco Extension 10 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,495 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: $3,495 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33314.19.0305 MRC Pro'ect Grant $39,037 $3,495 $42,532 $0 $0 $0 TOTAL REVENUE $39,037 $3,495 $42,532 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 108 53190.10.0601 clerk hire $11,570 $2,025 $13,595 108 53190.20.0000 benefts $1,183 $225 $1,408 108 53190.41.0031 ro'ect consultant $17,773 $1,245 $19,018 108 53190.43.0010 travel $1,865 $0 $1,865 108 53190.49.0010 copyinglprinting $6,399 $0 $6,399 TOTAL EXPENDITURE $38,790 $3,495 $42,285 Reason for AppropriationlExtension Additional funds received in 2013 to complete current year's grant projects not appropriated into current budget Respect~~ub + d Elected Official/Department Head Signature tc; • f~~d ~ ~R j ~1nn~- S2~~s 3 TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Hotel Motel Fund 125-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 0 ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 51990.41.100 Contingency $0 $S,OOD $5,000 $0 $0 $0 TOTAL EXPENDITURE $0 $5,000 $5,000 rceason roi air and maintenance at Gateway Center for 2013 not included in original budget. Repairs to date in 2013 include replacements, addition of lighting and installation of a compressor. R ect Ny u itt , ~"~lected Offj ial/ epartment Head Signature u:. h~~ (~~~g~I3 A~>n~ ~~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 14, 2013 RE: Request for Budget Appropriation/Extension and Amendment Sheriff Drug Fund 136000010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $12,000 ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $o BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52121.35.0010 E ui ment General $3,000 $12,000 $15,000 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $3,000 $12,000 $15,000 CC: (tttid ~1i9(~3 fFv~ne. Se~~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Trial Court Improvement Fund 141-D00-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is sh~orc]t. Therefore, f~lor this current year for the reason(s) outlined below, I request an emergency appropriation and bud etbud et eq the amount of: ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0000 Capital Outlay $0 $22,628 $22,628 $0 $0 $0 TOTAL EXPENDITURE $0 $22,628 $22,628 of recording system for Superior, District antl BOCC Courtrooms. This was budge but did not get invoiced until 2013. This is to be funded from existing fund balance. Respec~y R ub 'fled,! i ~ , ected Offi ial/ ead Signature ~c ~~ ~~~~~~Iq~l3 TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Emergency Budget Appropriation/Extension and Amendment Unemployment Reserve Fund 503-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: 0 ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 59700.00.0504 Transfer tolndustriallnsurance Reserve $0 $12,000 $12,000 $0 $0 $0 TOTAL EXPENDITURE $0 $12,000 $12,OD0 Reason forAoorooriation/Extension Transfer funds to Industrial Insurance Reserve Fund to cover remainder of 2013 quarterly payments for Labor and Industries administration costs. Previously the Industrial Insurance fund has been supported by a retroactive refund from the Insurance Pool, however no refund was received in 2012. In 2013, instead of a refund, the County will pay an assessment of $4,704. Elected ~fficiepartment Head Signature