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Home My WebLink About033 13~ ~ SI~;~ STATE OF WASHINGTON Jefferson County ORDER: BUDGET APPROPRIATIONS/ } EXTENSIONS FOR VARIOUS } COUNTY DEPARTMENTS } RESOLUTION NO. 33-13 WHEREAS, the Jefferson County Boazd of Commissioners did on the 151 day of July, 2013 declare that a need existed for the listed expenses which aze funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and WHEREAS, the Jefferson County Board of Commissioners did on the 1 °` day of July, 2013, set a hearing on said need for the 15`" day of July, 2013, at the hour of 10:00 a.m. in the County Commissioners' Chamber, Courthouse, Port Townsend, Washington; and WHEREAS, Jefferson County has published notice ofthis hearing as provided in RCW 36.40.100 on July 3, and 1Q, 2013 in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set forth for said hearing and no objection or objection interposed. NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the other listed funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed and per the attached requests: AMDUNTFROM UNENCUMBERED FUND # FUND NAIVE FUND BALANCE REVENUE EXPENSE CURRENT IXPENSEIGENERAL FUND 001-180-000 SHERIFF $35,435 $22,563 $57,998 001-261-000 OPERATING TRANSFERS $300,000 $300,000 Total General Fund $335,435 $0 $357,998 SPECI AL REVENUFJCAPITALIENTERPRISEII NTERNAL SERVICE FUNDS 105-000-010 COOPERATIVE EXTENSION $0 $8,484 $8,484 125-000-010 HOTEL MOTEL FUND $5,000 $0 $5,000 136-000-010 JEFFERSON COUNTY DRUG FUND $12,000 $12,000 141-000-010 TRIALCOURTIMPROVEMENTFUND $22,628 $22,628 503-000-010 UNEMPLOYMENT RESERVE FUND $12,000 $0 $12,000 Total Other Funds $51,628 $8,484 $60,112 .., ,,r'` C A~PPRO°~' ~ day of July, 2013. r ~t ~ SEAL f ~ L~~ . A ~ , JEFFERSON COUNTY + ~ t BOARD OF MISSIONERS ~ ~ ~ ~ ~; r ~~;. ~~-~ I ~ ~ ~ ; 5 P ~ 9~`~ Jo jAusf -`Chairman 3 , ~ ' , ~ " (.' r~ - ~ ~ ~~. ATTEST:. ° J fl ~• ° Phil Jo s , ~' ~r N~ ..e,,.._- i " ~ ~z~ Cazolyn Avery, Davi iv e `"`~' ' Deputy Clerk of the Board _~ . „_ c ro(l~~l~ ~}vtn2 J2~r5 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: June 14.2013 001180000 Fund Number ^X Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $a,~s~ 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $12,360 BUDGET BARSRevenue# Description CURRENT REVISION AMENDED 339.16.80.4000 ARRA B me Grant $0 $12360 $12 360 $D $0 $0 TOTAL REVENUE $0 $12,360 $12,360 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52521.35.0000 B me Grant E ui ment $0 $385 $385 52521.35.0020 B me Grant Rescue E ui ment $0 $2 630 $2 630 52521.49.0000 B me Grant Miscellaneous $0 $1 751 $1,751 $0 $0 TOTAL EXPENDITURE $0 $4,767 $4,767 Reason for 2009 was unknown the 2013 budget was established. This appropriation reflects the amounts to be expended and reimbursed i9 2013. Respectfully " ~ w• i i vita. l0 I$ I 1~v~~{, S2at5 ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 14, 2013 001180000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: Et0,203 0 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ^X Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: E10 203 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 333.97.00.0000 Homeland Securit Re ion 2 rant to urchase $0 $10,203 $10,203 LiveScan fin er riot machine $p $0 $0 TOTAL REVENUE $0 $10,203 $10,203 BUDGET BARSExpenditure# Description CURRENT REVISION AMENDED 59421.64.4444 Technolo - Ca ital Outla $0 $10 203 $10 203 $0 $0 $0 $0 TOTAL EXPENDITURE $0 $10,203 $10,203 _. >~v~~e Sep~~~~(Sf 13 TO: BOARD OF COUNTY COMMISSIONERS Date: June 14, 2013 RE: Request for Budget Appropriation/Extension and Amendment Sheriff 001180000 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: 529,061 Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: 50 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52360.51.0000 Other A enc Guard Services $0 $29 061 $29 061 $0 $0 $0 TOTAL EXPENDITURE $0 $29,061 $0 $29,061 w ! ~vw t:'~y~j3 Lynne Sears TO: BOARD OF COUNTY COMMISSIONERS Date: June 19, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Sheriff Commissioners: (mark all that apply with an "X") 001-180-000 Fund Number Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this curzent year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $13,967 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? BYes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: BUDGET BARS Revenue# Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52110.35.4444 Technology -Minor Equipment $5,000 $13,967 $18,967 $0 $0 $0 TOTAL EXPENDITURE $5,000 $13,967 $18,967 ~~ • nw~ (n la -,j I~nv1~ ~.~ect~5 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Operating Transfers Department/Fund Name Commissioners: (mark all that apply with an "X") Date: June 17, 2013 001-261-000 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and bud et extension in the amount of: b300,000 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure# Description CURRENT REVISION AMENDED 59700.00.0350 Transfer to Ca ital Im rovement Fund $100,000 $300,000 $400,000 $0 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $100,000 $300,000 $400,000 Reason for 1V'13 for PILT (Payment in Lieu of Taxes for federal land) came in at 1.2 Million. This was budgeted at ),000. This will transfer a portion of those funds to the Capital Improvement fund earmarked for capital repair maintenance. Elected ~iffic al/Departments Signature ~ ~ Se~rs~ ~'li g~~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Budget AppropriationlExtension and Amendment WSU Jeffco Extension DepartmenUFund Name Commissioners: (mark all that apply with an "X") 108 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: Sa,slss For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ^x Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: b4,989 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33311.46.0000 NWSF No Anchor Zone rant $0 $4,989 $4,989 $0 $0 $0 TOTAL REVENUE $0 $4,989 $4,989 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108 57121.10.0600 clerk hire $0 $250 $250 108 53112.41.0030 professional services $0 $3,345 $3,345 108 53112.30.0010 supplies $0 $1,394 $1,394 $o TOTALEXPENDITUF:E $0 $4,989 $4,989 Reason for A pro riation/Extension new grant received in 2013 not appropriated into current budget Respectfully bmitte~d~,~~ Elected Official/Department Head Signature . ~ ~ 4 ~ ~ 18'~~3 ~ u,ut~. ~ 0.(J TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Budget Appropriation/Extension and Amendment WSU Jeffco Extension 108 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I f nd that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: $3,495 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: $3,495 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 108 33314.19.0305 MRC Pro ect Grant $39,037 $3,495 $42,532 $0 $0 $0 TOTAL REVENUE' $39,037 $3,495 $42,532 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 108 53190.10.0601 clerk hire $11,570 $2,025 $13,595 10853190.20.0000 benefits $1,183 $225 $1408 108 53190.41.0031 ro'ect consultant $17,773 $1,245 $19,018 108 53190.43.0010 travel $1,865 $0 $1,865 108 53190.49.0010 copying/printing $6,399 $0 $6,399 TOTAL EXPENDITURE $38,790 $3,495 $42,285 for to complete not current Resp~ub i d Elected Offcial/Department Head Signature flnne- ~ar-s TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Hotel Motel Fund Commissioners: (mark all that apply with an "X") Date: June 17, 2012 125-000-010 Fund Number Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: ^X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 51990.41.100 Contingency $D $5,000 $5,000 $D $0 $0 TOTAL EXPENDITURE $0 $5,000 $5,000 t9~in~i~ Rri~~- Semis TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Budget Appropriation/Extension and Amendment Sheriff Drug Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") Date: June 14, 2013 136000010 Fund Number Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an appropriation and budget extension in the amount of: Et z,ooo Q For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an appropriation and bud et extension to include this new revenue in the budget this year as outlined below in the amount of: So BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $D $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 52121.35.0010 E ui ment General $3,000 $12 000 $15 000 $0 $0 $0 $0 $0 TOTAL EXPENDITURE $3,000 $12,000 $15,000 ~wn>° Serxr~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2012 RE: Request for Emergency Budget Appropriation/Extension and Amendment Trial Court Improvement Fund 141-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budbud et~ the amount of: ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 0 BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59412.64.0000 Capital Outlay $0 $22,628 $22,628 $0 $0 $0 TOTAL EXPENDITURE $0 $22,628 $22,628 ' of recording system for Superior, District and BOCC Courtrooms. This was budgeted to be paid out but did not get invoiced until 2013. This is to be funded from existing fund balance. Resp c I ub 'tted,,'"~ ected Offi ial/ ead Signature ~v~~~ ~ur~~ ~ ~ i q ~i3 TO: BOARD OF COUNTY COMMISSIONERS Date: June 17, 2013 RE: Request for Emergency Budget AppropriationlExtension and Amendment Unemployment Reserve Fund 503-000-010 Fund Number Commissioners: (mark all that apply with an "X") Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: ~~ ~X For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? eX Yes No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: ~~ BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 59700.00.0504 Transfer to Industrial Insurance Reserve $0 $12 000 $12,000 $0 $0 $0 TOTAL EXPENDITURE $0 $12,000 $12,000 I ransfer funds to Industrial Insurance Reserve Fund to cover remainder of 2013 quarterly payments for Labor and Industries administration costs. Previously the Industrial Insurance fund has been supported by a retroactive refund from the Insurance Pool, however no refund was received in 2012. In 2013, instead of a refund, the County will pay an assessment of $4,704. Elected ~ffici~it/6epartment Head Signature Regular Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Philip Morley, County Administrator Erin Lundgren, Clerk of the Board DATE: July 15, 2013 SUBJECT: HEARING re: Proposed 2013 2°d Quarter Supplemental Budget Appropriations/Extensions for Various County Funds STATEMENT OF ISSUE: Various County departments have requested increases to their 2013 Budget. Per RCW 36.40.140, the Boazd of County Commissioners must hold a public hearing regazding the proposed budget changes. ANALYSIS: These budget changes are intended to address unanticipated revenues and expenditures of the requesting departments. FISCAL IMPACT: See attached department fund requests. RECOMMENDATION: Approve the resolution for the 2013 2nd quarter supplemental budget appropriations. REVIEWED BY: Philip Morley ounty dministrator 7~a~3 Date