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Home My WebLink About071513_ca02Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Frank Gifford, Public Works Director ~~' Agenda Date: July 15, 2013 Subject: Supplemental Agreement for Consultant Services with Shearer Design LLC for Snow Creek Road MP 3.78 Culvert Replacement, Federal Aid No. DTFH70-11-E-00039, County Project No. X01899 Statement of Issue: Public Works staff requests a modification of the scope of work and budget in the basic agreement with Shearer Design LLC to include additional services for Snow Creek Road MP 3.78 Culvert Replacement. Analysis/Strategic Goals/Pro's & Con's: This supplement to the existing scope of work between Jefferson County and Shearer Design LLC is for right of way surveying services for the culvert replacement at Snow Creek Road Milepost 3.78. Fiscat Impact/Cost Benefit Analysis: The maximum amount payable for this supplement is $13,850.00. The maximum amount payable for the Shearer Design LLC agreement will increase from $78,293.00 to $92,143.00. This project is 100 percent funded by the Federal Highway Administration. Recommendation: The Board is requested to sign all three originals of the Supplemental Agreement with Shearer Design LLC, and return two originals to Public Works. Department Contact: Mark Thurston, P.E., Project Manager, 385-9160. 7 ~~~ Date ,` SUPPLEMENTAL AGREEMENT CONSULTANT ADDRESSITELEPHONE: NUMBER 1 Shearer Design LLC 3613 Phinney Ave N. #A AGREEMENT NUMBER: SHEARER2012-2 Seattle, WA 98103 Phone: (206) 781-7830 PROJECT NUMBER: X01899 MAXIMUM AMOUNT PAYABLE: $92,143.00 PROJECT TITLE: Snow Creek Road MP 3.78 COMPLETION DATE: December 31, 2014 Culvert Replacement The County of Jefferson, State of Washington, desires to supplement the agreement entered into with Shearer Design LLC and executed on December 10, 2012 and identified as: SHEARER2012-2 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: II Section II, SCOPE OF WORK, shall be amended by adding Task No. 6, Right of Way Surveying. The scope of work under Task No. 6 is set forth in the attached Exhibit A, and by this reference made a part of this supplement. V Section V, PAYMENT, shall be amended as follows: Snow Creek Rd. Culvert Replacement Page 1 of 3 Supplement No. 1 Task No. 6, Right of Way Surveying, will have a maximum amount payable of $13,850.00. The new, total maximum amount payable for the Agreement will be $92,143.00, as shown below. Task Description Current Maximum Amount Payable Supplement #1 New Maximum Amount Payable Project Management $6,013.00 $0.00 $6,013.00 Plans, Specifications, & Est. $33,484.00 $0.00 $33,484.00 Environmental Services $23,459.00 $0.00 $23,459.00 Construction Support $10,412.00 $0.00 $10,412.00 Load Rating $4,925.00 $0.00 $4,925.00 Right of Way Surveying $0.00 $13,850.00 $13,850.00 TOTAL $78,293.00 $13,850.00 $92,143.00 Snow Creek Rd. Culvert Replacement Page 2 of 3 Supplement No. 1 If you concur in this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. Consultant (Please print) Consul 's Na Please int) Consultant's Signature Date COUNTY OF JEFFERSON BOARD OF COMMISSIONERS John Austin, Chair Phil Johnson, Member David W. Sullivan, Member A oved as to fo nly: ~~ David Alvarez Date Deputy Prosecuting Attorney ~- • `y ~ 3 Frank Gifford Date Public Works Director Snow Creek Rd. Culvert Replacement Page 3 of 3 Supplement No. 1 EXHIBIT A SCOPE OF WORK FOR SURVEYING SERVICES Snow Creek Road MP 3.78 Culvert Replacement County Project No. X01899 The objective of this Agreement is to provide professional services necessary for the determination of existing County right of way at Snow Creek Road milepost 3.78. in Jefferson County, Washington. Work may also include preparing a Record of Survey, setting monuments, and preparing a Right of Way Plan. The Consultant will perform all services and furnish all materials necessary to accomplish the following tasks. Tasks 2, 3, and 4 may or may not be necessary depending on the findings in Task 1. The Consultant shall not proceed with Tasks 2, 3, and 4 until the Agency has given the notice to proceed for each specific task. TASK 1-DETERMINE EXISTING COUNTY RIGHT OF WAY Task 1 will consist of the following items of work: 1. Perform field work and research necessary to establish the existing County right of way and adjacent ownerships for the Snow Creek Road MP 3.78 culvert replacement site, exlending 150 ft. in both directions from the culvert along the roadway centerline (for a total roadway length of 300 ft.). 2. Combine the right of way and ownership data with the existing topographical survey that was prepared by Johnston Land Surveying. 3. Coordinate with Jefferson County to determine if additional permanent and/or temporary right of way is needed in order to construct the culvert replacement. Deliverables: • Existing County right of way and adjacent ownerships shown on the topographical survey previously prepared by Johnston Land Surveying. 1 TASK 2 -RECORD OF SURVEY Task 2 will consist of the following items of work: 1. The Consultant will prepare a Record of Survey with legal descriptions for the culvert replacement site, including the existing County right-of--way and additional right-of--way to be acquired, as determined in Task 1. Deliverables: • Draft Record of Survey and legal descriptions • Final Record of Survey and legal descriptions TASK 3 - MONUMENTATION Task 3 will consist of the following work: 1. The Consultant will set monuments as necessary to monument additional right-of--way acquired by Jefferson County. TASK 4 -- RIGHT OF WAY PLAN Task 4 will consist of the following work: 1. The Consultant will prepare a Right of Way Plan and legal descriptions for the culvert replacement site. The Right of Way plan shall be prepared in general accordance with the WSDOT Plans Preparation Manual. Deliverables: • Draft Right of Way Plan and legal descriptions • Final Right of Way Plan and legal descriptions 2 EXHIBIT A SHEARER DESIGN FEE DETERMINATION FOR SURVEYING SERVICES Project Snow Cree k Road Cul vert M.P. 3.78 Culvert Replac ement PS&E Date 512112013 Principal Proj. Engineer Cad Clerical Shearer S.E. Task 6 Other Services 6.1 Sun-ey 12 Sub Totals 12 0 0 Billin Rates $122.40 $86.40 $72.00 $1,468.80 $0.00 $0.00 Sum totals Direct Salary Cost $1,468.80 Mileage 0 0.55 $ - Expense Total $ - Sub Total Labor A $1,468.80 Expenses B $0.00 Subconsultants Johnston $12,382.10 Subconsultants C $12,382.10 Total A+g+C $13,850.90 EXHIBIT A JOHNSTON LAND SURVEYING FEE DETERMINATION FOR SNOW CREEK ROAD RIGHT OF WAY JEFFERSON COUNTY PROJECT N0. X01899 Project No.. Date: 5/21/2013 Work Description Principal Surveyor $155.11 Project Surveyor GPS Crew 2-person $231.24 Crew 2-person $76.14 Senior Technician $39.48 Technician $36.66 Admin Assistant $56.40 Total Hours Total Cost TASK 1 Determine Existin Coun ROW ~ Establish Control _ 2 4 8 4 2 20 $ 2,115.02 Tie SW and S114 cor Section 15(28N-2W) 16 0 2 18 $ 3,778.80 Combine with ex. Topographical survey 2 2 $ 78.96 map ex. Road sta 0+00 to 36+65 16 16 $ 1,218.24 Subtotal 2 0 20 24 8 0 2 56 $ 7,191.02 TASK 283 Record Of Surve ,Monuments Office Computations/Calculations 4 2 6 $ 733.24 Prepare ROS 8 3 11 $ 1,359.32 Monumentation 8 8 16 $ 1,556.72 Subtotal 20 0 0 0 11 0 2 33 $ 3,649.28 TASK 4 Right of Way Plan Prepare ROW Plan 8 2 10 $ 1,320 Prepare Legal Descriptions 8 2 10 $ 1,320 Subtotal 16 0 0 0 4 0 0 20 $ 2,640 30 0 20 24 23 0 4 101 Total All Elements $4,653.30 $0.00 $4,624.80 $1,827.36 $908.04 $0.00 $225.60 ---- $ 12,239.10 Reimbursible Expenses Rate Unit Total Item Cost $ - Recordin Fees plus misc. reproductions $143.00 L.S. L.S. $143.00 Subtotal $ 143.00 Total Labor and Direct Costs $ 12,382.10