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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivat OW ,
District No. 3 Commissioner: John Austin
nCounty Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
MMINUTES
i eek of May 28, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
• A citizen thanked the United States Navy for their plan to develop a conservation easement along
the Hood Canal.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
AGREEMENT re: Dowans Creek Road Relocation, County Project No. X01799, FEMA
Disaster No. 1734- DR -WA; In the Amount of $15,575; Jefferson County Public Works;
Johnston Land Surveying
Advisory Board Reappointment re: Jefferson County Board of Equalization; Three (3) Year
Term Expiring May 11, 2016; Dave Gating
Payment of Jefferson County Vouchers/Warrants Dated May 16, 2013 Totaling $1,898.96
and Dated May 20, 2013 Totaling $499,390.
Payment of Jefferson County Payroll Warrants Dated May 20, 2013 Totaling $74,324.11 and
A/P Warrants Done by Payroll Dated May 20, 2013 Totaling $15,885.37
Approval of Minutes: The Board reviewed the minutes for March 25, 2013, April 1,
2013, Special Meeting April 4, 2013, April 8, 2013 and Special Meeting April 9, 2013. Chairman Austin
noted that the March 25, 2013 minutes, on Page 5, under Calendar Coordination, the 7'h bullet `The
Commissioners will be conducting a poll at the Community Input meeting... ' should read `The
Commissioners will be conducting a Community Input meeting... '. Chairman Austin noted that on that
same page, the 3`d bullet `Commissioner Johnson and Commissioner Sullivan... 'should read `Chairman
Austin and Commissioner Sullivan... '. Commissioner Sullivan noted that on the same page, under
Legislative Session, the 4th bullet " fat' should read flat'. " Chairman Austin noted that on the March
25, 2013 minutes, on Page 6, first bullet `The Port Ludlow Association (PLA) development agreement
extension brought up the question. Trade space with the Judge? Chairman Austin will speak with Judge
Harper regarding the PLA'.s question... 'should read `The Port Ludlow Association (PLA) development
agreement extension brought up the question of needing accommodations: Trade space with Superior
Court? Chairman Austin will speak with Judge Harper regarding this. 'Chairman Austin noted a
spelling error on the April 1, 2013 minutes on Page 4, fourth line ° feed' should read feet'.
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Commissioners Meeting Minutes of May 28, 21013
_
Gmkioner Sullivan noted that on the same minutes, Page 5, last paragraph, last line 'It was
discussed that the new Water System Plan (WSP) is due by December 2013 and there will be a public
meeting in approximately 3 weeks regarding the WSP' should read 'It was discussed that the new Water
System Plan (YVSP) is due by December 2013. There * e'a public meeting in approximately 3 weeks
regarding the development agreement. 'Chairman Auitin'noted that on the Special Meeting minutes of
April 4, 2013 on Page 2, at the bottom of the page, the 'excused absence' should be moved next to Phil
Johnson. Commissioner Sullivan moved to approve the meeting minutes of March 25 and April 1 and 4
as corrected, and April 8 and 9 as presented. Commissioner Johnson seconded the motion which carried
by unanimous vote.
The meeting was recessed at 9:21 a.m. and reconvened at 9:37 a.m. with all three
Commissioners present.
COMMISSIONERS BRIEFING SESSION. The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended the Brinnon ShrimpFest last weekend.
- Participated in a Solid Waste Advisory Committee meeting and discussed the benefits of not
charging citizens to turn in their moderate risk waste.
Commissioner Johnson
- Spoke to the Navy last week regarding their most recent meeting.
- Will be attending a Jefferson -Port Townsend Response Emergency Planning (JPREP) meeting this
week.
Is looking into the date of the next Ham Radio event, and plans to attend.
Will be attending a Metropolitan Park District (MPD) Stakeholder's meeting and open house this
weekend.
Commissioner Sullivan
- Attended the Brinnon ShrimpFest last weekend.
- Met with the Washington State Transportation Commission (WTC) last week.
- Went to a meeting at the Peninsula Development District (PDD) and discussed the Community
Economic Development Strategy (CEDS) update.
- Gave an update on the RC &D: They are applying for a Grant that will assist in developing strategic
planning for land transfers pertaining to farms. The American Farmland Trust (AFT) will be touring
local farms in Jefferson County on June 19`h.
Toured the County park land on Indian Island last week for a birding expedition.
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Commissioners Meeting Minutes of May 28, 2013
DRAFT+]
COUNTYADMINISTRATOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• All 3 Commissioners will be attending a town hall meeting with Congressman Derek Kilmer on
May 28, 2013
• Commissioner Sullivan and Commissioner Johnson will be attending a People for Puget Sound
(PPS) meeting on May 29, 2013
• Chairman Austin will be out of the office from May 29 through June 2, 2013
• JeffCom meeting on May 30, 2013. County Administrator Morley will attend
• Commissioner Johnson will be attending a Jefferson -Port Townsend Response Emergency
Planning (JPREP) meeting on May 31, 2013
• Commissioner Johnson and County Administrator Morley will be attending a Metropolitan Park
District (MPD) public meeting on June 1, 2013
• Commissioner Johnson will be attending a Legislative Steering Committee (LSC) meeting in
Yakima on June 5, 2013
• SPECIAL MEETING: Community Input Workshop at the Gardiner Community Center on
June 10, 2013
• Commissioner Sullivan will be out of the office from June 12 -13, 2013
• June 6, 2013 there will be a MPD Steering Committee meeting at 5:30 p.m. Commissioner
Johnson will Attend
• Chairman Austin will be attending meetings of the State Board of Health and Washington State
Association of Local Public Health Officials (WASALPHO) from June 11 -14, 2013
• Chairman Austin will be meeting with Senator Murray's staff regarding ferries on June 18, 2013
• There will be a Hood Canal Coordinating Council (HCCC) meeting on June 19, 2013. Chairman
Austin will attend
• Chairman Austin will be in Washington D.C. at a lobby meeting regarding renewable energy on
June 25 -27, 2013
• Commissioner Johnson will be out of the office from July 22 through July 28, 2013
Miscellaneous Issues
• Barking dog ordinance
• Strategic Planning: Legislative responsiveness
No shooting zones: Coyle and Tala Shores — County Administrator to bring Coyle map to the
June 3, 2013 BOCC meeting
Work Program suggestion
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Commissioners Meeting Minutes of May 28 2013
NOTICE OFADJOURNMENT. Commission le moved to adjourn the meeting
at 11:18 a.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
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District No. 1 Commissioner: Phil Johnson
District No. 2 Commissioner: David W. Sullivan -��
District No. 3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Erin Lundgren
DRArT MINUTES
Week of June 3, 2013
Chairman John Austin called the meeting to order at the appointed time in the presence of
Commissioner David Sullivan and Commissioner Phil Johnson.
PUBLIC COMMENT PERIOD: The following is a summary of comments made by
citizens in attendance at the meeting and reflect their personal opinions:
A citizen stated his concern regarding the staffing levels of the Department of Community
Development (DCD). Inspection delays are negatively affecting his business;
A citizen stated that the Shoreline Master Plan (SMP) is financially taking away resources from
other County departments. He wants to see the SMP get completed;
A citizen commented on upcoming Quilcene events; 1) Jefferson County School Coalition
fundraiser dinner this week; and 2) There is a gathering at the Herb Beck Marina Park on the last
day of school; and
A citizen stated: 1) Building inspections need to be done on a timely basis; and 2) Port
Townsend will suffer in the event of an earthquake. We need an economic broad based economy
so we can survive such a disaster.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Johnson moved to approve all the items on the Consent Agenda as presented. Commissioner Sullivan
seconded the motion which carried by a unanimous vote.
1. HEARING NOTICE re: 2013 Conservation Futures Funding Program Applications; Hearing
Scheduled for June 24, 2013 at 10:00 a.m. in the Commissioners Chambers, Jefferson County
Courthouse
2. RESOLUTION NO. 21-13 re: Temporary Restriction of Traffic for Construction on Embody
Road, County Road No. 512809, M.P. 0.3; Jefferson County Public Works
3. AGREEMENT, Amendment No. 1 re: CDBG Public Service Grant for the Current Period of
July, 2012 to June 30, 2013; Jefferson County; Olympic Community Action Program (OlyCAP)
Advisory Board Reappointment re: Jefferson County Planning Commission; Four (4) Year
Term Expires March 17, 2017; District 3 Representative, Richard Hull
4. Payment of Jefferson County Vouchers/Warrants Dated May 28, 2013 Totaling $186,939.67
Approval of Minutes: The Board reviewed the regular meeting minutes of April 15, 22,
2013, and special meeting minutes of April 15, 16, 22, 2013. Chairman Austin pointed out that the
regular meeting minutes of April 15 on Page 4, the 5th bullet should read `Chairman Austin will be out of
the office to June 3'd.' On the same page, under Legislative Session, the 6th bullet should read `treatment
Page 1
Commissioners Meeting Minutes of June 3, 2013
PF
funding is in both house and senate.' Commissioner Sullivan pointed out that the special meeting
minutes of April 15, on Page 1, where it says 'Chairman Sullivan opened...' should read `Chairman
Austin opened...' Commissioner Johnson pointed out on that same page, the next line down, the correct
spelling of Michael Felber's name. Commissioner Sullivan moved to approve the regular meeting
minutes of April 15, 2013 and special meeting minutes of April 15, 2013 as corrected and the regular
meeting minutes of April 22, 2013 and the special meeting minutes of April 16 and 22, 2013 as
presented. Commissioner Johnson seconded the motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION. • The Commissioners each provided
updates on the following items:
Chairman Austin
- Attended a town meeting last week where he spoke with Congressman Derek Kilmer.
Will be attending a webinar on lodging tax this week.
Will be attending a Jefferson Transit meeting this week.
Commissioner Johnson
- Plans on attending an Olympic Region Clean Air Agency (ORCA) meeting next week.
- Will be attending an Olympic Area Agency on Aging (O3A) meeting in Shelton this week.
- Will be attending a Jefferson Transit meeting this week.
Commissioner Sullivan
- Reported that Olympic Community Action Program (OlyCap) passed their audit; all their programs
are in the black and they have a new management team and active board members.
- Reported that Jefferson Transit passed their audit.
- Will be attending a Jefferson Transit meeting this week.
Will be attending an Olympic Area Agency on Aging (O3A) meeting in Shelton this week.
The meeting was recessed at 9:32 a.m. and reconvened at 10:01 a.m. with all three
Commissioners present.
UPDATE re: Washington State Department of Natural Resources (DNR) I s: Quarter
County Income Reports: DNR Regional Manager Sue Trettevik and DNR State Lands Assistant Drew
Rosanbalm were present to review the 1St Quarter County Income reports.
Mr. Rosanbalm stated that the Coyle Retreat sold last week to Sierra Pacific for $402,000 and that it was
the highest sale they've seen in a few years. Sierra Pacific will most likely be building roads and
harvesting by this winter. He mentioned that the DNR's fiscal year 2014 begins July of 2013 and the
main sources for income will be from the Center 12 Thinning, Penny Water Line and Coyle. He also
reported that lumber prices are down around 20 %, but that the 4th quarter is looking up.
County Administrator Philip Morley questioned DNR staff about the past miscoding of earlier sales
which led to overpayment to the County and Junior Taxing Districts. Regional Manager Trettevik stated
they are working on this and it will require additional accounting to adjust and track the amounts,
however, they are not looking for immediate payback. County Administrator Morley suggested that it
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Commissioners Meeting Minutes of June 3, 2013
would be helpful to see figures on the impacts of the Junior Taxing Districts kec st Yf if they
were confident that there will be no more future miscoding? Mr. Rosanbalm ascertained that they are
almost certain this would not happen again in the future due to their staff's new system of checks and
balances. Commissioner Sullivan thanked DNR staff for lessening the impact on the tax districts.
Deliberations re: Establishing the Final Docketfor 2013 Comprehensive Plan
Amendment Cycle: Department of Community Development (DCD) Planning Manager Stacie Hoskins
gave a presentation on the three amendment requests: 1) Gary McLuen is requesting property located off
of Highway 20 be rezoned rural residential; 2) John Boulton is requesting his property in Quilcene be
rezoned from rural forest to agricultural; and 3) The Planning Commission turned in an application to
rezone some of their property on the West End of Jefferson County. The Planning Commission decided
to put their application on hold. They decided to collect resident feedback in that area and will be
possibility resubmitting their application in 2014.
Planning Manager Hoskins asked the board if they had any questions on the remaining two amendment
requests? Chairman Austin asked for more information regarding Gary McLuen's property on Highway
20. Planning Manager Hoskins stated that Mr. McLuen's property is split zoned and can be currently
subdivided into 3 parcels. The current proposal would allow his property to be subdivided into 4 parcels.
Bill Marlow was present at the meeting and stated he was the representative for the applicant and said
the site was stable.
Regarding John Boulton's amendment request, he is asking to maintain all of his pasture land for
farming. The issue with his property is that his property follows the zoning map, and not the road. The
home for the farm is on the West side of the road where it is zoned rural forest. Commissioner Sullivan
stated he has spoken with people involved in the Boulton's zoning issue and stated that it is taking a
Comprehensive Plan Amendment to make this happen, but it is needed.
Commissioner Sullivan moved to adopt the final docket to include MOA 12 -00274 and 13 -00045 for the
2013 Comprehensive Plan Amendment Cycle. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
Deliberations re: Shoreline Master Program (SMP) Finftsh Aquaculture comments.
Department of Community Development (DCD) staff reviewed public comments presented at the SNIP
Hearing on April 15, 2013.
Associate Planner Michelle McConnell gave a presentation on the public comments. She referenced
"Summary & Staff Response on Finfish Aquaculture Public Comments: Part 3, 4 and 5" and handed out
copies at the meeting. It summarizes some of the key issues and concerns that arose from public
comment letters and includes staff recommendations on possible changes. Associate Planner McConnell
provided handouts on net pen online permits and monitoring, the overview of State, local and Federal
controls for finfish aquaculture and an excerpt from the King County SNIP that was recently adopted by
the Department of Ecology (DOE). She stated that part one of this process was to make sure that the
Board of County Commissioners (BOCC), had received all of the public comments that DCD received,
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Commissioners Meeting Minutes of June 3, 2013 r
and that step had been completed. Part two of the process included a summary of the key issues, which
the Board reviewed with Associate Planner McConnell. The following were agreed changes to the SMP:
Associate Planner McConnell stated she would update the proposed SMP to reflect the changes the
Commissioners agreed upon. Commissioner Sullivan made a motion to direct DCD staff to prepare an
ordinance adopting the updated SMP for submittal to the DOE for final review and adoption including
the changes the Commissioners agreed upon today. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
Page 4
xIIE`84ARII'917ECISION
Article 2.I.17 Definition for
Allow time for legal counsel to do some analysis on using `Definition' vs.
"In -water finfish
`Regulation; DCD will clarify what qualifies as `restoration' and the basis
aquaculture'
for making that distinction.
A.12
The Board decided to make no change.
A.13
Revise Aquaculture Policy 413 to delete
`in- water'. Delete `net pen' from the last sentence so it reads: "The
County should prefer finfish aquaculture use and development that
operates with full - contained systems that treat effluent before discharge to
local waters over open systems."
A.15
The Board decided to make no change.
D. Regulations — General
Allow for a 10' height limit provision. Case studies on 10' net pens will
#5.v - Delete
be pulled into policy.
E. Regulations — Finfish #1
The Board decided to keep the first sentence of E. Regulations — Finfish
— Replace as suggested
#1 and adding the proposed verbiage taken partially from King County S2
and update correct term instead of "fish net pens" so it reads: The culture
of finfish, including net pens as defined in Article 2, may be allowed with
a discretionary conditional use approval (C(d)) subject to the policies and
regulations of this Program. In -water f nfish pens shall meet, at a
minimum, State approved administrative guidelines for the management
of net pen cultures. In the even there is a conflict in requirements, the
more restrictive requirement shall prevail.
i Finfish Regulation E.2
DCD stated they have already renumbered and when final policy is
',, Bottom Sediments &
drafted, it will be renumbered again. The Board decided not to further
Benthos — renumber or
revise.
revise
Finfish Regulation E.3
The Board decided to make no change.
Water Quality — amend
Finfish Regulation E.6
The Board decided to make no change.
Food fish & Shellfish —
amend or delete
I
Attachments A — F
DCD staff verified Attachments A — F from Troutlodge were already
entered into the record.
No moving nets when full
The Board decided to make no change.
of fish
Associate Planner McConnell stated she would update the proposed SMP to reflect the changes the
Commissioners agreed upon. Commissioner Sullivan made a motion to direct DCD staff to prepare an
ordinance adopting the updated SMP for submittal to the DOE for final review and adoption including
the changes the Commissioners agreed upon today. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
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Commissioners Meeting Minutes of June 3, 2013
j DRAFf%
The meeting was recessed at 12:39 p.m. and reconvened at 1:38 p.m. with all three
Commissioners present.
Letter of Support re: Jefferson Transit maintenance facilities project. Commissioner
Sullivan moved to authorize sending a letter regarding Jefferson Transit maintenance facilities project to
Ray LaHood, United States Secretary of Transportation. Commissioner Johnson seconded the motion
which carried by a unanimous vote.
Discussion re: Port Townsend Senior Center: Chairman Austin received a letter from
Sonja Schoenleber who is a board member of the Port Townsend Senior Association. She wants to know
if they could hold a work party to update the Senior Center and ask for donations from local businesses.
Chairman Austin requested that County Administrator Philip Morley ask Ms. Schoenleber the exact
nature of her request. County Administrator Morley stated that Facilities staff needs to communicate
with Parks and Recreation staff regarding funding.
COUNTYADMINISTRA TOR BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Board.
Calendar Coordination
• All three Commissioners will be attending a Special Transit Board meeting on June 7, 2013
• SPECIAL MEETING: Community Input Workshop at the Gardiner Community Center on
June 10, 2013
• Commissioner Sullivan will be out of the office from June 12 -14, 2013
• June 6, 2013 there will be a MPD Steering Committee meeting at 5:30 p.m. Commissioner
Johnson will attend
• Chairman Austin will be attending meetings of the State Board of Health and Washington State
Association of Local Public Health Officials (WASALPHO) from June I 1 -14, 2013
• County Administrator Philip Morley will be out of the office on June 18, 2013
• Chairman Austin will be meeting with Senator Murray's staff regarding ferries on June 18, 2013
• Chairman Austin and Commissioner Johnson will be attending a Hood Canal Coordinating
Council (HCCC) meeting on June 19, 2013.
• Chairman Austin will be in Washington D.C. at a lobby meeting regarding renewable energy on
June 25 -27, 2013
• County Administrator Philip Morley will represent the Board of County Commissioners (BOCC)
at a JeffCom Administrative Board meeting on June 27, 2013
• All three Commissioners will be attending a Hood Canal Coordinating Council (HCCC) Retreat
on July 10, 2013
There will be a Director and Elected Officials Quarterly meeting on July 22, 2013
Miscellaneous Issues
• JeffCom: license; Regional ILA
• Risk Management & Sheriff vehicle
Courthouse security during Pierce Trial — notices for the public and staff
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Commissioners Meeting Minutes of June 3, 2013 &,DRAFT
• Jefferson Assigned Council (JAC) contract amendments Pierce and extension
• Web page error corrections
• Metropolitan Park District (MPD)
NOTICE OFADJOURNMENT.• Commissioner Sullivan moved to adjourn the meeting
at 2:53 p.m. until the next regular meeting or special meeting as properly noticed. Commissioner
Johnson seconded the motion which carried by unanimous vote.
SEAL:
ATTEST:
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
John Austin, Chair
Phil Johnson, Member
Carolyn Avery David Sullivan, Member
Deputy Clerk of the Board
Page 6