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HomeMy WebLinkAbout080513_ca06.JEFFERSON COUNTY NTY 1 BLIc HEALTH Consent Agenda a �shrK�i�. 615 Sheridan Street o Port Townsend o Washington o 98368 www.jeffersoncountypublichealth.org June 28, 2013 JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Philip Morley, County Administrator FROM: Jean Baldwin, Director DATE:f.� SUBJECT: Agenda Item — Contract Agreement — Jefferson Mental Health Services (JMHS) for School Based Health Center, Amendment #1; September 1, 2012 — December 31, 2013; add'I $26,000 total $91,000 STATEMENT OF ISSUE: Jefferson County Public Health, representing the BOCC 1/10 of 1% Mental Health/Substance Abuse Sales Tax Advisory Committee, is requesting Board approval of the Contract Agreement — Jefferson Mental Health Services for School Based Health Center, Amendment #1; September 1, 2012 . — December 31, 2013; add'I $25,000 total $91,000 ANALYSIS I STR&TEGIC GOALS/PRO'S and CON'S: The Mental Health /Substance Abuse Sales Tax Advisory Committee voted to have all contracts that are funded by 11101" of 1% sales tax funds cover the same (timeframe) term. In this way the Committee can review all Requests for Proposals, for Mental Health /Substance Abuse Sale Tax fund at the same time using a consistent evaluation process before making recommendations to the BoCC. JMHS will continue to provide mental health services in the Port Townsend, Chimacum and Quilcene School Districts. Mental Health services will be provided to children in grades 6 — 12 who identify with mental health issues. Contractor continues to provide the services of a Child and Family Therapist who will do counseling services in individual or group setting. Counseling services provided include anger management, depression, conflict resolution, and stress, relationship issues, feeling of suicide, eating disorders, domestic violence, and sexual and physical abuse. COMMUNITY HEALTH PUBLIC HEALTH ENVIRONMENTAL HEALTH DEVELOPMENTAL DISABILITIES WATER QUALITY MAIN: (360) 385 -9400 ALWAYS WORKING FOR A SAFER AND MAIN: (360) 385 -9444 FAX: (360) 385 -9401 HEALTHIER COMMUNITY FAX: (350) 379 -4487 Consent Agenda FISCAL IMP°ACTICDST BENEFIT ANALYSIS: This is to continue services paid through the Mental Health and Chemical Dependency tax. There is no fiscal impact to the department. RECOMMENDATION: JCPH management request approval of the Contract Agreement — — Jefferson Mental Health Services for School Based Health Center, Amendment #1 September 1, 2012 — December 31, 2013; add'I $26,000 total $91,000 REVIEWED BY: P ip More ounty AdRnini razor (Routed to all Public Health Managers) 7 A /,/- Date Contract Amendment #1 Agreement Between Jefferson Mental Health Services And Jefferson County Public Health WHEREAS, Jefferson Mental Health Services (JMHS) (Contractor) and Jefferson County (County) entered into an agreement on September 1, 2012 for Professional Services to be provided in connection with school based health centers in school districts of Chimacum, Port Townsend and Quilcene for Jefferson County, WA. WHEREAS, the parties desire to amend the terms of that agreement. IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS: 1. The term of the above referenced agreement is extended and ends December 31, 2013. 2. The Contractor will continue to provide enhanced mental health intervention and treatment services for children or youth grades 6-12 who identify with mental health issues. 3. Contractor will be entitled to an additional $26,000.00 in funding for services rendered during the period of September 1, 2012 through December 31, 2013. Total compensation under this Agreement shall not exceed $91,000.00without express written amendment signed by both parties. 4. All other terms and conditions of the agreement will remain the same. Dated this i � day of 2013 By: John Austin, Chairman Jefferson Board of County Commissioners h , ( t'4� Sam Markow, Executive Director Jefferson Mental Health Services ��'ss ''� CONTRACT AGREEMENT For Professional Services Between Jefferson Mental Health Services And .Jefferson County This Contract for Professional Services is entered into between Jefferson County, herein referred to as the "County" and Jefferson Mental Health Services (JMHS), herein referred to as the "Contractor ".. Section 1; PURPOSE: THIS AGREEMENT is made and entered into to provide services in the school districts of Chimacum, Port Townsend, and Quilcene for Jefferson County, Washington. The COUNTY and three (3) school districts agree to cooperate in order to provide enhanced mental health intervention and treatment services for children or youth grades 6-12 who identify with mental health issues. The hours will be distributed as 1.5 days a week in Quilcene SD, 2 days a week in Port Townsend High School, and 3 days a week in Chimacum SD. Section 2: TERMS: This Agreement shall commence on September 1, 2012 and continue through June 30, 2013 unless terminated as provided herein. The agreement may be extended beyond June 30, 2013 upon mutual written consent of the County and the Contractor. Section 3: SCOPE OF AGREEMENT: Jefferson Mental Health Services (JMHS) will provide the services of a Child and Family Therapist, who will perform individual and group counseling services at Jefferson County School -Based Health Clinics (SBHC), as part of a comprehensive team of clinical and non - clinical health professionals and school personnel. In addition, the Child and Family Therapist shall attend monthly meetings with other Jefferson County Public Health (JCPH) staff and attend SBHC trainings. The development of goals nd objectives forltheoschool year to the SBHC The develop g J Advisory Committee. Short -term counseling, support, and referral for youth and their families enrolled at the Middle and High Schools. Group and individual counseling for youth and their families enrolled at the Middle and High Schools on a variety of issues and concerns including, but not limited to, anger management, depression, stress, conflict resolution, relationship issues, feelings of suicide, counseling for grief or loss, sexual and physical abuse, eating disorders, and domestic violence. Ongoing collaboration and weekly consultation with the SBHC team of health and school professionals. • Effective and efficient clinical services using best practice standards. 7efferson Mentai health Services — SBHC 2012 -13 • All necessary clinical and administrative records for the SBHC. • Data collection on number and types of services provided for the SBHC to the SBHC Advisory Committee. Yearly report of activities and services provided, which are submitted to the JCPH Contract Representative. A. Contract Representatives: JCPH and JMHS will. each have a contract representative who will have responsibility to administer the contract for that party. A party may change its representative upon providing written notice to the other party. The parties' representatives are as follows: JCPH Contract Re resentatwe Jean Baldwin, Director Jefferson County Public Health 615 Sheridan St. Port Townsend, WA 98368 (360) 385 -9400 Contractor's Contract Representative Sam Markow, Executive Director Jefferson Mental Health PO Box 565 Port Townsend, WA 98368 (360) 385 -0321 Section 4: COMPENSATION: The CONTRACTOR will be reimbursed for all work performed under the terms of this contract. The total amount payable under this Contract by County to CONTRACTOR, for 2012 -2013 school year, shall not exceed $65,000.00 in the completion of this project without express written amendment signed by both parties to this Agreement. A CONTRACTOR shall submit monthly invoices to JCPH, 615 Sheridan St., Port Townsend WA 98368, Attn: Finance Department, for payment of work actually completed to date. B. Invoices rnust be submitted by the 2" d Monday of the month for the previous month's expenses. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount approved. Failure to submit timely invoices may result in a denial of reimbursement. C Contractor shall provide necessary backup documentation for all invoices including timesheets and statements. Any indirect charges require the submittal of an indirect cost methodology and rate using OMB Circular's A -87 and A -122. D The County will make final payment of any balance due the Contractor promptly upon determining that i) the Contractor has completed its obligations under this Jefferson Mental Health services — SMC 2012 -13 2 Agreement and ii} the County can and does accept the work performed by the Contractor. E CONTRACTOR records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the County and state for a period of six (6) years after final payments. Copies shall be made available upon request. Section 5: INDENINIFICATI ©N: The Contractor shall indemnify, defend and hold harmless the County, its officers, agents and employees, from, and against any and all claims, lawsuits, demands for money damages, losses or liability, or any portion thereof' including attorney's fees and costs, arising from any injury to persons (including the death or injury of the Contractor or damage to personal property) person or p e was caused by the negligent acts or omissions of the Contractor. if said injury or damag Section 6: ,INSURANCE: The Contractor shall obtain and keep in force during the terms of this Agreement, or as otherwise required: A. Commercial Automobile Liability insurance providing bodily injury and property damage liability coverage for all owned and non owned vehicles assigned to or used in the performance of the work for a combined single limit of not less than $300,000 each occurrence. Contractor shall provide proof of insurance to the County C/o Contracts Manager at Jefferson County Public Health, 615 Sheridan St. Port Townsend, WA 98368 prior to commencing employment. B. Professional Liability Insurance providing $2,000,000 per incident; $4,000,000 aggregate. Contractor shall name Jefferson County Public Health as additional insured. or subcontractors of the CONTRACTOR who are required to be C All employees professionally licensed or certified by the State in the performance of services under this agreement less shall thanaonei Individual In insurance in the amount of not case shall such professional liability to third parties be limited in any way. C. The Contractor shall participate in the Worker's Compensation and Employer's Liability Insurance Program as may be required by the State of Washington. E It is agreed by the parties that insurers shall have no right of recovery or subrogation against the County (including its employees and other agents and agencies), it being the intention of the parties that the insurance policies listed above shall protect both parties and be primary coverage for any and all losses covered by the above- listed insurance policies. It is further agreed by the parties that any and all deductibles made part of the above - listed insurance policies shall be assumed by, paid for and at the risk of the Contractor. Section 7: CONFIDENTIALITY: Contractor, its employees, subcontractors and their employees will maintain the confidentiality of ali information provided by JCPH or acquired in performance of the Contract as required by Jefferson Mental Health Se.rviCes — SBHC 2012 -13 3 HIPAA and other privacy laws. This Contract, once executed by the parties, is and remains a ect to the provision of Ch. 42.56 RCW, the Public Records Act. Public Record subj Section 8: INDEPENDENCE The Contractor and the County agree that the Contractor is an independent Contractor with pursuant to this agreement. Nothing in this agreement shall be respect to the services provided P s a g considered to create the relationship entitled to any benefits accorded County employees eby virtue of the The Contractor shall not be this The County shall not be responsible for withholding or services provided under this agreement, otherwise deducting federal income tax or social security or for contributing to the state otherwise assuming the duties of an employer with respect to industrial insurance program' employee. Section 9. REPORTING The Contractor will provide month l service , of the r of report to the County at the h for the previous mo th'sawork. The Invokes must be submltt y monthly report shall contain the report of services and the total hours worked by which staff. The monthly report shall be submitted to Jefferson County Public Health in care of the Jean Baldwin, Director, 615 Sheridan, Port Townsend, and WA 98368. The County will review such invoices, and upon approval thereof, payment will be made to the Contractor in the amount submit timely invoices may result in a denial of reimbursement. approved Failure to Section 10: ASSIGNMENTS AND SUBCONTRACTING The Contractor shall not sublet or assign any of the services covered by this agreement without the express written consent of the County. Section 11. TERMINATION The County reserves the right to terminate this contract in whole or in part, with 30 days notice, in the event that y after he effective date of this agreement In the event lofdtermination under }invited in any way aft this clause, the County shall be liable for only payment for services rendered prior to the effective date of termination. A. This agreement may also be terminated as provided below: 1 With 30 days notice by the Board of County Commissioners for any reason, or 2. With 30 days nonce by the Board of County Commissioners for non - performance of the specific job duties in Exhibit A. 3. With 30 days notice by the Contractor by voluntary resignation. Section 12: MODIFICATION This professional services agreement may be modified at any time by written agreement of all parties. Jefferson Mental Health Services — SBHC 2012 -13 4 Section 13: INTEGRA'T'ED AGREEMENT This Agreement together with attachments or addenda represents the entire and integrated agreement between the Conty and is written eor oral between the part es. all This agreement negotiations, be ,representations, or agree amended only by written instrument signed by both County and Contractor. Approved this C day of , 2012. BARD o T Y JEFFERSON , COMMISSIONERS John Au in, Chairperson 7- c,, G'Ci Jefferson Mental Health Services ATTEST: Cler of the Board <31 -7 / J2, co Approved as to form only By: Civil Deputy prosecuting ttorney David Alvarez ]efferson Mental Health Services— SBHC2012 -k3 Scope of Work p,ESppNSIBILITIES. The Jefferson Mental Health Services, as a contracted provider, agrees to: A. Work with identified youth and their families throughout the school year. A A Work closely with school employees including; principals, teachers, counselors. Also B. work with the school based clinic staff. C. Work collaboratively with local mental health and substance abuse treatment agencies for identified clients. D Provide licensed therapists who consistently staff each site with the same person except for need for personal leave. Exceptions may only be made with the written approval of the County. The names of licensed therapists working in the schools will be given to the County and the County will be notified of any changes. Background checks are required for Jefferson Mental Health employees working with children or youth who provide services under this contract. E, provide crisis interventions and emergency response services. F Provide on -going individual therapy as needed, when youth are not eligible to receive services through the public mental health system. a Run groups as appropriate. H. Work with children or youth to provide support services and referral to mental health or other treatment programs. Assist with the application and eligibility paperwork necessary to receive outside services. 1. Parents or guardians of children or youth may be contacted as necessary. Y. Consult with and advise school staff regarding children or youth with mental health issues. m R, Assist school staff identifying and developing strategies to assist students with mental health issues. L ,Mork with social services or other agencies as needed for dually served children or youth with mental health or Chemical dependency issues. M, Provide clinical and supervisory oversight for the therapist providing services in this prograrn. N. Ensure Mental Health Professional (MHP) staff adheres to appropriate school protocol in the implementation of programming. 0 Maintain a secure and confidential records system guaranteeing HIPPA. P. Bill all revenue sources for services where appropriate Q, 'Yearly report on client (students and families), utilization, referrals, outcomes. Jefferson Mental 'Health SerViCeS — SSHC 2012 -13 School Districts agree to: A. Educate school teachers Health" o assure mutual understanding o proceedings and process for the "Partnership far requirements. g. Identify students who maY need mental health intervention and refer individuals for screening or services. C. Defer appropriate individual to the contracted provider or Jefferson Mental Health for services, including necessary contact information as needed. Participate in case management meetings as necessary. D. Introduce MPHs to each building principal, counselor and other staff, and provide an overview of building protocol. E. Meet monthly with Mental Health agency and school providers for first 90 days after program implementation, then quarterly thereafter, or more frequently if needed. P. Assist with data collection. G. Provide space and access to a data connection for confidential mental health services for the professional and the student. leffersOn Mental Health Services — SBHC 2012 -13