HomeMy WebLinkAbout070113_ra01Regulaz Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
FROM: Leslie Locke, Deputy Clerk of the Board
DATE: July 1, 2013
SUBJECT: MEMORANDUM OF UNDERSTANDING re: Implementation and
Operation of Emergency 911 (E911); No Dollar Amount; Washington
State Military Department and Clallam County
STATEMENT OF ISSUE:
Washington State Military Department desires to conduct a study of the feasibility of consolidation of E911
systems and operations, and to determine if it is in the best interests of the counties and their residents.
The purpose of this MOU is to set forth the terms and conditions under which the parties will conduct and
participate in the study of the feasibility of a range of options for consolidating some or all of Clallam
County's and Jefferson County's E911 systems on a regional basis. This MOU is limited to this purpose and
does not apply to any other power, privilege, or authority, which may be exercised by any party.
FISCAL IMPACT:
None ~~!.~ ~.ar ~~ I,~J~.al.,: ~1E.. 5i~}.~ 't"C~~.:7~~~ `bQ~7.
RECOMMENDATION:
Approve the MEMORANDUM OF UNDERSTANDING re: Implementation and Operation of Emergency
911 (E911); No Dollar Amount; Washington State Military Department and Clallam County
REVIEWED BY: // /
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Phi ip Morley, C unTy dministrator Date
MEMORANDUM OF UNDERSTANDING BETWEEN
THE WASHINGTON STATE MILITARY DEPARTMENT
AND
CLALLAM COUNTY AND JEFFERSON COUNTY
This Memorandum, by and between the Washington State Military Department,
Emergency Management Division, State Enhanced 911 Program (otherwise hereinafter
known as the State), and Clallam County, Washington; and Jefferson County,
Washington.
WHEREAS, Clallam County is a municipal corporation organized and existing
under the Washington State Constitution and the laws of the state of Washington, and
particularly those set forth in RCW Title 36;
WHEREAS, Jefferson County is a municipal corporation organized and existing
under the Washington State Constitution and the laws of the state of Washington, and
particularly those set forth in RCW Title 36;
WHEREAS, the State is authorized to coordinate and facilitate the
implementation and operation of enhanced 911 emergency communications (E911)
systems throughout the state pursuant to RCW 38.52.520, and encourages regional
E911 systems where feasible to simplify network design and promote operating
efficiencies and long-term cost savings;
WHEREAS, Clallam and Jefferson Counties, by virtue of RCW 38.52.510, are
directed to implement and mandated to provide funding for E911 systems on a county-
wide basis and have done so;
WHEREAS, Clallam County and Jefferson County desire to study the feasibility
of entering into an interlocal cooperation agreement to consolidate some or all of their
respective E911 systems and operations, and to determine if it is in the best interests of
the counties and their residents;
WHEREAS, the State desires to conduct a study of the feasibility of
consolidation of E911 between Jefferson and Clallam Counties;
WHEREAS, the parties enter into this Memorandum of Understanding to outline
the scope of a study of a range of regional E911 consolidation options, their
expectations, and obligations;
NOW, THEREFORE, in consideration of the premises and promises, terms and
conditions set forth below, it is hereby agreed as follows:
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The purpose of this Memorandum is to set forth the terms and conditions
under which the parties will conduct and participate in the study of the
feasibility of a range of options for consolidating some or all of Clallam
County's and Jefferson County's E911 systems on a regional basis. This
Memorandum is limited to this purpose and does not apply to any other
power, privilege, or authority, which may be exercised by any party.
2. The State shall have the following duties with the advice of the Regional
E911 Advisory Committee established pursuant to Paragraphs Three and
Four below:
A. Develop and conduct swell-defined mission statement and
workplan for the study.
B. Produce a Request for Proposal to obtain appropriate consulting
assistance.
C. Select and enter into a contract to acquire consulting services.
D. Develop an overall project schedule including critical project
milestones.
E. Monitor performance of and products produced by the consultant.
F. Pay for all consulting services based upon completion of
performance criteria.
G. Act as the overall project coordinator to assure timely delivery of
the feasibility documents.
3. The counties shall have the following duties:
A. The counties shall establish a Regional E911 Advisory Committee
pursuant to paragraph Four below.
B. The Regional E911 Advisory Committee shall advise the State
regarding:
a. Statements of desired outcomes.
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b. Any unique circumstances of Clallam County and/or
Jefferson County.
c. All agencies and service providers affected by the proposed
system.
d. A recommended schedule of public meetings for
presentation of the study and public comment.
C. Each county shall provide to the State, the Committee and the
consultant all requested historical operating information, growth
projections, and other relevant materials necessary to evaluate the
feasibility of establishing a regional E911 system.
4. The counties hereby establish and shall maintain a Regional E911
System Advisory Committee. The Committee shall have six members.
Each county shall have three representatives: One of which shall be the
County 911 Coordinator, the other two will be determined by the advisory
board for each center. The members of this committee shall serve
without additional compensation. The chair, and co-chair of the
committee shall be elected by the committee at its first meeting.
This Memorandum shall commence immediately upon execution by the
parties and shall terminate upon completion and acceptance of the
feasibility study. This Memorandum may terminate, in whole or in part,
prior to that date upon the agreement of all the parties.
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CLALLAM COUNTY BOARD OF COUNTY COMMISSIONERS:
DATE
DATE
DATE
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Clallam County Prosecuting Attorney
Clallam County Sheriff
Michael C. Chapman, Chair
Jim McEntire, Commissioner
Mike Doherty, Commissioner
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JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS
DATE
DATE
DATE
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
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Jefferson County Pros uting Attorney
Jefferson County Sheriff
John Austin, Chair
Phil Johnson, Commissioner
David W. Sullivan, Commissioner
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WASHINGTON STATE MILITARY DEPARTMENT
DATE
Robert Ezelle
Director of EMD
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