HomeMy WebLinkAbout072213_ca03Department of Public Works
O Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Philip Morley, County Administrator
From: Frank Gifford, Public Works Director ~~
Agenda Date: July 22, 2013
Subject: Supplemental Agreement for Consultant Services with Sargent
Engineers, Inc. for Upper Hoh Road Culvert Replacements, Federal
Aid No. PLH-A160(001), County Project No. CR1896
Statement of Issue: Public Works staff requests a modification of the scope of work
and budget in the basic agreement with Sargent Engineers, Inc. to include additional
services for Upper Hoh Road Culvert Replacements.
Analysis/Strategic Goals/Pro's @ Con's: This supplement to the existing scope of
work between Jefferson County and Sargent Engineers is for land surveying services
for the culvert replacements at Upper Hoh Road MP 3.338, MP 4.38, and MP6.95.
Fiscal Impact/Cost Benefit Analysis: The maximum amount payable for this
supplement is $40,637.00. The maximum amount payable for the Sargent Engineers
agreement will increase from $358,288.00 to $398,925.00. This project is 100 percent
funded by the Federal Highway Administration.
Recommendation: The Board is requested to sign all three originals of the
Supplemental Agreement with Sargent Engineers, and return two originals to Public
Works.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
Reviewed By:
7 =
Phi ip Morle unty Ad inistrator ate
Organization and Address:
Supplemental Agreement Sargent Engineers, Inc.
Number 1 320 Ronlee Ln. NW
lympia, WA 98502
hone: (360) 867-9284
Agreement Number: 1896-SARGENT-2
Project Number: X01896 Execution Date: Completion Date:
June 30, 2014
Project Title: Upper Hoh Road Culvert Replacements New Maximum Amount Payable:
$398,925.00
Description of Work: This supplement covers right of way surveying for culvert replacement projects at Upper
oh Road MP 3.338, MP 4.38, and MP 6.95.
The Local Agency of Jefferson County desires to supplement the agreement entered into with Sargent
Engineers, Inc. and executed on November S, 2012 and identified as Agreement No. 1896-SARGENT-2
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
II
Section II, SCOPE OF WORK, shall be amended by supplementing Task No. 7, Land Surveying. The
additional scope of work under Task No. 7 is set forth in the attached Exhibit A, and by this reference
made a part of this supplement.
V
Section V, PAYMENT, shall be amended as follows:
The new, total maximum amount payable for Task No. 7, Land Surveying will be $52,637.00. A
breakdown of the costs is set forth in the attached Exhibit G-1, and by this reference made a part of this
supplement. The new, total maximum amount payable for the Agreement will be $398,925, as shown
below.
Page 1 of 3 Revised 11/1/12
Task Description Current Maximum
Amount Payable
Supplement #1 New Maximum
Amount Payable
Project Management $12,704.00 $0.00 $12,704.00
Geotechnical Analysis $62,574.00 $0.00 $62,574.00
Pipe Boring Analysis and Design $20,678.00 $0.00 $20,678.00
Environmental Services $119,838.00 $0.00 $119,838.00
Stream Hydraulic Design $19,874.00 $0.00 $19,874.00
Road and Bridge Design $105,964.00 $0.00 $105,964.00
Land Surveying $12,000.00 $40,637.00 $52,637.00
Culvert Load Rating $4,656.00 $0.00 $4,656.00
TOTAL $358, 288.00 $40, 637.00 $398, 925.00
Page 2 of 3 Revised 11/1/12
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and return to this office for final action.
Consultant
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
Consu ant's Signature
`7 ! l
Date
John Austin, Chair
Phil Johnson, Member
David W. Sullivan, Member
roved as to fo only: ~ ~ ~
-,
David Alvarez Date
Deputy Prosecuting Attorney
Frank Gifford D to
Public Works i ector
Page 3 of 3 Revised 11/ 1/ 12
.-
EXHIBIT A
Scope of Work
The objective of this Supplement Agreement is to provide professional services necessary for the determination
of existing County right of way for three culvert replacement sites, Upper Hoh Road MP 3.338, Upper Hoh Road
MP 4.38 and Upper Hoh Road MP 6.95. Work may also include preparing a Record of Survey, setting
monuments, and preparing a Right of Way Plan.
The Consultant will perform all services and furnish all materials necessary to accomplish the following tasks.
Tasks 2, 3, and 4 may or may not be necessary depending on the findings in Task 1. The Consultant shall
not proceed with Tasks 2, 3, and 4 until the Agency has given the notice to proceed for each specific site
and task.
TASK 1-DETERMINE EXISTING COUNTY RIGHT OF WAY
Task 1 will consist of the following items of work:
1. Perform field work and research necessary to establish the existing County right of way and adjacent
ownerships for the following locations:
a. Upper Hoh Road MP 3.338 culvert, extending 250 ft. in both directions along the roadway
centerline (for a total roadway length of 500 ft.).
b. Upper Hoh Road MP 4.38 culvert, extending 250 ft. in both directions along the roadway
centerline (for a total roadway length of 500 ft.).
e
c. Upper Hoh Road MP 6.95 culvert, extending 500 ft. in both directions along the roadway
centerline (for a total roadway length of 1,000 ft.).
2. Combine the right of way and ownership data with the existing topographical surveys that were prepared
by NTI at each of the three sites.
3. Coordinate with Jefferson County to determine if additional permanent and/or temporary right of way is
needed in order to construct the culvert replacements at each of the three sites.
Deliverables:
• Existing County right of way and adjacent ownerships shown on the topographical surveys for each of the
three sites, previously prepared by NTI.
TASK 2 -RECORD OF SURVEY
Task 2 will consist of the following items of work:
,..
1. Upon Agency notice to proceed for each specific site, the Consultant will prepare a Record of Survey with
legal descriptions, including the existing County right-of--way and additional right-of--way to be acquired, as
determined in Task 1.
Deliverables:
• Draft Record of Survey and legal descriptions for Upper Hoh Road MP 3.338
• Final Record of Survey and legal descriptions for Upper Hoh Road MP 3.338
• Draft Record of Survey and legal descriptions for Upper Hoh Road MP 4.3 8
• Final Record of Survey and legal descriptions for Upper Hoh Road MP 4.3 8
• Draft Record of Survey and legal descriptions for Upper Hoh Road MP 6.95
• Final Record of Survey and legal descriptions for Upper Hoh Road MP 6.95
TASK 3 - MONUMENTATION
Task 3 will consist of the following work:
1. Upon Agency notice to proceed for each specific site, the Consultant will set monuments as necessary to
monument additional right-of--way acquired by Jefferson County.
TASK 4 -RIGHT OF WAY PLAN
Task 4 will consist of the following work:
1. Upon Agency notice to proceed for each specific site, the Consultant will prepare a Right of Way Plan and
legal descriptions. The Right of Way plan shall be prepared in general accordance with the WSDOT Plans
Preparation Manual.
Deliverables:
• Draft Right of Way Plan and legal descriptions for Upper Hoh Road MP 3.338
• Final Right of Way Plan and legal descriptions for Upper Hoh Road MP 3.338
• Draft Right of Way Plan and legal descriptions for Upper Hoh Road MP 4.38
• Final Right of Way Plan and legal descriptions for Upper Hoh Road MP 4.38
• Draft Right of Way Plan and legal descriptions for Upper Hoh Road MP 6.95
• Final Right of Way Plan and legal descriptions for Upper Hoh Road MP 6.95
2
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