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HomeMy WebLinkAbout070113_ca08Consent Agenda aso~ 4~ ~~`~ JEFFERSON COUNTY PUBLIC HEALTH „~=K 615 Sheridan Street o Port Townsend o Washington o 98368 www.jefferson cou ntypub lichealth. org May 21, 2013 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director DATE: ~G ~ y ~ ~ `~ l aj SUBJECT: Agenda Item -Professional Services Agreement with Grier Jewell; May 10, 2013 -June 30, 2013; $'~,9 50 STATEMENT OF ISSUE: Jefferson County Public Health, Developmental Disabilities Division, requests Board approval of the Professional Services Agreement with Grier Jewell; May 10, 2013 -June 30, 2013; $3,J50 ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The Subcontractor will create and edit curriculums that provide education and information to families with children with developmental disabilities, ages birth through high school. The objective will be on increasing the client's ability to successfully transition from school to the adult world. The topics will focus on understanding social security/other related benefits, parent to parent, IEP advocacy, introduction to guardianship, full-life planning, navigating the school systems looking to the future, introduction to adult services, explaining differences between DDA and County DD, exploring work and valuing employment. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract is funded by a grant through the WA State ARC. JCPH management request approval of the Professional Services Agreement with Grier Jewell; May 10, 2013 - ]une 30, 2013; $3,`750 REVIEWED BY: '~~- ~~/ P ~ orl'y, C unty Adm'ni for Date ,` COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH DEVELOPMENTAL DISABILITIES WATER QUALITY MAIN: (360) 385-9400 ALWAYS WORKING FOR A SAFER AND MAIN: (360) 385-9444 FAX: (360) 385-9401 NEALTNIER COMMUNITY FAX: (360) 379-4487 PROFESSIONAL SERVICES AGREEMENT BETWEEN JEFFERSON COUNTY AND Grier Jewell This agreement is entered into between the County of 7efferson, a municipal corporation, hereinafrer referred to as "the County" and the Grier Jewell hereinafrer referred to as "the Subcontractor" in consideration of the mutual benefits, terms, and conditions hereinafrer specified. Section 1. Desienation The County, on behalf of the Jefferson County Public Health, the Developmental Disabilities Program, acting in compliance under the Contract with Grier Jewell in agreement with the terms and conditions of the Statement of Work hereby contracts with the Subcontractor to perform duties as described in Exhibit A. Section 2. Terms This agreement shall commence on May ] 0, 2013 and continue through June 30, 2013 unless terminated as provided herein. The agreement may be extended beyond June 30, 2013 upon mutual consent of the County and the Subcontractor. Section 3. Scone of AJ=reement The Subcontractor agrees to perform the services, identified on Exhibit "A" A. The Subcontractor works for the Jefferson County Developmental Disabilities Program to support its goals and objectives. B. The specific duties of the Subcontractor are outlined in Exhibit A. C. The Subcontractor shall provide reporting detailed in Section 10. Section 4. Compensation The Subcontractor shall be paid by the County for completed work and for services rendered under this agreement as follows: A. Payment for the work provided by the Subcontractor shall not exceed a total of $3,750.00 paid at 75.00 an hour, in the completion of this project without express written amendment signed by both parties to this Agreement. B. The Subcontractor may submit invoices to the County for work completed to date. The County will review such invoices, and upon approval thereof, payment will be made to the Subcontractor in the amount approved. C. The total compensation to the Subcontractor is limited to the terms of this Agreement, which commence on May 10, 2013 and ends June 30, 2013. D. The County will make final payment of any balance due the Subcontractor promptly upon its ascertainment and verification afrer the completion of the work under this agreement and its acceptance by the County. Grier Jewell Agreement E. The Subcontractor records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state fora period of six (6) years afrer final payments. Copies shall be made available upon request. F. Ownership and use of documents. The Subcontractor acknowledges and agrees that any and all work product directly connected and/or associated with the services rendered hereunder, including but not limited to all documents, drawings, specifications, writings, samples, reports, pictures and the like which the Subcontractor drafts, makes, conceives, develops in the performance of the service hereunder, either solely and/orjointly with the County shall be the sole and exclusive property of the County. The Subcontractor further acknowledges that such material shall be considered work for hire and the Subcontractor acknowledges the County's sole and exclusive right to such copyright, patent, trademarks, trade names and other intellectual property right claims for said materials. Other materials produced by the Subcontractor in connection with the services rendered under this agreement shall be the property of the County whether the projects for which they are made aze executed or not. The Subcontractor shall be permitted to retain copies, including reproducible copies, of drawings, writings, samples, reports, and specifications for information, reference, and use in connection with Subcontractor endeavors. The Subcontractor agrees not to publish, submit for publication, display or otherwise use said material for any reason whatsoever, without the express written consent of the County. Section 5. Compliance with laws The Subcontractor shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this agreement. Section 6. Indemnification The Subcontractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof, including attorney's fees and costs, arising from any injury to person or persons (including the death or injury of the Subcontractor or damage to personal property) if said injury or damage was caused by the negligent acts or omissions of the Subcontractor. Section 7. Insurance The Subcontractor shall obtain and keep in force during the terms of the Agreement, or as otherwise required. A. Commercial Automobile Liability Insurance providing bodily injury and property damage liability converge for all owned and non-owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $500,000 each occurrence. Subcontractor shall provide proof of insurance to the County in care of Developmental Disabilities County Coordinator at Jefferson County Public Health, Developmental Disabilities Program, 615 Sheridan St. Port Townsend, WA 98368 prior to commencing employment. Grier Jewell Agreement B. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. C. It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies) it being the intention of the parties that the insurance policies listed above shall protect bath parties and be primary coverage for any and all losses covered by the above-listed insurance policies. It is further agreed by the parties that any and all deductibles made part of the above-listed insurance policies shall be assumed by, paid for and at the risk of the Subcontractor. Section 8. Indeuendence The Subcontractor and the County agree that the Subcontractor is an independent Subcontractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. The Subcontractor shall not be entitled to any benefits accorded County employees by virtue of the services provided under this agreement. The County shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to employee. Section 9. Assignments and Subcontracting The Subcontractor may sublet or assign any of the services covered by this agreement but only with the express written consent of the County. Section 10. Reporting The Subcontractor will provide electronic & hard copies of the newsletter and an invoice for billing to the County as identified in Exhibit A. The monthly invoice along with a copy of the newsletter shall be mailed to Jefferson County Public Health in caze of the Developmental Disabilifies County Coordinator, 615 Sheridan, Port Townsend WA 98368. Section 11. Termination A. The County reserves the right to terminate this contract in whole or in part, without prior written notice, in the event that expected or actual funding from any funding source is withdrawn, reduced, or limited in any way afrer the effective date of this agreement. In the event of termination under this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. B. This agreement may also be terminated. as provided below: 1. With 14 days notice by the Board of County Commissioners for any Reason, or 2. With 14 days notice by the Board of County Commissioners for non- performance of the specific job duties in Exhibit A. 3. With 14 days notice by the Subcontractor by voluntary resignation. Grier Jewell Agreement Section 12. ModiTication This employment agreement may be modified at any time by written agreement of all parties Section 13. Integrated Agreement This Agreement together with attachments or addenda represents the entire and integrated agreement between the County and the Subcontractor and supersedes all prior negotiations, representations, or agreements written or oral. Between the parties. This agreement may be amended only by written instrument signed by both County and Subcontractor. Approved this day of , 2013. BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY, WASHINGTON Austin, Chairperson r'- _. ubcontr ct ) DATE ~' ~ I ' ~ 3 ATTEST: Clerk of the Board APPR ED AS TO /FF U~M ~ ~~,~ By: hi~~~2~ Jefferson Coun Prosecuting A rney Grier Jewell Agreement EXHIBIT A STATEMENT OF WORK Grier Jewell I. WORK STATEMENT The Subcontractor shall create and edit curriculums that provide education and information to families with children with developmental disabilities, from Birth to Three through High School, in order to increase their ability to successfully transition from school to the adult world. Subcontractor may work with the County to create & edit video interviews of parents who have children with developmental disabilities. II. PROGRAM DESCRIPTION A. Tasks L Subcontractor will work with the County to create & edit curriculum that includes: overview and understanding of social security and other disabilities related benefits, parent to parent, IEP advocacy, introduction to guardianship, full-life planning for the future, navigating the school systems with an eye on the future, introduction to adult services, the difference between DDA & County DD & valuing employment and exploring work. 2. Subcontractor may work with the County to create & edit video interviews of parents who have children with developmental disabilities. The purpose will be to show parents the value of preparing & developing skills of young people with developmental disabilities so they are prepared to be employed & independent in the community. Authorized releases for every individual interviewed will be completed. B. Requirements 1. Meet or have a phone meeting with the DD Coordinator on a when applicable. C. Reporting 1. Provide electronic & hard copies of documentation and a signed invoice for billing. D. Performance Standards 1. The Subcontractor shall provide Services. These services, as defined in Tasks Section ILA above. 2. The Subcontractor will adhere to the Requirements. These requirements as defined in Section ILB above. 3. The Subcontractor will adhere to the Reporting. Reporting as defined in Section II.C above. 4. The Subcontractor shall provide a bill for services with invoice and documentation. Grierlewell Agreement