HomeMy WebLinkAbout080513_ca02(b,z5e,ir—RAgniarAgenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Philip Morley, County Administrator
( �3
FROM: Carl Smith, Community Development Director � l
DATE: August 5, 2013
SUBJECT: Contract for training services for DCD staff
ATTACHMENTS: Proposed contract for a one -day staff training by the firm "FastTrack
Communications ".
STATEMENT OF ISSUE:
Staff of the Department of Community Development (DCD) can benefit from training designed to
improve the workplace environment through acquiring increased skills in communications, managing
conflicts, and team building. Improvements in these areas will be beneficial to DCD's delivery of
services to the community. This proposed training is intended to provide such benefits.
ANALYSIS:
DCD has experienced significant workplace stress in recent years that continues up to the present. There
is a combination of factors for this, including layoffs of 50% of its workforce since 2009 and a reduction
of staff hours in the first half of 2013; both due to declining permit revenue in recent years. Meanwhile, a
continued backlog of applications from busier times and a steady volume of new permit activity keep
individual workloads high, as well as the pressures to complete time- consuming mandated programs from
the State, such as updating the shoreline management plan, and the comprehensive plan update. These
stresses have contributed to a lowered morale, feelings of over -work, inadequate resources, bum -out and
some tensions between staff members.
To help DCD staff manage its pressures and stresses, professional training is desired. In compliance with
the County's policies for procurement of services, found at: JCC 3.55.90, the small works roster and
professional services roster were reviewed to find vendors that offer communications training. Only one
firm with the desired focus areas is currently on the rosters. This firm is: "FastTrack Communications ".
DCD has been in discussion with FrastTrack Communications, and have determined they are suitable for
the desired training, and have agreed upon a focus for the training, a fee and a schedule. The training is
scheduled to take place on August 9 at County offices.
A proposed contract for the one -day training with FastTrack Communications is attached. The contract
has been reviewed and approved as to form by the County's Chief Deputy Prosecuting Attorney.
Regular Agenda
FISCAL IMPACT /COST- BENEFIT ANALYSIS:
The cost for one day of training with FastTrack Communications is $3,000, plus $10 per person for
materials ($120), plus reasonable travel costs from FastTrack's place of business in Mount Vernon,
Washington. The costs will be covered by a non - departmental appropriation approved by the County
Administrator. Anticipated benefits of the training are a more positive and productive workplace
environment at DCD, and improved ability to efficiently serve the public.
RECOMMENDATION:
Approve the contract with FastTrack Communications for a one -day training for DCD staff.
REVIEWED BY:
flip Morl y, unty Administrato
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THIS AGREEMENT is between Tena Crosby dba/Fast Track Communication, a communication consulting
firm, 1500 East College Way Suite A — PMB 370 Mount Vernon, WA 98273, telephone (360) 424 -9616, whose
specialty is individual and organizational effectiveness, hereinafter known as the CONTRACTOR, and
Jefferson County Public Health herein referred to as the CLIENT.
IT IS AGREED that the CONTRACTOR will perform for the CLIENT the following service:
Prepare and conduct a training session for the CLIENT's staff (up to 40 people) as follows:
Communication Styles and Skills
August 9, 2013
8:30 am -4:30 pm
IT IS FURTHER AGREED that compensation for professional services shall be three thousand 00 /100 Dollars
($3000.00) per day. Plus, materials fee of $10.00 per participant. In addition, reasonable travel costs (i.e., ferry,
mileage) at rates approved by the IRS will be reimbursed by the CLIENT, originating from the business address
to the training site and return. Payment shall be made to the CONTRACTOR within 30 days of CLIENT'S
receipt of invoice from the CONTRACTOR
All training materials developed by the CONTRACTOR pursuant to this Agreement shall remain the sole
property of the CONTRACTOR and shall not be published or reproduced without the express written
authorization of the CONTRACTOR.
The parties to this contract agree that the CONTRACTOR and any agents and employees of the
CONTRACTOR, in the performance of this Contract, shall act in an independent capacity and not as an
employee or agent of the CLIENT.
THE CLIENT may elect to terminate this Contract without payment to the CONTRACTOR and without
penalty, if by thirty (30) days prior to the date of the seminar the CLIENT contacts the CONTRACTOR to
cancel. If cancellation occurs less than thirty (30) days prior to the seminar but more than fourteen (14) days
before the seminar, then the CLIENT will be responsible for twenty percent (20 %) of the CONTRACTOR's
daily fee as noted above. If cancellation occurs less than fourteen (14) days prior to the seminar, the CLIENT
will be responsible for the CONTRACTOR'S daily fee as noted above.
IN WITNESS WHEREOF the County and the Consultant have executed this Agreement as of the date and
year last written below.
JEFFERSON COUNTY, a Washington Municipal Corporation
LM
John Austin, BoCC Chairperson
Philip Morley, County Administrator
Date:
Attest /Authenticated:
Carl Smith, DCD Director
Approved as o legal form: 3
a44 c .
David Alvarez,
Chief Civil Deputy Prosecuting Attorney
Jefferson County
CONSULTANT:
BA
Tina K. Crosby,
President
FastTrack Communications
Fast Track Communication
1500 East College Way Suite A, PMB 370
Mount Vernon, WA 98273
SS# 574 66 3456
Date:
I
I
Faw Track
C'ommalticatiorl:
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':Serious eye- Opener. Should be retluired trairtinsr ti)r ereryune:
" Ibis is by fin- the must valuable trauhng I pure been h:'
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and mu chlribed suerini tIv what. r)thr there, and UK'