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Home My WebLink About080513_ca13Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Philip Morley, County Administrator From: Frank Gifford, Public Works Director -9/y Agenda Date: August 5, 2013 Subject: Amendment No. 2 to the Federal Highway Administration (FHWA) Reimbursable Agreement Snow Creek Road Culvert Replacement, MP 3.78, Project No. CR1899 FHWA Agreement No. DTFH70-1 1 -E-00039 Statement of Issue: The attached Amendment with FHWA is necessary in order to proceed with construction of the Snow Creek Road Culvert Replacement project. Analysis /Strategic Goals /Pro's £t Con's: The culverts at Snow Creek Road Milepost 3.78 are failing and in need of replacement. In 2011, Public Works was awarded a grant for culvert replacement through the Federal Highway Administration (FHWA) Forest Highway Program. Preliminary engineering for this project is nearing completion. Amendment No. 2 to the funding agreement will provide the construction funding for installation of a 24 -ft. span, three -sided concrete box culvert. Fiscal Impact /Cost Benefit Analysis: The current amount obligated under this grant is $170,000. Amendment No. 2 will add $452,200 for construction funding, bringing the total obligated amount to $622,200. This project is funded at 100% by the Federal Highway Administration. Recommendation: The Board is requested to sign the three originals of the Amendment and return all three originals to Public Works. After the Amendment has been executed by FHWA, an original will be returned to the Board. Department Contact: Mark Thurston, P. E., Project Manager, 385 -9160. Re e y: 12- P Morl ) ounty A minist ator Date Page 1 of 4 U.S. DEPARTMENT OF TRANSPORTATION AGREEMENT No. FEDERAL HIGHWAY ADMINISTRATION DTFH70 -11 -E -00039 REIMBURSABLE AGREEMENT Amendment No. 2 PARTIES TO THE AGREEMENT a. REIMBURSING ORGANIZATION b. ORGANIZATION TO BE REIMBURSED Federal Highway Administration Jefferson County Public Works Western Federal Lands Highway Division 623 Sheridan Street 610 East Fifth Street Port Townsend, WA 98368 Vancouver, WA 98661 -3893 a.l APPROPRIATION CHARGEABLE b.l APPROPRIATION REIMBURSED 1517530430001 531.CE.G200.53 1753000000 25304$58,100 1517530430001 531.CN.G200.53 1753000000 25304 $394,100 c. EFFECTIVE DATE: Original: August 09, 2011 Amend No. 1: January 4, 2013 Amend No. 2: When Fully Executed d. AMOUNT: $ 115,000.00 Original $ 55,000.00 Amend No. 1 $ 452,200.00 Amend No. 2 $ 622,200.00 Amended Total Agreement Information: WA PFH 430), Snow Creek Road Project The purpose of this Amendment is to add funds for the Construction and Construction Administration activities for the above referenced project. 1. Cover Page, Block 5. FUND AMOUNT: The Agreement is hereby increased by $452,200.00 from $170,000.00 to amended total of $622,200.00 as stated in H. Cost Budget and by reason of this amendment, as shown by Attachment I, Cost Estimates. 2. FHWA will reimburse Jefferson County for all eligible costs incurred under this Agreement. The current estimated cost of the work described in this Agreement is $622,200.00. In no case shall the FHWA and the County exceed this amount without a mutually agreed upon modification of this Agreement. 3. ALL OTHER PROVISIONS OF THE ORIGINAL AGREEMENT REMAIN THE SAME. AUTHORIZED APPROVALS a.3 REIMBURSING ORGANIZATION I b.3 ORGANIZATION TO BE REIMBURSED SIGNATURE DATE SIGNATURE DATE y7�Z.r / f. TITLE !y TITLE Marlene M. Marcellay, Contracting Officer Western Federal Lands Highway Division Jefferson County roved as to form ly Jcfferson Co. Prosecutor's, Bice David Alvarez. Chief Ci DPA SNOW CREEK ROAD CULVERT REPLACEMENT ATTACHMENT I 7/6/2012 Alternate 1a: Precast Reinforced Concrete Three Sided Box with Precast Pedestal Footings ITEM No ITEM APPROX. QUANTITY UNIT PRICE TOTAL PREPARATION I MOBILIZATION L.S. $29,852 2 EROSION / WATER POLLUTION CONTROL L.S. $10,000 3 -- -- ------ 4 -------- CLEARING & GRUBBING --- - --------------------------- - --- - - - ---- ------- - -------------------------------------- STRUCTURE EXCAVATION CLASS A, INCL. HAUL ----- 403 ------ c.y. L.S. $45.00 $10,000 $18,135 5 STRUCTURE EXCAVATION CLASS B, INCL. HAUL 396 $15.00 $5,940 6 SHORING & CRIBBING OR EXTRA EXCAVATION CLASS A 1 _Ic.y. L.S. $10,000 7 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. $5,000 EARTHWORK 8 CRUSHED SURFACING BASE COURSE (CULVERT FOOTING) 34 $25.00 $850 9 GRAVEL BORROW INCL. HAUL 177 __;tons c.y. $3500 $6,195 SURFACING 10 CRUSHED SURFACING TOP COURSE (—ROADWAY) —BASE 67-1tons $65.00 $4,355 11 GRAVEL 134 _------!tons $35.00 $4,690-.- STRUCTURE 12 — PRECAST REINF. CONC. THREE SIDED STRUCTURE 1 lea - M-04,000.00 $104,000 13 TI ME SIDED BOX INSTALLATION I lea $20,500.00 $20,500 MISC. i - 14 SEEDING-REVEGETATION AND MISCELLANOUS WORK - I F.A. $5,000 15 STREAM BED GRAVEL WITH BOULDERS _ C.y. $150.00 $26,550 _16 LIGHT LOOSE RIPRAP 12 Tons $65.00 $780 17 BRIDGE RAILING TYPE OREGON SIDE MOUNT 76 Lf. $150.00 $11,400 18 19 APPROACH GUARDRAIL TEMPORARY TRAFFIC CONTROL 1 L.S. L.S. $10,000 $5,000 20 SILT FENCE 325 l.f. $5.00 $1,625 21 TEMPORARY STREAM FLOW BYPASS SYSTEM I L.S. $15,000 22 PROJECT SURVEYING I L.S. $3,000 23 SPCC PLAN I L.S. $500 24 LOG GRADE CONTROL L.S. $10,000— 25 HABITAT LOG 4 $10,000 _$2,50000 TOTAL: DOLLARS $328,372 Contingency @ 20% _SUBT0_TA_L___ $65,674 CONSTRUCTION COSTS $394,046 ------ Construction Engineering @ 15% $59,107 CONTRACT COSTS TOTAL (Rounded) 1454,000 Date Estimate Prepared: July. 6, 2012 7/6/2012 ATTACHMENT Preliminary Engineering Estimate Snow Creek Road Culvert Replacement Snow Creek Road milepost 3.78 Date Prepared: 7/18/12 Prepared by: Mark Thurston Note: This is an estimate of all costs from project inception until award of the construction contract. It is assumed that after contract award, construction funds would be applied, which are estimated separately. ITEM QUANTITY UNIT UNITCOST AMOUNT Actual expenditures -- 9/1/2011 through 6/15/2012: Jefferson County staff: $11,012.54 Consultant management and general project management Consultant: Standard Consultant Agreement No. 1: Type, Size, and Location Study (includes Topographical Survey, Geotechnical Investigation, Hydraulic Analysis) $49,516.67 Subtotal of Actual expenditures $60,529.21 Estimated remaining expenditures — 6/15112 t roug 3 anticipate contract award date): Jefferson County staff: General project management 120 hour $57.00 $6,840.00 Set -up Consultant Agreement, Consultant management 120 hour $57.00 $6,840.00 Assembly of boiler plate bid documents 60 hour $57.00 $3,420.00 Contract advertisement and award 120 hour $57.00 $6,840.00 Subtotal $23,940.00 Consultant: Standard Consultant Agreement No. 1: Type, Size, and Location Study (includes Topographical Survey, Geotechnical Investigation, Hydraulic Analysis) $8,725.33 Standard Consultant Agreement No. 2: PS &E and Environmental Services (see attached Compensation schedule for further breakdown of costs): Project Management $6,013.00 PS &E $33,484.00 Environmental Services $37,934.00 Subtotal $77,431.00 Subtotal of Estimated remaining expenditures $110,096.33 TOTAL (ACTUAL PLUS REMAINING EXPENDITURES) $170,625.54 ATTACHMENT Construction Engineering Estimate Snow Creek Road Culvert Replacement Snow Creek Road milepost 3.78 Date Prepared: 6/25/12 Prepared by: Mark Thurston ITEM AMOUNT Salaries -- General project management (150 hours @ $58 /hr) $8,700.00 Salaries -- on -site construction inspection (350 hours @ $58 /hr) $20,300.00 Overtime (30 hours @ $87 /hr) $2,610.00 Benefits (included in Salaries) $0.00 Operating Supplies $100.00 Professional Services $25,000.00 Communications $300.00 Travel $1,000.00 TOTAL $58,010.00